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Home My WebLink About03-03-2020 Agenda OCOEE CITY COMMISSION Ocoee Commission Chambers 150 North Lakeshore Drive Ocoee, Florida MARCH 3, 2020 AGENDA 6:15 P.M. REGULAR CITY COMMISSION MEETING CALL TO ORDER Invocation Pledge of Allegiance Roll Call and Determination of Quorum PRESENTATIONS AND PROCLAMATIONS Proclamation ~ Government Finance Professional Week March 16-20 (Mayor Johnson) STAFF REPORTS AND AGENDA REVIEW COMMISSIONERS ANNOUNCEMENTS PUBLIC COMMENTS THE PUBLIC IS ALLOWED TO COMMENT ON ANY ITEMS THAT ARE ON THE AGENDA BUT NOT PART OF A PUBLIC HEARING. PUBLIC HEARING COMMENTS ARE TO BE HEARD DURING THAT PORTION OF THE MEETING. ANY COMMENTS YOU WOULD LIKE TO MAKE THAT ARE NOT PART OF THE AGENDA WILL BE HEARD UNDER THE CITIZENS/PUBLIC COMMENTS AT THE END OF THE MEETING. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEPARATELY. 1. Approval of the Minutes for the Regular City Commission Meeting held February 18, 2020. (City Clerk Sibbitt) 2. Approval to move an Alternate Member to a Regular Member Seat on the Planning and Zoning Commission. (City Clerk Sibbitt) On May 15, 2018, the City Commission adopted an Ordinance which amended Section 3-2 and Section 3-3 of the City of Ocoee Land Development Code, it amended the establishment and membership of the Planning and Zoning Commission, abolished the Board of Adjustment, revised the duties of the Planning and Zoning Commission, and incorporated the rules from Ordinance 89-19 into the Code. On December 3, 2019, the City Commission adopted an Ordinance which amended Section 3-2, Subsection A of the Land Development Code adding one (1) alternate member. On February 11, 2020, Planning & Zoning Commission Member Rodger Wunderlich resigned from the board leaving a vacant regular member seat. Upon his resignation, Alternate Member Lou Forges asked staff to be considered for the vacant regular member seat. Since his appointment, Alternate Member Forges has attended all meetings. Past practice for boards with alternate members has been to appoint the alternate member to the vacant regular member seat for the remainder of the vacancy. If approved, the alternate vacant seat on the Planning and Zoning Commission shall be filled by a majority vote of the City Commission from the candidates nominated by the Mayor and City Commissioners. The Mayor and each member of the City Commission may nominate up to two (2) nominees each to the City Clerk by Friday, March 27, 2020. The highest-ranked nominee will be considered to fill the alternate vacant seat at the April 7, 2020 City Commission meeting. Staff recommends the Honorable Mayor and City Commissioners move Alternate Member Lou Forges to the vacant regular member seat with a term expiring June 2021, and the City Commission should forward their nominations for the vacant alternate member seat to the City Clerk before March 27, 2020. Regular City Commission March 3, 2020 3. Approval to Award Maguire Road Median Landscape Project to BrightView Landscape Services. (Deputy Dev. Srvs. Director/CRA Administrator Corless) This project is intended to refresh the landscape in eight medians on Maguire Road, from Jordan Rose Avenue north to the Turnpike. Landscape enhancements are needed due to the poor plant health brought on by inferior soils and harsh growing environment. The City’s Urban Designer/Landscape Architect prepared design documents directing the replacement of topsoil, use of soil amendments, a detailed planting plan and specified the existing irrigation be upgraded to a “Hydrozone” system. BrightView Landscape Services is currently under contract to provide landscape maintenance and upon request, may provide a proposal to improve the City’s landscape areas. Based on the City’s directions and plans, BrightView Landscape Services submitted a fee proposal in the amount of $205,600.97 to install the median landscape enhancements. This request meets the City’s purchasing guidelines. This project is included in the 2020 budget. 