The URL can be used to link to this page

Home My WebLink About04-21-2020 Agenda OCOEE CITY COMMISSION Ocoee Commission Chambers 150 North Lakeshore Drive Ocoee, Florida APRIL 21, 2020 AGENDA 6:15 P.M. All interested parties are invited to be heard during the public comments and public hearing portion of the meeting. Due to the current State of Emergency regarding COVID-19, City Hall is closed to the public; however, the City requests the public to call or email comments and/or questions to 407-554-7118 or citizens@ocoee.org. REGULAR CITY COMMISSION MEETING CALL TO ORDER Invocation Pledge of Allegiance Roll Call and Determination of Quorum PRESENTATIONS AND PROCLAMATIONS Proclamation ~ Water Conservation Month for April 2020 (Mayor Johnson) STAFF REPORTS AND AGENDA REVIEW COMMISSIONERS ANNOUNCEMENTS PUBLIC COMMENTS THE PUBLIC IS ALLOWED TO COMMENT ON ANY ITEMS THAT ARE ON THE AGENDA BUT NOT PART OF A PUBLIC HEARING. PUBLIC HEARING COMMENTS ARE TO BE HEARD DURING THAT PORTION OF THE MEETING. ANY COMMENTS YOU WOULD LIKE TO MAKE THAT ARE NOT PART OF THE AGENDA WILL BE HEARD UNDER THE CITIZENS/PUBLIC COMMENTS AT THE END OF THE MEETING. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEPARATELY. 1. Approval of the Minutes for the Regular City Commission Meeting held March 17, 2020 and March 25, 2020 Special Session. (City Clerk Sibbitt) 2. Approval of the Neighborhood Matching Grant Program Applicants. (Community Relations Manager Wright) The Ocoee City Commission approved the implementation of the new Ocoee Neighborhood Matching Grant Program at their meeting on October 15, 2019. The grant program was formerly known as the Most Valuable Partnership Awards (MVP). Staff revamped the MVP to simplify and improve the application and criteria process. The Neighborhood Matching Grant Program is held annually. This year’s grant cycle opened on February 21, 2020. Applications were due on March 20, 2020. The neighborhood grant program is for homeowner associations (HOA) and neighborhoods that do not have a structured HOA. The goal of the grant program is to assist residents with making improvements to their neighborhoods. The maximum matching grant award is $2,000. Applicants pay for their improvement projects and then get a portion back, up to a maximum of $2,000. The following four (4) homeowner associations submitted grant applications for this grant cycle: Prairie Lake Reserve, Roberts Rise, Sleepy Harbour and Lake Olympia Club. Staff does not recommend that an award be made to the Lake Olympia Club HOA. The improvements listed on their application have already been completed, one by more than 12 months. The instructions on the application form state that the work must be completed within six months and the grant cannot supplement existing operating budgets. It also states applicants will be notified if their application is approved, at which time they may begin the project. Given the nature of the grant program, which is to improve city neighborhoods, the Development Services Department conducted the primary review of applications. Regular City Commission April 21, 2020 3. Approval of Arden Park North Phase 6 Non-Substantial Amendment to the Planned Unit Development/Land Use Plan (PUD/LUP). (Development Services Director Rumer) The Arden Park PUD (Planned Unit Development) was originally approved by the City Commission on November 21, 2006, and amended on February 19, 2013. Arden Park North consists of the northern phases (2-6) of the PUD. Arden Park North is identified as Parcel ID Number 04-22-28-0000-00-001 (9421 Clarcona- Ocoee Road) located on the north side of Clarcona-Ocoee Road and situated between Hobson Road and Ingram Road. Arden Park North is approximately 308 acres of which 54.44 acres are identified as Wetlands/Lake Sims. Phase 6 of Arden Park PUD contains 15 acres and was approved with two (2) separate uses in the original PUD Land Use Plan. The primary use was for a future Elementary School Site if, Orange County Public Schools (OCPS) agreed to purchase the property. An alternate residential layout was also provided for in the original Land Use Plan. On October 11, 2018, Lennar (Property Owner) received a letter from OCPS stating it was their intent to not purchase the 15 acres in Phase 6 for a future School Site. OCPS still owns two (2) properties within the Elementary School attendance zone of Arden Park to use in future capital programs. The sites are located on Ingram Road and across from Ocoee High School in the Crown Point PUD. Staff determined since the PUD Land Use Plan was only changing the designation of Phase 6 to an approved use of residential, and no other changes were proposed a Non-substantial change to the PUD was required. 4. Approval to Extend RFP #13-001 Landscaping, Landscape Maintenance and Mowing Services with BrightView Landscaping Services, Inc. (Deputy Development Services Director/CRA Administrator Corless) BrightView Landscaping Services, Inc., (BrightView) was awarded RFP #13-001 to provide landscaping services on specific sites and right-of-ways throughout the City, including within the CRA. This agreement was extended by the Commission for up to one year and is set to expire on April 29, 2020. Due to the current State of Emergency, bidding schedules have been modified. The RFP for the new landscaping services will be advertised; however, since the new contract cannot be awarded prior to the expiration of BrightView Landscaping Services current contract for these services, staff seeks to extend BrightView’s agreement for a period of up to four (4) months (April 30, 2020 to August 31, 2020) (“Extension Period”) in order to review, award and enter into a new contract with the selected contractor. During the Extension Period, BrightView has agreed to abide by the scope of services identified in RFP #13-001, inclusive of any and all amendments, and to maintain the existing rates throughout the Extension Period. 