HomeMy WebLinkAboutItem 01 Approval of the Minutes for the Regular City Commission Meeting held February 18, 2020 MINUTES
REGULAR CITY COMMISSION MEETING
FEBRUARY 18,2020
CALL TO ORDER- 6:14 PM
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Mayor Johnson called the regular session to order at 6:14 PM in the Commission Chambers of
City Hall. The invocation was led by Joe Stones, followed by the Pledge of Allegiance to the
Flag led by Commissioner Wilsen. City Clerk Sibbitt called the roll and declared a quorum
present.
Present: Mayor Johnson,Commissioner Brinson,Commissioner Wilsen,Commissioner Firstner,
Commissioner Oliver
Also Present: City Manager Frank, City Attorney Cookson, City Clerk Sibbitt
PRESENTATIONS AND PROCLAMATIONS - 6:16 PM
Award Presentation—Assistant Director Nasseam McPherson James, with Florida Department
of Health in Orange County, presented the City with the Healthy Community Champions 2019
Award based on the policies adopted and implemented which promote, protect, and improve the
public health of the community.
Presentation — Ocoee Youth Council (OYC) Members Ashleigh Surrency and Member
Aaliyah Surrency highlighted the life and accomplishments of two African Americans in honor
of Black History Month: Marie Van Brittan Brown, inventor of the first home security system;
and Neil deGrasse Tyson, an astrophysicist, author, and science communicator. Member
Mauvais requested permission for the OYC to return in March to give an update on their recent
trip to the Legislative Action Days in Tallahassee.
STAFF REPORTS AND AGENDA REVIEW- 6:25 PM
City Manager Frank announced before them is the following:
Emergency Item #1 - Authorize staff to order appraisals for and prepare Requests for
Proposal for purchase of City-owned property located at the intersection of Fuller's Cross
and Ocoee-Apopka Road. (Assistant City Manager Shadrix)
In 2018,City staff received numerous offers from developers interested in acquiring and developing lands located in
the Crown Point PUD(see attached map)and owned by the City. It was decided during that time that better offers
would be made if the City waited on selling,and that has proven to be the case as we have received two substantial
letters of intent for purchase of City-owned property within that area from Centerline Properties and Meritage Homes.
A new appraisal for each property will be required pursuant to the City's Charter and staff recommends that the City
Commission authorize a re-appraisal of the City-owned lands within the Crown Point PUD as well as draft Requests
for Proposal(RFP)for the two properties that would be advertised at the City's earliest convenience and to gain the
best possible offers. The City Commission would then award the offers (likely at an April meeting) and the buyers
would begin their site planning/due diligence prior to closing. The City Commission would see any
rezoning/preliminary/final site plans prior to the sites being developed. Staff recommends that the City Commission
authorize preparation of RFPs and appraisals for City owned property located near the intersection of Fuller's Cross
and Ocoee Apopka Road(Parcel ID#s 062228000000056 and 062228000000005/062228000000082).
City Manager Frank presented the emergency item for consideration.
Regular City Commission Meeting
February 18, 2020
Commissioner Brinson inquired about the future development of the parcel in question. City
Manager Frank addressed his questions.
Commissioner Brinson and Commissioner Oliver shared concerns regarding infrastructure.
Assistant City Manager Shadrix addressed their concerns.
Motion: Move to approve Emergency Item #1, authorizing staff to order appraisals
for and prepare Requests for Proposal for purchase of City-owned property
located at the intersection of Fuller's Cross and Ocoee-Apopka Road. Moved by
Commissioner Brinson, seconded by Commissioner Oliver; Motion carried
unanimously.
The following person addressed the City Commission:
- Greg Keethler spoke regarding the Fullers Cross Road and Ocoee Apopka Road
intersection.
Mayor Johnson addressed his concerns.
COMMISSIONERS ANNOUNCEMENTS - 6:46 PM
Commissioner Oliver—None
Commissioner Firstner—None
Commissioner Wilsen—Explained the timetable for many projects can feel unwarranted, as the
process is oftentimes long and grueling, but noted the Commission is constantly working to see
these projects through; and further, urged residents to be more involved in the legislative process,
and encouraged them to speak up.
