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HomeMy WebLinkAbout04-03-07 Minutes MINUTES OCOEE CITY COMMISSION April 3, 2007 at 7:15 P.M. REGULAR CITY COMMISSION MEETING I A. CALL TO ORDER Mayor Vandergrift called the regular session to order at 7:15 p.m. in the Commission Chambers of City Hall. Commissioner Anderson gave the Invocation and Commissioner Hood led the Pledge of Allegiance to the Flag. City Clerk Eikenberry called roll and declared a quorum present. Roll Call: Commissioner Hood, Commissioner Anderson, Mayor Vandergrift, Commissioner Keller, and Commissioner Johnson. Also Present: Assistant City Attorney Palmer, City Manager Frank, City Clerk Eikenberry I B. PRESENTATIONS AND PROCLAMATIONS Presentation of Awards to the Winners of the "Drop Saver Contest" - Water Conservation Coordinator Diana Wagner. (Mayor Vandergrift). Utilities Director Smith, Administrative Aide Pat Cornell and Water Conservation Coordinator Diana Wagner presented Certificates and Gift Cards to 27 students from Spring Lake Elementary, Ocoee Middle School, Citrus Elementary, and Thornbrooke Elementary RECESS 7:28 p.m. - 7:37 p.m. Presentation - Merit Award to Firefighter Thomas Smothers for his Life Saving Actions on March 8, 2007. (Fire Chief Firstner) Fire Chief Firstner explained how Firefighter Thomas Smothers used CPR and an AED to assist a family whose 15 year old son collapsed on the ball field and went into cardiac arrest. The teenager recovered quickly and is doing well. Presentation - 2006 Audit Report - Elden McDirmit, C.P.A. (Finance Director Horton) Elden McDirmit gave an overview of the CAFR. . Commissioner Anderson -asked about the Stormwater Fund, if we have projection when it will be in the positive and not in the negative. Finance Director Horton advised when we added the stormwater to the tax roll, we were able to recoup some of those properties that we were not previously getting revenue from; we should be in the black in a few years. Commissioner Anderson- regarding the Coke property, how is the revenue that we are no longer getting affect this report? City Manager Frank said that will show in next year's CAFR, this report covers the fiscal year through September 30, 2006. Mr. McDirmit said that is correct although the deficit is recorded in the report because it is borrowed money. Commissioner Anderson asked if we were going to do a mid year budget review to address the lack of revenue from the Coke property. City Manager Frank said that the way they are going to handle that is by identifying 2 - 2.5 million dollars in projects that were going to be funded by the Coke property that may need to be delayed. The CAFR also shows 2.2 million dollars rolled over from last year's budget, so they cancel each other out. We do still have the money coming in for the Coke property once we close on that. There is really nothing else to address that would create a need for the mid-year budget review since the health plan was funded for the whole year. City Commission Regular April 3, 2007 Finance Director Horton said we have identified projects that we can hold off on because of the delay in receiving the money from the Coke property. Commissioner Anderson said he would like a list of those projects that have been identified. City Manager Frank said he will get the list to him, but also advised that many of the projects that are delayed were associated with the Crown Point property. Mayor Vandergrift thanked Finance Director Horton for 17 years of Excellence in Financial Reporting. Commissioner Anderson referred to the early retirement issue on Page 50, and asked if we planned to do another early retirement any time in the near future. Human Resources Director Carnicella said that with the changes that were implemented in the pension, on the multiplier and the 81 % cap, there are no plans to recommend another early retirement for several years. Proclamation - Day of Remembrance - April 15, 2007. (Mayor Vandergrift) Mayor Vandergrift read the proclamation regarding the Holocaust. I C. COMMENTS FROM CITIZENS/PUBLIC - none I D. COMMISSIONERS ANNOUNCEMENTS Commissioner Keller 1) thanked everyone who came out to the Bike-a-thon to raise money for the SOCS Legal fund; they raised approximately $4300, 2) said the Knights for Nurses event was a big success and they put on an excellent show again this year. Commissioner Johnson 1) said the Chamber of Commerce is coming up again this year, at Varanda Place on Thursday, April 19, 2007, at $31.00 per ticket. We have purchased six tickets in the past and he would like to do the same this year. Commissioner Johnson. seconded bv Commissioner Keller moved to approve the purchase of six tickets for the West Oranae Chamber of Commerce Best Fest. at a total cost of $186.00. Motion carried 5-0. Commissioner Anderson asked if this could be placed in the budget for next year since it is an annual event; the Mayor responded that the price changes each year. Commissioner Anderson 1) asked when the pool will be open this year and Parks and Recreation Director Hayes advised it would be May 5, 2007. It is delayed a little this year due to the resurfacing of the pool, 2) asked why the crosswalk/handicapped ramp at Silver Star Road and Bluford Avenue couldn't be done while the kids were out of school. City Manager Frank said that work was done by the State, not the City, and they do not coordinate with us on their timeline. Commissioner Hood - no comments Mayor Vandergrift- 1) said April 10, 2007, will be the hearing regarding the rezoning of kids to the Apopka Relief School, 2) said the Relay for Life event will be at Ocoee High School on the weekend of April 13-15, 2007, and encouraged everyone to attend. \ E. CONSENT AGENDA Page 2 of 10 City Commission Regular April 3, 2007 The Code Enforcement Board was created by Ordinance No. 741 on June 16, 1981. The purpose of this board is to review infractions of the City technical Codes, negotiate compliance and impose fines for failure to comply. The Code Enforcement Board is to have seven (7) regular members and two (2) alternate members; all with three year terms. The board currently consists of seven (7) regular members and one (1) alternate member. Therefore, there is currently one (1) alternate member position available. One application has been submitted for a on the board by Shahzad Ahmad (District 3). The Quarterly Financial Report presents the results of financial activity of the City for a three-month period. The report for the first quarter summarizes the activity for the months of October 2006 through December 2006. Revenues overall are being received as anticipated for all funds. Expenditures continue to be closely monitored and compared to revenues to monitor any otential im act to daily 0 erations or ca ital pro' ects. The Parks and Recreation Department budgeted $35,000 for the resurfacing of the swimming pool basin in the 2006-07 budget. The amount of the bid ($43,050) has exceeded the amount that was budgeted ($35,000) and funds will need to be transferred to offset the difference of $8,050. The Parks and Recreation Department is proposing to use funds remaining from another project and to transfer funds from another account. The department does have a balance ($3,169.06) remaining from another project in the same account line, Capital Expenditure Park Improvement (001-572-00-6204) as the pool work was budgeted, and is proposing to transfer the remainin funds ($4,880.94) from the 0 eratin account Recreation Pro ams (001-572-00-5900). The City has been contacted by the American Society of Composers Authors and Publishers (AS CAP) regarding the City's use of copyrighted musical works in its functions. Cities currently are required to gain permission for the right to use certain copyrighted information at public events and through Parks and Recreation programs. This right includes public performances that might be construed as sponsored by the city or the playing music at dances and recreational facilities. All this would be covered under the agreement. ASCAP has worked with the International Municipal Attorneys Association (IMLA) to author a standard contract which grants the City use of the copyrighted materials as defined in the Agreement for a period of one (1) year for fee of$284.00. The Ocoee Youth Soccer League (OYSL) has approached the City seeking assistance and support to apply for a Field of Dreams Grant through the Orange County Parks and Recreation Department. OYSL is seeking a grant to install sports lighting on the open practice field which lies to the west of the Beech Recreation Center. The amount of the grant that the OYSL is seeking through the Field of Dreams Grant program is $50,000 and the OYSL has requested the City's assistance by providing a match of $50,000. The deadline for submitting the grant application is April 26, 2007. If the OYSL were to receive a grant through the Field of Dreams Program and install lights at this location, under the terms of the grant the City of Ocoee would be required to provide and allow for the use of the lights by the OYSL and other organizations for a period of five (5) years under the terms of the grant ro am. The Parks and Recreation Department has budgeted $50,000 for the purchase of playground equipment in the 2006-07 budget. It has received a proposal from Playmore Recreational Products & Services in the amount of $46,830.94 priced according to a state contract with the City of Jacksonville (SC-0511-06). The proposal includes the cost of the equipment and installation, and the installation of poured-in-place resilient surface material. The price quoted for the play equipment is a sale price which will expire on March 31, 2007, however the manufacturer has extended the sale price to April 4, 2007 for the Parks and Recreation Department. The equipment which is designed to accommodate the 5 to 12 year old age level and complement the existing 2 to 5 year old play equipment will be installed at the Beech Recreation Center complex. Page 3 of 10 City Commission Regular April 3, 2007 In order to temporarily close a public street, the approval of the Honorable Mayor and City Commission is required. DeeAnn Schaalma of Lake Olympia Club Subdivision has made application to the City for a Special Events Permit for a birthday party that would require the temporary closing of a City owned street. The event will be held on May 6, 2007 from 1 pm- 7pm. The street to be closed is Acropolis Circle. Staff recommends approval with the following requirements: I) All residents that will be affected by the road blockage must be notified in advance; 2) Health Central Ambulance must be notified of the road closure in advance; 3) An eIllergency lane must be maintained at all times; and, 4) Roads must be blocked with ro er barricades. ~gli~~l1t~g Commissioner Hood seconded bv Commissioner Anderson moved to approve Consent Aaenda Items #1 throuah #8. as presented bv staff. Motion carried 5-0. I F. PUBLIC HEARINGS - None I G. ORDINANCE FIRST READINGS The subject property is located east of SR 429 and north of the Florida Turnpike in unincorporated Orange County. The applicant is proposing to develop a four lot commercial subdivision on the subject property and the property to the north, which is currently in the City and is zoned C-3 (General Commercial). Based on the recommendations of the DRC and Planning & Zoning Commission, staff recommends that Honorable Mayor and City Commissioners adopt the ordinance to annex 2.25 acres ofland known as the West 50 Commercial Subdivision and also adopt the ordinance to rezone the property to C-3 (General Commercial). a. Annexation b. Rezoning Assistant City Attorney Palmer read the titles of the Annexation Ordinance and the Rezoning Ordinance for the West 50 Commercial Subdivision. Mayor Vandergrift announced that the 2nd Reading and Public Hearing will be heard on April 17, 2007, at 7: 15 p.m., or as soon thereafter as may be heard. Charles McCully is requesting the annexation of a 0.8 :f:: acre parcel and a change of zoning from Orange County "A-I" (Citrus Rural) to the City ofOcoee "R-l" (Single-Family Dwelling) on a property located on the west side of Adair Street, 155' North ofVignetti Park. The applicant is proposing two single family homes after a short form subdivision plat is processed under a separate review. Based on the recommendations of the DRC and Planning & Zoning Commission, staff recommends that Honorable Mayor and City Commissioners adopt the ordinance to annex the 0.8 +/- acres of land known as the McCully Property, and also adopt the ordinance to rezone the property to "R-l" Single-Family Dwelling District". a. Annexation b. Rezoning Assistant City Attorney Palmer read the titles of the Annexation Ordinance and the Rezoning Ordinance for the McCully Property. Mayor Vandergrift announced that the 2nd Reading and Public Hearing will be heard on April 17, 2007, at 7: 15 p.m., or as soon thereafter as may be heard. Page 4 of 10 City Commission Regular April 3, 2007 I H. REGULAR AGENDA 11. Approval of Redevelopment Master Plan for Central Park. (Parks & Recreation Director Hayes) In December 2006 the City contracted with HHI Consultants to develop a master plan for the redevelopment of Central Park. The City was seeking to upgrade the park to address several areas of concern that included: accessibility, safety, functionality, and aesthetics. The City sought HHI's assistance in assessing the park's existing conditions, making recommendation for upgrades and in preparing a master plan for the redevelopment of Central Park. In January 2007, City staff and HHI representatives met with representatives of both the Ocoee Bulldogs Pop Warner Football League and Ocoee Little League. The purpose of the meetings was to receive feedback from the leagues and to determine what their needs were from a facility standpoint. Both groups provided additional insight into their programs and what their priorities were for the redevelopment of the park. In January and February 2007, City staff and HHI representatives presented conceptual plans for the redevelopment of the park to the Park and Recreation Advisory Board. The conceptual plan, cost estimates and phasing recommendations are meant to serve to guide for the City in its planning and budgeting for future improvements to the park. In addition to this, these documents will assist the City in applying for local, state and federal assistance through various grant programs. The estimated costs to accomplish the improvements identified within the plan are anticipated to exceed four million dollars. The Parks and Recreation Department has developed a phasing plan that would spread this cost out over several years. The phasing plan is based upon the assumption that funding levels will remain consistent for the first three phases with that of the current fiscal year, $500,000. However, it is understood that funding could certainly vary form one year to another, based upon the overall needs of the City Commission. The phasing plan attempts to address the identified deficiencies that are related to safety and accessibility, and to take advantage of undeveloped or underdeveloped assets within the park that will enhance the use and enjoyment of the park by the general public. Parks and Recreation Director Hayes gave an overview of the design process thus far. He said that money was budgeted this year for the redevelopment of Central Park. In December 2006, the City contracted with HHI to develop a Master Plan for the Park. Areas of concern included issues of accessibility, safety, functionality, and overall aesthetics. Mr. Hayes said that the plan has been presented to the Parks and Recreation Advisory board also Ginger Corless, President of HHI Consulting and Laura Mims, Senior Associate