HomeMy WebLinkAbout02-18-2020 Agenda OCOEE CITY COMMISSION
Ocoee Commission Chambers
150 North Lakeshore Drive
Ocoee,Florida
FEBRUARY 18, 2020
AGENDA
6:15 P.M. REGULAR CITY COMMISSION MEETING
CALL TO ORDER
Invocation
Pledge of Allegiance
Roll Call and Determination of Quorum
PRESENTATIONS AND PROCLAMATIONS
Presentation — Healthy Community Champions 2019 by Assistant Director Nasseam
McPherson James with Florida Department of Health in Orange County.
Presentation—Update on Legislative Action Days Program by Ocoee Youth Council(OYC).
STAFF REPORTS AND AGENDA REVIEW
COMMISSIONERS ANNOUNCEMENTS
PUBLIC COMMENTS
THE PUBLIC IS ALLOWED TO COMMENT ON ANY ITEMS THAT ARE ON THE AGENDA BUT NOT PART OF A PUBLIC HEARING.PUBLIC HEARING
COMMENTS ARE TO BE HEARD DURING THAT PORTION OF THE MEETING.ANY COMMENTS YOU WOULD LIKE TO MAKE THAT ARE NOT PART
OF THE AGENDA WILL BE HEARD UNDER THE CITIZENS/PUBLIC COMMENTS AT THE END OF THE MEETING.
CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE ACTED UPON BY ONE MOTION. THERE
WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION,IN WHICH CASE
THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED
SEPARATELY.
1. Approval of the Minutes for the Regular City Commission Meeting held
February 4,2020. (City Clerk Sibbitt)
2. Approval of Appointments to the Ocoee Youth Council (OYC). (City Clerk Sibbitt)
Members of the Ocoee Youth Council(OYC)serve one-year terms.The Resolution creating the Board allows
no more than fifteen(15)members who are residents of Ocoee and entering grades 9-12 in a high school that
serves Ocoee students. Currently,the board has five(5)members. Two(2)applications have been received by
Joselvan Martinez and Vincente Rodriguez who have shown an interest in being appointed to the Ocoee Youth
Council for a term ending July 2021.
3. Approval of Use Agreement with Renaissance Charter School on Donated Lands.
(Assistant City Manager Shadrix)
The Renaissance Charter School desires to enter into an Agreement with the City whereby the School, or its
agent or assigns, will obtain a non-exclusive right to use land donated to the City from Orange County along
West Road for the purpose of engaging in fundraising activities consistent with the School's non-profit status
and for providing agricultural education to students, including education regarding Aquaponics, removable
plant beds,and planting and maintaining other portable gardens.Within the donated lands,Renaissance Charter
School will work with Backyard Farm Express to build and help operate a state of the art, Aquaponic Farm
operating system. The farm will allow the students to participate with hands-on interaction gaining outside
classroom experience in health, nutrition, agriculture, economics, chemistry, biology, botany, business
management,art and more.The school will get to benefit from the part of the gross produce sales as a fundraiser.
The farm size is no more than 100 feet by 50 feet in size. Orange County will transfer the lands upon approval
from the County Commission at its February 25, 2020 meeting. Due to drainage and other factors, the lands
have to remain in City ownership,and is not usable for any perceived City use.The farm structure is designed
to be built above the ground and will not affect the lands.
Regular City Commission
February 18, 2020
4. Approval of Zosel Mediated Settlement Agreement. (Assistant City Manager Shadrix)
The City needs to acquire Parcels 101, 102,and 103 from Thomas G.Zosel,John T.Zosel,and Cindy M.Zosel
through an eminent domain Order of Taking.The final valuation of the property acquired needs to be resolved,
either through mediation or jury trial. The property is needed for the Downtown Master Stormwater Pond.
5. Approval of ITB #20-003 Landscaping Improvements in the Medians on SR 50 (W.
Colonial Drive Between SR 429 and Good Homes Road) to SSS Down to Earth OPCO
II, LLC. (Deputy Dev. Srvs. Director/CRA Administrator Corless)
The award recommendation for the above-referenced bid was submitted by Staff after FDOT's review and
approval to proceed with the recommendation. On January 21, 2020, under Agenda item No. 4, City
Commission awarded ITB #20-003 to SSS Down to Earth OPCO, LLC. The Contract for Construction was
prepared naming SSS Down to Earth OPCO, LLC and sent out for signature. On January 28th, the City was
informed by the contractor that they had inadvertently submitted documents naming the incorrect company.
