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HomeMy WebLinkAboutItem 09 Approval to Piggyback off GSA Contract for Purchase of a 3D Laser Scan for Scene Processing ocoee florida AGENDA ITEM COVER SHEET Meeting Date: February 18, 2020 Item # l Reviewed By: J-elkec.�t.•— Contact Name: Deputy Chief S. Plasencia Department Director: Chief C rl J wn Contact Number: 407-554-7223 City Manager: Robert Fra Subject: Approval to Piggyback off GSA Contract for Purchase of a 3D Laser Scan for Scene Processing (Police Chief Brown) Background Summary: The City of Ocoee Police Department desires to purchase a FARO 3D Laser Scan for scene processing at a cost $79,646.14 from police impact fees. The use of police impact funds for this purchase is consistent with the use of police impact fees for the equipment as our service demands have increased with the City's growth of new residential and business developments. The FARO 3D Laser Scan will be used to process traffic crashes involving serious injuries and fatalities, crimes scenes, mapping buildings for training, and/or any other appropriate uses. The benefit of the FARO 3D Laser Scan to the community is that on-scene processing time will be reduced significantly. This will allow roadways to open quicker decreasing congestion, crime scenes to be released back to victims sooner allowing personnel to resume patrol duties, and reducing personnel cost associated with road closings for traffic and pedestrian safety. Additionally, the technology will allow for the mapping of buildings or sites for the purpose of preplanning an event, preparing after-action reports, and conducting training. The technology has an added benefit as it completes all distance and math calculations required for successful prosecutions as well as civil litigation. The purchase will be made as a piggyback on GSA Contract GS-07F197GA. Issue: Should the Honorable Mayor and Board of City Commissioners approve the purchase of a FARO 3D Laser Scan for scene processing at a cost of $79,646.14 utilizing police impact fees and allow the Chief of Police to execute the purchase contract? Recommendations: Staff recommends the Honorable Mayor and Board of City Commissioners approve the purchase of a FARO 3D Laser Scan for scene processing for the Police Department and allow the Chief of Police to execute the purchasing agreement piggybacking on the GSA contract. Attachments: FARO Purchase Agreement Financial Impact: The purchase of the FARO 3D Laser Scan will utilize $79,646.14 from police impact fees. There is sufficient funding to cover this expenditure without any impact to the Police Department's current budget. Type of Item: (please mark with an x') Public Hearing For Clerk's Dept Use: Ordinance First Reading X Consent Agenda Ordinance Second Reading Public Hearing Resolution Regular Agenda X Commission Approval Discussion& Direction Original Document/Contract Attached for Execution by City Clerk Original Document/Contract Held by Department for Execution Reviewed by City Attorney Dana Crosby-Collier N/A Reviewed by Finance Dept. N/A Reviewed by N/A 2 A MI� Page: 1 R /1 3D VISIONARY FARO Technologies Inc Remit to: Quotation No: 20316133 250 Technology Park FARO Technologies, Inc. Quote Date: 11/26/2019 Lake Mary FL 32746-7115 P.O. Box 116908 Expiration Date: 03/06/2020 Phone No: Atlanta, GA 30368-6908 Fax No: Regional Manager: Paul Gregory Email: Account Manager: Joi Haner Sales Support: Emily Robinson Ship: Standard/Ground Bill To : Ship To : Payment Terms: Net due in 30 days Ocoee Police Department Ocoee Police Department with approved credit ACCOUNTS PAYABLE#646 Dawn Carlton Delivery Terms: EXW Origin OCOEE ACCOUNTS PAYABLE#646 Delivery Date: 4-6 Weeks COMMERCE PARKWAY OCOEE OCOEE FL 34761 COMMERCE PARKWAY US OCOEE FL 34761 US Qty Item No. Description Unit Price Discount Ext. Price 1 LS-8-S-350 3D_HW LS_FocusS 350 48,052.91 0.00 48,052.91 Laser Scanner FocusS 350 ships with: 1 FocusS 350, with HDR photography,with GPS, compass, altimeter (barometer), dual-axis compensator, WLAN, accessory bay, IP rating 54, on-site compensation functionality, lx Battery Power Block, lx Battery Power Dock, lx 90W Power Supply, 1x Optic Cleaning Fluid, 3x Optic Cleaning Tissues, lx 32GB SD card, lx SD card reader, lx SD card cover, 1x Allen wrench, 1x rugged transport case, calibration certificate and a quick start guide. Please notice: the lead-time may take 6 weeks or more after receipt of written order. 