reviewed the Master Plan for Central Park with a PowerPoint presentation. Mayor Vandergrift asked if they considered linking the bulldog field with the cemetery for parking purposes. Ms. Corless pointed out the pathway on the Northwest corner that connected to the parking area near the old cemetery. There was some discussion regarding the erosion of the field and the sloping, and HHI said they are working with the sloping of the ball fields with a retaining wall which also becomes a decorative enhancement along the walkway. Commissioner Anderson asked where the money will come from. City Manager Frank said that $500,000 was earmarked in the budget for Phase 1, and we will have to consider the other phases in future budgets. Commissioner Anderson asked about switching the placement of the tennis courts and basketball courts. Ms. Corless said there was discussion on that at the Parks and Recreation Meeting, but it was decided that basketball courts need to be kept apart from playgrounds or tennis courts because of the different types of users. Commissioner Hood added that this is long past due and he hopes we will be proactive at budget time to make this happen. Page 5 of 10 City Commission Regular April 3, 2007 Further discussion occurred regarding a skate park, the appropriate use of the Vignetti Complex, condition of the restrooms at Vignetti Parks, etc. City Manager Frank said most of these issues will be considered during the Master Plan. Commissioner Keller asked if the tennis courts would be better used as something else because the tennis courts are always vacant. Commissioner Johnson said the reason people don't use those courts is because of the terrible condition they are in. Commissioner Hood said we have people in place now that will maintain them and not let them get into such poor condition. Mayor Vandergrift said part of our problem is that we are not properly advertising what facilities and programs are available in each park. He would like to see large signs posted around the parks and a brochure given to new residents. City Manager Frank said we do not really want to spotlight the parks until we get done with some of the improvements in our Master Plan. Commissioner Hood said the parks have been neglected for a long time and it will take time and money to get them corrected. Commissioner Anderson said the $500,000 for Phase I are just the basic things we are looking at that need to be improved right now. He asked if we have looked at any of these items to see if Impact Fees can be used. City Manager Frank said some items such as the second basketball court or second tennis court should be able to be funded from impact fees. Mayor Vanderarift said he would like to see an overall survey for parks and recreation needs done. and the consensus of the Commission was to make that a part of the Master Plan. Commissioner Hood seconded by Anderson moved to approve the conceptual desian for Central Park and directed staff to move forward with the Phase I as recommended by staff which includes improvements and replacements to existina fencina. bleachers. ADA ramps. sidewalks and playaround eauipment. Motion carried 4-1 with Mayor Vanderarift opposed. Mayor Vandergrift stated he was voting against it because he does not want to approve a $500,000 expenditure until he sees a Master Plan. City Manager Frank said this will be part of the overall Master Plan, but staff was directed to move forward with Central Park, Phase One to take care of some items in need of immediate repair. 12. Approval of Request for Reduction of Fine and Release of Lien - Code Enforcement Board Case No. 05-004, Global Realty Brokers. (Building Official Jones) On November 29, 2004, Code Enforcement Officer Robert Siegrist observed violations of city code on the property located at 5001 Water Wheel Court, Ocoee, Florida. The violations observed were overgrown grass/weeds, accumulation of miscellaneous trash and debris, and the presence of an untagged vehicle. A notice of code violation was sent to the property owner on December 6, 2004. A re-inspection of the property on December 22, 2004, revealed the property remained in non-compliance. A Notice of Hearing was sent to the property owner to appear at the Code Enforcement Board on January 25, 2005. A Compliance Order was issued by the Code Enforcement Board giving the Respondent until February 15, 2005, to comply or pay a fine of $100.00 per day until the property was brought into compliance. The property was re-inspected on February 16, 2005, and found in non-compliance. An Affidavit of Non-Compliance was issued on February 16, 2005. An Order Imposing Fine and Lien was ordered at the Code Enforcement Board Meeting on February 22,2005. The fine accrued daily until the property was inspected on January 19,2007, and found in compliance. The total amount of the fine is $70,100.00. The Code Enforcement Board recommended the property owner's request for a reduction of fines to $35,050.00 if paid within 30 days of City Commission approval or it will revert back to the $70,100.00. It is staffs recommendation to support the decision made by the Code Enforcement Board. Page 6 of 10 City Commission Regular April 3, 2007 Building Office Jones gave a PowerPoint presentation. Commissioner Johnson seconded by Commissioner Hood moved to approve the fine reduction and release of lien for Global Realty Brokers in the amount QLj35.050.00. per staff and Code Enforcement Board recommendations. payable within 30 days of this date or fine reverts back to $70.100.00. Motion carried 5-0. 13. Approval of Request for Reduction of Fine and Release of Lien - Code Enforcement Board Case No. 06-102, Aluminum and More Inc. & Carolyn B. Mitchell TR. (Building Official Jones) On August 8, 2006, Code Enforcement Officer Robert Siegrist observed violations of city code on the property located at 332 Maguire Rd, Ocoee, Florida. The violations observed were installation of a fence without first obtaining a required permit and an accumulation of miscellaneous trash and debris. A notice of code violation was sent to the property owner on August 8, 2006. Are-inspection of the property on August 25, 2006, revealed the property remained in non-compliance. A Notice of Hearing was sent to the property owner to appear at the Code Enforcement Board on September 26, 2006. A Compliance Order was issued by the Code Enforcement Board giving the Respondent until October 10, 2006, to comply or pay a fine of $100.00 per day until the property was brought into compliance. The property was re-inspected on October 17, 2006, and found in non- compliance. An affidavit of non-compliance was issued on October 17, 2006. An order Imposing Fine and Lien was ordered at the Code Enforcement Board Meeting on October 24, 2006. The fine accrued daily until the property was inspected on December 15, 2006, and found in compliance. The total amount of the fine is $6500.00. The Code Enforcement Board denied to hear the request to reduce the fine and deferred the decision to the City Commission. A statement was made at the Board meeting that the Board would not support a reduction. Mayor Vandergrift read a letter from Code Enforcement Chair Bob Godek explaining why the Board voted not to hear this case. Mayor Vandergrift said he did not feel they should have refused to hear it, and the Commission has the option of sending it back to the Board if they would like to. Building Official Jones stated it is unusual that the Board would not hear a case, but they were advised by the Attorney that they could vote not to hear it. He played a copy of the tape from the Code Enforcement Board, but the audio was difficult to hear. Larry P. Studer, Attorney for the property owner Carol Mitchell, stated their case. He also advised that Mr. Mitchell did have the property in compliance two weeks prior to the re- inspection, and the City was notified at that time, but the re-inspection was delayed because the Code Enforcement Officer was out sick and the fines continued to accrue for two more weeks. He stated that property owner felt that it would be fair to reduce the lien by one-half due to the misunderstandings and delay in re-inspection. Mayor Vanderarift moved to reduce the fine by one half. to $3.250.00. Motion died for lack of second. Commissioner Anderson seconded by Commissioner Keller moved to approve a reduction of the loan to $5100.00. removina fines that accrued durina the two week period when the re-inspection was delayed; fine shall be paid within 30 days of this date or it reverts back to $6,500.00. Motion carried 5-0. Page 7 of 10 City Commission Regular April 3, 2007 Mayor Vandergrift asked City Manager Frank to write a letter to the Code Enforcement Board addressing their duties to hear all cases that come before them. I I. STAFF REPORTS City Manager Frank reminded the Commission that the Insurance Workshop had been scheduled for Aprill7, 2007, at 6:00 P.M., prior to the next Commission meeting. Consensus of the Commission was that they needed more time to discuss this issue and they wanted the workshop rescheduled at 6:00 p.m. on a niaht with no reqular meetina. Staff was directed to coordinate with the Commissioners to select a date for the workshop. I J. COMMENTS FROM COMMISSIONERS Commissioner Keller 1) said that Saturday, April 18, 2007, is Hazardous Household Waste Collection Day; items can be taken to Orange County Services Building 475 West Story Road, 2) Ocoee High School Drama Club is having a play "You're a Good Man, Charlie Brown" on April 12-14,2007. Commissioner Anderson l) asked if Ocoee will have a swim team this year. Parks and Recreation Director Hayes advised they will, 3) asked about the report on the Impact Fees and noted that he would like more information than just a spread sheet or maybe tie it in to the CIP. He agreed to come to City Hall and discuss the issue with City Manager Frank. Commissioner Johnson returned to the discussion on ECONOMIC DEVELOPMENT. He said he thought we should consider having external experts come in and analyze our planning process to see if there is some way that we could increase the efficiency. Commissioner Anderson said he would like to see a report on all the phases of approval to see how long each phase is taking. Mayor Vandergrift said if complaints are coming in from a developer, it is legitimate to research the matter to see what may be causing delays, but it is not practical to research every project being handled. Commissioner Johnson said if we don't improve our process we are not going to get development businesses in here and we will keep building residences and overloading schools, roads, and parks, and not getting the tax base that we can get from commercial development. City Manager Frank said that Commissioner Johnson wanted timelines for our current processes, but he felt it would be more appropriate to do an internal operational audit if the Commission felt this was something we needed to look into. He said we have looked into different situations when complaints have been made, but it is frequently caused by developer delays. Commissioner Keller said he would not mind seeing some type of internal audit, although his experience is that there has always been an explanation for delays due to added notes, etc., but we may find a better way to streamline the process. He said he did not think we should spend a lot of time and money with an efficiency expert, but do some type of quick study to see about streamlining. Commissioner Anderson said he agrees that we should only look into the projects where the developers are complaining because there are many that are not complaining. Commissioner Johnson said he agrees with Commissioner Keller that we should do a quick internal study to see if there are problems with our process. Commissioner Hood quoted someone who said," Where the is no vision the people will perish"; over the years we concentrated too much effort on bringing in residential and now we don't have enough Commercial to support it. He asked if we could return to Commission Comments because he Page 8 of 10 City Commission Regular April 3, 2007 had other issues to discuss. He said without knowing what state legislators are going to do and where our budget will be, it is difficult to make plans regarding Economic Development. Commissioner Hood 1) thanked Utilities Director Smith for the work on the water break at the Jamela Plant, which was caused by tree roots, 2) asked if we were going to implement a system to exercise the valves so they can be caught before they break. Utilities Director Smith said staff has been working on that for the past several months and identifying them on CAD maps. The problem is that the small 2 inch valves, that aren't typically used in infrastructure, are difficult to classify their status until there is a break. They have $150,000 budgeted and are currently looking at Alaska and Hawaii, and will also be making an alternate recommendations to lay some new line going up Sabrina to Jamela; and a recommendation to purchase new equipment (approx. $13,000) that will allow them to put services under the road, so that once the main is put in they can move services from the back yards to the front yards. They will use money they saved from the excavator, 3) asked about the score board that is not working at Central Park on Field 1. Parks and Recreation Director Hayes said he was not aware of that and will look into it, 4) said on April 27, 2007, the City ofOcoee will have an annual Landscape and Irrigation Seminar at the Community Center from 6:00 p.m. - 9:00 p.m. ECONOMIC DEVELOPMENT: Commissioner Hood said we have lagged behind on Commercial Development for a long time, and we are going to have to make some tough decisions at budget time, such as raising water rates. He said it is not an easy fix; it will take a long time to catch up. Hiring someone to assist with Economic Development would just cost more money. Commissioner Keller said he does not think we need to hire someone permanently, just have them come in to review our process. Mayor Vandergrift said they are talking about two different things, Commissioner Hood is referring to Economic Development; or what is considered a Utopia for a City in terms of percentage of residential, commercial, manufacturing plants, etc. and Commissioner Keller is talking about examining the process for approving plans and moving projects through more efficiently. We set the stage when we bought 365 acres for the City; we should have figured out the highest and best use for the land. He said he had suggested a business center, college campus, etc. The legislator may decide to get rid of real estate taxes and recoup the money by increasing sales taxes, but that would hurt Florida badly. People from states where taxes are much higher will move here, and they may still make large purchases, such as vehicles, outside of the state. Commissioner Anderson said he feels, until the legislation is adopted, the Commission should consider putting a moratorium on the development of new single family homes. Mayor Vandergrift said he thinks the City should consider partnerships with developers, where they would build an office building and the City would get a portion of the rent forever. He added that the city is getting a lot of Doctor's offices because of Health Central and felt that was a positive thing. He stated, with the tax legislation on the table, we need to consider alternatives such as buying real estate and giving ground contracts, or building a tall building on the police station site and renting offices; we need to find balance between commercial, residential, agriculture, etc. One of the economic engines that we have is our schools; good schools bring people to a Community, and that is another reason to look at charter schools or college campuses. He said he would like to see the planning department focus on three things: Be Strict, Be Fair, and Be Expedient. Page 9 of 10 City Commission Regular April 3, 2007 I COMMENTS FROM COMMISSIONERS - continued Mayor Vandergrift - 1) asked about the development of Clarke Road, north of AD Mims, if we are going to be able to finish the four lane-ing and will we make that part of the responsibility of the new development? City Engineer Wheeler said a requirement of Prairie Lake Tract A is to fill in the area in front of their development to where the finished grade will be; they will have two entrances on Clarke Road and none on AD Mims because of the railroad. One of the access points will be across from the fire station and they are paying their share of the traffic signal which is in design right now; the second will be north of there and it will be a right in - right out. 2) said he would like to have Finance Director Horton look into bonding more projects such as Clarke Road or Parks and Recreation Master Plan, and other projects. City Manager Frank said that our bonding ratio, as compared to other cities the same size, is higher than average; we have bonded utilities systems and roadway projects, etc. Commissioner Anderson said we chose to roll back taxes and lost money to do projects and now we are thinking about bonding and passing debt onto our children. He said we need to look at taxes as much as possible and not get bonds. Commissioner Hood said with regard to previous discussions on the Emergency Warning System, we need to wait until budget time because we can't do anything with it right now. Chief Firstner distributed information to all Commissioners for their review. Commissioner Anderson said this would be a good time to combine with the project of getting a radio station. I ADJOURNMENT The meeting was adjourned at 9:49 p.m. Attest: APPROVED: City of Ocoee .,-" jJ--- .,.