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HomeMy WebLinkAbout09-24-2019 Minutes MINUTES OF THE OCOEE PARKS AND RECREATION ADVISORY. BOARD REGULAR MEETING HELD ON September 24, 2019 I. CALL TO ORDER The meeting was called to order at 6:04 p.m. Senior Administrative Assistant Kim McMillin called roll and, it was declared there was a quorum. PRESENT: Chair Rainer, Vice-Chair Graham,,Member Applegate, Member Maranan, and Member Stewart. Welcome to the board, Member Michael Stewart. Also present: Parks and Recreation Director Mark Johnson, Ex-Officio Member Commissioner Wilsen, and Sr. Administrative Assistant Kim McMillin. ABSENT: None B. INTRODUCTION OF GUESTS Visitor, Ginger Corless was a guest speaker who introduced and presented the Community Survey launch regarding existing parks, recreational programs, and special events. A tutorial of the survey was given for the attendees on how user • friendly it is. The purpose of the survey is to gather valuable and random data on trends, and how the city is doing to satisfy those who utilize the amenities or attend events. The plan of action is to improve'the overall experience in providing public recreation to residents and non-residents. Social,media, word of mouth, flyers, eblasts, and other marketing methods will be used to spread the word. II. NEW BUSINESS . A. Tour of Ocoee Lakeshore Center (OLC)-was postponed to the end of the meeting per Chair Rainer's request. B. APPROVAL OF MINUTES Member Applegate seconded by Vice-Chair Graham, made a motion to accept the minutes of the July 29 tb meeting. The motion passed unanimously. C. Haunted House Asst. Director Johnson reported the event coming up with five open dates, October 5, 11, 12, 18, 19. The Haunted House Event will consist of a theme per room, a DJ, hayrides, the Haunted Maze and Walk, and arts and crafts. The West Orange Seniors declined this year which gave soccer-OYSL, football-Pop Warner, and baseball-Babe Ruth an opportunity to host the concessions on various nights. 1 D. Founders' Day Director Johnson announced the event will be here in about five weeks. Preferred Seating is almost sold out. All outdoor areas consisting of grass and mulch are being finalized along with the layout to work to ensure construction will not affect the event. The main goal this year is to have open areas to alow attendees to move freely as last year the massive crowds were blocked in due to construction. E.•Light Up Signage Sr. Administrative Assistant McMillin will have three samples from the graphic designer for the November meeting for the board to choose from. A budget up to $600 for the HILIGHTING Ocoee signage to be created. It will be decorated on one-side, and a sticker of the city logo with a "thank you" from the Parks and Recreation Department on the back. Vice-Chair Graham, seconded by Member Applegate, made a motion for the budget and design. The motion passed unanimously. F. Christmas Event Director Johnson announced the Christmas/Holiday Event will be on same day as the Little League Parade being held on Saturday, December 7th. There will be pictures with Santa and Mrs. Claus, a tree lighting ceremony, and other items; precise locations are to be determined due to final construction of the surrounding areas of the Ocoee Lakeshore Center. G. Final purchases for 2018-2019 budget Toren Hogan, Recreation Operations Manager, requested a contribution for the remainder balance of $316 to go towards arts and crafts for the Recreation Department and the Haunted House Event. Chair Rainer stated that in the past, the board was never given any feedback to their contributions and they would not mind supporting the children that attend the activities. For future reference, they requested an update for their contributions. Sr. Administrative Assistant McMillin will send an update when the purchases have been made. • Member Stewart, seconded by Member Maranan, made a motion to contribute the remainder balance to the Recreation Department for arts and crafts supplies. The motion passed unanimously. H. Park Projects Update Director Johnson announced the completed park projects for new black, vinyl fencing at Vignetti, re-surfacing the tennis courts at Parkside-Coventry, and adding the new spray feature at the Jim Beech-Family Aquatics Center. Future 2 projects will include a dog park and new playgrounds, and a collaboration with GGS (Golden Goal Sports) and the.Baseball Academy. III. OTHER BUSINESS Director Johnson previously announced the City Commission's consensus approved of the renaming of Central Park to Vandergrift Park per the request of the Vandergrift family, as the former Mayor was remembered for his dedication to baseball, and a question arose on the process for renaming a park is or if there is a protocol in place. Director Johnson researched other municipality's criteria and samples were given to the board for future discussions. ADJOURNMENT The meeting was adjourned at 7:27 PM. k • • , ‘juuujoli ti, Chairma /Ftainer Sr. Admin. st. H. Kim McMillin 3