4. Approval to Proceed with Ocoee Cemetery Clean-up and Beautification Improvements. (Parks and Recreation Director Johnson) The Ocoee Cemetery is located at 368 E. Geneva Street, west of Bluford Avenue and north of Maine Street at the terminus of Richmond Avenue near the current development project known as City Center West Orange. In January, City staff met with the City Attorney to discuss how to proceed with enforcement of the code and allow for clean-up efforts of the Ocoee Cemetery. Most recently, the Parks Department has completed the installation of the fence along the east side of the cemetery property line and installation of new improved signage with the Cemetery Rules and Regulations at the entrance. Additionally, there is funding in the budget for another columbarium to be installed, which will be ordered within the next few months. During the last several budget sessions, concerns regarding the condition of the Ocoee Cemetery were shared by members of the Commission; therefore, staff is proposing the following: Phase 1: A ninety (90) day compliance notice be provided to cemetery plot owners in the form of 1) Legal advertisement, 2) Notice postings at the Ocoee Cemetery, and 3) Letters sent to addresses on file; further, advising plot owners to come into compliance with the current Ocoee Cemetery Rules and Regulations. If compliance is not met by the timeframe provided, City staff will proceed with compliance. Phase 2: Allow staff to aide in the clean-up and beautification of the cemetery by removing unwanted or diseased trees; and further, budget for new decorative fencing (back side of the cemetery), turf/ landscape, additional parking, and add irrigation in the upcoming FY20/21 budget. 5. Approval of Additional Funding for the Residential Plumber for Kimball Area Water Main Upgrade Project. (Utilities Director Smith) Central Florida Tapping and Construction Services, Inc., (CFT) installed new ductile iron water mains to abandon existing asbestos cement and galvanized water mains as part of the Kimball Area Water Main Upgrade Project. To service the homes in the project area of the new main, A-1 Service Plumbing, Inc., (Plumber) was approved for the work to connect 50 homes to new water meters from a newly-constructed water main in the amount of $92,500.00 by the City Commission on March 5, 2019. At the time of the Plumber’s approval, there were six homeowners that did not sign a Letter of Agreement for the Plumber to engage in work on their property. During the Plumbers’ work to connect plumbing services to the new meters in the Kimball project area, homeowners who had not signed a Letter of Agreement contacted the Utilities Department for plumbing services for their property. The Utilities Department reached out to the Plumber to add the six homes to their work. The Kimball Area Water Main Upgrade Project’s budget has funds available for the six additional homes added to the Plumber’s work. Staff is recommending increasing the Purchase Order by $11,100.00 to add the six additional homes. This will bring the total Purchase Order to $103,600.00. 6. Approval to Award RFP #20-001 Laboratory Services for City Water & Wastewater Facilities. (Procurement Manager Tolbert) (Continued from February 18, 2020 and postponed to a future date to be determined.) 2 | Page Regular City Commission March 3, 2020 PUBLIC HEARING 7. Request for Variance – Cortes Property, 717 Misty Maple Street, Project No: VR-19-07. (Advertised in the West Orange Times on Thursday, February 20, 2020) (Zoning Manager Gajadhar) The applicant, William Cortes-Colon, is requesting approval of a variance in order to install a six (6) foot high privacy fence seventeen (17) feet from the property line, versus the required twenty (20) foot minimum. The City of Ocoee Land Development Code (LDC) requirements for residential fencing, Ocoee LDC Article V, Chapter 5-4, Section I, only allows fences greater than four (4) feet but no greater than six (6) feet high, to be placed a minimum of fifteen (15) feet from the property line in the front side yard of corner lots. This requirement is contingent upon the adjacent lot being located rear-to-rear with the corner lot. If the adjacent lot is rear-to-side, then the front yard setback is also required on both frontages, which is twenty (20) feet for the subject property. The subject property is Lot 61 of the Forest Lake Estates Subdivision, a Planned Unit Development (PUD) within the City of Ocoee comprising of 278 single family homes. FIRST READING OF ORDINANCE 