~;f S. Scott Vandergrift, Mayor \ " Page 10 of 10 The following attachments to the minutes are items that were mentioned, or were distributed, during the Commission Meeting. Speaker forms of residents who spoke under Public Comments or Public Hearings are also attached. A-~~' 3l ~OOI CITY OF OCOEE 150 N. Lakeshore Drive Ocoee, Florida 34761 407 -905-3100 SPEAKING RESERVATION FORM City Boards center of Good L . <<;,.~e It>'i~ 11 DATE: O'-//uJ/o7 NAME (~w .;Iv-{' J (CY'7 ADDRESS ,J.y 1) <~ey(jvc:l(;L ILl! CITY ivlfljc~ fi,~1 ft PHONE # E-Mail ZIP CODE ]2 > q 1- I want to address the Board about ~ (t! h {I1/l SO 0 I /rJc~/-er ~j~R I L~ ~c& tfJjt.J l/o/-eet (-I 1<:) ~~ Iter} (7 j~t. Do you have a prepared statement, or other document(s) from which you will address the Board? Yes V No_ if yes, please attach copy of same to this Reservation Form. The following time limits to speak are in effect: Public Hearine:s: petitioner presentation - 15 minutes; citizen comments - 5 minutes per speaker; petitioner rebuttal - 5 minutes. Open to Public - Citizens Comments - 3 minutes per speaker/per meeting. All proceedings before the Commission shall be governed by the Civility Code (see back of form) adopted July 1, 2003. CITY OF OCOEE 150 N. Lakeshore Drive Ocoee, Florida 34761 407-905-3100 SPEAKING RESERVATION FORM City Boards center of GOod L . ~~e . It>'i./) ..... ..- (S> NAME DATE: -3 AI' fL ( L-- L~7 ADDRESS FO lJ1JX 3SJ 2un7 ? 0J-l (D eJL.. PHONE # IftJ 7 7 I '1 1/1 I E-Mail CITY ~1(L.t'rtV}) D PL- ZIP CODE 3;U10 1-- I want to address the Board about AGe....;;")", /1rJfr /.5 15m u~ FD.12- PWucr/oJ ()P Ff/1f2. eE6 C'4f(G /Y 0 ~ -/02- Do you have a prepared statement, or other document(s) from which you will address the Board? Yes_ NoJ if yes, please attach copy of same to this Reservation Form. The following time limits to speak are in effect: Public Hearine:s: petitioner presentation - 15 minutes; citizen comments - 5 minutes per speaker; petitioner rebuttal - 5 minutes. Open to Public - Citizens Comments - 3 minutes per speaker/per meeting. All proceedings before the Commission shall be governed by the Civility Code (see back of form) adopted July 1, 2003. f\(x~\ 3)~o7 -:t-..1eM ~ l , Central Park Master Plan Ocoee Recreation Advisory Board Meeting February 19, 2007 , ,0 c(1 " ..- ~ (:' . I -...... 2) Ocoee Recreation Advisory Board Meeting; February 19 I 2007 - - - '1aP ~ler: 28: 34' 49.5::' Nd31' 32' 7.4" WI . IV wK"''''' Existing Conditions · Oldest park in City · Heavily used · Lack of parking · Drainage and erosion problems · ADA accessibility issues · Many tripping hazards with cracked concrete · Graffiti and vandalism (mostly at playground area) · Active railroad tracks near play areas · Aging facilities ~ . , , ( ;., I L~ Ocoee Recreation AdYisory Board Meeting; February 19, 2007 Existing Facilities · 3 Youth Baseball Fields · 1 Youth Football Field · 1 Basketball Court · 1 Tennis Court · Playground/Picnic Area · 1 Sand Volleyball Court · 1 Parks Mai ntenance/ Storage Area · Various Support Facilities . . I I' I { I . I f . Ocoee Recreation Advisory Board Meeting; February 19, 2007 - J J I It (I Revised Concept Plan f J 1.~ Ocoee Recreation AdYisory Board Meeting; February 19, 2007 -- - (.;'KI! ~IOXII! 1lI1l.:t~ City of Ocoee's CENTRAL PARK Conceptual MasterPlan J3nuary 22, 2lKI7 :oL~\U;:1"'(.f.'" Ii~hj' --=-~ .....1 .__ i---:; -~::..-- ~ ...-- Ocoee Recreation Advisory Board Meeting; February 19, 2007 Changes Since Last Meeting · Added restroom near playground · Removed paved parking adjacent to basketball courts and labeled potential site for skate park · Added future active recreation area by picnic area · Added perimeter fencing · Added pedestrian lighting throughout park · Identified dry detention/multi-purpose space i It .j,. Ocoee Recreation Advisory Board Meeting; February 19, 2007 Overall Park Improvements · Boardwalk along lake · Fishing piers/observation docks · Improved hardscape, walking paths & sidewalks · Renovated picnic pavilion · New tennis courts · New playground & equipment · Future play areas/park expansion · New basketball court · Overflow parking area/future skate parK · Expanded parking area · New picnic. shelters/grills · Multipurpose activity/dry detention area · Pedestrian lighting Vl.U~~ ~~l.f"~U I lUll 1"\UVI~Uf"Y DUUf"U IV\~~ 11fI~, f ~uf"uLlry 19, 2007 IE -\\.\' 11'1l1"; ....11""" Football · 95 additional parking spaces · New ADA accessible ramps · New bleachers with covers · Expanded concession area with picnic terrace · Improved hardscape/widened sidewalks · Improved pedestrian & security lignting · Retention walls at south endzone · Improved pedestrian access · Improved/expanded restrooms at pressbox I I I- I ,I " ,J L PUlL"I1UI:>. ISllllW,W 'l(tl'\Itt-r,: :\.I~\\ 1'(\tU,I'(i ~,; :\1~.\CL~~l" I L\~IlJC.\I' Ocoee Recreation Advisory Board Meeting; February 19, 2007 Baseball I ('In,J( Ihlll'C."II.M . Two new batting cages ]~\KE ;\IOXIE . 13 new parking spaces plus overflow area . New bleachers with covers . New concession with picnic area expanded . Expanded restrooms . Improved accessibility . New ADA accessible ramps . Regrading and drainage improvements for all fields . Higher fences/screen on east field . Retai ni ng walls on two western ,,\\ I)U:lIk"'II\'I. '" KI\IFII R fields ' I" ,:'\(; .\l.lI'-(; kl l.\1l I w'o,nc;l. IlIll_;!'''': ~_'IJ;.:IM.14rl'" Ocoee Recreation Advisory Board Meeting; February 19, 2007 Cost Estimates/Phasing · $4.3 Million total cost · 4 Phases · Phase 1 - Fencing, boardwalk, trails, walkways, ADA improvements, renovate r. basketball court, shelter improvements, bleachers L · Phase 2 - baseball improvements, new restrooms near playground, parking improvements, new hardscape I · Phase 3 - Football improvements, new concessions/restrooms, new playground, tennis courts, new basketball court, site furnishings · Phase 4 - Lakeside picnic pavilion, future active recreation area, retention, landscaping improvements, pedestrian lighting j . . J Ocoee Recreation Advisory Board Meeting; February 19, 2007 Questions/ Comments L\KE :'IOXIE 11111_;,..4:: City of Ocoee's CENTRAL PARK Jonuo,)" 22. 21KJ7 ~:.\1J~18.,,,,...- Conceptual ~IasterPlan Ii~~.:.. ,--I!-I ---- ~ --...- Ocoee Recreation Advisory Board Meeting; February 19, 2007 ", .:..... 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Ocoee Recreation Advisory Board Meeting; February 19, 2007 ." Baseball Fields r /~ r. Ocoee Recreation Advisory Board Meeting; February 19, 2007 .... lseba\\ r\e\ds .~ ..."n-r "'- J II ;t ........ ::r -+em =*- 13 ~ ~ & ;)..001 Page 1 of2 Main Identity From: To: Sent: Subject: ''Vandergrift, Scott" <svandergrift@cLocoee.f1.us> "Mayor Scott" <mayorscott@cfl.rr.com> Tuesday, April 03, 2007 12:06 PM FW: Ocoee City Commission - Regular Agenda - Item 11 From: Robert Godek [mailto:rhgodek@tecoenergy.com] Sent: Tuesday, April 03, 2007 12:02 PM To: mayorscott@cfI.rr.com; Vandergrift, Scott; Mayor Scott Subject: Ocoee City Commission - Regular Agenda - Item 11 Importance: High Scott, Went thru the case and here's the details. . They were cited August 8, 2006 and given until August 24, 2006 to be compliant. . Came before the board in September and were given to October 10, 2006 to be compliant or pay $100.00 day thereafter. . City requested the board impose fine & lien at the October board meeting. . Came into compliance December 15, 2006. Their letter gave us little reason to think that the respondents did anything to merit a hearing for a reduction so a motion was made to not hear the case, seconded and voted on 6 to 1. Didn't sense any remorse from anyone about the motion. To my recollection the board has never "not heard" a request for rehearing for reduction offine, and perhaps would rehear the case should you decide to send the case back to us. Not sure if I'll make the meeting tonight. Call me on my cell if you have any further questions. Bob Bob Godek TECO Partners Account Manager Office: 407-420-6665 Mobile: 407-466-4428 Fax: 407-420-6602 4/3/2007 f\.pl ~ \ 3 I :too--, CDmrf\\~S1CX\ ColY\~-ts Cbrr\t{)\ S S loYVl/\, tW City Manager Robert Frank Commissioners Garv Hood, District 1 Scott Anderson, District 2 Rustv Johnson, District 3 Joel Keller, District 4 Mavor S. Scott Vandergrift TO: The Honorable Mayor and City Commissioners FROM: Richard Firstner, Fire Chief DATE: March 14, 2007 RE: Emergency Warning Systems ISSUE On February 6, 2007, Mayor S. Scott Vandergrift directed staff to review the options available to the City of Ocoee regarding the use of emergency warning systems to alert the public of impending weather threats. This report is a summary of staff's findings, Seminole County's Emergency Warning Systems Task Force report, and local initiatives. BACKGROUNDIDISCUSSION Backe:round: The warning process consists of people with information communicating with people at risk and others, such as emergency responders, in advance of or during a hazardous event, with the intent that those at risk will take appropriate action to reduce casualties and losses. An effective public warning system is one that provides the ability for government authorities to communicate with citizens prior to, through and after the emergency event. Disasters are local and local government has the primary responsibility to look after the welfare of its citizens. Thus local government has the primary responsibility to warn its citizens and to assist them in preparing, responding and recovering from disasters. In developing a warning system, there are a number of factors that must be considered. These factors include, but are not limited to who you are trying to reach, where they are, what they are doing, special needs and the time of day. Considerations: When dealing with the general public, consideration of the following is required: People with many different levels of education People with many different levels of financial ability and responsibility People of all races and beliefs People with many different primary languages People with widely varying experience with the hazard People with disabilities Warnine: System Criteria: Total warning capability needs to meet the following criteria: Doesn't put the message provider or recipient at risk Always on, always ready to warn Reliable, redundant, secure Available in the absence of electricity Fast, accurate transmission and delivery Individually addressable to at risk locations Reaches all persons within a threatened location or area, including transient population Scaleable to provide timely mass notification Delivery confirmation capability Provides location for obtaining more information Accessible to people with special needs and various languages Cost effective and high perceived value Understood and accepted by citizens Supports multiple types of hazards Be based on an open, non-proprietary architecture Support multiple distribution channels employing multiple technologies (telephones, cell phones, PDA's, personal computers, TV's, radios and other consumer electronics) 2 Warning Options: Warnine: Sirens Pros - Outdoor sirens enables fast alerting of highly populated areas. They are cost effective. Typically they can provide a warning tone to the most people in the shortest amount of time. State of the art versions can produce tone alerts as well as live and pre-recorded voice messages. Cons - Typically they only provide tone alerts. Voice messages can be transmitted, but the range is greatly reduced. Can result in high call volume from citizens back into 911 centers wondering what is happening. Does not provide any actual information about the alert situation. It is debatable whether or not sirens will be effective for indoor alerting. Costs - Systems vary in cost, with an average of $20,000 to $50,000 per siren unit. There are no "out of the box" siren system that would alert all the citizens of Ocoee. Complex studies and engineering would be needed to design the most efficient, cost-effective system which would, most likely combine several siren technologies. TV/Cable Warnine:s: ( Emergency Alert System, Cable Interrupt, Local News) Pros - Provides detailed, up to the minute warning and alert information. Can supply citizens and businesses with actual warning information/status as well as provide situation update/change information on a real-time basis. Can hit a large mass of households and businesses quickly through telecast. Cons - Citizens and businesses need to have the TV on and tuned into the proper channels for notification. Does not provide effective notification for people outside, in their cars, or otherwise not accessible to a TV. Costs - None Radio Frequencv Warnine: Devices: (NOAA Weather Radio broadcasts) Pros - These devices which are activated through radio frequency channels and/or via telephone lines can generate very fast alert notifications that include both text and siren warnings. These devices can be activated to very large groups simultaneously and can be very effective for targeted areas such as households directly around a defined geographic area. Cons - Requires physically placing a device into the home and/or office location directly. Not feasible for the masses. Requires electricallbattery service to operate. Requires up-keep and maintenance at the household level. Cost - Individual units are relatively inexpensive ($30 to $70) but expensive to implement on a community wide basis. 