HomeMy WebLinkAboutItem 02 Approval to Extend the Existing Contract for Traffic Signal Maintenance 404'
Ocoee
florida
AGENDA ITEM COVER SHEET
Meeting Date: January 21, 2020
Item # 02
Reviewed By:
Contact Name: Stephen C. Krug Department Director:
Contact Number: 6002 City Manager:
Subject: Approval to Extend Existing Contract for Traffic Signal Maintenance.
Background Summary:
The City entered into a contract with Control Specialists Company (CSC) in 2009 to provide traffic signal
maintenance by piggy backing off of an existing City of Maitland contract. Public Works has continued
to utilize Maitland's contract, however there is merit for Ocoee to issue an independent traffic signal
maintenance contract in order to have better control over the terms and duration. Public Works and
Finance are in the process of issuing a Request For Proposals (RFP) for the signal maintenance;
however, the current term of the Maitland contract has expired. Public Works is requesting Commission
approval to extend the existing contract with CSC until such time as the new RFP is awarded in order to
provide continuity of maintenance for the thirty (30) traffic signals for which the City is responsible.
Public Works recommends approval of the extension as CSC continues to provide a proactive
maintenance program with quick response for emergency situations.
Issue:
Request the City Commission to approve extending the existing contract for traffic signal maintenance
with Control Specialists Company.
Recommendations:
Recommend the City Commission approve to extend the existing traffic signal maintenance contract
with Control Specialists Company until such time as the new Request For Proposals for traffic signal
maintenance is awarded and implemented.
Attachments:
None.
Financial Impact:
The traffic signal maintenance is funded in the Public Works Streets Division annually with $34,650 for
preventive maintenance and $44,100 for contract repairs.
Type of Item: (please mark with an x)
Public Hearing For Clerk's Dept Use:
Ordinance First Reading X Consent Agenda
Ordinance Second Reading Public Hearing
Resolution Regular Agenda
X Commission Approval
Discussion& Direction
Original Document/Contract Attached for Execution by City Clerk
Original Document/Contract Held by Department for Execution
Reviewed by City Attorney Dana Crosby Collier, Esq. N/A
Reviewed by Finance Dept. N/A
Reviewed by ( ) N/A
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