For municipal projects,the contractor uses the name and federal identification number for SSS Down to Earth
OPCO II,LLC and not SSS Down to Earth OPCO, LLC. Staff sent the issue to Ms. Crosby-Collier, Shuffield
Lowman, for her review and opinion of action. Based on her direction, SSS Down to Earth OPCO, LLC has
signed the original contract and submitted the attached document for the City to execute requesting the Contract
be assigned to SSS Down to Earth OPCO II,LLC. The attached document recognizes that SSS Down to Earth
OPCO II, LLC is responsible for and will comply with all requirements and specifications of the contract
documents and has the full ability to perform all functions.The assignment form stipulates that the information
provided by the bidder,including references,resumes,and similar projects completed,is the same for both SSS
Down to Earth OPCO,LLC and SSS Down to Earth OPCO II,LLC.
6. Approval of Corporate Resolution Naming Controllers of the Raymond James
Investment Account. (Finance Director Roberts)
To help the government fight financial crime, federal regulation requires Raymond James®to obtain, verify,
and record information about the beneficial owners of legal entity clients. The City of Ocoee is a legal entity
client of Raymond James®and they require the City to approve and sign a Resolution of the Commission in
order to update the Controller(s)on the City's investment account with Raymond James®. The Controller(s)
are permitted to make investment and withdraw decisions in compliance with the City's Investment Policy.The
Controllers being named to this account are Rob Frank, City Manager, and Rebecca Roberts, Director of
Finance.
7. Approval of Florida Department of Health EMS Matching Grant for the Purchase of
Four (4) Cardiac Monitor Safety Technimounts. (Fire Chief Miller)
The Fire Department would like to submit a matching (75%/25%) grant through the Florida Department of
Health. The grant request is for four (4) Technimount Cardiac Monitor Safety Mounts. The Technimount
cardiac monitor safety mounts is critical to the safety and efficiency of patient transport. The Technimount
cardiac monitor safety mounts meet the State of Florida Department of Health requirements for securing
medical devices in the back of transport apparatus during transport to the hospital.
8. Approval of Firehouse Subs Foundation Grant for the Purchase of a Training
Mannequin. (Fire Chief Miller)
The Ocoee Fire Department is seeking grant opportunities to acquire the Lion SmartDummy Thermal training
system. The training system will provide the Fire Department the ability to train both firefighters and citizens
in a safe environment. One of the challenges the Fire Department faces creating realistic scenarios for new
firefighters to learn from. The acquisition of the Lion SmartDummy Thermal training system will allow the
training division to provide critical training to firefighters.In addition,the training system will broaden services
that the Fire Department can provide to citizens, businesses, and schools through safety drills and the use of
realistic fire and smoke conditions without actually exposing anyone to fire conditions.
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Regular City Commission
February 18,2020
9. Approval to Piggyback off GSA Contract for Purchase of a 3D Laser Scan for Scene
Processing. (Police Chief Brown)
The City of Ocoee Police Department desires to purchase a 3D Laser Scan for scene processing not to exceed
the cost of$90,000 funded from police impact fees. The 3D Laser Scan will be used to process traffic crashes
involving serious injuries and fatalities, crimes scenes, mapping buildings for training, and/or any other
appropriate uses. The benefit of this 3D Laser Scan is that on-scene processing time will be reduced
significantly allowing roadways to open quicker, crime scenes to be released back to victims sooner, and
reducing personnel costs associated with road closing for traffic and pedestrian safety. Additionally, the
technology will allow for the mapping of buildings or sites for the purpose of preplanning an event,preparing
after-action reports, and conducting training. The technology has an added benefit as it completes all distance
and math calculations required for successful prosecutions and civil litigation.
10. Approval to Award RFP #20-001 Laboratory Services for City Water & Wastewater
Facilities. (Procurement Manager Tolbert)
The City's current term contracts for laboratory services expires on February 28, 2020. In conformance with
Chapter 21 (Purchasing Code) of the City Code of Ordinances, the City solicited competitive proposals from
experienced Contractors to establish a multi-year Contract for laboratory services for City water and wastewater
facilities. Services solicited include furnishing all necessary labor, supplies, materials, equipment, and
incidental items to satisfactorily perform the laboratory services and sampling procedures detailed in the
technical specifications on an"as needed basis."The services include analytical laboratory services to perform
testing of surface water,groundwater from Surficial and Floridan aquifer water supply wells,monitoring wells,
potable drinking water, raw and treated wastewater, industrial wastewater from facilities discharging to the
City's wastewater collection system,reclaimed water,wastewater residuals and groundwater from groundwater
monitoring wells for a reclaimed water system. The services also include sampling,field analyses, and sample
pickup services.The City intends to award this contract to a primary and two(2)secondary firms. The contracts
shall have an initial three(3)year period with two(2)automatic one-year renewable extensions, and a one(1)
year optional extension;unless otherwise terminated by the City,in writing,at least thirty(30)days prior to the
annual renewal date(s). Price will remain firm for the initial three (3)year term. The RFP was advertised on
January 5,2020 and was publicly opened on January 28,2020.There were a total of five(5)proposals received.