3 Electronic and Internet Warnine: Services: (Emergency Text Notification, OCAlert, Local Media Services) Pros - Can provide almost simultaneous notifications to huge populations very quickly. The alert information transmitted via the internet through email or message screen scrolling can contain large amounts of detailed information which can provide enough content so citizens and businesses can take proper action/precautions. Cons - Citizens have to have access to the internet as well as have an identified email address for message delivery. Citizens have to have their computers on and actually open the alert email to read for notification. Messaging can be disrupted by downed networks. Citizens must individually sign-up and request the service. Cost - Usually subject to individual user fee by internet provider. GIS Based Automated Notification Systems: (Reverse Calling Systems, Code Red, Reverse 911 ) Pros - GIS based Automated Notification System platforms provide mass notifications to land-line telephones. These systems are extremely effective for alerting both specific geographic areas using GIS mapping technology, as well as contacting specific targeted groups or destinations. Systems can integrate with current E911 systems, CAD systems, and other record management systems to provide automated seamless notifications. Automated systems can also provide day to day communications within a City/County environment. Cons - Notification capability can be limited to the number oftelephone lines available. More cell phones are being used rather than land lines. Users must have a listed land-line phone. System will not contact internet based phones, cellular technology and unlisted phone numbers, unless they are added to the system by the individual user. Cost - Virtually none. The City already has the CODE RED system in place, and upgrades are planned through BETA site testing. Other Issues: Sheltering for residents in manufactured homes, mobile homes and recreational vehicles is not identified. When an alarm sounds for an approaching tornado, what actions are the residents of these type homes expected to do? Do they evacuate? Ifso, to where? It is generally accepted that no one warning system is the answer to alerting the public. A combination of all available warning systems should be the approach taken as the emergency management philosophy for the City of Ocoee. Public education is the key to any warning system. A comprehensive public education program should be viewed as the best protection for citizens from the dangers posed by the environment and the threat of man-made events. Fairs, educational classes, OGTV programming and printed materials will aid with public awareness. 4 Local Initiatives: Attached is the study conducted by the Emergency Warning Systems Task Force of Seminole County, which is an in-depth analysis of the various systems that are either existing, or available for early warning. The study documents their research of the various systems and compares each to the other using the same criteria. The recommendation of the Task Force to Seminole County government is that a multiple system approach is required to assure maximum reception of messages. All warning systems have strengths and weaknesses, and no one warning system meets all needs. Further investigation into the use of outdoor sirens in the State of Florida will continue, and is necessary in order to provide the best information possible for a policy decision of this magnitude. The City of Oviedo has voted to proceed with the installation of outdoor sirens. On February 26,2007, a meeting to discuss warning systems and emergency disaster communications was held at the Orange County FireIRescue Headquarters. Orange County Emergency Management, and the Fire Chiefs from Orange County, Ocoee, Winter Garden, Maitland, Orlando and Apopka were in attendance. Current systems of communications were identified, including NOAA weather radios, the Emergency Alert System, Code Red and OCAlert. All agencies were in agreement that a multiple level of warning was the favored approach. There was discussion on outdoor sirens in which all parties stated that there was a need to investigate that alternative, but no direction to implement had been given by Orange County or local government at this time. The Ocoee Fire Department is in the process of applying for grants through multiple sources to fund NOAA weather radios to be provided to our high risk population, free of charge. We will continue to seek grant funding for outdoor siren systems, and other alternatives. Recommendation: Staff recommends a workshop for the Elected Officials and key personnel to discuss the City's overall approach to public safety alerting systems policy, and to develop a plan to proceed with the acquisition of alternative systems to enhance current capabilities. 5 * Jf ." ~EM Subject: Emergency Warning Systems Task Force Seminole County Emergency Management 150 Bush Boulevard Sanford, FL 32773 (407) 665-51 02 Fax: (407) 665-5036 Evaluation of Emergency Warning Systems Executive Summary. . . . . . . . . . . . 1 Background . . . . . . . . . . . . . . . . . . 3 Review Methods. . . . . . . . . . . . . . 5 Current Warning Systems ...... 8 NOAA Weather Radios (NWR) Reverse Calling System Emergency Alert System Cable Interrupt Variable Message Boards Cellular I Text Messaging Alternative Systems . . . . . . . . . . . 19 Outdoor Warning Systems (Siren) Radio Digital System Mass Cellular I Text Services Outcome . . . . . . . . . . . . . . . . . . . . 25 4 SEMINOLE COUNTY ILORlllA:', l\,\TURAL 01010: Recent weather events have raised many concerns regarding emergency alert and warning systems in Seminole County. In a pro-active response to these concerns, Seminole County Division of Emergency Management established an Emergency Warning Systems Task Force. The Task Force was charged with evaluating current warning systems, exploring alternatives, and proposing potential solutions. To complete this task, the group conducted a review of the many warning systems in place in Central Florida. Additionally, the Task Force reviewed other warning systems in place throughout North America, and consulted with emergency managers and other users of those systems regarding design, effectiveness and cost of those systems. Practices and recommendations regarding these systems are contained in this report. Representatives from local government and non- profit organizations, along with Seminole County residents, were asked to serve on the team. Several subject matter experts provided information to the task force so that the task force could make informed, objective analysis of current and alternative emergency warning systems. Members of the group have completed an accelerated analysis of this complex issue, and present their preliminary findings in this report. Emergency Warning System Task Force March 13, 2007 -1 - The issue, concern, and in some ways confusion relating to emergency alert warning systems was realized.during the cold-war era when the national Civil Defense system made use of sirens for warning of nuclear attack. These same concerns and issues remain today as communities across the United States struggle with public warning challenges. The challenge today is to not only deliver consistent and relevant alert messaging, but also to educate the community on how to prepare for and respond to emergency alerts. Alerting the public of impending or occurring emergencies that require some immediate protective action to avoid death, injury or property loss is vital to fulfilling the government's role of public safety. The Seminole County Division of Emergency Management recognizes the importance of establishing and maintaining robust emergency warning systems. The systems should utilize current technology which will be compatible with future technology. Leveraging multiple systems for alerting the public is ideal, but may require the development of new methods of warning and the enhancement of existing warning systems. The best solution is one that enables multiple forms of emergency alerting systems to work together to inform citizens to take action and thus protect lives. Emergency Warning System Task Force -2- March 13, 2007 BACKGROUND: On Tuesday, November 7,2006, Seminole County experienced the 'Election Day' tornado, at approximately 1815 (6:15pm). This tornado was a good example of the level of devastation that can be expected from a violent cold front during an EI Nino season. The tornado was generally described as being small in size, fast .moving, and having high winds. The National Weather Service in Melbourne, Florida, listed the tornado as an F1 tornado with winds of over 100 miles per hour. Certain warning systems were activated on this evening to alert residents of the threat of tornadoes. On Sunday, December 24th, an area of low pressure developed in the Gulf of Mexico as a result of a strong upper level trough which moved across the southern tier of the United States, embedded within the powerful subtropical branch of the jet stream. As this low pressure system moved northeastward into the southeastern United States Christmas Eve into Christmas morning, a squall line developed over the eastern Gulf of Mexico and then moved rapidly eastward into Florida. The squall line spawned a tornado rated at F-O on the Fujita scale in the leesburg area in lake County with estimated wind speeds of about 70 MPH. A tornado warning was issued at 11:58 AM , 22 minutes in advance of tornado touchdown at 12:20 PM. A second tornado warning was issued at 12:39 PM , a full 51 minutes in advance of the tornado touchdown near Deland around 1 :30 PM . The Deland tornado was determined to have done F-2 damage with estimated wind speeds between 120 and 150 MPH. A deadly tornado event occurred across the NWS Melbourne County Warning Area within lake and Volusia Counties during the early morning hours of February 2,2007. A discontinuous swath of damage was observed from the town of lady lake (lake County) to New Smyrna Beach (Volusia County) - a distance of over 70 miles. A total of 21 fatalitie~ occurred within lake County. These three events raised a question on the current warning systems available to citizens in the Central Florida area, specifically Seminole County. During the monthly Emergency Management Operations Team (EMOT) meeting on February 5,2007, and in response to public interest in the issue, it was decided a task force would be developed to look into the . Formation Of Task Force Current Warning System Study Enhanced Technology & Siren Technology Report White Paper Report on all available technology with focus on sirens. Emergency Warning System Task Force -3- March 13, 2007 issue of sirens and other emergency alerting systems. The task force was comprised of citizens, emergency management officials, the National Weather Service, city/municipal representatives, and staff from fire/rescue, health, information technology, law enforcement, and public schools. The task force met weekly to discuss the current alerting systems in place in Seminole County and the possible need for additional warning systems, including the use of sirens. Professionals of several siren companies, NOAA weather radios, and other similar devices were invited to the weekly meetings to give information on their products. All products were reviewed for effectiveness, approximate cost, and ease of operation. A small survey was also conducted during the Hazardous Weather Awareness Week, Disaster Preparedness Fair on February 11,2007, at the Altamonte Springs Mall. These surveys allowed task force members to see what systems citizens currently use and get feedback on what types of warning systems citizens may want to use in the future. Members of the task force evaluated all of this feedback in creation of this report. The report will be presented to the Seminole County Board of County Commissioners. The task force will then request direction for further exploration or action. Emergency Warning System Task Force -4- March 13, 2007 Review Methods: To obtain a full and objective opinion on the need for additional warning systems a review was conducted of all systems currently available in Seminole County. This review was achieved by bringing in subject matter experts from the National Weather Service, E-911, emergency management and other organizations around the country. Requests for information were also sent via the International Association of Emergency Managers list serve, Florida Fire Marshall's list serve, Florida Fire Chiefs Association list serve and website solicitation. Information was gathered from various sources across the country. Research projects on the subject were reviewed from the George Washington University, Partnership for Public Warning, University of Central Florida and Brandon Emergency Alerting Project. These documents provided background information to help task force members investigate current systems and new available technology. Each document was careful analyzed to see if the project had relevance to the State of Florida and specifically Seminole County. All of the projects helped task force member to decide the correct method for evaluating current and potential warning systems. The optimum alert system warns both outdoor and indoor populations, has quick activation time, is easy to set up, has voice message capability, is easy to maintain and manage, has a manual system backup, has a battery backup, is cost-effective, and able to accommodate persons with disabilities. Common ways to alert outdoors include: sirens or horns, message boards, weather radios, handheld TVs, AM/FM radios, satellite or cellular mobile phones, PDAs, and wireless notebooks. For indoor, many ways to inform the residents, include: telephones, AM/FM or weather radios, mobile phones, email, internet, etc. Many public safety technologies have been built by leveraging the common communication infrastructures, including indoor mass notification systems based on fire alarm intercoms, public broadcast system, siren system, reverse 911 or 911 broadcast telephone service, emergency radio, NOAA weather radio, public safety system based on wireless LAN, host-based all hazard alert service, and long range, high power and stand-alone cordless phone, satellite phones, email, internet, etc. In the following sections, we review each technology and examine its advantages and disadvantages for each application. All of the systems reviewed by the Siren Task Force were assessed for the following items: · Ease of installation and operation · Nighttime effectiveness · Durability · Speed of Activation · Indoor vs. Outdoor alerting capability · Cost to citizens and government · Localized alert mechanism Emergency Warning System Task Force -5- March 13, 2007 . Visual and/or physical alerting method Ease of Installation and Operation: The task force felt it was imperative for all systems to be easy for the end user to install and operate. Limited instructions on how to set up the equipment was required for the system to receive a high ranking. Since Seminole County has a growing senior and special needs population, the criticality for ease of installation by the end user is paramount. Simplicity decreases citizen frustration and the burden placed on government staff to provide public education on what to do when the system is installed and/or activated. Niohttime effectiveness: Time of day is TIlle ., day Ir lelk hmalll oecurrence an important determinant of a population's risk for death or injury, primarily because it affects people's likelihood of being caught off guard during a disaster. A late night or early morning event could compound the number of injuries and death due to lack of response to such an event. In Florida, disaster events can happen at any time. Although history has shown more tornadoes happen in the morning hours, some of the most dangerous and life threatening events have been at night. Durabilitv: When researching alerting equipment it is imperative to look at the durability and survivability of the product. Will the system continue to operate when power is out? Are there maintenance issues that must be considered to allow the system to operate at peak performance? All of these