Commissioner Brinson—None
Mayor Johnson—Announced the following:
1) The 16th Annual Black History Month Essay Contest Award Ceremony date, time, and
location.
2) The Dedication Ceremony and renaming of Central Park to "Vandergrift Central Park", and
Opening Day of Little League's date, time, and location.
3) The Spring Fling event date, time, and location.
CONSENT AGENDA - 6:52 PSI
City Manager Frank pulled Item 10 and shared it would be brought back to the March 3, 2020,
City Commission Meeting.
Commissioner Oliver pulled Item 6 for separate discussion and consideration.
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February 18, 2020
Consent Agenda Motion
Motion: Move to adopt the Consent Agenda Items #1 - #11 with Items #6 and Item
#10 being pulled.
Moved by Commissioner Wilsen, seconded by Commissioner Firstner; Motion
carried 5-0.
1. Approval of the Minutes for the Regular Commission Meeting held February 4,2020.
(City Clerk Sibbitt)
Approved on Consent. Motion carried 5-0.
2. Approval of Appointments to the Ocoee Youth Council(OYC). (City Clerk Sibbitt)
Members of the Ocoee Youth Council(OYC)serve one-year terms.The Resolution creating the Board allows
no more than fifteen(15)members who are residents of Ocoee and entering grades 9-12 in a high school that
serves Ocoee students. Currently, the board has five (5) members. Two (2) applications have been received
by Joselvan Martinez and Vincente Rodriguez who have shown an interest in being appointed to the Ocoee
Youth Council for a term ending July 2021.
Approved on Consent. Motion carried 5-0.
3. Approval of Use Agreement with Renaissance Charter School on Donated Lands.
(Assistant City Manager Shadrix)
The Renaissance Charter School desires to enter into an Agreement with the City whereby the School, or its
agent or assigns, will obtain a non-exclusive right to use land donated to the City from Orange County along
West Road for the purpose of engaging in fundraising activities consistent with the School's non-profit status
and for providing agricultural education to students, including education regarding Aquaponics, removable
plant beds, and planting and maintaining other portable gardens. Within the donated lands, Renaissance
Charter School will work with Backyard Farm Express to build and help operate a state of the art,Aquaponic
Farm operating system. The farm will allow the students to participate with hands-on interaction gaining
outside classroom experience in health,nutrition,agriculture,economics,chemistry,biology,botany,business
management, art and more. The school will get to benefit from the part of the gross produce sales as a
fundraiser. The farm size is no more than 100 feet by 50 feet in size. Orange County will transfer the lands
upon approval from the County Commission at its February 25, 2020 meeting. Due to drainage and other
factors, the lands have to remain in City ownership, and is not usable for any perceived City use. The farm
structure is designed to be built above the ground and will not affect the lands.
Approved on Consent. Motion carried 5-0.
4. Approval of Zosel Mediated Settlement Agreement. (Assistant City Manager
Shadrix)
The City needs to acquire Parcels 101, 102, and 103 from Thomas G. Zosel, John T. Zosel, and Cindy M.
Zosel through an eminent domain Order of Taking. The final valuation of the property acquired needs to be
resolved,either through mediation or jury trial.The property is needed for the Downtown Master Stormwater
Pond.
Approved on Consent. Motion carried 5-0.
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February 18,2020
5. Approval of ITB #20-003 Landscaping Improvements in the Medians on SR 50 (W.
Colonial Drive Between SR 429 and Good Homes Road)to SSS Down to Earth OPCO
II,LLC. (Deputy Dev. Srvs. Director/CRA Administrator Corless)
The award recommendation for the above-referenced bid was submitted by Staff after FDOT's review and
approval to proceed with the recommendation. On January 21, 2020, under Agenda item No. 4, City
Commission awarded ITB #20-003 to SSS Down to Earth OPCO, LLC. The Contract for Construction was
prepared naming SSS Down to Earth OPCO, LLC and sent out for signature. On January 28th,the City was
informed by the contractor that they had inadvertently submitted documents naming the incorrect company.