The Utilities and Finance Departments reviewed the proposals and all were considered responsive. Complete
copies of all responses are available in the Finance Department for your review. The five (5)responses were
evaluated by the RFP Evaluation Committee,which was comprised of three(3)members appointed by the City
Manager. The RFP evaluation committee meeting was held on February 4,2020,and recommends contracting
with the top-ranked firm, Tri-Tech Labs, Inc., as the primary firm, and with the 2nd and 3rd ranked firms
Flowers Chemical Laboratories, Inc., and Pace Analytical Services,Inc.,as secondary firms.
11. Approval of Change Order No. 1 for ITB #19-006 Downtown Lift Station #66
Construction Project. (Utilities Director Smith)
L7 Construction Inc. (Contractor)was awarded the Contract for the ITB #19-006 Downtown Lift Station#66
Construction Project by City Commission on June 4, 2019. The Utilities Department originally designed the
Control Building as a basic structure with the understanding that the exterior will be modified to match adjacent
City facilities by others. Since the Lakeshore Center has been remodeled and is directly east of the proposed
Control Building, the Utilities Department has requested that the Contractor perform additional work to the
exterior of the Control Building to more closely resemble the Lakeshore Center.In order to minimize the labor
to maintain valves in the City's Lift Station Valve Vaults,the Utilities Department revised the City's Details to
incorporate a spherical coupler. This will allow City staff to remove and repair or replace valves in a more
efficient manner.City staff sought proposals from the Contractor for the work described above.The Contractor
submitted two proposals in the amount of$21,603.04 and$3,470.00 respectively. Additional work had to be
performed on-site due to the Contractor uncovering an existing broken 8-inch Plug Valves where the plans
showed a 6-inch Plug Valve. The Contractor agreed to remove the broken valve, install a new 6-inch Plug
Valve provided by the Utilities Department, and install an 8-inch by 6-inch Reducer to connect the proposed
6-inch Force Main to the existing 8-inch Force Main. The Contractor also submitted a proposal for the
additional work in the amount of$2,568.01. Additional contract quantities were needed due to additional soil
for compaction,excess loads of unsuitable soil,and additional lineal feet of Gravity Sewer Main in the amount
of$25,038.00.
31 Page
Regular City Commission
February 18, 2020
PUBLIC HEARING
12. Sale of Property Located at 8815 Hackney Prairie Road. (Advertised in the West Orange Times
on Thursday, February 6, 2020) (Public Works Director Krug)
On May 7, 2019, the City approved acquisition of the property located at 8815 Hackney Prairie Road
("Property") for stormwater mitigation at a purchase price of $490,000.00. Following acquisition of the
Property on July 24, 2019, City staff determined that approximately one (1) acre of the Property should be
retained for drainage and that the remaining 1.91 acres of the Property along Hackney Prairie Road could be
sold or used for purposes other than drainage.The City received a Letter of Intent(LOI)on December 16,2019,
to purchase the remaining Property for $360,000.00. City Staff has reviewed the LOI and finds the offer
acceptable. On January 7, 2020, the City Commission approved the sale of the Property and the parties are
moving now to close on the transaction. In accordance with Section C-8 (B)(2)of the City Charter, when any
proposal for the disposition of real property owned by the City, either by sale or by lease for a term exceeding
five(5)years, shall receive a majority vote of the members of the City Commission and the fair market value
of the real property concerned exceeds one hundred thousand dollars ($100,000.), such action shall not be
effective unless it has been acted upon by the City Commission after a public hearing preceded by at least seven
(7)days'notice of the hearing and the proposed action by publication in the manner set forth above.A legal ad
ran in the West Orange Times on Thursday, February 6,2020,advising of the City's intent to sell.
FIRST READING OF ORDINANCE - None
SECOND READING OF ORDINANCE—PUBLIC HEARING - None
REGULAR AGENDA - None
STAFF ACTION ITEMS
COMMENTS FROM CITIZENS/PUBLIC
COMMENTS FROM COMMISSIONERS
ADJOURNMENT
PLEASE NOTE:IN ACCORDANCE WITH FLORIDA STATUTES 286.0105:ANY PERSON WHO DESIRES TO APPEAL ANY
DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO
ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND
EVIDENCE UPON WHICH THE APPEAL IS BASED.ALSO,IN ACCORDANCE WITH FLORIDA STATUTE 286.26:PERSONS
WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT
THE OFFICE OF THE CITY CLERK, 150 N. LAKESHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN
ADVANCE OF THE MEETING.
41 Page