questions were considered valuable questions that must be answered to provide ranking for this important topic. Speed of Activation: The speed of activation is directly related to the amount of time a citizen has to respond to the threat. Ample time must be given for the citizen to perform actions that would save lives and decrease injuries. Citizens must have time to react to the warning and perform simple actions dictated by emergency officials. These actions must be clearly presented and messages should be developed prior to activation for most common emergencies. Indoor vs. Outdoor Alertino Capabilitv: There are vast differences in warning systems for an indoor and outdoor warning device. The task force believed that all systems should be ranked using this criterion. Some devices would only work indoors. For these devices, there would be virtually no possibility of receiving the alert if a citizen was outdoors. Therefore, there is the possibility no action would be taken by the citizen during the threat. Some outdoor devices may not be Emergency Wanting System Task Force -6- March 13, 2007 heard indoor, thus making it equally important to rank those systems on their effectiveness in a structure. Costs: There are considerable costs when talking about any type of alerting system. Costs were broken down by installation and maintenance. Localized alert mechanism: The public needs to be able to trust warning systems. There may be a negative effect on subsequent public response if the alerting system is activated for an event in another area. Thus, the localization of the alert must be considered when evaluating the overall effectiveness of the system. Systems that allow single point of alerting received higher ranking because of their ability to the alert the population affected, instead of the entire County. Visual and/or phvsical alertino method: Senior and special needs populations in Seminole County must be considered. The increase in these diverse groups necessitates the need to look into visual and physical alerting methods. Some devices have the ability to reach these audiences and were ranked higher due to their robust nature. Emergency Warning System Task Force -7- March 13, 2007 Current Warnina Systems: NOAA Weather Radio All Hazards (NWR) is a network of radio stations broadcasting continuous weather information directly from the National Weather Service - Melbourne office. NWR broadcasts National Weather Service warnings, watches, advisories, forecasts and other hazard information 24 hours a day. Working with the Federal Communication Commission's (FCC) Emergency Alert System, NWR is an "All Hazards" radio network, making it a single source for comprehensive weather and emergency information. In conjunction with federal, state, and local emergency management offices the NWR will soon be able to broadcast warning and post-event information for all types of hazards - including natural (such as hurricanes or tornadoes), environmental (such as hazardous materials incidents), and public safety (such as AMBER alerts). Ease of Installation and Operation: NOAA weather radios are available at electronics, hardware and numerous grocery store chains. There are multiple manufacturers of the product which allows the consumer to pick and choose the make and model they prefer. To program NWR receivers with the proper code for Seminole County, the consumer must know the 6-digit Specific Area Messaging Encoding, or "SAME", code number, or risk getting notified on all weather alerts for every county covered by the National Weather Service Office. Once the consumer has the number, they must follow the directions supplied by the manufacturer to program their radio. The NWR requires the citizens to understand how to program specific numbers depending on the area of the country they live in. This may be extremely difficult for seniors and persons that lack the technical expertise to set up the programming. In addition, not all NWR SAME devices are the same. This may cause frustration when a citizen purchases a new machine for a friend or family member. Niohttime Effectiveness: The NWR received extremely high marks on its ability to notify consumers during the nighttime hours. Provided the radios are programmed correctly, the NOAA weather radios set off an alarm during the night to wake the consumer up when a warning is sent from the National Weather Service. This is followed by verbal information giving the consumer time to get to a safe room or take appropriate action to protect their family. Depending on placement of the device in the home, this notification should be sufficient to alert the family during night and early morning hours. Emergency Warning System Task Force -8- March 13, 2007 Durability: NOAA weather radios, like smoke detectors, work effectively if there is power to the machine. If there is momentary power loss during a disaster, then the receiver may not be activated. Backup power is completely reliant on the consumer ability and willingness to purchase and install new batteries periodically. NWR service to a county depends on reliable signal reception, which typically extends in about a 40 mile radius from the transmitter, assuming level terrain. Some parts of Seminole County have unreliable reception due to signal blockages or excessive distance from the transmitter. Transmitter sites are also vulnerable to excessive wind forces, such as tornadoes or hurricanes. Speed of Activation: Activation of NOAA weather radio devices are instant, when the National Weather Service sends an alert or warning. By far the system is one of the fastest ways to alert. In fact, most systems rely on the NWS system to be activated before the activation of their respective system. Enhancements to the current system will allow the same type of speed of information transfer from local emergency management offices and 9-1-1 Centers. This is greatly enhancing the ability of the NOAA weather radio system to alert citizens of all hazards, not just weather related events. Indoor vs. Outdoor AlertinQ Capability: NWR systems are primarily base units inside building and homes. Most radios can generally be heard throughout the home. Depending on the size of the home, NOAA weather radios have a remarkable track record of alerting consumers inside. The NWR system does not work effectively outdoors, unless the consumer purchases an additional portable radio and keeps new batteries in the device at all times. Costs: Costs of NOAA weather radios are relatively low. The National Weather Service carries most of the burden of purchase of new amplifiers, transmitters and maintenance on all alerting equipment. Cost to local government is minimal with the only cost going to the Haz-Collect alerting system at each Emergency Operations Center and/or 9-1-1 Center. Haz-Collect allows the emergency management team or 9-1-1 dispatchers to send an alert notification using the NOAA weather radio system. The costs of the receivers can vary depending on the make and model of the machine. More advanced technology will cost the consumer more, but will afford them the opportunity to limit notification to their localized area. NWR devices can run anywhere from $ 25 to over $ 100. Emergency Warning System Task Force -9- March 13, 2007 Localized alert mechanism: NWR SAME technology allows the user to select only the weather warnings and other emergencies for the county programmed. NWR receivers without the SAME capability alert for emergencies anywhere within the coverage area of the NWR transmitter, typically several counties. The activation would occur even though the emergency was well away from the listener. Although most NWR devices have the SAME technology, there is still a concern when a weather pattern straddles two or more counties. The National Weather Service is required to notify all two or more counties of the possible threat, even if the tornado, or similar event, is miles from the NWR receiver. New technology may help the National Weather Service to focus alert to a specific area. Unfortunately, to obtain this new technology the user may be required to reprogram radios or purchase completely new devices. Visual and/or Phvsical Alertina Method: Many NWR devices have jacks to allow the consumer visual alert (strobe or other bright light) or tactile (vibrating) alert. These devices typically provide LCD readout identifies the specific warning, such as a Tornado Watch. Special needs and/or seniors will not only be alerted of a warning or watch in the area, but will have the ability to read what type of warning is taking place. Reverse Calling System is used to notify thousands of residents of small emergencies and recovery information in Seminole County. The reverse calling system utilizes listed numbers from telecommunication companies, preloaded into a data base. Dispatchers at the 9-1-1 Center can then activate the reverse calling feature to notify citizens of issues occurring in their neighborhood or the entire County. A message is recorded into a host computer and specific areas are then designated for calling using geographic information system (GIS) mapping. The system will call all listed phone numbers in the calling area to alert the citizens of issues of public safety. The system has played a key role in solving and preventing crimes and has a wide variety of potential uses in many organizations, such as: Environmental Services, Public Works, Fire Rescue, and other emergency management functions. Technology has expanded to address the critical communications needs of hundreds of mission-critical operations. Ease of Installation and Operation: There is no installation required for citizen to receive the reverse calling system message from a land-line phone. Problems arise when a citizen does not have a "listed" land-line phone. The new trend in telecommunications has been a move away from "listed" land-line phones to internet based phones, cellular technology Emergency Warning System Task Force -10 - March 13, 2007 and unlisted phone numbers. If the citizen does not have a "listed" land-line phone, they must contact the E-911 Division to have their number added to the reverse calling system. This can become problematic when the consumer moves or changes phone numbers. The citizen would be responsible for calling the E-911 Division with the updated information. An employee would then have to add the new phone number and address to the system. Upgrades to the system will allow users the ability to add phone lines via the internet. Niahttime Effectiveness: Depending on how loud the ringer is for the phone, the consumer should wake to the incoming phone call. When the system is activated, the land-line phone will ring with a recorded message. The consumer will then be able to pick up the phone and get a recorded message. Durabilitv: Many land-line phone users have wireless connections for their phones. Generally speaking, this requires some type of power source. Unless the phone has an alternate form of power, the call will not be received if there is power interruption. Speed of Activation: The reverse calling system has a limited capacity of phone lines available at any given time. The current system has access to 72 lines which is shared with the telephone lines of the Seminole County Public Safety Building. During day time operations, this means the system would only have access to 30-40 phone lines depending on how many people are operating phones at any given time. Night operations will increase the efficiency of the system, as the Public Safety Building is normally closed during these times. In addition to the calling speed, the system is also slow to be activated. To trigger the DCC, a 9-1-1 operator must manually record a message and select the area for which the alert will be sent. The system is great for small events including Boil Water Notices, small Hazardous Materials Events, and Major Road Closures. Due to the slow activation speed, the system would not function adequately during times of crisis, such as a tornado, hurricanes or act of terror. Indoor vs. Outdoor Alertina Capabilitv: The capability of this system to be heard outdoors is only as good as the volume of the ringer of each citizen's individual phone. If the user has a portable wireless phone and brings the device outdoors or has a land line phone near a pool, the outdoor capability will be greatly enhanced. Since most customers of landline phones have multiple phones in the home, the indoor capability is considered to be extremely favorable. An upgrade to the Dialogic System is Emergency Warning System Task Force -11- March 13, 2007 being made that will allow citizens to register cell phones, PDA's and other wireless devices they would want to receive notification. Costs: The cost of this system to the end user is not remarkable due to the fact most persons have some type of phone in their home. The cost to government is limited to upgrades for system. Periodic maintenance may be required to keep the system up to date with new and changed telephone numbers. Localized alert mechanism: The system works very efficiently when sending messages to localized groups. Utilizing GIS mapping, the message sender can select the area on a map and send the message to only the phone numbers listed in this area. No additional calls would be sent. The message can also be recovery oriented or used to give a public education message. Visual and/or Phvsical AlertinQ Method: The reverse calling system does not have the ability to send TDD messages. Although the call would be received by a special needs or senior person, the message may not be understood. Emergency Alert System was established by the FCC in November of 1994 with the approval of Part 11 EAS rules. The EAS replaced the Emergency Broadcast System (EBS) as a tool the President and others may use to warn the public about emergency situations. The EAS provides the local officials, the National Weather Service and the Department of Homeland Security with the capability to provide immediate communications and information to the general public during periods of emergency. In Central Florida, WPOZ 88.3 FM is the primary distributor of the EAS signal, with WDBO 580 AM as an alternate. EAS messages are received at all AM, FM, and TV broadcast stations, digital broadcast stations, analog cable systems, digital cable systems, wireless cable systems, and other entities. Each station must decide what type of alert messages will be retransmitted over their respective frequency. While participation in national EAS alerts is mandatory for these providers, state and local EAS participation is currently voluntary. Ease of Installation and Operation: The Emergency Alert System for Central Florida is emitted from a transmitter at WPOZ 88.3FM and WDBO 580AM. Both radio stations can transmit the signal with information remotely, if necessary. Consumers may have a challenge knowing which station to tune to get information on the emergency or threat. Emergency Warning System Task Force -12 - March 13, 2007 Stations participate in the warnings voluntarily, although in Central Florida there is above average compliance. With the purchase of satellite radios and, other systems increasing, the EAS has started to lose some of its aptitude. Niahttime Effectiveness: The Emergency Alert System only works for those individuals that are currently listening to a station broadcast. There is no known system for activate devices or sounding an alarm during EAS activation. This decreases the efficiency of nighttime use for the EAS. On the positive side, the EAS can be a great method for alerting night workers. Durabilitv: The Emergency Alert System can be activated before, during and after a disaster. Information can be provided over the AM or