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HomeMy WebLinkAbout03-17-2004 Special Meeting Minutes General Employees Pension Board Board Meeting—March 17,2004 Page 1 Minutes of a Special Meeting of the A CITY OF OCOEE GENERAL EMPLOYEES PENSION BOARD 5Held on March 17,2004 At 150 N.Lakeview Drive Ocoee,FL 34761 Chairperson Tom Ison called the meeting to order at 10:03 a.m. He then called the roll. Trustees Jean Grafton,Ed Bishop,and Jerry Sauerwein were present,constituting a quorum. Attending the meeting by invitation was Jo Ann Lacey,Recording Secretary of the Meeting. Chairperson Ison advised the Board Members present that the primary purpose of this meeting was to accept and review nominations and appoint a new Trustee for the position of Fifth Trustee. He then opened the floor for nominations and discussion. CA.g The Trustees named + e following three names for consideration:Mary Ann Swickerath(Editor,West Orange Times),al Hall(City employee—Police Department),and Rose Wilson(City employee—Police Department). There was some discussion as to whether this position would need to be filled with a City employee. It was explained that it was not necessary for the appointee be a City employee,that of the five member Board,two are elected by the employee members and are usually City employees,two are named by the City Commission and are usually from the business community,with the fifth position named by the Board of Trustees,all with the intent of providing a good mix of interests and experiences for the Board. Following additional discussion about the three nominees,Trustee Jean Grafton nominated Mary Ann Swickerath for the position. Chairperson Ison seconded the nomination. The nomination carried unanimously,and it was hereby RESOLVED that Mary Ann Swickerath is hereby nominated as the person recommended by the City of Ocoee General Employees Pension Board Members to be submitted to the City Commission for confirmation to hold the fifth seat of the Board. Trustee Grafton advised that she would see that the City Commission be made aware of this nomination in a timely manner. Chairperson Ison suggested that both Kim Hall and Rose Wilson be invited to attend the open forum that is scheduled for the May meeting in an effort to get them involved with the workings of this Board. He said this is in the interest of thinking ahead to plan for future vacancies on this Board. Chairperson Ison reminded the Board Members of the FPPTA Conference to be held in Naples,June 27- 30;FPPTA school in St.Petersburg,October 3-6;Pension Board Records Retention Training in Altamonte Springs—May 11;and Government Finance Officers Assoc.pre-Conference Seminar—May 1. He encouraged all of the Board members to take advantage of the educational opportunities. He advised that any Trustees who are City employees need to submit their travel expenses per City guidelines and the other Trustees should also use the City travel reimbursement form. There was a brief discussion regarding the submission and reimbursement of expenses. It was then,on motion made by Chairperson Ison, seconded by Trustee Grafton,unanimously RESOLVED to approve the reimbursement of travel expenses that any and/or all of the Trustees may incur for attending any or all of the four meetings which have been under discussion,as well as any other meetings which may become available that may require reservations prior to the next Board meeting. L General Employees Pension Board Board Meeting—March 17,2004 Page 2 It was further,on motion made by Trustee Ison and seconded by Trustee Grafton,unanimously Law RESOLVED that travel advances from the General Employees Pension Board be and they are hereby approved when such advances are requested using City of Ocoee guidelines. Chairperson Ison informed the Board Members that they needed to add an emergency item to the Agenda of this meeting regarding naming two Trustees to approve payments and administer other items for the Board. He said this has been handled by Trustee Bishop and former Trustee Patricia Cornell,and someone would need to be named to replace Trustee Cornell. Following a brief discussion it was,on motion made by Chairperson Ison,and seconded by Trustee Bishop, RESOLVED that Trustee Jerry Sauerwein be and is hereby named to serve with Trustee Ed Bishop as necessary to effectively conduct the business of this Board through payment of bills and/or signatures required in the general administration of this Board. The Board Members discussed an email,which has been received from Patricia Cornell advising of notice from Captain Tony Wilson regarding a City-wide Pre-retirement Seminar which will be held on April 16, 2004 with sessions starting at 9:00 a.m., 11:00 a.m.,and 1:00 p.m. Chairperson Ison said he would attend all three sessions and record anything he found to be relative to the General Employees Pension Fund and would report to the Board during the May meeting. Chairperson Ison thanked the Trustees for the interest they had shown in submitting viable candidates for filling the Board vacancy and indicated his hopes that the Board would stabilize with Trustees who wanted to be involved for the long term. He said that the economy seemed to be coming back and it would be beneficial to have informed Trustees in place. Chairperson Ison then reminded the Trustees of the next regularly schedule quarterly meeting which (tio, would be held on Wednesday,May 12,which is the meeting to which all of the general employee members are invited to discuss improvements to this Plan. Chairperson Ison asked if there was any other business to be discussed during this special session. There being none,the meeting was adjourned at 10:46 a.m. Respectfully submitted, Jo Ann Lacey Recording Secretary of the Meeting Approved by: Z(744(71") Tom Ison,Chairperson rf/KI2`24-9j L