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HomeMy WebLinkAbout10-15-2019 Agenda OCOEE CITY COMMISSION Ocoee Commission Chambers 150 North Lakeshore Drive Ocoee, Florida OCTOBER 15, 2019 AGENDA 6:15 P.M. REGULAR CITY COMMISSION MEETING CALL TO ORDER Invocation Pledge of Allegiance Roll Call and Determination of Quorum PRESENTATIONS AND PROCLAMATIONS Proclamations for October & November 2019 (Mayor Johnson)  Community Planning Month ~ October  Week of the Family ~ November 2-9 STAFF REPORTS AND AGENDA REVIEW COMMISSIONERS ANNOUNCEMENTS PUBLIC COMMENTS THE PUBLIC IS ALLOWED TO COMMENT ON ANY ITEMS THAT ARE ON THE AGENDA BUT NOT PART OF A PUBLIC HEARING. PUBLIC HEARING COMMENTS ARE TO BE HEARD DURING THAT PORTION OF THE MEETING. ANY COMMENTS YOU WOULD LIKE TO MAKE THAT ARE NOT PART OF THE AGENDA WILL BE HEARD UNDER THE CITIZENS/PUBLIC COMMENTS AT THE END OF THE MEETING. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEPARATELY. 1. Approval of the Minutes for the Tentative Budget Hearing and Special Session held on September 11, 2019, Final Budget Hearing Held on September 25, 2019 and the Regular City Commission Meeting held October 1, 2019. (City Clerk Sibbitt) 2. Approval of New Appointments to the Parks & Recreation Advisory Board. (City Clerk Sibbitt) Members of the Parks & Recreation Advisory Board serve two-year terms. The Ordinance provides that the Parks & Recreation Advisory Board shall consist of nine (9) members; and, whenever possible, appointments to the Board may include a member from one of the independent youth league organizations affiliated with the City of Ocoee Parks and Recreation Department. Currently the board has five (5) members. Two (2) applications have been received by Jason Carroll and Michelle Bergstein-Fontanez whom have shown an interest in being appointed to the Parks & Recreation Advisory Board for a term ending October 2021. 3. Approval of New Appointment to the Community Redevelopment Agency Board (CRA). (Deputy Development Services Director/CRA Administrator Corless) As authorized by Ordinance 2006-007 and Section 163.357(1)(c), Florida Statutes and as provided by the interlocal agreement with Orange County, the governing board of the CRA shall consist of the five members of the City Commission plus two individuals appointed by the City Commission. One of the appointed members shall be nominated by Orange County and appointed by the City Commission. The term of office of the appointed members shall be for four (4) years. Todd Duncan, who is the appointed City nominated Board Member, resigned from the appointment in August of 2019. The CRA has received an application from Mark Marsh, President, Orlando Health, Health Central Hospital. Regular City Commission October 15,2019 4. Approval of the Arden Park North Phase 4 Plat. (Development Engineer Womack) The subject property is located imediately east of Ingram Road between the Ingram Trails Subdivision and the Brynmar Subdivision. The total area of the parcel amounts to approximately 173.1 acres.This plat is required in order to create the 210 lots for the residential subdivision, associated street right-of-way and tracts for open space, recreation, and retention facilities. The plat also includes easements for emergency vehicle access, reclaim water lines, drainage,the stormwater retention pond, and easements for other public utilities. In total, Phase 4 of the Arden Park Subdivision will take up 62.87 acers of the remaining 173.1 acers covered in the Arden Park PUD. This plat also dedicates right-of-way to the City for North Clarke Road. This right-of-way will allow North Clarke Road to be completed between Clarcona Ocoee and W.McCormick Road.The Arden Park Phase 4 subdivision is platting prior to receiving a Certificate of Completion;therefore,the developer is required to provide a Surety covering the outstanding proposed improvements as approved in the Preliminary/Final Subdivision Plans for Arden Park North Phase 4A and 4B. The Developer,Lennar Homes, LLC has provided the City with a Letter of Credit in the amount of$8,968,833.67. 