1 SOFTS0900 3D_SW_SC_Scene 3,693.50 0.00 3,693.50 FARO SCENE. New license. Includes 1 year of standard maintenance. License container sold seperately. PURCHASE AGREEMENT AND CONDITIONS OF SALE Customer will pay any federal,state and local taxes.All conditions of sale,service and warranty as described in FARO standard purchase conditions currently on file with FARO are made as part of this Quotation and are incorporated herein by reference(02FRM522).DR12 PLEASE REFERENCE FARO QUOTE NUMBER ON ALL DOCUMENTS.BY REFERENCING FARO QUOTE,CUSTOMER AGREES TO SAID TERMS AND CONDITIONS AS LISTED ON FARO QUOTATION. A Ell Page: 2 NEN IMO Quote no. 20316133 3D VISIONARY Qty Item No. Description Unit Price Discount Ext. Price 1 SOFTD51002 FARO Zone 3D Advanced Digital 4,832.98 3,565.14 1,267.84 Download Loyalty pricing applied Advanced version of FARO Zone 3D with the added ability to open SCENE projects and import other point clouds. Includes one (1)year of maintenance. Digital Download 1 ACCSS8001 3D_AC_LS_FocusS Battery 436.90 0.00 436.90 Power Block Power Block battery for FARO Focus S and M 0 1 ACCSS8032 3D_AC_LS_Standard Carbon 775.78 0.00 775.78 Fiber Tripod Super lightweight, highly stable, low-vibration,tailored carbon fiber tripod, For perfect performance and increased durability customized for Focus Scanners. 1 ACCSS0299 80Mm Koppa Target Set W/ 1,015.56 0.00 1,015.56 Trajectory Rods A combination set of 12 80mm targets- 6 magnetic base targets, 6 trajectory mount. Includes 6 1/4" x 10"aluminum, magnetic base stand-off rods. All shipped in a plastic storage crate. 1 APPS01002 3D SW AP SCENE Video Pro 828.17 0.00 828.17 App pp —- SCENE Video Pro App, for SCENE single user license Plug-in SCENE for SCENE to create animated videos from scan data. A Page: 3 UMW Quote no. 20316133 3D VISIONARY Qty Item No. Description Unit Price Discount Ext. Price 2 SOFTL0002 Single User Hard Lock 200.00 79.80 240.40 OPEN MARKET ITEM Hard lock (USB Dongle)for one single user license. Software licenses purchased separately. Can be used together with SCENE, CAM2, FaroZone or As-Built Software products. 1 COMP0123X64 VR Ready Notebook 3,208.89 0.00 3,208.89 High-end notebook computer. Contact your FARO representative for current specifications. 1 TR-SCN-POS-FOR-O OnSite Forensics Cust-Site Upg. 9,130.00 0.00 9,130.00 5 Day OPEN MARKET ITEM Available only at point of FARO system sale. Customer Site Upgrade-five day course that discusses forensic applications with FARO Scanner with FARO Software, setup, and basic measurements. Customer Site Trainings are designed for up to 4 people to ensure proper transfer of knowledge and understanding. Price per class. Training days • must be taken together on consecutive days, and cannot be split into individual days. 1 TR-FZ3-COR FZ Core 0.00 0.00 0.00 OPEN MARKET ITEM Two consecutive day, consisting of four hour virtual classroom training. The FARO Zone 3D Core training is specifically designed to assist new users. 1 CCR-SCN-V8-Y4 Complete Care-SCN Focus 15,700.00 9,191.25 6,508.75 S/M-Y4 OPEN MARKET ITEM Complete Care service plan includes parts and labor for repair and annual cleaning and calibration.#Extends coverage through year 4 from point of sale. MA IM� Page: 4 M Quote no. 20316133 3D VISIONARY Qty Item No. Description Unit Price Discount Ext. Price 1 SMA0900-3Y 3D_MA_SC_SCENE 1,939.44 0.00 1,939.44 Maintenance 3Y STAND FARO SCENE. Extends maintenance contract of new license by 3 years. 