HomeMy WebLinkAboutItem #06 - Change Order No. 3, Silver Glen Reclaimed Water Dist.She Center of Good Llv
CO
AGENDA ITEM COVER SHEET
Meeting Date: May 1, 2007
Contact Name: David Wheeler
Contact Number: 407-905-3100,
ext. 1504
Item # (10
Reviewed By:
Department Director:
City Manager:
Subject: Change Order No. 3 with Young's Communications Co., Inc. Mr the Silver Glen Reclaimed
Water Distribution System Project
Background Summary:
Young's Communications Co., Inc., has completed installation of the water mains and service taps for
reclaimed water service in the Silver Glen Subdivision using directional boring techniques. With the
completion of construction, it is possible to state the final unit quantities for the project and to make
changes to the contract that reflect the actual unit quantities installed. The amount of the change order is
a decrease of $127,132.57, a cost based on the contract unit prices and City -measured quantities, with
no adjustment in contract time. The total contract price will decrease to $714,002.67.
Issue:
The Engineering Department has proposed changes to the Silver Glen Reclaimed Water Distribution
System project and requests that the City Commission approve Change Order No. 3 with Young's
Communications Co., Inc.
Recommendations
The Engineering Department recommends that the City Commission approve Change Order No. 3 to
close out the project and decrease the construction contract by $127,132.57, with no adjustment in
contract time, and authorize the Mayor and City Clerk to execute the change order. This change order
will return previously allocated funds to the reclaimed water funds, thereby making them available for the
Reflections and Reserve subdivision reclaimed water system expansions and other appropriate uses
authorized by the City Commission
Attachments:
Change Order No. 3 between the City of Ocoee and Young's Communications Co., Inc.
Financial Impact:
The funding for this change order will return unused funds to the 2003 utility bond issue. Given the
savings experienced on this project by the use of directional boring methods and the expected extension
of this construction technique for the Reserve and Reflections reclaimed water distribution system
projects to be let to contract later in 2007, staff remains hopeful that all planned construction can be
accomplished.
Type of Item: (please mark with an "V)
Public Hearing
Ordinance First Reading
Ordinance Second Reading
Resolution
Commission Approval
Discussion & Direction
For Clerk's Dept Use:
Consent Agenda
Public Hearing
Regular Agenda
Original Document/Contract Attached for Execution by City Clerk
Original Document/Contract Held by Department for Execution
Reviewed by City Attorney N/A
Reviewed by Finance Dept. N/A
Reviewed by ( ) N/A
2
Mayor e Center of Good Lig. Commissioners
S. Scott Vandergrift �g Gary Hood, District 1
Scott Anderson, District 2
City Manager � Rusty Johnson, District 3
Robert Frank Joel Keller, District 4
STAFF REPORT
TO: The Honorable Mayor and City Commissioners
FROM: David Wheeler, City Engineer
DATE: April 13, 2007
RE: Approval of Change Order No. 3
with
Young's Communications Co., Inc.
for
Silver Glen Reclaimed Water Distribution System Project
ISSUE
The Engineering Department requests that the City Commission approve Change Order No. 3 with Young's
Communications Co., Inc. for the Silver Glen Reclaimed Water Distribution System Project. The change order is
in the amount of a decrease of $127,132.57, with no adjustment in contract time.
BACKGROUND/DISCUSSION
Young's Communications Co., Inc., has finished installing the water mains and service taps for reclaimed water
service in the Silver Glen Subdivision using directional boring techniques. This construction method costs more
per linear foot of pipe, but produces substantial savings in pipe fittings and restoration costs after construction.
This change order will allow the contract to conform to the actual installed quantities and permit the City to
close-out the project.
All prices are those provided in the executed contract listing unit pricing for progress payments and change
orders.
CITY OF OCOEE
Engineering
150 North Lakeshore Drive
Ocoee, Florida 34761-2258
CHANGE ORDER NO. 3
CITY OF OCOEE
Silver Glen Reclaimed Water Distribution System
DATE: January 16, 2007 CONTRACTOR: Young's Communications Co., Inc.
AGREEMENT DATE: November 6, 2006
The following changes are hereby made to the CONTRACT DOCUMENTS.
Original CONTRACT PRICE
Current CONTRACT PRICE
Net Decrease Resulting from this CHANGE ORDER
The current CONTRACT PRICE including this CHANGE ORDER
ORIGINAL CONTRACT TIME:
150 Consecutive Calendar Days from Notice to Proceed
Current CONTRACT TIME
Net Increase/Decrease Resulting from this CHANGE ORDER
Current CONTRACT TIME Including this CHANGE ORDER
00842-1
$ 787,637.05
$ 841,135.24
$ 127,132.57
$ 714,002.67
Date: April 10, 2007
Date: Apri110, 2007
Days: No Days
Date: April 10, 2007
CHANGES ORDERED:
I. GENERAL
This change order is issued pursuant to the applicable provisions of the Contract Documents and is intended
to modify the contract to reflect the actual quantities installed. The quantities differ from the original
engineer's estimate supplied by the design engineering firm in large part due to the use of directional boring
installation techniques, which substantially reduce the number of fittings and restoration work required
compared to open trench installation.
IL REQUIRED CHANGES
Item A: Modify quantities to match the actual number and type installed, as shown on the attached spreadsheet.
III. JUSTIFICATION
Item A: The original construction plans were created for open trench installation using rigid ductile iron pipe and
numerous pipe joint fittings. The actual construction utilized flexible HDPE pipe and directional boring techniques,
which has resulted in substantial savings in pipeline material costs and charges for restoring pavement surfaces and
lawns/plantings in the effected area. The result was that the length of installed pipes and the number of required
fittings was reduced for 21 pay items. Eight items experienced slight increases in quantity. Adjustments of this type
are routine at the end of utility construction projects given the amount of uncertainty present.