FM frequency with regular timing. Consumers only need to make sure they have a working AM/FM radio with a battery backup. For momentary power interruptions, this will allow the consumer to continue to receive the emergency information and perform necessary actions to protect life and property. Speed of Activation: Activation of the EAS for non-weather events requires information to be transmitted from the Emergency Management Office or 9-1-1 Center to the primary EAS station or State Warning Point. A message must be drafted and then read on air. National Weather Service messages are read by an announcer on air when the warning or watch has been sent via the NOAA weather radio system. Indoor vs. Outdoor Alertina Capabilitv: Consumers listening to radios can hear the EAS messaging indoors and outdoors depending on the radio station strength. Since it is very unlikely a listener would dial into a station with minimal strength, the indoor and outdoor alerting capability would be good for this type of system. Costs: There is limited cost to government or citizens when receiving the EAS messages. Consumers must purchase a device to receive the system. There are many manufacturers of such devices and cost is relatively low. During declared disasters these systems may be available from the Federal government or through grants. Localized alert mechanism: Along with its capability of providing a national message to the entire public simultaneously, the EAS structure provides authorized state and local personnel with a quick method to distribute important local emergency information. A state or local emergency manager may use the system to send out a public warning by broadcasting that warning from one or more major radio stations in a particular Emergency Warning System Task Force -13 - March 13, 2007 state. Due to the size of most radio station's coverage, all persons in the area will receive the same information. This decreases the efficiency for localizing alerting to a neighborhood or municipality. Visual and/or Phvsical Alertina Method: There are limited visual or physical alerting mechanisms for the Emergency Alert System. Since most persons with special. needs are unable to listen to the radio, the EAS over radio frequencies would not be a good notification system for this customer. Cable Interrupt: When an emergency occurs, the local cable company can break into any station in order to broadcast emergency alerts. This can take place at the Brighthouse office in Orlando, Florida State Warning Point or via telephone from the local emergency management or E-911 center. Cable interrupts will disrupt local programs in an effort to get information out to the public immediately. Activation of the system requires a manual transmission at one of the centers. Ease of Installation and Operation: As long as the citizen owns a television and it is connected to the Brighthouse Cable System, the message should be received. Consumers with satellite television subscriptions and consumers with televisions which rely on antennas will not receive the alert messages. Niahttime Effectiveness: The only consumers that would benefit from nighttime broadcast of cable interrupt would be persons that watch late night television. Most consumers of cable television watch shows between the hours of 6:00pm - 11 :OOpm, best known as "prime time". Cable interrupt will not activate a television set and/or provide any alarm activation. Durabilitv: Cable providers require power to run systems and consumers require power to receive the information. Momentary power loss will minimize the effectiveness of the emergency message. Citizens without power will be unable to receive the message because there will be no ability to receive the signal. Speed of Activation: State and local emergency managers can activate the system via telephone from anywhere in the world. A message would have to be drafted to provide the consumer with information on what actions must be taken from the specific threat. This message would be transmitted using cable to all receiving cable consumers. The information can also be created at the Brighthouse regional office and transmitted from that location, if emergency managers are unable to broadcast the information remotely. Emergency Warning System Task Force -14 - March 13, 2007 Indoor vs. Outdoor Alertina Capabilitv: Cable interrupt would only be efficient for those subscribers to a cable system. In a majority of these cases, the television is located inside a structure and may provide no outdoor notification. Persons indoors may be alerted to a threat, if watching a television station connected to the cable system. Costs: The costs for this system are minimal. To receive the information, a citizen simply has to have television cable. Persons receiving television via satellite dish, local antenna, or means other than subscription to Brighthouse Cable will not receive the alert message. Localized alert mechanism: It is impossible for the message to be transmitted to a single neighborhood or municipality. Messages will be sent to all of the customers in Seminole County. When activation occurs, cable customers lose video, generally replaced by "snow", and hear a very loud warbling alert tone for several seconds. Once the tone finishes, voice information and instructions concerning the emergency will be broadcasted over all television stations. When the interrupt is finished, normal television resumes. It should be noted that the interrupt system may NOT override digital cable channels. Subscribers to digital cable may have to rely on a different means of warning. Visual and/or Phvsical Alertina Method: Cable interrupts normally include turning regular programming to snow. This may alert a person with special needs that there is a problem in the area, but will not specjfically address what the problem is and what actions must be taken to protect life and property. Variable Message Board describes a class of signboards, display, or devices capable of showing a series of different messages in a predetermined sequence. This characteristic distinguishes them from painted billboards or poster panels, on which the message can be changed only by repainting or re-papering the display space with a new message. It also is in contrast with conventional electric signs that are erected on or near sites or buildings where industrial or commercial activities take place and which display a single message which may be visible day or night with the aid of illumination from an internal or external source. Defined in these functional terms, this class of signage includes a wide variety of designs and applications. Indeed, any electric Emergency Warning System Task Force -15 - March 13, 2007 sign which displays alternating messages, either for traffic control, or emergency information, meets this definition. VMS devices are used to help motorists gauge traffic conditions, list amber alerts, provide evacuation information and any additional information to promote safety to motorists. These boards change when information is placed into the system at the traffic center at the Seminole County E-911 Communications Center or the Florida Department of Transportation Headquarters. Ease of Installation and Operation: VMS devices have been placed on major thoroughfares. The placement is calculated on traffic patterns and size of roads to obtain maximum benefit for messaging. Citizens who drive must simply read the information and take appropriate actions as listed on the VMS. Niohttime Effectiveness: VMS devices reach more citizens during high traffic times. Evacuatiqns rarely occur during night time, so this would minimize the effectiveness of these devices during an event. In addition, there is limited text spacing available for effective information on what to do when a threat is realized. Durabilitv: Most devices have some type of battery backup power. The messages would be displayed even if momentary power loss was realized in this area of the County. Since VMS signs are generally large and flat, they may be vulnerable to high winds speeds and severe weather. Speed of Activation: Messages can be placed on the VMS remotely from the Department of Transportation headquarters or the public safety answering point, or 9-1-1 Center. Messages are transmitted from either of the centers instantly to the VMS devices once the message has been created. There may be a slight delay while a message is being developed. Messages must be short enough to fit on the VMS device and yet enough information to provide the customer with ample information about how they can protect themselves. This may take the dispatcher some time to develop, type in, and transmit information to the devices. Indoor vs. Outdoor Alertino Capabilitv: VMS devices are only used on major thoroughfares and therefore would not be effective for indoor warning. It should be reported that these devices can save lives for drivers by telling them of a possible threat or dangerous road condition. The information could provide the driver with vital life saving information on how to protect them and help public safety officials responding to emergencies. Emergency Warning System Task Force -16 - March 13, 2007 Costs: Consumers do not have the burden of purchasing equipment to receive messages from VMS devices. The cost for the purchase of the equipment is limited to the sign itself and software to input messaging. Localized alert mechanism: Messages can be limited to one sign or multiple signs depending on the scope of the threat or disaster. All messages can report the same information or different information can be sent to different signs to provide information to drivers. This helps to localize the information to drivers in a specific area. Visual and/or Phvsical AlertinQ Method: Since the message is in text form, persons with special needs can read the signs. The information is provided in lighted format to be read during the day or at night. Cellular I Text Messaging is a new service currently only provided by local radio and television stations and various other outside vendors. The system allows the user to select what type of alert they would like to receive on a cellular or pager device. The message is encoded into a server and instantly sent to all devices listed by the customer. Ease of Installation and Operation: The use of this system requires the consumer to register information on a webpage. The information is directly related to what type of cellular or pager services they own. The number in placed into the system along with an e-mail address. When a warning is sent, the cellular or pager device would activate with the appropriate information. NiQhttime Effectiveness: Those persons who leave their cellular phone or pager on during the night may awaken to the sound of the alarm. The message will be listed clearly on the face of the phone or pager. Messages may include actions to be taken by the consumer. Durabilitv: For the system to work efficiently, the user must have a phone and/or pager capable of receiving text messaging. The battery must be charged to continue receiving messages even if power is disrupted. If power is disrupted, messages can be received until battery power on the device is extinguished. Speed of Activation: Activation of the system can be automated from the National Weather Service for a threat of bad weather or by the service provider. A message is placed into the Emergency Warning System Task Force -17 - March 13, 2007 system and a target audience is selected. Information is then transmitted to all devices. Indoor vs. Outdoor Alertino Capability: Messages can be received indoors and outdoors depending on the cellular phone or pager reception in the area. If a customer is inside a large building, messages may be garbled due to building materials and electronics. There is a possibility messages will not be received if the phone is in an area not covered by a cellular or pager transmitter. In addition, messages may not be received if the transmitter for the cellular/pager service does not have backup power. Costs: Costs to the consumer are dependant on the type of service provided by the cellular or pager service. Receiving text messaging may cost the user money per message received. This may cause some reluctance to sign up for the cellular text messaging services. Localized alert mechanism: Messages can be sent to all persons registered on the system or by city or zip code. Unfortunately, there is no guarantee the person will be in this zip code when they receive the message. For example, if a customer puts a zip code of Sanford into the system because they live in Sanford, the system will still send the message to their device no matter where they are at the time of the event. Visual and/or Physical Alertino Method: Cellular text messaging does allow persons with disabilities the opportunity to read emergency information off of the cellular or pager device. Emergency Warning System Task Force -18 - March 13,2007 Alternate Systems: Sirens are one of the most widely used means of outdoor public alerting equipment. These audible warning devices are used to get people's attention and alert them to an emergency situation. Different tones or tone patterns may have various meanings. The public must be educated to turn to a local radio and television station after hearing the siren to acquire information on what to do for protection. There are three types of sirens currently being manufactured, mechanical, electronic and electromechanical. Mechanical sirens emit a tone or series of tones to alert the public to take some type of action. The public must know the meaning of the tone and how to respond. Public education is required to make sure the end user takes the appropriate action when this type of device is used. Electronic sirens provide tones and voice messages to explain the nature of the crisis. However, in many cases the voice message can only reach a radius of 1500 foot, which is much smaller than the mechanical siren tones. Electromechanical is a combination of both technologies. Sirens can be effective in their ability to alert people within hearing distance that a crisis or emergency situation may exist. Outdoor warning devices may be ideal for densely-populated areas. Sirens are intended to alert the public to implement some pre-determined action. However, the public may have no awareness of the need to do so and could ignore sirens. The meaning of sounded alarms can be open to wide interpretation and persons may not know what a siren alert means. There is no single "out of the box" siren system that would alert all citizens of Seminole County. Complex studies and engineering would be needed to design the most efficient, cost-effective system which would, most likely, combine several siren technologies. Ease of Installation and Operation: The installation of equipment requires little work from citizens. In contrast, choosing the type of system for installation may be a difficult process. Contracted professionals will develop systems for government and install them to suit topography, density of population and infrastructure. To decide what type of system is best suited for an area, a professional may be required to provide expert guidance. This type of guidance and research has not been well documented in the State of Florida. Research of the many systems and types of equipment is extremely complex and may require an outside service provider or professional project leader. Niahttime Effectiveness: Representatives from various siren manufacturing companies stressed the realistic expectation of what a siren system can provide. Since outdoor warning Emergency Warning System Task Force -19 - March 13, 2007 systems, or sirens, are meant to alert persons