5. Approval of the Lake Prima Vista Sediment Nutrient Inactivation Grant. (Public Works Director Krug) The City has been working with the Florida Department of Environmental Protection (FDEP) under a Nutrient Reduction 4e program to determine why Lake Prima Vista has been experiencing elevated nutrient concentrations. The Nutrient Reduction 4e approach allows the City to control and simplify the management of the water quality repairs at a local level. As part of the analysis, the Commission approved utilizing consultant Wood Environment & Infrastructure Solutions, Inc. (Wood) in January, 2019, to develop a Nutrient Reduction Plan (NRP). Wood has completed the task of developing the first phase of the comprehensive 5- year NRP. The first phase has determined the existing lake sediments are the primary contributing source of impairment. In order to inactivate sediment phosphorus, improve light transparency, reduce algal growth and encourage desirable submersed aquatic plants, a chemical treatment of the lake is required. The total anticipated cost for the required onetime treatment is $128,292.00. Public Works was proposing to incorporate this work in the 2020/2021 Stormwater budget. Wood submitted the NRP to the St. Johns River Water Management District (SJRWMD) for the Fiscal Year 2020-2021 Districtwide Cost-Share Program. The City has been awarded the maximum 33% cost sharing funding at $42,336.00, which will be available October 1, 2020. Public Works is requesting Commission commitment at this time for the City’s share of the funding for this lake treatment at $85,956.00, which can be adequately funded in the 2020/2021 Stormwater budget. The approval of the sediment treatment contract work will be brought back before the Commission in the next fiscal year. 2 | Page Regular City Commission April 21, 2020 6. Approval of Resolution to Rename the Street “Hobson Road” to “North Clarke Road.” (Support Services Director Butler) A 1,955-foot segment of North Clarke Road is currently under construction as part of the Arden Park development. It will connect two other road segments: an existing North Clarke Road, extending south from West McCormick Road, and the existing Hobson Road. Constructing this intermediate road segment will provide a continuous path from Clarcona Ocoee Road to West McCormick Road. The intent of this Agenda Item is to rename the affected portion of Hobson Road as North Clarke Road so that the latter name is continuous. Hobson Road connects Trout Lake Road with Clarcona Ocoee Road. It provides access from Clarcona Ocoee Road to the Oak Trail Reserve subdivision in the City of Ocoee and Trout Lake Camp subdivision in unincorporated Orange County. A new road segment was constructed in 2018 to realign Hobson Road to connect with Clarcona Ocoee Road at its intersection with North Clarke Road. The previous alignment of Hobson Road and its connection with Clarcona Ocoee Road was closed. Trout Lake Road, a County- maintained facility, will be extended west to intersect with the new segment of North Clarke Road and a currently unnamed road within the proposed Arden Park Phase 5 plat. An earlier joint city/county project had reconstructed the Clarcona Ocoee Road at North Clarke Road intersection to facilitate the extension of North Clarke Road. The Ocoee Land Development Code states that “new streets, which are an extension of or in alignment with existing streets, shall bear the same name as that borne by such existing streets.” Renaming Hobson Road to North Clarke Road will assign the same name to the road segments that will connect West McCormick Road with Clarcona Ocoee Road. Staff has not provided notification of the proposal to the affected property owners and residents since Hobson Road does not have address numbers assigned to it. The renaming will alter the connecting street name for 18 addressed locations in Trout Lake Camp subdivision and 142 addressed locations in the Oak Trail Reserve subdivision. PUBLIC HEARING - None FIRST READING OF ORDINANCE 7. First Reading of Ordinance for Fiscal Year 2020 Budget Amendment. (Second Reading and Public Hearing scheduled for May 5, 2020, Regular City Commission Meeting at 6:15 pm or soon thereafter.) (Finance Director Roberts) The City Commission adopted an annual operating budget for the city on September 25, 2019. Subsequent to the adoption of the budget staff identified the need for additional appropriations in the General Fund, the Sanitation Fund and the Wastewater Fund. The staff report outlines the budget funding appropriations. SECOND READING OF ORDINANCE – PUBLIC HEARING 8. Second Reading of Ordinance for West Orange Medical Center, 3442 & 3462 Old Winter Garden Road, Annexation & Rezoning to Planned Unit Development/Land Use Plan (PUD/LUP); Project No(s): AX-04-19-80 & RZ-19-04-03. (Continued from the March 17, 2020, City Commission Meeting. Advertised in the West Orange Times on Thursday, March 5, 2020 and Thursday, April 9 & 16, 2020) (Development Services Director Rumer) The two subject parcels are approximately 1.21 acres in size and are located on the south side of Old Winter Garden Road, and on the east side of Blackwood Avenue. They are both currently used as single-family residences. The parcel identification numbers are 29-22-28-0000-00-036 & 29-22-28-0000-00-028, and are both currently zoned “Orange County” A-1 (Rural/Agriculture). The subject property is considered contiguous to the City of Ocoee since it is bordered by property located within the City limits on the north, east, and west. The parcels will receive a “PUD-COMM” (Planned Unit Development - Commercial) zoning upon annexation. The property is located within the proposed Ocoee-Orange County JPA area and is bordered by the City of Ocoee to the west. The property already benefits from Ocoee Fire Rescue services via a joint “First Responder” Agreement with Orange County and benefits from City of Ocoee water service. The proposed annexation is a logical extension of the City limits, urban services can be provided, and the annexation meets state and local regulations. The first reading of ordinance was held on March 3, 2020. a) Second Reading of Annexation Ordinance b) Second Reading of Rezoning Ordinance 3 | Page Regular City Commission April 21, 2020 REGULAR AGENDA - None STAFF ACTION ITEMS COMMENTS FROM CITIZENS/PUBLIC COMMENTS FROM COMMISSIONERS ADJOURNMENT PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED. ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK, 150 N. LAKESHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE MEETING. 4 | Page