HomeMy WebLinkAboutItem #08 - Piggy-back State Contract - Nortel Phone System
AGENDA ITEM COVER SHEET
Meeting Date: 4/17/07
Item # g
Contact Name:
Contact Number:
Brian Ross
(407) 905-3100
Reviewed By:
Department Director:
City Manager: ~H
Subject: Piggy-back off state contract 730-650-99-1 for upgrading Nortel phone system
Background Summary:
The City's current phone system contains components that are no longer supported by the manufacturer. The
City can upgrade the current system, completely replace the entire phone system, or do nothing. Embarq, who
maintains our current system, can upgrade the phone equipment for $90,000. The remaining $29,000 of the
$119,000 budgeted for this project will be used to upgrade the network infrastructure to support the upgraded
phone system and technology.
Issue:
Replacement of outdated phone system.
Recommendations
Staff respectfully recommends authorization to piggy-back off state contract 730-650-99-1 and sign and execute
all contracts with Embarq for upgrading the current phone system as the most cost effective solution.
Attachments:
Embarq quote for software, hardware, and services to perform upgrade.
Financial Impact:
The City has $119,000 budgeted for this project in the current fiscal year.
Type of Item: (please mark with an "x'J
Public Hearing
_ Ordinance First Reading
_ Ordinance Second Reading
Resolution
~ Commission Approval
Discussion & Direction
For Clerk's Deat Use:
_____ Consent Agenda
_____ Public Hearing
_____ Regular Agenda
_ Original Document/Contract Attached for Execution by City Clerk
_ Original Document/Contract Held by Department for Execution
Reviewed by City Attorney
Reviewed by Finance Dept.
N/A
N/A
~
EMBARQ"
Pricing is Valid Until:
Description of Work
to be Performed:
Part Number
N0140428
NTDK20JA
NTDK49BA
NTDU27DC
NTDU41FC
NTE905BA
NTE980HA
NTSKOl BC
NTTK14AB
NTTK25CA
NTWB09BA
SVOM0028
AL2012E53-E5
NTDU92AC70E6
NTTL04EA
NTTL04FA
NTTL 19DA
NTTL51 DA
NT9T6500
NT9T6700E5
NTM491AA
NTM492AA
Price Sheet
Voice / Data Systems
Customer: City of Ocoee
June 5,2007
. ---- Prices shown on this page represent nonrecurring
charges for items as described. These prices do not
include recurring or nonrecurring charges for taxes,
duties, tariffs,
--
telecommunication services, or professional services
such as Centurion Maintenance or Managed Network
Services.
.-
Equ;pment pddng shown ;s based upon d;rect sale.
Description
-~B CF W /PCMCIAAdaptor .
Small Sys Controller Card 32MB
llC Cabinet 10m Fiber Exp Kit
Signaling Server- Release 4.5_
I Media Card 32 Port - IPL 4.5
i 8 Prem INet Set License.
H.323 Access Port License
1000M/l1C PCMCIA R4.5-NA/CALA
PWR Cord 9.9ft l1CM 125VA
ISmail System 64 MBSoftware DA_.