8. First Reading of Ordinance for Shoppes at West Oaks PD, 9000 West Colonial Drive, Rezoning to Planned Unit Development/Land Use Plan (PUD/LUP); Project No: RZ-20-01-01. (Second Reading and Public Hearing scheduled for March 17, 2020, Regular City Commission Meeting at 6:15 pm or soon thereafter.) (Development Services Director Rumer) The Shoppes at West Oaks PD property is located on the south side of W. Colonial Drive (SR 50), approximately 580 feet west of the Good Homes Road intersection. The subject site is zoned C-2 (Community Commercial) and is approximately 4.10 acres in size. The parcel contains parking, drive isles, and a vacant pad next to the Aldi Grocery Store. The Applicant is requesting a “Planned Unit Development” (PUD) zoning in order to allow for a four-story office, retail, and self-storage facility. There will also include within the footprint a small addition to the Aldi Store. As shown on the Land Use Plan, the facility will retain all existing improvements and will fit on the vacant pad. The first floor (ground level) will consist of a 2,700 square foot addition to the Aldi Grocery Store, provide 7,300 square feet of retail space along the front, and contain climate controlled self-storage with a drive under access for loading/unloading. The second and third story/floor will contain climate controlled self-storage. The fourth story/floor will consist of 34,332 square feet of office space and climate controlled self-storage. The entire climate-controlled self-storage is 100,396 square feet. The existing vacant pad is located over 270 feet from SR 50 and is also shielded from view due to several out parcels, which are both a part of the development and a part of the adjacent development. Staff is considering the location, depth of the commercial lots, traffic generation, and surrounding uses in its decision to allow climate-controlled self-storage in this location. The overall development has four (4) access points, sufficient parking and cross access parking, and depth to allow a four-story building and not feel out of character. Since the pad is ready, no additional development other than moving a few electric meters and water lines are required. 9. First Reading of Ordinance for West Orange Medical Center, 3442 & 3462 Old Winter Garden Road, Annexation & Rezoning to Planned Unit Development/Land Use Plan (PUD/LUP); Project No(s): AX-04-19-80 & RZ-19-04-03. (Second Reading and Public Hearing scheduled for March 17, 2020, Regular City Commission Meeting at 6:15 pm or soon thereafter.) (Zoning Manager Gajadhar) The two subject parcels are approximately 1.21 acres in size and are located on the south side of Old Winter Garden Road, and on the east side of Blackwood Avenue. They are both currently used as single-family residences. The parcels are both currently zoned “Orange County” A-1 (Rural/Agriculture). The subject property is considered contiguous to the City of Ocoee since it is bordered by property located within the City limits on the north, east, and west. The parcels will receive a “PUD-COMM” (Planned Unit Development - Commercial) zoning upon annexation. The property is located within the proposed Ocoee-Orange County JPA area and is bordered by the City of Ocoee to the west. The property already benefits from Ocoee Fire Rescue services via a joint “First Responder” Agreement with Orange County and benefits from City of Ocoee water service. The proposed annexation is a logical extension of the City limits, urban services can be provided, and the annexation meets state and local regulations. a) First Reading of Annexation Ordinance b) First Reading of Rezoning Ordinance 3 | Page Regular City Commission March 3, 2020 10. First Reading of Ordinance for Crystal Investment Plaza, 1414 E. Silver Star Road, Substantial Amendment to the Planned Unit Development/Land Use Plan (PUD/LUP); Project No: RZ-19-10-12. (Second Reading and Public Hearing scheduled for March 17, 2020, Regular City Commission Meeting at 6:15 pm or soon thereafter.) (Zoning Manager Gajadhar) The Crystal Investments property is located on the northwest corner of Silver Star Road and Ridgefield Avenue. The subject site is approximately 1.73 acres in size and is currently vacant, undeveloped, and sparsely covered on the north