HomeMy WebLinkAbout09-17-1999 Canvassing Minutes MINUTES OF THE CANVASSING BOARD OF THE GENERAL EMPLOYEE
RETIREMENT FUND MEETING HELD SEPTEMBER 17, 1999
Noting that there was a quorum present, Chairman Dabbs called the Canvassing Board to
order at 5:10 p.m. in the Commission Chambers Conference Room. Present were Chairman
Dabbs, Trustees Donald Carter, Jean Grafton, and Thomas Ison.
Trustee Joyce Oliver was absent.
In order to ensure that each general employee had one opportunity to vote, eligible voters had
been instructed to follow the established procedure; i.e., (1) to initial the list of eligible voters
provided by Human Resources for this purpose, (2) to sign the envelope and (3) to drop the
envelope in the ballot box. Upon counting the initialed names, 68 of the possible 152 eligible
voters were found to have initialed the list.
Trustee Ison removed the seal from the ballot box and distributed the envelopes to be opened
by the Trustees. When it was found that a number of the envelopes had no names, the Board
elected to accept all ballots cast, even if not cast according to explicit instructions for this
election in order to afford as many votes as possible to be counted. The ballots were removed
from the envelopes and each Trustee stacked the envelopes he had handled in a separate place.
The ballots were stirred so that there would be no way to identify which ballot came from
which envelope. The ballots were then counted. There were only 67 ballots. An effort was
made to match the envelopes to the initialed list in order to determine which ballot was missing,
but that effort was frustrated by the unsigned envelopes.
Chairman Dabbs announced that the number of votes needed to win the election would be a
majority of 67: (50%-plus one) = 33.5 + 1 = 34.5 = 35.
The ballots were read aloud by Trustee Grafton and the results recorded by the other Trustees
on tally sheets provided for this purpose.
The results were as follows: Pat Cornell 34
Bob Smith 21
John Vogt 12
67 Total
Chairman Dabbs announced that, as no one had a clear majority, a run-off election would be
held between the two who received the most votes, Pat Cornell and Bob Smith, and that the
ballots would be in the next pay check, in accordance with the Operating Rules and Procedures.
Consensus was reached that, when counting the run-off election ballots, only those ballots
that were consistent with the current rules would be counted.
The meeting was continued until October 1, 1999 at 5:00 p.m. at the same location.
Jean Grafton, Sec t. y
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