For municipal projects,the contractor uses the name and federal identification number for SSS Down to Earth
OPCO II,LLC and not SSS Down to Earth OPCO,LLC. Staff sent the issue to Ms. Crosby-Collier, Shuffield
Lowman, for her review and opinion of action. Based on her direction, SSS Down to Earth OPCO, LLC has
signed the original contract and submitted the attached document for the City to execute requesting the
Contract be assigned to SSS Down to Earth OPCO II,LLC.The attached document recognizes that SSS Down
to Earth OPCO II, LLC is responsible for and will comply with all requirements and specifications of the
contract documents and has the full ability to perform all functions. The assignment form stipulates that the
information provided by the bidder,including references,resumes,and similar projects completed,is the same
for both SSS Down to Earth OPCO,LLC and SSS Down to Earth OPCO II, LLC.
Approved on Consent. Motion carried 5-0.
6. Approval of Corporate Resolution Naming Controllers of the Raymond James
Investment Account. (Finance Director Roberts)
To help the government fight financial crime, federal regulation requires Raymond James®to obtain,verify,
and record information about the beneficial owners of legal entity clients. The City of Ocoee is a legal entity
client of Raymond James®and they require the City to approve and sign a Resolution of the Commission in
order to update the Controller(s)on the City's investment account with Raymond James®. The Controller(s)
are permitted to make investment and withdraw decisions in compliance with the City's Investment Policy.
The Controllers being named to this account are Rob Frank, City Manager,and Rebecca Roberts, Director of
Finance.
Commissioner Oliver inquired about the limits on the investment funds. Finance Director
Roberts addressed his concerns.
Motion: Move to approve Consent Agenda Item #6; moved by Commissioner
Oliver, seconded by Commissioner Wilsen; Motion carried 5-0.
7. Approval of Florida Department of Health EMS Matching Grant for the Purchase of
Four(4) Cardiac Monitor Safety Technimounts. (Fire Chief Miller)
The Fire Department would like to submit a matching (75%/25%) grant through the Florida Department of
Health. The grant request is for four (4) Technimount Cardiac Monitor Safety Mounts. The Technimount
cardiac monitor safety mounts is critical to the safety and efficiency of patient transport. The Technimount
cardiac monitor safety mounts meet the State of Florida Department of Health requirements for securing
medical devices in the back of transport apparatus during transport to the hospital.
Approved on Consent. Motion carried 5-0.
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8. Approval of Firehouse Subs Foundation Grant for the Purchase of a Training
Mannequin. (Fire Chief Miller)
The Ocoee Fire Department is seeking grant opportunities to acquire the Lion SmartDummy Thermal training
system. The training system will provide the Fire Depaituient the ability to train both firefighters and citizens
in a safe environment. One of the challenges the Fire Department faces creating realistic scenarios for new
firefighters to learn from. The acquisition of the Lion SmartDummy Thermal training system will allow the
training division to provide critical training to firefighters. In addition, the training system will broaden
services that the Fire Department can provide to citizens,businesses,and schools through safety drills and the
use of realistic fire and smoke conditions without actually exposing anyone to fire conditions.
Approved on Consent. Motion carried 5-0.
9. Approval to Piggyback off GSA Contract for Purchase of a 3D Laser Scan for Scene
Processing. (Police Chief Brown)
The City of Ocoee Police Department desires to purchase a 3D Laser Scan for scene processing not to exceed
the cost of$90,000 funded from police impact fees.The 3D Laser Scan will be used to process traffic crashes
involving serious injuries and fatalities, crimes scenes, mapping buildings for training, and/or any other
appropriate uses. The benefit of this 3D Laser Scan is that on-scene processing time will be reduced
significantly allowing roadways to open quicker, crime scenes to be released back to victims sooner, and
reducing personnel costs associated with road closing for traffic and pedestrian safety. Additionally, the
technology will allow for the mapping of buildings or sites for the purpose of preplanning an event,preparing
after-action reports,and conducting training.The technology has an added benefit as it completes all distance
and math calculations required for successful prosecutions and civil litigation.