5. Approval of Proposed Text for the State Historic Marker Recognizing the Events of November 1920. (Support Services Director Butler) In August, the city submitted an application for a State of Florida historic marker to officially recognize and memorialize the tragic election-day related events of November 1920, when the local African-American population was forcibly driven out, with multiple deaths occurring, at the hands of an armed mob numbering more than 100 white citizens. The application included marker language developed in concert with the City's Human Relations Diversity Board (HRDB) and approved by the City Commission. The proposal was to use the same text on both sides of the marker. During the application review process,the coordinator of the State historic marker program,Mr.Michael Hart, contacted staff to recommend that the text be modified to provide different language on each side of the marker in order to provide additional details. He also encouraged the City to add language describing what happened in Ocoee since 1920. During the course of this discussion, it was determined that the best approach would be to use each side to address separate aspects of the events.Draft wording was subsequently developed by staff and reviewed with the HRDB at its October 3rd meeting. One side focuses on the events occurring on election day,November 2, 1920,which ends with the lynching of Julius Perry in Orlando. The other side describes the events related to the murder and eviction of the community's African-American population over the following days.This side also includes information regarding the present diversity of the City's population and steps taken by the City to deal with and move beyond its tragic past. PUBLIC HEARING 6. Request for Variance — Jassani/Hyder Property, 401 Calliope Court; Project No: VR-19-03. (Advertised in the West Orange Times on Thursday, October 3, 2019) (Zoning Manager Gajadhar) The subject property is Lot 98 of the Windsor Landing Subdivision,which is within the City of Ocoee Single- Family Dwelling(R-1AA)zoning. The Parcel Identification Number is 32-22-28-9285-00-980. This property is part of Phase 2 of the Windsor Landing Subdivision, which consists of 214 single family homes. It was approved for construction by the City in February 2000. No special conditions and circumstances exist which are peculiar to the land or existing structure.The applicants, Salima Jassani and Ghulam Hyder,are requesting approval for a maximum allowed impervious coverage area variance from 50%to 54.8%for a 884 square foot screen enclosed patio with brick pavers.Impervious surface coverage is referred to as the percentage of the lot land area that is covered with impervious materials such as buildings, swimming pool decks, decks, patios, driveways,etc. 7. Request for Variance — Sakala Property/Ladybird Academy, 2060 West Road; Project No: VR-19-04. (Advertised in the West Orange Times on Thursday, October 3, 2019) (Zoning Manager Gajadhar) The subject property is located at 2060 West Road. The applicant is requesting approval for a maximum wall sign height variance from 3.5 feet to 5.2 feet for a wall sign intended to be placed on the building above the entryway of the Ladybird Academy. The building on the property is approximately 13,361 square feet in size. The proposed wall sign is 1.7 feet above the allowed maximum height for a commercial building up to 25,000 square feet in size.The Ocoee LDC Article 6-14,Subsection C5 states that a commercial building up to 25,000 square feet must have a maximum sign area of 75 square feet and a maximum height of 3.5 square feet. This proposed wall sign is 1.7 feet above the allowed maximum height for a commercial building up to 25,000 square feet in size. 2IPage Regular City Commission October 15, 2019 FIRST READING OF ORDINANCE - None SECOND READING OF ORDINANCE – PUBLIC HEARING 8. Second Reading of Ordinance for VMG Estates/Ocoee Townhomes – 815 Clarcona Ocoee Road Small Scale Land Use Amendment & Rezoning to Planned Unit Development (PUD); Project No(s): CPA-2019-004 & RZ-19-08-10. (Advertised in the West Orange Times on Thursday, October 3, 2019 and Thursday, October 9, 2019.) (Development Services Director Rumer) The subject site is approximately 3.89 acres in size and is located at 815 Clarcona Ocoee Road, on the east side of N. Lakewood Avenue. The subject site is currently undeveloped. The Parcel ID Number is 08-22-28-0000- 00-028. The parcel is currently zoned R-1 and has a Low Density Residential Land Use designation. The subject property was annexed on December 4, 2019. At the time of annexation, the applicant did not know what type of development density they needed to facilitate their plan for development. Staff decided to move the project forward by annexing with the zoning and land use change at a later date. The applicant is proposing to rezone the 3.89 acres from “Orange County” R-1 to “City of Ocoee” PUD in order to develop 26 townhome units. The proposed density is seven (7) dwelling units per acre which is allowed under the Medium-Density Land Use designation. The Small Scale Comprehensive Plan Land Use Amendment consists of classifying all 3.89 acres of the subject property from “Low-Density Residential” to “Medium Density Residential” in order to accommodate the density of seven (7) dwelling units per acre in the PUD. All townhome units will contain two-car garages and provide an open space and