HomeMy WebLinkAboutItem 05 Approval of Additional Funding for the Residential Plumber for Kimball Area Water Main Upgrade Project •
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AGENDA ITEM COVER SHEET
Meeting Date: March 03, 2020
Item # 5
Reviewed By: �I
Contact Name: T'Jean Tomlinson Department Director: Charle- � i h, P.E.
Contact Number: 407-905-3159 City Manager: Robert Fr,•Ai
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Subject: Approval of Additional Funding For the Residential Plumber For the Kimball Area Water
Main Upgrade Project
Background Summary:
Central Florida Tapping and Construction Services, Inc. (CFT) installed new ductile iron water mains to
abandon existing asbestos cement and galvanized water mains as part of the Kimball Area Water Main
Upgrade Project. To service the homes in the project area of the new main, A-1 Service Plumbing, Inc.
(Plumber) was approved for the work to connect 50 homes to new water meters from a newly
constructed water main in the amount of$92,500.00 by the City Commission on March 05, 2019. At the
time of the Plumber's approval, there were six home owners that did not sign a Letter of Agreement for
the Plumber to engage in work on their property.
During the Plumbers' work to connect plumbing services to the new meters in the Kimball project area,
homeowners who had not signed a Letter of Agreement contacted the Utilities Department for plumbing
services for their property. The Utilities Department reached out to the Plumber to add the six homes to
their work (see maps attached).
The Kimball Area Water Main Upgrade Project's budget has funds available for the six additional homes
added to the Plumber's work. Staff is recommending increasing the Purchase Order by $11,100.00 to
add the six additional homes. This will bring the total Purchase Order to $103,600.00.
The Utilities Department shall be available for questions.
Issue:
Should the Mayor and City Commission approve additional funding in the amount of $11,100.00 to compensate
A-1 Service Plumbing, Inc for the connection of the six additional homes to the new water main?
Recommendations:
Motion for Mayor and City Commission to approve additional funding in the amount of$11,100.00 for A-1 Service
Plumbing, Inc. and increase the Purchase Order amount to $103,600.00.
Attachments:
1. Phase I Map
2. Phase II Map
Financial Impact:
The initial Kimball & Malcom Area Upgrade Project's available funding from the Water Repair and Replacement
Fund (410-533-10-6302) was $600,000; however, due to a successful bid of $344,097.00 and additional
expenses due to the bidding process, leaves an unencumbered project balance of $255,882.52. An additional
$300,000, Capital Improvements (401-533-10-6302), was incorporated in the budget for Fiscal Year 2018/2019.
When added to the remaining balance makes available $555,882.52.
Funding for the construction of Phase II of the Kimball Area Water Main Upgrade Project (Change Order #1),
residential plumbing for 50 residential homes, and additional expenses for residential plumbing conducted by City
Staff leaves an unencumbered project balance of $151,503.84. Funding for the connection of the 6 additional
homes in the amount of $11,100.00, makes available $140,403.84 for the possible construction of Phase Ill of
the Kimball Area Water Main Upgrade Project.
Type of Item: (please mark with an x)
Public Hearing For Clerk's Dept Use:
Ordinance First Reading X Consent Agenda
Ordinance Second Reading Public Hearing
Resolution Regular Agenda
X Commission Approval
Discussion& Direction
Original Document/Contract Attached for Execution by City Clerk
Original Document/Contract Held by Department for Execution
Reviewed by City Attorney N/A
Reviewed by Finance Dept. a_Pm_. f ) N/A
Reviewed by 0 N/A
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