111 C Expansion Cabinet AC Pkg
f SRS Like forLike Upg Charge
1470-24T-PWR [EUED] (NA PC)
, IP 2004 Charc/Be~ I/Key wo PS
TM Sets Expansions(50)
ITM Sets Expansions(250)
'TMAdditional Client 1 PC
TM 3,0 Svr Lic-50Set-USB Dong
BCM50 North America
'Small System Wallmount Bracket
--
SRG50 CS1000 NA 8 SRG IPusers
SRG50 CS1000 NA +8 SRG IPuser
-----,----
1-
-r:---
. . i~it~~:~~,==_ul~ .....l
F...; o.u''''~;t P"oo
- - 1 63.74 i
. __- _ 1- __._ 1 ,580~77
, l' 218.24
1. 3,042,76
----J+----__l' ._ 2,599.52
_#---1,101.81
9' 86.91
1 387.23
14.48
609.32
783.14
Extended Price
63.74
1,580.77
218.24
3,042.76
2,599.52
2,2.03.62
782.19
387.23
28.96
609.32
783.14
-..=1=
- I .-
'--H--
1==~
1 1,764.25 1,764.25
12 232.72 2,792.64
-----
I 31 174.78 524.34
. .. -- _- ~r - ~;~:1~-L~'~:~:~~
11 299.36 ' . 299.36
---
-L - 7~~:~~1- 7;:.::
. ---+-- --H---- _ 664.37-,------ __~.37
1! 498.27 i ___.~~~.p
CONFIDENTIAL PRICING
City of Ocoee.JCE
Page 1 of 5
==-- T
I-- r -
=t= .~ I
+ .-
- i-
I-
=:jcable Amped F-X C25X 50' I 1 5.65 5.65
--- I
Block 66M1-50 1 4.86 4.86
I Bracket 89B --t- 1 0.98 0.98
MCC1 I Miscellanous Material 1 247.60 247.60
r =ll=~ --
- : I
- ',-
f--.- 1- = -
- .. I _.
SUBTOTAL: Gross Material Price ...............................................,........ ........................................................... S 60,075.34
SUBTOTAL: Gross Discou nt .. ...................................................... ".. ................................................................. S -
Net Material Price ....................................................... .................................................................................... S 60,075.34
Labor (Includes Project Management if not shown separ,ately below) ............................................ S 5,176.72
Project Management ............................. ......................................................................................................... S -
Shipping ......................................................................................."..................................................................... S 727.90
TOTAL PRICE .................................................................................................................................................... S 65,979.96
CONFIDENTIAL PRICING
City of Ocoee.JCE
Page 2 of 5
~
EMBARQ'
Price Sheet
Nortel SRS
Customer: City of Ocoee
Pricing is Valid Until:
June 5, 2007
Description of Work
to be Performed:
Prices shown on this page represent nonrecurring
charges for items as described. These prices do not
include recurring or nonrecurring charges for taxes,
duties, tariffs,
telecommunication services, or professional services
such as Centurion Maintenance or Managed Network
Services.
EQuIpment pncmq shown IS based upon dlfect sale.
I I Sale Price
I
Part Number , Description Quantity j Unit Price Extended Price
GW5500813 Software Rei SVC - BASIC-SL813 (3 Year Term) 376 29.25 10,998.00
N0010386 SRS CS1000 SW TRANSITION FEE 360 12.50 4,500.00
GW5500A35 1005R 3-YR SRS 1 1,351.13 1,351.13
GW5500A54 Per User Fee 3.Year 300 14.30 4,290.00
.m
---~---- .". ------
-_.._-~. -~--_..-.._-~ --------
I
------ j
-------....--- __ ___..._____n_____________._
-------. .-- ----------------------- ,
----
------ -- -------..-------------------- . ------
- -------------------------..- ------
----- - I ------ j
- ------ I _. O..____n___
,--- J ___on -----
I
--
j ---------- -~
I
------------ - ! .-------
! __u_ - --- ----
"---- j
i I
-- I
~ ~..-- ----
- -
______n__ - ----- ----- I
TOTAL PRICE ............................................................................................................................................... S 21,139.13
CONFIDENTIAL PRICING
City of Ocoee.JCE
Page 3 of 5
Project Not~
April 6, 2007
City of Ocoee
* Quote is for the following:
- Upgrading the OPT-11C Rls.24 to a OPT-11C With Succession Rl.4.5 Software
- Adding (1) Signaling Server Rls.4.5
- Upgrading (360) Like for Like Licenses
- Adding (16) IP User Licenses
- Adding (1) 32-Port Media Services Card (IP to TDM resources)
- 3-Year Nortel SRS Service Contract for (376) Licenses (seperate quote)
- Replacing the End of Life Meridian Mail with the current Voice Messaging platform CallPilot 1005R
with (12 ) Voice Ports, (2) Fax Ports, (300) Voicemail Users, (20) Unified Messaging and Fax Users
- Adding a SRG (Survivable Remote Gateway) to the Beach Street Recreation Center
- (2) 1002 Secure Routers and (1) 24-Port POE Switch
- (12) i2004 IP phones for BSRC
- Labor to install program listed equipment
- Additional equipment requested/required would be billed in addition to this quote
* Quote assumes the following:
- Free and clear access to all work areas
- Customer provided cabling terminated on CAT-5 RJ45 connections
- Customer provided network connection between the host PBX and the BSRC sites
- Customer responsible for LAN/WAN requirements
- Includes Nortel discounts valid until June 15th 2007
CONFIDENTIAL PRICING
City of Ocoee.JCE
Page 4 of 5
Maintenance Contract# M07MWCK6ill4T
Account Manager: Mane W. Clark
Embarq Centurion sm Service Agreement
This Embarq Centurion Service Agreement ("Agreement") between Embarq Florida Inc. ("Embarq") and City of Ocoee ("Customer")
located at 150 N. lake Shore Drive, Ocoee, Fl34761 governs Embarq's provision of certain maintenance services ("Services") to
Customer.