out of their homes these systems may not be a feasible approach for warning during night time hours. Sirens may not be heard indoors and certainly may not be able to awaken people in their homes at night or even be audible indoors at any time day or night. Durabilitv: Sirens systems are durable during time of power outages, as long as battery systems are intact and tested frequently. Sirens may have maintenance problem over the years, but are generally sturdy outdoors. These systems will require the consistent and frequent monitoring to ensure they are in proper working order. In addition, sirens may be vulnerable to lightning strikes. Since Florida is the lightning capital of the nation, this would cause serious problems to sirens if systems were struck during severe weather events. Hurricanes are another consideration. Will these devices be destroyed during every major wind event, such as a hurricane? These questions require additional information and research. Weather patterns in the State of Florida are vastly different from tornado alley and the northeast. To state the sirens would work the same in a humid climate is not something this committee was unable to answer and requires the help of a professional. Speed of Activation: Activation of sirens can be directly tied to weather warning systems and the emergency communication center. The system can be manually activated or automated depending on the type of emergency. Activation of the NOAA weather radios should automatically tie to siren activation. Siren controls normally use VHF or 800mhz transmissions to signal the sirens to activate. These systems are already in place in Seminole County and can be added to the current infrastructure. Indoor vs. Outdoor Alertina Capabilitv: Sirens were developed as outdoor warning systems. Depending on placement of sirens and building construction, these alert tones may not be heard indoors. Voice messages are generally only intelligible within a certain range. This range is about % mile in rural areas and event less in urban areas. Voice messages may encourage persons to leave their homes to hear information and actually put themselves in harm. Mechanical sirens will not provide information on what actions must be taken. Costs: Cost of a single siren can range from $20,000 to over $50,000. A good system with multiple sirens encompassing most of Seminole County would require the use of 50 or more sirens depending on the make and model. Mechanical sirens are generally more expensive than electronic or electromechanical sirens depending on the make and model. Electronic and electromechanical sirens although less expensive, do not have the range of a mechanical siren. There are also maintenance costs to consider when purchasing any siren system. In depth Emergency Warning System Task Force - 20- March 13,2007 public education must also be considered. There will be considerable cost in awareness campaigns. Localized alert mechanism: Siren systems can be activated simultaneously or individually depending on the scope of the disaster or threat. Sirens can be activated in a specific neighborhood, city, or the entire County depending on the needs of the emergency. Outdoor warning systems can be activated for smaller incidents including: hazardous materials incidents, improvised explosive devices, or similar type event. Localized events may require additional information since most media outlets will not provide information on why a siren is activating. Single siren activation may increase the amount of unnecessary 9-1-1 calls from persons trying to obtain information on why systems are being activated. Visual and/or Phvsical Alertina Method: There is no ability for a siren to have any visual or physical alerting mechanism. Therefore, the siren system would not assist a person with special needs with proper warning of a threat. Radio Digital Systems, an information transmission system, uses LCD display on the radio to display emergency information. These radio systems display radio station name, and depending on the model of radio, some program information. Emergency information would be transmitted from the emergency communication center when a threat is realized. n ..$"'. '.--'.'~l. ~ . . . . .. n . . Radio Data System FM radio frequencies contain extra information along with the music. RDS equipment reads this information and uses it to give the consumer various pieces of information. The unit will automatically re-tune as the user drives to the strongest signal. The display will tell the listener the station name instead of just the radio frequency and could display emergency information when provided. Ease of Installation and Operation: When the consumer purchases the radio, they must assure the radio tunes to the appropriate radio frequency. This may be problematic if the consumer lives on the border of another County with the same radio system. The radio will tune to the radio station with the strongest signal which may not be the radio station broadcasting information for the County where the consumer resides. Niahttime Effectiveness: Similar to the NOAA weather radio, the Radio Digital System will activate with a loud tone. Information is then provided digitally and by voice transmission. Emergency Warning System Task Force - 21- March 13, 2007 Durability: Power loss would limit the effectiveness of this unit. Since these radios do not have conventional battery backup, the unit may not serve well if power loss is realized for long periods of time. Speed of Activation: The activation of the device would center on. information received from various sources, including the National Weather Service or an incident commander. Intelligence would then have to be developed into a message and transmitted in smaller number of characters to be received by the LCD display. Indoor vs. Outdoor AlertinQ Capabilitv: These systems function extremely well indoors, but may have limited outdoor capability because of the bulky nature of the receivers. Similar to NOAA weather radios, the base station device for the radio would be only utilized indoors. Costs: Cost of a radio receiver can be over $ 100. This is well over double that of a NOAA weatherradio. Although there are additional capabilities, the radio itself may be well out of the range of many consumers. Since most of the capabilities of the radio coincide with NOAA Weather Radios and the Haz-Collect program, the price may out way the benefit to the consumer. Localized alert mechanism: The radio receiver can be programmed to pick up certain tones depending on job function or type of consumer. The unit would be programmed with a specific code and when information was transmitted using the code, the radio would then activate. This could be used to school closures, notification to public safety stations or divisions. Visual and/or Phvsical AlertinQ Method: Similar to a NOAA Weather Radio, information would be presented over the LCD display. Due to the limited size of the LCD display, information must be concise and may not provide enough information for the consumer to take appropriate action. Emergency Text Notification is a means to transmitting emergency information over cellular, PDA, pager, e-mail, and similar technology. Messages are transmitted from central location, such as a 9-1-1 Center or Emergency Operations Center, or can be automated when a National Weather Service transmission is sent utilizing the National Weather Radio network. A text message is generated and sent to receiving devices. The .information provided by the service will help to consumer to identify the problem and take appropriate actions. Emergency Warning System Task Force - 22- March 13, 2007 Text based systems can effectively cover a large area and greater population quicker than most other technology. Devices that receive text messages provide capable communications during power and phone outages and often have ambulatory availability that is inconsistent with television or radios. Computer software is available that prompts automatic pop-ups of emergency alerts. Text message alerts can also be accomplished bye-mail via a computer. Computer alerting requires more direct involvement of the sender and receiver and the initial action is most likely dependent on activation of e-mail software. Depending on the provider network speed and mainframe, the efficiency of e-mail alerting is variable. Internet service providers which require telephone line connection will be less consistent in reception than those who have dedicated cable and fiber optic internet connections. Ease of Installation and Operation: The consumer must simply log on to a website from a home or office computer and input their name, address and cellular / pager information. Types of messages the consumer wishes to receive can be part of the sign in process. The consumer will only receive the information requested at the time of log in. Since the registration is completely web driven, this may cause some persons not familiar with internet some difficulty. Although, library services and additional support could be used to help those persons with need. In addition, the information could be transmitted using the services at the Citizen's Information Line and the Department of Public Safety. NiQhttime Effectiveness: The phone will ring once a transmission is received. Depending on how sound the person sleeps, this mayor may not be heard. If heard, the consumer can then read what the threat is and take appropriate actions to save lives and prevent injuries. Durability: Power loss would limit the effectiveness of this service. For the system to work appropriately, power must be maintained to the individual cellular / pager devices and transmission locations. Cell phones, since they are not associated with a wired network and cell phone locations have battery back-up integrated into their operation, can provide short term communication in emergency events that involve power outages. One report indicates that 80% of those over 18 years of age have access to a cell phone capable of receiving text messages. Speed of Activation: The activation of the device would center on information received from various sources, including the National Weather Service or an incident commander. A message is placed into the system and a target audience is selected. Information is then transmitted to all devices. Emergency Warning System Task Force - 23- March 13, 2007 Costs: Costs to the consumer are dependant on the type of service provided by the cellular or pager service. Receiving text messaging may cost the user money per message received. This may cause some reluctance to sign up for the cellular text messaging services. Localized alert mechanism: Messages can be sent to all persons registered on the system or by city or zip code. Unfortunately, there is no guarantee the person will be in this zip code when they receive the message. For example, if a customer puts a zip code of Sanford into the system because they live in Sanford, the system will still send the message to their device no matter where they are at the time of the event. Visual and/or Phvsical Alertina Method: Cellular text messaging does allow persons with disabilities the opportunity to read emergency information off of the cellular or pager device. Emergency Warning System Task Force - 24- March 13, 2007 Outcome of Research Proiect: All warning systems have strengths and weaknesses. The individual systems effectiveness will vary greatly depending on where a person is at the time of the threat. No one warning system is a perfect fit for all disasters. For example, a NOAA weather radio is extremely effective for persons threatened by a late night tornado or severe thunderstorm. This system will not be as effective during the day time hours when persons are not at home. Sirens should only be considered part of an overall "warning system". There are major problems with using sirens in an attempt to notify individuals indoors. Sirens were created to be outdoor warning devices. Sirens may not address the issue of alerting persons indoors during an emergency. There is also the issue of what actions would be taken when a warning is issued. Future activities: There are several additional tasks that need to be accomplished, based on the results of the research project. These tasks include the following: (1) Multi-model approach to emergency warning systems is paramount to assure maximum reception of messages. No one warning system will meet all needs. The Emergency Management Operations Team, which meets monthly, will continue to review new technologies. This team will establish improved procedures and guidelines for using the current systems. In-depth training is important for all who may activate an emergency alerting system. Training of personnel is required to make certain the devices are used to their maximum efficiency. The timing and sequence of activating each unit are critical to ensure an overall alert. (2) Public education is the key to any warning system. Citizens should be educated on the types of disasters possible in the State of Florida and what they can do to protect their families and property. In addition, citizens should be taught what to do when a warning system is activated. Taking the improper action may cause hysteria and panic from those in danger. A comprehensive public education program should be viewed as the best protection for citizens from the dangers posed by the environment and the threat of man-made events. Fairs, educational classes, SGTV programming and printed materials will aid with public awareness. (3) NOAA Weather Radios should be purchased for persons who may not be able to finance radio on their own. Emergency Management will review grant opportunities to find available funding streams for the purchase of these radios. Once purchased, radios will be available to citizens who are unable to purChase radios due to economic reasons. Research has shown that the radios should be programmed to increase overall effectiveness of the system. Therefore, the recipient of the radio will be required to take a public awareness program on disaster planning. After Emergency Warning System Task Force - 25- March 13, 2007 the training is completed, the student will receive a programmed radio for their home. (4) Cellular, PDA and Pager text messaging services are quickly evolving warning system. The increase in cellular phone usage will significantly amplify the effectiveness of this type of emergency alerting system. (5) Further research and evaluation of outdoor warning systems is essential. Limited research in the effectiveness of sirens in the State of Florida makes this a risky venture. In order to present an inclusive report to the Commission more research must be done on tornado activity, humidity, lightning data, and weather patterns in Florida over the past 50 years. Even though the siren system should focus on disasters both natural and man-made, the emphasis and impetus of the task force was the result of the recent tornadoes in Central Florida. If it is our mandate to provide salient information to make a policy decision that could cost millions of taxpayer dollars, historical data and additional research is necessary. The task force feels to be the best stewards of tax payers dollars, this research must be completed prior to a recommendation. The Division of Emergency Management has secured a grant to evaluate the outdoor warning devices in greater detail. In this study, we have noted other alert methods which may have major benefit in the near future. The Emergency Management Operations Team (EMOT) will continue to monitor newall-hazard alert systems. As the task force saw from this study, it would be valuable to continue a quantitative quality