side with a mixture of Pines and Oaks. The parcel is identified as parcel number 16-22-28-0000- 00-042. The property is currently zoned as a Planned Unit Development (PUD) for an Assisted Living Facility (ALF). The Future Land Use designation for the site is “Commercial”. The Applicant is requesting an amendment to the “Planned Unit Development” (PUD) zoning in order to allow for a two-story professional office and retail building. The Land Use Plan proposes the eventual construction of a two-story building with a total building floor area of 18,000 square feet. The first floor will consist of 9,000 square feet of commercial retail, while the second floor will consist of 9,000 square feet of professional offices. As shown on the Land Use Plan, the facility will have access to Silver Star Road and Ridgefield Avenue. The Silver Star Road access is through a shared cross-access provided by the adjacent property to the west. Additionally, the applicant will be dedicating a 20 ft wide tract of land to the City of Ocoee along Silver Star Road. The City requires buffer zones to protect new and established residential areas adjacent to new and established non-residential uses. There is a 25 ft wide buffer zone on the north side consisting of a six (6) foot high brick wall and landscaping. On the west side there is a ten (10) foot wide buffer landscaping. Water, sanitary sewer, reclaimed water (when available), solid waste and police & fire protection will all be provided by the City of Ocoee. Since the development proposal is under 25,000 square feet, it will be reviewed and approved administratively by staff as a small scale site plan; therefore, the City Commission will not be acting on the site plan approval. SECOND READING OF ORDINANCE – PUBLIC HEARING - None REGULAR AGENDA 11. Appointment of Commission Liaisons to Various Boards. (City Clerk Sibbitt) Each year the Commission reviews the Liaisons Appointments to various boards and makes changes, if needed. In 2019 the following appointments were made:  Parks and Recreation Board – Commissioner Wilsen  Citizens Advisory Board for the Police Department - Commissioner Brinson  Citizens Advisory Board for the Fire Department - Commissioner Firstner  Human Relations Diversity Board - Mayor Johnson  Personnel Board – Commissioner Oliver  Ocoee Youth Council – Commissioner Oliver  Tri-County League of Cities – Commissioner Wilsen  West Orange Airport Authority – Commissioner Oliver  W.O. Chamber of Commerce – City Manager Frank  Education Incentive Board – Mayor Johnson  MetroPlan Orlando’s Municipal Advisory Committee (MAC) – Commissioner Firstner (By request of the MAC Committee, Commissioner Firstner was re-appointed to this board at the January 21, 2020 City Commission Meeting. This board was listed for informational purposes, and at this time an appointment is not needed.) Staff recommends the Mayor and Commissioners make appointments to the above-listed boards. 4 | Page Regular City Commission March 3, 2020 12. Election of Mayor Pro Tem. (City Clerk Sibbitt) Section C-9 of the Ocoee City Charter states: …”The Mayor pro tem shall be elected from among the Commissioners by the City Commission but shall continue to represent the district in which such Commissioner resides. The Mayor pro tem shall be elected at the first City Commission meeting following the swearing in of the candidates elected at each general city election … and shall serve as Mayor pro tem until the successor is elected.” On March 20, 2007, the Commission created a policy to elect the Mayor Pro Tem annually, even in non-election years, by rotating down through the seniority list. The following elections have been made since 2011:  2011-12 Commissioner Wilsen  2012-13 Commissioner Hood  2013-14 Commissioner Keller  2014-15 Commissioner Grogan  2015-16 Commissioner Wilsen  2016-17 Commissioner Firstner  2017-18 Commissioner Grogan  2018-19 Commissioner Oliver Staff recommends the Mayor and Commissioners elect a Mayor Pro Tem. STAFF ACTION ITEMS COMMENTS FROM CITIZENS/PUBLIC COMMENTS FROM COMMISSIONERS ADJOURNMENT PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED. ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK, 150 N. LAKESHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE MEETING. 5 | Page