1. COVERED EQUIPMENT.
Embarq will provide Services for the equipment identified in the attached equipment list ("Covered Equipment").
2. RATES, BilLING AND TERM.
Embarq will provide Services under the Best Value Plan at a total price of $1,837.20 (excluding taxes, surcharges and billable items
specified in the applicable annex) for a term of 36 months, billed annually.
Standard Plan Extended Plan Best Value Plan
(limited availability)
Limited Warranty (if any) $0 $0 N/A
Year 1 Centurion $918.60 $1,102.32 $367.44
Subsequent Years $918.60 $1,102.32 $734.88
3. TERMS OF SERVICE.
Embarq provides Services under the Embarq Standard Terms and Conditions for Communications Services, Embarq Centurion
Maintenance Service Annex, and related annexes applicable to Customer's selection of specific Optional Services, all as posted to
www.embarq.com/ratesandconditions on the Effective Date and incorporated by this reference. The Commencement Date of Services
is defined in the respective annex. References to Uniform Resource locators (URls) in this Agreement include any successor URls
designated by Embarq.
AGREED
Embarq Florida Inc.
City of Ocoee
By:
By:
Printed:
Printed:
Title:
Title:
Date:
Date:
Address For Notices:
900 Spnngmill Road
Mailstop: OHMANJ0101
Mansfield, OH 44906
And if related to a dispute to:
Embarq - Alln: VP, Commercial law
5454 W. 11 Olh Street
Overland Park KS 66211
Address For Notices (if different from above):
Embarq Centurion Service Covered Equipment List
SITE ADDRESS BilLING ADDRESS
Business Name City of Ocoee Business Namel City of Ocoee
Site Contact Brian Ross Billing Contact Brian Ross
Street Address 150 N. lake Shore Drive Street Address 150 N. lakeshore Drive
City Ocoee City Ocoee
State Fl State Fl
ZIP 34761 ZIP 34761
Phone (407) 905-3100 X1551 Phone (407) 905-3100
Description Quantity
Voice Equipment
1
Number of ports 0
(Key=Active,PBX= Equipped)
Number of "switch only" ports 0
Number of T1 's 0
Number of PBX VM Ports 0
Number of Key VM Ports 0
Number of Attendant Consoles 0
Number of Centrex Stations 0
Number of Centrex Add-on Modules 0
Number of Paging speakers 0
Number of Printers & Terminals 0
Additional Voice Peripherals Quantity
1 A - Nortel BCM 50 1
2 NortellP CSE 1000 1
3 A - Nortel Meridian/Succession Call Pilot 1
4 A - DSU/CSU VOICE BUNDLE ONLY 2
5
6
7
8
Data/lnternetworking Quantity
1
2
3
4
5
6
7
8
Flat Rate Centurion Pricing Quantity
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
r""ptloO of 0,"000' ~''''''