analysis on all- hazard alert systems as they are developed. Research into multiple systems will be required to assure the most robust emergency alert messaging. Emergency Warning System Task Force - 26- March 13, 2007 Arpr. 3, 200-' Vi~1Y\ b~ -\0 Cornrf\\S5\O ~ ~ ?ev\Q1S req~rr 106 Road Impact Fees FY 05/06 FY 06/07 FY 07108 FY 08/09 FY 09/10 FY 10/11 , CASH AND INVESTMENTS $ 7,428,334 I I balance as of 9/30/06 I , I:eSSRestricted Reserves: i I Flonda Auto Auction - Maauire Rd Phase 5 $ 1,200,000 7th Ave Improvements - Westridge PUD $ 160,001 Plantation Grove PUD Phase 3 (Ma9uire Rd&Moore Rd) Developers Share of improvements (Moore Rd - to be constructed by city at the time of 4 lanin9 Moore Rd $ 135,031 Tum Lane Improvements - Clarke Rd - Glenfinnan Subdv $ 18,695 SR 50 I BP Amoco intersection improvements $ 15,000 Escrow Fund Ocoee Business Park LS-01-Q07 $ 5570 , $ 1,534,297 i Available Beginninn Cash Balance $ 5,894 037 $ 2,112,859 $ 11,065,402\ $ 17627,133\ $ 114,870484 $ 121,196,335 Reserved amount for debt service 2 vears $ 12,671 702 $ 1.335,8511 $ 11,335,851 $ 1,335851 $ 1,335,851 $ (1 335,851 Amount available for oro'ects $ 3,222,335 $ 777,008 $ (2,401,253) $ 18 962,984 1 $ 116,2063351 $ (22,532,186) I Revenue Projections (need commercial $'5 from planning) I (600 homes @ $3,968.60) $ 2,000,000 $ 2,500,000 $ 3,000,000 $ 3,000,000 $ 3,000,000 i Loan repayment for Coke Property Infrastructure $ 421,271 I Funds from Auto Auction $ 1,200,000 I i ! Funds for Plantation Grove Ph 2 $ 13M31 i Funds for 7th Ave $ 160,001 ! i SR 50 I BP Amoco intersection improvements $ 15,000 I Total $'s for projects $ 3.222,335 $ 3,087.040 $ 1,720.019 $ (5,962,984) $ (13,206,335)' $ (19.532,186) Budgeted Projects i Annual Traffic Counts $ (15,000) $ (15,000) $ (15,000) 1$ (15,000)1 $ (15,000)1 i$ Oeeee Commons PUD - Widen Blackwood Ave $ (150.000) I i i :$ (150,000) $ soent on Ocoee Commons PUD $ 150,000 i , $ Orlando Ave/Bluford Ave Intersection Improvements $ (421,000) ! i $ (421,000) $ soent on Orlando Ave/Bluford $ 48,715 , $ 48715 , BiUiOrdAve Phase 1 ($231,627 under contract) $ (232,395) $ (630,000) $ (1,350,000)1 $ (2,212.395) $ spent on Bluford Phase 1 $ 49,873 Bluford Ave Phase 2 $ (50,000) $ (100,000) $ (1,375,000)' $ (1,525,000) =--c---- $ 7th Avenue $ (77,986) $ 1435,001 $ (512.987) $ spent on 7th Ave $ 56,935 $ 56.935 $ Rioht Turn on While Rd at Clarke Rd WtoNI $ 1100,000 $ (100.000) $ spent on White Rd $ 15,331 , I $ 15,331 $ MaaUlfe Rd - Phase 5 Desion $ (111,076) $ 200,000 $ (311,076) $ 195.117 Ma9uire Rd - Phase 5 (Conslruction/ROW Acq.) - includes use of _ '500,0001 (2,000,000) 12,250,0001 12000001 Auto Auction $ in FY 07/08 $ $ $ $ $ (4,950.000) I Ma9uire Rd - Phase 6 $ (50,000) $ (675,000) ~ (1,250,000), ~ (1,750,000) ~ (3,725,000) Maauire Rd - Phase 7 $ i75000\ $ 11 750 oooi 12500000i! 12 500 000 16825 000 Page 1 106 Road Impact Fees FY 05/06 FY 06/07 FY 07/08 FY 08/09 FY 09/10 i FY 10/11 : $ Maine SI. - Phase 1 - CRA ??? $ (49,900) $ (2,750,000) $ (2.799.900) $ spent on Maine St $ 49,889 $ 49.889 Maine 51. - Phase 2 - eRA ??? $ (250,000) $ (2,000,000) $ (2,250,000) -- $ - Clarke Rd - Dual Turn Lanes NS at Silver Star $ (150,000) $ (1,000,000) I $ (1,150,000) Clarke Rd Phase 2. 4 lane intersection improvement at Clarcona ~~00,000)1 Ocoee Rd (S to Orchard Park) $ (50,000) $ (100,000) $ $ (700,000) $ (1.150.000) Clarke Rd Phase 4 - Trout Lake Rd - McCormick Rd $ , 162,500i $ 325,000 $ (387,500) Clarke Rd Phase 3- 4 lanes AD Mims to Clarcona-Ocoee $ (100,000\ $ 200,000 $ 2,700,000 $ (3,000,000) Ocoee Anonka Rd - Prelimina'" Studv i $ $ (1500001 $ (150.000) Deaee Crown Point Pkwy Extension $ (150,000) $ (2,000,000) 1$ (1,000,000) $ (3,150.000) Ocoee Aoooka Rd lai Fullers Cross $ (550,000i $ i450,000 $ (1,000.000) $ SR 50 at Maguire Rd - Intersection Improvement $ (15,000) $ (100,000) $ (115,000) $ Old Silver Star Rd fa> Johio Shores Rd $ 1225 000 $ (225.000) Turn Lane - McCormick @ In9ram Rd $ (200,000) $ (200.000) Wurst Rd Extension - Lake'NOod Estates $ 1150,000\ $ (1,007,152) I $ (1,157,152) Palrn Dr - Realign Road $ (100,000) $ (650,000) $ (750.000) New St Ph 1 - SR 50 to Montnorne'" $ (1,150,000 $ (1.150,000) StOry Rd - widen to 4 lanes $ (500,000 $ (6,500,000 $ (7,000,000) Old Winter Garden Rd (Marshall Farms to Maguire) (new 2 lane (900,0001 road) $ (100,0001 $ i $ (1,000,000) I I $ Plantation Grove Ph 2 - Maguire Rd at Moore Rd - Intersection Improvements ($110,000 from Gordon Nut! (mast arm Traffic Signal) ($125,000 impact fee credits (rt turn lane from Maguire to (15,0001 1635,000\ Moore NB\ $ $ $ (650.000) Maquire Rd ((j) Wesmere Blvd ITraffic Sinnall (14,900) 1167,441\ i i $ - $ $ $ (182,341) $ s-nent on Wesmere $ 11,920 Clarke Rd @ Ron Strosnider Rd (Traffic Signal) $ (100,000) $ (100,000) Ocoee Aoooka Rd lai Westvn Bav Blvd ITraffic Sinnal\ $ (200000\ I $ (200.000) Ocoee Apopka Rd @ West Rd (Traffic Si9nalfTernporary Rd) $ (200,000) I $ (200,000) $ Future Roadway to connect Roper Parkway with Bowness Rd i Land Purchase from OOCEA1' $ 1283,1461 $ (283,146) $ snent on Roner Parkwav $ 283,146 $ Total $'s spent on projects $ 1,109,476 $ 4,152,4421 $ (9,347,152) $ 18,907,500 $ 7,990,000 $ (16,690,000 $ Ending Balance $ 2,112,859 $ (1,065,402) $ (7,627,133) $ (14,870,484) $ (21,196,335) $ (36.222,186) I REVENUES-FISCAL YTD $ 3,698,470 EXPENSES-FISCAL YTD $ 2871 629 - Maguire Rd Phase 5 . CRA $ (1,550,000) $ (1,500,000) $ (3.050,000) Bluford Ave Phase 3 . CRA $ (50,000) $ (970.000) $ (1,800.000) $ (2,820,000) Bluford Ave Phase 3 . eRA - Utilities $ (1,500,000) $ (1,500.000) Marshall Farms Rd ~ widen to 4 lanes $ 1250,000 $ 2,500,000 $ i2,750,OOOl Page 2 107 Fire Impact Fees FY 05/06 FY 06/07 FY 07/08 I FY 08/09 FY 09/10 FY 10/11 FY 11/12 L I i I CASH AND INVESTMENTS !$ 1,287,858 I i balance as of 9/30/06 I I I I I Less Restricted Reserves: I i i I I , I I I $ - I I i $ ! i - , I , I I i i Available Beginning Cash Balance $ 1,287,8581 $ 753.858 I $ 807,276 I i$ 801,876 i $ 884,476 $ (425,924)1 $ (386.324) , I 1 i Reserved amount for debt service (2 years) $ (534,000\1 $ (267,009); $ 1$ -- $ _ (267,000)! $ (267,000) - ~-- (267,000)' (267,000) , $ (267,000) i --5~4,876ts----6i-7,476 - I-c-------------- 753,858 ' 486,858l_~_~_40,2761 :$ (692,924 $ (653,324) Amount av!3l!able for projects .$ $ $ : : : Revenue Projections (need commercial $'s from planning) --- 1$ : -- I (600 homes @ $636.00) 320,544 $ 381,600 i i$ 381,600 1$ 381,600 $ 381,600 i$ 381,600 I : ~ I 753,858 ! i Total $'s for projects -- i$ $ 1$ (271,724) $ $ 807,402 I $ 921,876 1 916,476 i $ 999,076 (311,324)1 I I -! 1 I ! i Budaeted Proiects I i I I , I I i ~- I , -' I Misc_ Expenses_ -- $ (126f-- i I (~~~~ I ~~_ Station #41slesign) I 1- $ I , I - I Fire Station #4(iand acquisition) I ----+- -- i$ (32.000) i : Fire Station #4 (construction) - -- I , ! ____Ll~,OOO) i Fire Station #4 (furniture) I , I '$ (150,000) I ~ - I I , I I Purchase Engine #4 (Northwest) (4 year lease) I 1$ (75,000)1 1$ - (75.000) I , (75,000) $ -- --- i i ! i ==b= --~.- - , i -- ! i · 1 I I I i Total $'s spent on projects i $ -I $ (126) $ (120,000)1 )$ (32,000) 1$ (1,425,000) $ (75,000)1 '$ (75,000) I I ! i i Endina Balance 1 $ 753,858 ' $ 807,276 $ 801,876 i $ 884,476 i$ (425,924\ $ (386,324\: 1$ (346,724\ , REVENUES-FISCAL YTD ' $ 488,401 $ 40,643 I I EXPENSES-FISCAL YTD i $ 267,000 i $ 266,874 ! T Page 1 Police Impact Fees CASH AND INVESTMENTS balance as of 9/30/06 less Restricted Reserves: Available Beginning Cash Balance Reserved amount for debt service (2 years) Debt Service - 2006 Capital Prqiects Bond/Line of Credit ~~-~---~~--~- Amount available for projects Revenue Projections (need commercial $'5 from planning) (600 homes @ $501.04) Total $'5 for projects Budgeted Projects land Purchase for Police Station Marked Patrol Cars (5 new) Portable Radio's 15 new) laptop Computers (5 new) New Police Station IConstruction) New Police Station IFurnishinoS) land Acquisition! $ legal/Professional Costs i $ I $ spent on cars 1 ~ $ $ spent on radio's I $ $ spent on computers I ~ Total $'5 reserved for projects Admin Car for Deputy Chief (new) (midyear 05/06) Ending Balance REVENUES-FISCAL YTD EXPENSES-FISCAL YTD 799,000 ! I 1 , T 1 I I -+ 1 -l=i== ~~. 799'00~ 1- - ~;-~~~- 77~4~$ I i I (126,000)' 1 $ (63.000)1: $ _~_...$ (240,000) I.-t. , I-r- (137,063)! rs----- I I 252,524 I $ FY 05106 ! I $ 1 1$ 1$ 1$ 1 1$ I :$ I --. 673,000 $ I I $ ! ; 673,000 1 i$ I I 1 (500.00d 25,000 1 I 6,560 . I (112,500)1 1$ 105 760 ~ 122,500) i 18.2451 , (21,000)' I 15,872 I I $ I 1$ $ $ $ $ (507.063) 165,937 349,729 234315 FY 06/07 115,461 I 1$ 1 i I I I I i I I I I (38,000)8- 1 I I [ I I $ $ $ (38,000 $ $ '$ 77 ,461 $ $ 33,194 90661 108 FY 07/08 1 I (63,000)1 1$ (240,000il 1$ (225.539) I 1$ 1 I 300,624 I '$ 75~085 I i$ -0- I I 1 I I I FY 08/09 75,085 i i $ (63,000)1 $ 1240.000) 1 $ i ' ("'''Sf I' 300,624 I I $ 72'7091~ $ I , bl I ~ I , i i I I I I - - I I I , I - I $ - I 75,085 I $ 72,709 , I Page 1 FY 09/10 i FY 10/11 I I 1 1 I I i I I I I I 72,709 . . '$ 70,333 : i (63.00~~1 i I $ (63.000)1 (240,000)1 ' $ ~O,OOO ! 1 I (230,291 )~~ (232,667) I I ' I 300,624 ; , $ 300,6241 70,333 i I ., 67,957 1 , $ 1 I : W- i I I I I I I I I I I i i $ $ $ '$ 67,957 ' 70,333 FY 11/12 i I 1 I , I I I 1_- : r 67,957 I I $ (63.000)1 'L-j240,000li T T ,$ I I 1$ (235,043)1 300,6241 $ 65,581 i i I T I ! I I 1 I i I I I $ $ 65,581 Recreation Impact Fees CASH AND INVESTMENTS balance as of 9/30/06 Less Restricted Reserves: Available BeQinninQ Cash Balance Reserved amount for deb(service (2 years) _.~ Loan Repayment to General Fund Debt Service - 2006 Caoital Proiects Bond/Line of Credit Amount available for oroiects ~_evenue Projections (600 homes @ $1,5601 Reimbursement - Grant Revenues (SJWMD Mitigation Funds) ! Reimbursement - Grant Revenues (HUD-if received) Total $'s for projects i -j Misc. Expenses H_ I Purchase of Park Lancf ------- I $ Purchase of property at 31 E. Franklin /33 Lakeview St! ($60,000 under contract)! $ Budgeted Projects f---- Park Master Plan ~!-ppraisals f'lJrc!1ase & Development of Rooers PropertY (softball complex) $ $ spent on ROQers Property $ ---. -...-....--- ROW acquisition - Wurst Rd Extension___ ___.. Hackney Prairie Park / Prairie Lake Park $ $ spent on Hackney Prairie Park $ Soccer Field LiQhts at Beech Center $ $ scent on Soccer Field Liahts $ Seniors Veteran Center (reimbuseable from Grant $ if award is received) $ $ soent on Senior Veteran Center $ Starke Lake Beautification : .-. j~ - I - I I , - ._-.--L--1-- 1,412,116.. _ ~___?19,200 __~.. I (100,QQCll..- ' $ (50.000 I ..-:._~.B78,461 $ (401,213 767,966 i i $ H (42)! I I , (66,95-0JT~~~J--=u (244)1 i 66,950, I I -~j-~~(~;:~if! I : $ (42)" I 1$ I i 1,412,1161 FY 05/06 $ $ '$ I i $ I --I I -. ~f n'1 1,312,1~ $ :$'- 1,312,116 , -. -'-'-'--"~--'-'---- :$ FY 06/07 " $ (f10,474 $ I ~~ - ' $ 468,000 , $ 410,440 u_-~_: _ ,$ _~:. 1525,077\1 -, 525,077 . , $ +- 1250,00M $ 151,315 1150,0001 110,269 I 185.630\ I 85,630 $ -----t (50,000 (200,000 (125.000 110 FY 07/08 1 FY 08/09 FY 09/10 FY 10/11 $ I I 1$ $ $ -~ I I , __' I I ' 97,189_ $ t405,405): I $ (99,079): $ (92,753 , I $ (50,00Q2L~'-:u (50,00o')T.. I $ . 150,000\1 I $-150,00011 : $ (478,461 )L~- (478,461 )i. ---+-s--- 1478,461 II I $ 1478,461) , $ (401,213)~.. i $ . t401,213)1 j$ (401,213)! 1 $ (401,213)1 1$ : ' ! i is: (1,028)53)1 : $_ (1,022,42~ HL= I 1 936,000-+. $ . 936,000 i. i $ Ii: I i I I i 1832,485) u ~ $ (U35,079) 1$ 936,000 i _~ $ ----.!l.3..6,000 . $ $ $ 82,250 I ._--~. ------r--- , i I I -. I I .--- (92.753)1 : $ i I i I I I r---t-- I $ .350,000 i 83,830 1 '1 269,595 I (49,079) I '$ (86,426) I -~$ I ~ .L L--L- --+---+-- I _.-----1-.. ----+ ----1-~_._.__~____,'O_._. I i." : I I --1..' , i I --+--L-. ! --+-----r------ ~ I i ! ..I I i I I ~ I ~.----l I ' _._~______.i.-~__. $ 1200,000 ' I $ 1 i -_._-- I i . __ 0'__- I I (50,000) i $ (350.0001 $ (125,0001 Page 1 FY 11/12 .~ 186,426 150,000 1478~ (401.213 (1,016,100 ~~ ...~ ,$ (8Q.!lllll -~- I I i Recreation Impact Fees Forest Trails trail connector to West Oran e Trail Future Environmental Education Park ($3,500 spent on an appraisal) (Land Purchase from OOCEA) (SJWMO Wetland Miti ation Funds for reimbursement $ spent on Educational pards---- ------, ________-l--- ---- -------:$ Total $'s spent on projects Ending Balance --====:....:....~-i $ REVENUES-FISCAL YTO -~------_.--_._-- - , $ EXPENSES-FISCAL DO 110 FY 05/06 FY 07/08 $ 59,440 (492.915)1 (670,7?81___________L --(675,000 1 I $ $ $ $ 819,200 97,189--'- __$_ - (405,405) i 85,i63 __~_~_~_-==__ $ 1,047,747 1,063,422 I 64,25tli------- - Page 2 -+---+-- ----i------------- (5o,000ll I $ (99079,1, : $.. ~2'7Jj' --t----+--u--- . , 1 FY 09/10 FY 08/09 I ; 1$ I $ FY 10/11 FY 11/12 (86,426) i : $ I : ~---+---- (80,100) 404 Water Capital Fund FY 05/06 I FY 06/07 I FY 07/08 I FY 08/09 FY 09/10 FY 10/11 FY 11/12 I [ I I I i CASH AND INVESTMENTS $ 1,401,398, i _---L---- balance as of 9/3~' I ! i i I i i i !--f-- t! I I I i I Less Restricted Reserves~ I i i I I , $ ] i I ! -~-- ~ ,.- 1 I i$ i , +-+~-+- -I [$ i 1$ 1$ i $ I [$ (8.608.452)[ '$ Available Beginning Cash Balance 1.401,398 i 758.1021 741,873 1$ 455,098 (2,106,677) (9,335,227): 1 I I i I , [$ I I Reserved amount for debt service (2 years) (643.296)! i$ (226,775)1 i $ (226,775) :$ (226,775) $ (226,775)' $ (226,775)' 1$ (226.775)1 i ! , Amount available for projects - i$ 758,102 1 i$ 531,3~ 515,098 1$ -. 228,323 $ (2,333.452\ $ 18,835,227\1 i$ (9,562.002)1 ! [$ 323,046' r ! I I Revenue Projections 1$ I 290,000 1$ 500,000 i$ 325,000 ! :$ - j$ i 1$ 1$ I I I i i Total $'s for projects 758,102 ' 854,373 i$ 805,098 i$ 728,323 $ (2,008,452) 1$ (8,835,227)1 $ (9,562,002)1 i 1 i ! ! I I Budgeted Projects ! , i I ! , 1 i ! Maine St Ph 1 i I I i I Ocoee Crown Point Extension [ i $ (350,000) 1 1$ I ! Northwest Sector Water Plant $ (2,835,000\ 1$ (6.600,000 1500.000 i$ (500,000 I Utilitv Department Building (design & construction) , $ 1112.500 I I -- I -----L i 1--- ! I i 1 I -- + j i I - I i I I I I i i I j , I , [$ , ! ! i I I I Total $'s spent on projects i$ (112,500)! $ (350,000) 1$ (2.835,000) 1$ (6,600,000)1 1$ (500.000)1 $ (500,000)1 i 1 I I i Ending Balance ..-- $ 758,1021 $ 741,873 ' $ 455,098 [$ (2,106,677) $ (8,608,452) 1$ (9,335,227) i $ (10,062,002) REVENUES-FISCAL YTD $ 741,269 ! $ 323,046 - , 1 EXPENSES-FISCAL YTD $ 126.000 ' $ 94,490 ! i Page 1 Wastewater Capital Fund CASH AND INVESTMENTS balance as of 9/30/06 Less Restricted Reserves: Available Beginning Cash Balance Reserved amount for debt service (2 years) Amount available for orojects Revenue Projections Total $'s for projects Budgeted Projects Lakewood Project - Sewer Lines (CBDG Grant Match) Maine St Ph 1 Ocoee Crown Point Extension Utilitv Deoartment Building (design & construction) 1----- Total $'s spent on projects Ending Balance REVENUES-FISCAL YTD EXPENSES-FISCAL YTD 405 FY 05106 ! i FY 06/07 I I 1 : """tl- .. l- I ~,- i - ----,-1 - I $ 4,~~~d-~- 2,079,6761 I $ 2,022,700 I $ (2,329,548~~{765,983)i i $ (765,983) I i 1$ 2,079,676 i ---+1--- 1,313,6~1,256,717 i $ - I $ 946,5071 i $ 850,000 I " I I i $ 2,079,67T---i~,260,200 i ! $ , ~ i. ~ 1 I; : 1$ ! !' - "'~I=l I i I i i i i i! ! ! I i - $ (237,500)1 I ! i $ 2,022,700 I ! 946,507 I i 319,159 I FY 07/08 2,106,717 -===r-- I I (650.000) $ $ (650,000) 1$ 2,079,676 $ 1,456,717 $ i$ ! !$ 2,128,832 $ 372.000 Page 1 FY 08/09 i i FY 09/10 I FY 10/11 FY 11/12 I I ! I I i : I i I i I I --L i I ! ---1---- ---+--- I I -+-~ I 1$ 1,456.7171 I 1,558.7681 $ 1$ 2,090,734 i $ 2,324,751 - I 1$ i ! $ (765,983)1 (765,983)1 $ (765,983) 1$ (765,983) i I I I 1,558,768------l-1- $ 690,734 ! ! $ 1,324,751 $ 792,785 ~fi= 1 I $ 1,400,000 1 ' $ 1,000,000 I $ - 1$ . $ 2,090,734 ! I $ 2,324,751 $ 1,558,768 1$ 792,785 i I I ! LJ 1 : 1 I , I ! I : -+--~-- ! i i ! 1$ ! I - I $ $ $ $ $ $ 1,558,768 $ 792,785 2,090.734 2,324,751