1 SMA51002-3Y FARO Zone 3D Advanced 2,548.00 0.00 2,548.00 Maintenance 3Y OPEN MARKET ITEM FARO Zone 3D Advanced annual maintenance extension at point of sale includes product updates and upgrades (as available), including top tier technical support for three (3)years. Customer must be on the most current software release to purchase this plan. Order Total: 92,562.13 Discount Amount: -12,915.99 Shipping Total: 0.00 Total in USD: 79,646.14 Page: 6 Quote no. 20316133 GENERAL SERVICES ADMINISTRATION FEDERAL SUPPLY SERVICE AUTHORIZED FEDERAL SUPPLY SCHEDULE PRICELIST SCHEDULE 84:TOTAL SOLUTIONS FOR LAW ENFORCEMENT,SECURITY,FACILITIES MANAGEMENT,FIRE,RESCUE,CLOTHING,MARINE CRAFT AND EMERGENCY/DISASTER RESPONSE SPECIAL ITEM NUMBER 426-99-Introduction of New Services/Products related to Law Enforcement and Security Equipment 426-4N-Criminal Investigative Equipment and Supplies 84-500-Order-Level Materials(OLMs) FSC/PSC Codes:6350,6630,8405 On-line access to contract ordering information,terms and conditions,up-to-date pricing, and the option to create an electronic delivery order are available through GSA Advantage!OO,a menu-driven database system.The INTERNET address for GSA Advantage!®is:GSAAdvantage.gov. For more information on ordering from Federal Supply Schedules click on the FSS Schedules button at fss.gsa.gov. Faro Technologies,Inc 250 Technology Park Lake Mary,FL 32746 T:407-333-9911 F:407-333-4181 Email:steven.barthel@faro.com www.faro.com Contract Number: GS-07F-197GA Period Covered by Contract: _September 29,2017-September 28,2022 Contract Administrator: Steven Barthel Business Size: Other than Small Business CUSTOMER INFORMATION la.Table of Awarded Special Item Numbers with appropriate cross-reference to item descriptions and awarded prices: Special Item Number(SIN) Special Item Number Description Awarded Price Page 426-4N/STLOC Criminal Investigative Equipment and Supplies Please refer to pricing on GSA Advantage 426-99/STLOC Introduction of New Services/Products related to Please refer to pricing on GSA Advantage Law Enforcement and Security Equipment 84-500/STLOC Order-Level Materials(OLMs) Defined at Order Level lb.Identification of the lowest priced model number and lowest unit price for that model for each special item number awarded in the contract: SIN Part Number GSA Price 426-4N/STLOC SMA51000 59.84 426-99/STLOC SP-01 8,478.59 lc.If the contractor is proposing hourly rates,a description of all corresponding commercial job titles,experience,functional responsibility and education for those types of employees or subcontractors who will perform services shall be provided:Not applicable 2.Maximum Order:SINs 426-4N&426-99:$200,000 SIN 84-500:$100,000 3.Minimum Order:$500 4.Geographic Coverage:Domestic Delivery Only 5.Points of Production:U.S.A.,Germany,Switzerland,Italy,Netherlands 6.Discounts from List Prices or Statement of Net Price:Prices shown herein are net prices. 7.Quantity Discounts:None 8.Prompt Payment Terms:Net 30 Days.Information for Ordering Offices:Prompt payment terms cannot be negotiated out of the contractual agreement in exchange for other concessions. 9a.Government purchase cards are accepted at or below the micro-purchase threshold. 9b.Government purchase cards are accepted above the micro-purchase threshold. 10.Foreign Items:Germany,Switzerland,Italy,Netherlands 11a.Time of Delivery:30-45 Days ARO 11b.Expedited Delivery:Contact Contractor 11c.Overnight and Two-Day Delivery:Contact Contractor 11d.Urgent Requirements:Please note the urgent requirements clause of this contract and contact contractor. 12.F.O.B.Point:Origin-Prepaid by Seller 13a.Ordering Address: FARO Technologies,Inc. 250 Technology Park Lake Mary,FL 32746 13b.Ordering Procedures:For supplies and services,the ordering procedures,information on Blanket Purchase Agreements(BPA's)are found in Federal Acquisition Regulation(FAR)8.405-3. 14.Payment Address: FARO Technologies,Inc. PO Box 116908 Atlanta,GA 30368 15.Warranty Provision:The limited warranty covers defects in materials and workmanship in FARO-brand products or other products sold by FARO to the customer.Products sold by FARO include a one year limited warranty under this contract. 16.Export Packing Charges(if applicable):N/A 17.Terms and Conditions of Government Purchase Card Acceptance(any thresholds above the micro-purchase threshold):Government purchase cards are not accepted above the micro-purchase threshold. 