Approved on Consent. Motion carried 5-0.
10. Approval to Award RFP #20-001 Laboratory Services for City Water & Wastewater
Facilities. (Procurement Manager Tolbert)
The City's current term contracts for laboratory services expires on February 28,2020. In conformance with
Chapter 21 (Purchasing Code)of the City Code of Ordinances,the City solicited competitive proposals from
experienced Contractors to establish a multi-year Contract for laboratory services for City water and
wastewater facilities. Services solicited include furnishing all necessary labor,supplies,materials,equipment,
and incidental items to satisfactorily perform the laboratory services and sampling procedures detailed in the
technical specifications on an"as needed basis."The services include analytical laboratory services to perform
testing of surface water,groundwater from Surficial and Floridan aquifer water supply wells,monitoring wells,
potable drinking water, raw and treated wastewater, industrial wastewater from facilities discharging to the
City's wastewater collection system, reclaimed water, wastewater residuals and groundwater from
groundwater monitoring wells for a reclaimed water system. The services also include sampling, field
analyses, and sample pickup services. The City intends to award this contract to a primary and two (2)
secondary firms. The contracts shall have an initial three (3) year period with two (2) automatic one-year
renewable extensions, and a one (1) year optional extension; unless otherwise terminated by the City, in
writing,at least thirty(30)days prior to the annual renewal date(s). Price will remain firm for the initial three
(3) year term. The RFP was advertised on January 5, 2020 and was publicly opened on January 28, 2020.
There were a total of five (5) proposals received. The Utilities and Finance Departments reviewed the
proposals and all were considered responsive. Complete copies of all responses are available in the Finance
Department for your review.The five(5)responses were evaluated by the RFP Evaluation Committee,which
was comprised of three(3)members appointed by the City Manager.The RFP evaluation committee meeting
was held on February 4,2020,and recommends contracting with the top-ranked firm,Tri-Tech Labs,Inc.,as
the primary firm, and with the 2nd and 3rd ranked firms Flowers Chemical Laboratories, Inc., and Pace
Analytical Services, Inc.,as secondary firms.
Item pulled and will be brought back at the March 3, 2020, City Commission
Meeting.
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11. Approval of Change Order No. 1 for ITB #19-006 Downtown Lift Station #66
Construction Project. (Utilities Director Smith)
L7 Construction Inc. (Contractor)was awarded the Contract for the ITB#19-006 Downtown Lift Station#66
Construction Project by City Commission on June 4,2019. The Utilities Department originally designed the
Control Building as a basic structure with the understanding that the exterior will be modified to match
adjacent City facilities by others. Since the Lakeshore Center has been remodeled and is directly east of the
proposed Control Building,the Utilities Department has requested that the Contractor perform additional work
to the exterior of the Control Building to more closely resemble the Lakeshore Center. In order to minimize
the labor to maintain valves in the City's Lift Station Valve Vaults,the Utilities Department revised the City's
Details to incorporate a spherical coupler.This will allow City staff to remove and repair or replace valves in
a more efficient manner. City staff sought proposals from the Contractor for the work described above. The
Contractor submitted two proposals in the amount of$21,603.04 and$3,470.00 respectively.Additional work
had to be performed on-site due to the Contractor uncovering an existing broken 8-inch Plug Valves where
the plans showed a 6-inch Plug Valve.The Contractor agreed to remove the broken valve,install a new 6-inch
Plug Valve provided by the Utilities Department, and install an 8-inch by 6-inch Reducer to connect the
proposed 6-inch Force Main to the existing 8-inch Force Main. The Contractor also submitted a proposal for
the additional work in the amount of$2,568.01. Additional contract quantities were needed due to additional
soil for compaction, excess loads of unsuitable soil, and additional lineal feet of Gravity Sewer Main in the
amount of$25,038.00.
Approved on Consent. Motion carried 5-0.
