HomeMy WebLinkAboutItem #06 - Silver Glen Reclaim Water Distribution System - Change Order No. 2
AGENDA ITEM COVER SHEET
Meeting Date: April 17, 2007
Item # (0
Contact Name:
Contact Number:
Steven Frey
407 -905-3100, ext. 1505
Reviewed By:
Department Director:
City Manager:
Subject: Silver Glen Reclaim Water Distribution System Change Order No.2
Background Summary:
The Silver Glen Reclaimed Water Distribution System project is providing reuse service to the 245 residences
in the Silver Glen subdivision. The project is a retrofit of the reuse piping into an existing development that was
completed before the City moved into the reuse distribution business and required developments to install
reuse pipelines within the subdivision. The project includes the installation of four, six, and eight inch pipelines,
appropriate fittings and valves, and service lines to the customers.
Young's Communications Co., Inc., the contractor of record for the project, is nearing completion of the reclaim
water distribution system in the Silver Glen subdivision. During the course of the project, several small sections
of sidewalk needed to be removed to facilitate installation of pipe fittings, valves, connections, and services.
Upon completion of the distribution pipe installation, the sidewalks were replaced. This item of work was not
included in the original bid itemization for the project. The sidewalk removal and replacement was approved at
each location on an as needed basis; there were other locations that the contract chose to remove and
replacement sidewalk for his convenience that are not being reimbursed by the City.
The negotiated cost for this work is $11,456.20 with no adjustment in contract time. The new contract value
including Change Order NO.2 is $819,863.10 with no adjustment in contract time. The change order is attached
for review.
Issue:
Change Order No. 2 is needed to cover the cost of removal and replacement of sidewalks as part of the
installation of reclaim water distribution lines in the Silver Glen subdivision.
Recommendations:
The Engineering Department recommends that the City Commission approve Change Order No. 2 for the
sidewalk replacement and increase the construction contract by $11,456.20, with no adjustment in contract
time, and authorize the Mayor and City Clerk to execute the change order.
Attachments:
Silver Glen Reclaim Water Distribution System Change Order No. 2
Financial Impact:
This change order will result in an increase of the project's construction contract by $11,456.20. Funds are
available for this change order from the 2003 Utility Bond Issue and the grant from the St. Johns River Water
Management District.
Type of Item: (please mark with an "x')
Public Hearing
_ Ordinance First Reading
_ Ordinance Second Reading
Resolution
x Commission Approval
Discussion & Direction
For Clerk's Deat Use:
_____ Consent Agenda
Public Hearing
_____ Regular Agenda
~ Original Document/Contract Attached for Execution by City Clerk
_____ Original Document/Contract Held by Department for Execution
Reviewed by City Attorney
Reviewed by Finance Dept.
Reviewed by 0
N/A
N/A
N/A
2
CITY OF OCOEE
Engineering
150 North Lakeshore Drive
Ocoee, Florida 34761
CHANGE ORDER NO. 2
CITY OF OCOEE
Silver Glen Reclaimed Water Distribution Svstem
DATE: March 30, 2007
CONTRACTOR: Young's Communications Co., Inc.
AGREEMENT DATE: November 6, 2006
The following changes are hereby made to the CONTRACT DOCUMENTS.
Original CONTRACT PRICE
$ 787,637.05
Current CONTRACT PRICE ADJUSTED by previous CHANGE ORDER
$ 808,406.90
Net Increase Resulting from this CHANGE ORDER
$ 11,456.20
The current CONTRACT PRICE including this CHANGE ORDER
$ 819,863.10
ORIGINAL CONTRACT TIME:
420 Consecutive Calendar Days from Notice to Proceed Date: April 10, 2007
Current CONTRACT TIME adjusted by previous CHANGE ORDERS Date: April 10, 2007
Net Increase Resulting from this CHANGE ORDER Days: 0 Davs
Current CONTRACT TIME Including this CHANGE ORDER Date: AorillO, 2007
00842-1
CHANGES ORDERED:
I. GENERAL
This change order is issued pursuant to the applicable provisions of the Contract Documents and is intended
to provide an equitable adjustment in the Contract Sum to accommodate an unprecedented market
condition.
II. REQUIRED CHANGES
Item A:
Remove and replace concrete sidewalk.
III. JUSTIFICATION
Item A: Minimal amounts of existing sidewalk were required to be removed to facilitate installation of the
new reclaim watermain. Sidewalk removal was kept to a minimum through to the use of directional drilling rather
than open cut. The few instances where removal and replacement occurred were due to setup of directional drill
equipment, utility conflict resolution, and fitting Goints, valves, t-connections, etc.) installations.
IV. NARRATIVE OF NEGOTIATIONS
Item A: No bid price was obtained for this item since it was not an anticipated expense. Through verbal
negotiation with the contractor and unit cost comparison to other projects, a unit price of$8.35 per square foot was
agreed upon.
V. PAYMENT
Change Order Description Net Increase Unit Unit Price Net Increase
Item No. (Decrease) Quantity (Decrease) Price
Item A Remove and Replace Concrete Sidewalk 1,372 s.f. $8.35 $ 11,456.20
Total Net Increase Change Order No. #2 $11,456.20
VI. APPROVAL AND CHANGE AUTHORIZATION
This proposed change to the Contract is to be approved by the Ocoee City Commission.
00842-2
Acknowledgements:
The aforementioned change, and work affected thereby, is subject to all provisions ofthe original contract not
specifically changed by this Change Order; and,
It is expressly understood and agreed that the approval of the Change Order shall have no effect on the original
contract other than matters expressly provided herein.
CONTRACTOR acknowledges, by its execution and acceptance of this Change Order, that the adjustments in
Contract Price and Time shown hereon constitute full and complete compensation and satisfaction for all costs and
modifications of performance time incurred by the CONTRACTOR as a result of this Change Order and/or relating
to or arising out of the reasons and justifications for this Change Order.. No other claim for increased costs of
performance or modifications of time will be granted by the OWNER for the Work covered by this Change Order.
Nothing contained in this action by the City shall be deemed to constitute a waiver or an estoppel to assert its rights
or remedies under the Contract Documents nor shall it be deemed to set a precedent for an equitable adjustment for
any other materials required by the Work. The CONTRACTOR hereby waives and releases any further claims for
cost or time against the OWNER arising from or relating to the matters or Work set forth or contemplated by this
Change Order and/or relating to or arising out of the reasons and justifications for this Change Order.
RECOMMENDED BY:
ACCEPTED BY:
CITY OF OCOEE. FLORIDA
YOUNG'S COMMUNICATIONS CO.. INC.
By:
By:
Signature
Signature
Date:
Date:
Title:
Title:
APPROVED BY:
CITY OF OCOEE. FLORIDA
By:
S. Scott Vandergrift, Mayor
Date
Attest:
Beth Eikenberry, City Clerk
FOR USE AND RELIANCE ONLY BY THE
CITY OF OCOEE, APPROVED AS TO FORM
AND LEGALITY THIS DAY OF
,2007.
APPROVED BY THE OCOEE CITY
COMMISSION IN A MEETING HELD ON
, 2007 UNDER
AGENDA ITEM NO.
FOLEY & LARDNER
By:
City Attorney
00842-3