18.Terms and Conditions of Rental,Maintenance,and Repair:N/A 19.Terms and Conditions of Installation:N/A 20.Terms and Conditions of Repair Parts Indicating Date of Parts Price Lists and Any Discounts from List Prices:N/A 20a.Terms and Conditions for Any Other Services:N/A 21.List of Service and Distribution Points:N/A 22.List of Participating Dealers:N/A 23.Preventative Maintenance:N/A 24a.Special attributes such as environmental attributes(e.g.,recycled content,energy efficiency,and/or reduced pollutants).N/A 24b.If applicable,indicate that Section 508 compliance information is available on Electronic and Information Technology(EIT)supplies and services and show where full details can be found(e.g contractor's website or other location.)The EIT standards can be found at:www.Section508.gov/. 25.Data Universal Number System(DUNS)Number:617308929 26.Notification Regarding Registration in System for Award Management(SAM)Database:FARO Technologies,Inc.is registered in the SAM Database. F �� Page: 5 ,�1` m Quote no. 20313161133 3D VISIONARY Additional Information QUOTE TERMS To accurately and promptly process your order,the following information is required with your Purchase Order: 1. Purchase Order Number(PO#) 2. Bill To AND Ship To Address(even if they are the same) 3. FARO Approved Payment Terms 4. Prepay and Add Freight Charges OR Collect(with your shippers Account#) 5. Method of Shipment(Best Way,Ground,Overnight,2DAY) 6. FOB Origin or Destination(for GSA and Warranty ONLY Customers) 7. FARO Quote Number 8. PO Signed and Dated 9. Ship To State Tax Exemption Certificate OR acknowledgement to charge tax 10. Signed Credit Application(New Customers ONLY) Quoted delivery terms are contingent upon timely receipt of all above listed items. CALIBRATION CAPABILITIES FARO meets the calibration requirements of ISO/IEC 17025:2005 for USB Arms,Bluetooth Gage,Gages,3D Imager,LLP and Laser Trackers.Our capabilities are listed on our ISO/IEC 17025:2005 Scope of Accreditation and might vary by location.The scope of each location can be accessed from the FARO website. CALIBRATION STANDARDS USB Arms and Bluetooth Gage are calibrated in accordance with ASME B89.4.22-2004. Other Gage Models are calibrated in accordance with ISO 10360-12:2016. 3D Imager are calibrated in accordance with VDINDE 2634-2:2012. Laser Trackers are calibrated in accordance with 689.4.19-2006`as requested by the Customer. 'Part#960-02589-System Calibration is an additional calibration process to our Part#ACC-00-Standard Calibration. Quantum S/M Arms are calibrated in accordance with ISO 10360-12:2016. DECISION RULE For B89 Calibration,FARO follows the recommendation of the ASME B89.4.22-2004,Appendix J,in the application of the decision rule to testing results.This appendix states"B89 standards that adopt standards referencing ISO 14253-1 as a normative standard shall explicitly state a different decision rule,where the 4:1 simple acceptance and rejection rule from B89.7.3.1 shall be the default rule unless a different rule is specified." For ISO 10360-12:2016 Calibration,FARO follows this Standard's recommendation,Introduction Clause,in the application of the decision rule to testing results.This clause states that"the default decision rules given in ISO 14253-1 apply to specifications made in accordance with this part of ISO 10360,unless otherwise indicated."The relevant decision rule in ISO 14253-1:1998 is given in Clause 5.2,"Rule for proving conformance with specifications."FARO also follows this decision rule according to the recommendation of VDINDE 2634-2:2012,Annex 4.3.5. CUSTOMS and EXPORT CONTROL Deliveries of these goods/products,software,technologies,know-how-transfer to other countries(e.g.embargos)or to other receivers can be subject to authorization or may be prohibited.US-origin goods/products,software,technologies,know-how-transfer or products which include 10/25%US-origin,are liable to US-Export-Administration Regulations and could be subject to authorization or may be prohibited. GSA QUOTE Pricing,terms and conditions per GSA contract GS-07F-197GA. Expiration of contract 9/28/2022.