recreation tract, stormwater retention, and a lift station tract. The internal roadway will be public and meet minimum roadway standards. A Preliminary and Final Subdivision Plan will be provided in the next step of the process. a) Second Reading of Small Scale Comprehensive Plan Amendment b) Second Reading of Rezoning Ordinance REGULAR AGENDA 9. Update on New City Hall Project - Approval of Exterior Design Concepts and Process Moving Forward. (Assistant Utilities Director Croteau) On August 6th the City Commission approved an Amendment to the Wharton-Smith Design-Build Services Agreement for the New City Hall. The Amendment addressed how to incorporate civil design and development into the contract, added geotechnical testing/evaluation, and included changes to the design team. Although conceptual designs were previously presented to the City, none were felt to be consistent with the character of the City; nor did the designs or the space program fit with the long-term expectations of Staff or the Commission. With the approval of Amendment 1, Wharton-Smith brought HKS Architects, Inc. (HKS) onto the City Hall Design Team. HKS has prepared three exterior concepts for the Commission to review and approve. The three designs relate to three possible types of construction methods for the building: tilt-up, brick veneer, and pre-cast. Each method of construction has pros and cons and provides a different aesthetic. HKS and Wharton-Smith will present each design and present the anticipated floor plan for the Commission Chambers and Legislative Area. Once the design concept has been chosen by Commission, HKS will begin to fully develop floor plans for the building and interior design for the building will begin. For expediency, staff is requesting once the design concept has been established by the Commission that the specifics of the internal floor plan, and interior furnishings for the building fall to the City Manager, or his designee, for approval. Staff is still anticipating breaking ground in the April/May timeframe, spending approximately 15 months in the bidding/construction phase and allocating 1-2 months for the closeout and move-in functions. 10. New Appointment to the Human Relations Diversity Board. (City Clerk Sibbitt) The Human Relations Diversity Board was created by Resolution in 2003. The purpose of this board is to promote understanding, respect, goodwill, and equality among all citizens and businesses of the City of Ocoee. Members of the Human Relations Diversity Board serve three-year terms. Currently, the Human Relations Diversity Board has twelve (12) members, and their resolution allows no less than seven (7) members and no more than thirteen (13) members. Two (2) applications have been received from Ocoee residents Gregory Meeks (District 1) and Lu Fontanez (District 2) who have both indicated an interest in being appointed to the Human Relations Diversity Board for a term ending May 2022.Should the Honorable Mayor and Commissioners appoint Mr. Meeks (District 1) or Mr. Fontanez (District 2) to the one (1) remaining open seat on the Human Relations Diversity Board? 3 | Page Regular City Commission October 15, 2019 11. Request for Authorization to Proceed with Implementation of Criteria for Administration of a Neighborhood Small Grants Program. (Community Relations Manager Wright) The City of Ocoee City Commission appropriated $12,000 into the 2019-2020 budget for a small neighborhood matching grants program for assistance to neighborhoods seeking to make improvements. Considerable discussion occurred during the budget workshops amongst the City Commission resulting in staff being directed to bring back criteria, or guidelines consistent with Commission direction. Under a similar program administered by the City in the past, the maximum award was $2,000 and it was a reimbursement-based program. Staff has met internally and included in the staff report are recommendations for the programming of the “Ocoee’s Neighborhood Matching Grants Program”. The grant program should also be revised to include category types for which funds may be applied for such as Entry Beautification & Identification, Open Space and Common Area Enhancements and Security and Safety Improvements. Staff requests that the commission authorize implementation of this Neighborhood Matching Grants program per the guidelines with completion and update of information and forms to allow the grant program to be advertised in January 2020. STAFF ACTION ITEMS COMMENTS FROM CITIZENS/PUBLIC COMMENTS FROM COMMISSIONERS ADJOURNMENT PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED. ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK, 150 N. LAKESHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE MEETING. 4 | Page