IV. NARRATIVE OF NEGOTIATIONS
Item A: Bid amounts were used in all cases. All fixed costs remain unchanged.
V. PAYMENT
Change Order
Description
Net Increase
Unit
Unit Price
Net Increase
Item No.
DecreaseQuantity
(Decrease) Price
Item A
4" HDPE water main
(185)
Linear
Foot
$16.46
($3,045.10)
Item A
6" HDPE water main
140
Linear
Foot
$25.43
$3,560.20
Item A
8" HDPE water main
(260)
Linear
$39.96
($10,389.60)
Foot
Item A
10" HDPE water main
(124)
Linear
Foot
50 $58.
($7,254.00)
Item A
12" HDPE water main
(390)
Linear
Foot
$72.71
($28,356.90)
Item A
4" gate valve & box
(2)
Each
$950.60
($1,901.20)
Item A
6" gate valve & box
3
Each
$1,227.40
$3,682.20
Item A
8" gate valve & box
(1)
Each
$1,661.40
($1,661.40)
Item A
12" gate valve & box
(1)
Each
$2,798.40
($2,798.40)
00842-2
Item
Flushing valve
1
Each
$1,373.20
$1,373.20
Item A
4" 22.5 -degree bend
(34)
Each
$404.40
($13,749.60)
Item A
4" 45 -degree bend
(14)
Each
$405.60
($5,678.40)
Item A
4" 90 -degree bend
2
Each
$408.00
$816.00
Item A
6" 22.5 -degree bend
1
Each
$511.80
$511.80
Item A
6" 45 -degree bend
(37)
Each
$507.00
($18,759.00)
Item A
6" 90 -degree bend
6
Each
$517.80
$3,106.80
Item A
8" 11.25 -degree bend
(8)
Each
$692.00
($5,536.00)
Item A
8"22.5 -degree bend
(5)
Each
$695.60
($3,478.00)
Item A
8" 45 -degree bend
(35)
Each
$688.40
($24,094.00)
Item A
8" 90 -degree bend
7
Each
$705.20
$4,936.40
Item A
10" 22.5 -degree bend
2
Each
$990.40
$1,980.80
Item A
10" 45 -degree bend
(3)
Each
$992.80
($2,978.40)
Item A
10" 90 -degree bend
(1)
Each
$1,019.20
($1,019.20)
Item A
12" 22.5 -degree bend
(2)
Each
$1,212.00
($2,424.00)
Item A
12" 45 -degree bend
(4)
Each
$1,212.00
($4,848.00)
Item A
12" Tee
(2)
Each
$1,818.80
($3,637.60)
Item A
12" x 6" reducer
(1)
Each
$1,064.60
($1,064.60)
Item A
12" x 8" reducer
(1)
Each
$1,138.60
($1,138.60)
Item A
12" x 10" reducer
(1)
Each
$1,309.20
($1,309.20)
Item A
Double -service connection
(6)
Each
$907.21
($5,443.26)
Item A
Double -service connection w/road crossing
3
Each
$1,063.87
$3,191.61
Item A
Single -service connection
6
Each
$762.23
$4,573.38
Item A
Single -service connection w/road crossing
2
Each
$951.20
$1,902.40
Item A
Asphalt removal and temporary repair
42
Square
azd
$52.45
($2,202.90)
Item A
Maintenance of traffic
0.5
Sum Lu
$8,000.00
($4,000.00)
rT.t.1Net Increase/Decrcase of Change Order No. 3
($127,132.57)
VI. APPROVAL AND CHANGE AUTHORIZATION
This proposed change to the Contract is to be approved by the Ocoee City Commission.
Acknowledgements:
The aforementioned change, and work affected thereby, is subject to all provisions of the original contract not
specifically changed by this Change Order; and,
It is expressly understood and agreed that the approval of the Change Order shall have no effect on the original
contract other than matters expressly provided herein.
CONTRACTOR acknowledges, by its execution and acceptance of this Change Order, that the adjustments in
Contract Price and Time shown hereon constitute full and complete compensation and satisfaction for all costs and
modifications of performance time incurred by the CONTRACTOR as a result of this Change Order and/or relating
to or arising out of the reasons and justifications for this Change Order.. No other claim for increased costs of
performance or modifications of time will be granted by the OWNER for the Work covered by this Change Order.
Nothing contained in this action by the City shall be deemed to constitute a waiver or an estoppel to assert its rights
or remedies under the Contract Documents nor shall it be deemed to set a precedent for an equitable adjustment for
any other materials required by the Work. The CONTRACTOR hereby waives and releases any further claims for
cost or time against the OWNER arising from or relating to the matters or Work set forth or contemplated by this
Change Order and/or relating to or arising out of the reasons and justifications for this Change Order.
RECOMMENDED BY:
CITY OF OCOEE, FLORIDA
By:
Signature
Date:
Title:
APPROVED BY:
CITY OF OCOEE, FLORIDA
0
S. Scott Vandergrift, Mayor
Attest:
Beth Eikenberry, City Clerk
FOR USE AND RELIANCE ONLY BY THE
CITY OF OCOEE, APPROVED AS TO FORM
AND LEGALITY THIS DAY OF
2007.
FOLEY & LARDNER
By:
City Attorney
ACCEPTED BY:
YOUNG'S COMMUNICATIONS CO., INC.
By: _
Date:
Title:
Signature
Date
APPROVED BY THE OCOEE CITY
COMMISSION IN A MEETING HELD ON
, 2007 UNDER
AGENDA ITEM NO.
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