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AGENDA ITEM COVER SHEET
Meeting Date: March 17, 2020
Item #:
Reviewed By:
Contact Name: Joyce Tolbert Department Director: Rebecca Robert
Contact Number: X-1516 City Manager: Robert Frank
Subject: Convenant to Purchase Fire Engine
Background Summary:
The City traditionally purchases vehicles through a financing lease-purchase agreement. Leasing is typically
arranged before the City commits to purchase the vehicles. However, the City was notified by the manufacturer
there will be a 3% price increase for any vehciles ordered after March 31, 2020, this equates to an approximate
$17,377 price increase.
Finance recommends issuing a purchase order to Ten-8 Fire Equipment to secure lower pricing and obtaining
financing subsequent to placement of the order.
The fire engine lease payments were budgeted for in the 2019/2020 capital budget.
Issue:
Request City Commission approve placing the order for the fire engine at current prices and approve Finance
obtaining lease financing subsequent to the order.
Recommendations:
Recommend City Commission approve placing the order for the fire engine from Ten-8 Fire Equipment for
$579,246 piggybacking the Florida Sheriffs Association's contract#FSA18-VEF13.0, and approve Finance
obtaining lease financing subsequent to the order.
Attachments:
Ten-8 Quote and FSA contract
Financial Impact:
Lease payments for a new fire truck were budgeted for in the 2019/2020 capital budget.
Type of Item: (please mark with an 'x')
❑ Public Hearing For Clerk's Dept Use:
❑ Ordinance First Reading 0 Consent Agenda
❑ Ordinance Second Reading 0 Public Hearing
❑ Resolution 0 Regular Agenda
® Commission Approval
O Discussion&Direction
1
❑ Original Document/Contract Attached for Execution by City Clerk
❑ Original Document/Contract Held by Department for Execution
Reviewed by City Attorney
Reviewed by Finance Dept. 1/4n,{)
Reviewed by
2
ETT-1.8 Eouipment Proposal
IN SERVICE TO SERVE'YOU
This Equipment Proposal (the"Proposal") has been prepared by Ten-8 Fire Equipment, Inc. ("Company") in response to the
undersigned Customer's request for a proposal. This Proposal is comprised of the special terms set forth below,the Proposal
Option List,Warranty,and Company's Purchasing Terms and Conditions. Through its signature below or other Acceptance(as
defined below).Customer acknowledges having received,read and being bound by this Proposal.all attachments and Company's
Purchasing Terms and Conditions.
Date: March 17.2020("Proposal Date") Customer: CITY OF OCOEE FIRE DEPARTMENT("Customer")
Customer Address: 563 SOUTH BLUFORD AVENUE.OCOEE.FLORIDA.34761
Quantity Product Description&Options Price
1 Enforcer PUC per FSAI8-VEFI3.0.Specification 19 Level 1 Custom Pumper. $371.196.00
Options per City of Ocoee Fire Department operational requirements. $225,299.00
6%Discount on Options per FSA bid response. ($13.113.00)
Factory incentive and customer loyalty discount. (S14.000.00)
Apparatus Subtotal: S569.382.00
Dealer provided and installed equipment per Tab 4 of the proposal. 59.864.00
For orders received after 15 days,add 3%to contract amount.
Purchase Price: S579.246.00
Delivery Timing:The Product described above in the Product Description and Options Section of this document will be built
by and shipped from the manufacturer approximately 10 (months) after Company receives Customer's acceptance of this
Proposal as defined below.
Other: Price quoted includes final inspection at the factory and final deliivery to the City of Ocoee,Florida. Discount
for Drefundiaa of apparatus at time of order entry.deduct 519.127.00 from contract amount. If prefuadiat oration is
selected,a 100%performance bond will be supplied at no additional charm.
Unless accepted within 45 days from date of proposal,the right is reserved to withdraw this proposal.
ACCEPTANCE OF THIS PROPOSAL CREATES AN ENFORCEABLE BINDING AGREEMENT BETWEEN COMPANY
AND CUSTOMER. "ACCEPTANCE" MEANS THAT CUSTOMER DELIVERS TO COMPANY: (A) A PROPOSAL
SIGNED BY AN AUTHORIZED REPRESENTATIVE, OR (B) A PURCHASE ORDER INCORPORATING THIS
PROPOSAL, WHICH IS DULY APPROVED, TO THE EXTENT APPLICABLE, BY CUSTOMER'S GOVERNING
BOARD. ACCEPTANCE OF THIS PROPOSAL IS EXPRESSLY LIMITED TO THE TERMS CONTAINED IN THIS
PROPOSAL AND COMPANY'S PURCHASING TERMS AND CONDITIONS. ANY ADDITIONAL OR DIFFERENT
TERMS, WHETHER CONTAINED IN CUSTOMER'S FORMS OR OTHERWISE PRESENTED BY CUSTOMER AT
ANY TIME.ARE HEREBY REJECTED.
INTENDING TO CREATE A BINDING AGREEMENT, Customer and Company have each caused this Proposal to he
executed by their duly authorized representatives as of date of the last signature below.
Customer.City of Ocoee.Florida Ten-8 Fire .quip nt.Inc.
By: — — By: /' +i+
-- I
Title: Title: Authorized Sales 'epresentative
Print: Print: Robert F.Bonus
Date: Date: March 17.2020
SPECIFICATION#19—LEVEL I CUSTOM PUMPER MEDIUM 4 DOOR CUSTOM CHASSIS
Bidding Company: Ten-8 Fire Equipment, Inc.
Manufacturer Chassis Ladder Type Body Type Base Price %Discount Build Sheet
Make/Model Discount Included Off MSRP
Pierce Saber Pumper n/a Aluminum $352,261.00* 6% Build Sheet
Pierce Enforcer Pumper n/a Aluminum $371,196.00* 6% Build Sheet
Pierce Impel Pumper n/a Aluminum $404,485.00" 6% Build Sheet
NOTE: All prices include steel surcharge