PUBLIC HEARING - 6:56 PM
12. Sale of Property Located at 8815 Hackney Prairie Road. (Advertised in the West Orange Times
on Thursday, February 6, 2020) (Public Works Director Krug)
On May 7, 2019, the City approved acquisition of the property located at 8815 Hackney Prairie Road
("Property") for stormwater mitigation at a purchase price of $490,000.00. Following acquisition of the
Property on July 24, 2019, City staff determined that approximately one (1) acre of the Property should be
retained for drainage and that the remaining 1.91 acres of the Property along Hackney Prairie Road could be
sold or used for purposes other than drainage. The City received a Letter of Intent (LOI) on December 16,
2019,to purchase the remaining Property for$360,000.00.City Staff has reviewed the LOI and finds the offer
acceptable. On January 7, 2020, the City Commission approved the sale of the Property and the parties are
moving now to close on the transaction. In accordance with Section C-8(B)(2)of the City Charter,when any
proposal for the disposition of real property owned by the City,either by sale or by lease for a term exceeding
five(5)years, shall receive a majority vote of the members of the City Commission and the fair market value
of the real property concerned exceeds one hundred thousand dollars ($100,000.), such action shall not be
effective unless it has been acted upon by the City Commission after a public hearing preceded by at least
seven(7)days'notice of the hearing and the proposed action by publication in the manner set forth above. A
legal ad ran in the West Orange Times on Thursday, February 6,2020,advising of the City's intent to sell.
City Attorney Cookson presented an overview of the previously approved sale of property
located at 8815 Hackney Prairie Road, and further advised a public hearing is being held pursuant
to charter requirements prior to the closing date.
The public hearing was opened. As no one wished to speak, the public hearing was closed.
Commissioner Oliver inquired about the value of the remaining 1.91 acres. Assistant City
Manager Shadrix addressed his question and advised that for the January 7th City Commission
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Meeting the appraisal value was provided in the staff report. City Manager Frank shared his
recollection of the appraisal price.
Motion: Move to approve proceeding with the sale of property located at 8815
Hackney Prairie Road; Moved by Commissioner Wilsen, seconded by
Commissioner Firstner; Motion carried 4-1 with Commissioner Oliver opposing.
FIRST READING OF ORDINANCES—None
SECOND READING OF ORDINANCES—PUBLIC HEARINGS - None
REGULAR AGENDA - None
STAFF ACTION ITEMS - None
COMMENTS FROM CITIZENS/PUBLIC - 7:04 PM
The following person(s) addressed the City Commission:
Kristin Johnson, Ocoee High School Cheer Coach announced the Ocoee High School
Competition Cheer group won the 2020 State Championship Title and informed of their academic
success off the mat. She further shared the girls are in the process of raising funds for the purchase
of Championship rings.
Mayor Johnson offered a personal donation.
COMMENTS FROM COMMISSIONERS
Commissioner Brinson—Encouraged the following:
1) Attend Commission Meetings, learn the process, and understand how government works.
2) Contact your Commissioner, and share your concerns and needs within the Community.
3) Eliminate standing water around your home to help avoid mosquitos in the area.
4) Take the required precautions to keep your pets safe from poisonous frogs.
Commissioner Wilsen—Announced on the following:
1) The Spring Fling location, date, and time.
2) The Shred-It Event location, date, and time.
3) FDOT/Turnpike Widening Project information session location, date and time.
Due to the next Community Redevelopment Agency Meeting on May 5, 2020.
Motion: Cancel the May 5, 2020, Workshop Meeting. Moved by Commissioner
Wilsen, seconded by Commissioner Firstner; Motion carried unanimously.
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Commissioner Firstner—Announced the following:
1) The Best Fest location, date, and time.
2) Hazard Waste Drop-off event location, date, and time.
Commissioner Oliver— Shared the following:
1) Information for the Veteran's Workshop will be released soon.
2) 2020 Census Officers will be out in the Community this year.
Mayor Johnson—Announced and shared the following:
1) Opening Day for Little League location, date, and time.
2) Encouraged citizens to contact Orange County on any concerns they have regarding County
roads.
ADJOURNMENT— 7:21 P:\I
APPROVED:
Attest: City of Ocoee
Melanie Sibbitt, City Clerk Rusty Johnson, Mayor
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