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HomeMy WebLinkAbout06-09-1998 MINUTES OF THE PLANNING AND ZONING COMMISSION REGULAR MEETING HELD TUESDAY,JUNE 9, 1998 CALL TO ORDER The meeting was called to order by Chairman Switzer at 8:45 p.m. followed by a moment of silent meditation and the pledge of allegiance. A quorum was declared present. PRESENT: Chairman Switzer, Members Landefeld, Christoefl, Hopkins, Bond, Rhodus and Miller. Also present were City Manager Shapiro, Planning Director Wagner, Capital Projects/Transportation Planner Friel, City Attorney Rosenthal, Director of Community Relations/Projects Shira, Budget Specialist Strickland, Finance Director Horton, Finance Supervisor Carter and Deputy Clerk Green. ABSENT: Alternate Member McKey. CONSENT AGENDA The consent agenda consisted of approval of item A: A. Minutes of the Planning and Zoning Commission Regular Meeting held Tuesday, April 14, 1998. Member Landefeld, seconded by Member Bond, moved to approve the consent agenda as presented. Motion carried 7-0. NEW BUSINESS CAPITAL IMPROVEMENTS PROGRAM FIVE YEAR PROJECTION FISCAL YEARS 1999-2003 City Manager Shapiro explained the numbering system used in the program: 0 - on- going, already funded, 1 - carefully looked at, 2 - desire but not sure , 3 - wish list, will not get done. He referred to the funding sources at the bottom, indicating some of the revenues are not from the City but might be bond issues, developer-sourced, impact fees or a combination from different governmental agencies. The goal is to work as a team because some of the projects produce "sticker shock." After leaving this Commission, the program will go to the City Commission with a full budget directly thereafter, and work will have to be done jointly regarding the budget considering what is needed. While growth can pay for growth, it generally does not pay for it in one year. Several years are required to catch up. As the City gets larger, there is the ability to spend more dollars, but there are many things that have to be done. Planning and Zoning Commission Regular Meeting June 9, 1998 Member Bond asked to have introductions made, and Mr. Shapiro introduced the budget team by name. Chairman Switzer expressed surprise at the need of a new police station. Mr. Shapiro explained. Member Rhodus advised that her mother's property is for sale. Chairman Switzer asked about the speed control device. Mr. Shapiro advised it had been put in both budgets but had not been purchased. Discussion followed. Member Landefeld asked about the Concession Stand at Sorenson Field with $32,000 listed for FY 98-99 and FY 99-00. Mr. Shapiro advised it should be deleted from FY 99-00. Member Landefeld asked about the repair of two cave-ins on Story Road toward the substation, and Mr. Shapiro advised that is a reconstruction job and probably will not be done for at least another year. Member Bond referred to the following: Page 3, items 53-59, Brick Restoration. She asked to have the designations for those items changed from a 3 to a 2. Page 4, item 65, Fishing Dock with Canopy for Starke Lake. She asked that the designation be changed from a 2 to a 1. Page 4, items 71 and 72, Starke Lake Beautification - Plans and Starke Lake Beautification. She wanted them emphasized for the record saying the $2,050,000 is spread out from FY 98-99 to FY 02-03. She felt that if nothing were going to be done these items should be removed. Mr. Shapiro said if things such as these are not put in the plans and a grant comes along that can be matched to a project, the project will be forgotten because of the number of projects. He explained revenue versus projects. Discussion followed. Page 7, item 129, Improve Quality of Water in Starke Lake. She suggested having someone in the City look at grants or whatever there is to help water quality before the lake is like Lake Apopka. Page 8, items 148 and 149, Decommission Well . . . She asked what it means to decommission a well. Mr. Shapiro advised it means to take it out of service by removing all machinery and parts and explained why this well is no longer needed. He advised the County might be asked if the City can purchase the water tower on Clarke Road. Discussion followed. 2 Planning and Zoning Commission Regular Meeting June 9., 1998 Page 8, item 159, Construct Administration Building. She asked what happened to the old one. Mr. Shapiro advised this is for the wastewater treatment plant on Wurst Road and there is none now. Discussion followed. Chairman Switzer asked about page 1, item 12, 270 Square Feet of Office�Space (Planning), $20,000. Mr. Shapiro advised the City would like to hire one more planner to help with the plan review process. The money would modify space that is presently in the Building Department to incorporate it into the Planning Department. Member Christoefl asked about the time frame for construction of sidewalks around Starke Lake. Mr. Shapiro explained the three top priorities regarding road dollars. The rest of the transportation study has not come to the point yet of prioritizing whatever is left so the City knows where to go from there, so he could not answer the question. Discussion followed. The status of the bathrooms for Starke Lake was discussed. Mr. Shapiro advised that the bathrooms had gone out for bid. The Commission was concerned that the design was overdone and that the cost was too high, but they wanted to see what the bids were so they could make an intelligent decision. Discussion followed. Member Landefeld asked how closely the items on the list are scrutinized. Mr. Shapiro advised they are very closely scrutinized to give the City an idea of what everyone wants and needs, but the items are scrutinized even more as budget time nears. The 1 s are given priority. The 1 s are no longer the small things but are the large-ticket items. Discussion followed regarding funding. Member Miller asked about property for the cemetery. Mr. Shapiro advised that is part of the Maine Street project. Discussion followed. Member Bond asked about adding an item to the list. She thought adding canvas awnings to the windows and putting hanging baskets on the porch of City Hall would provide enhancements for the building. Member Landefeld, seconded by Member Bond, moved to approve the Capital Improvement Plan with consideration given to the Board's questions. Motion carried unanimously. Chairman Switzer reminded the Commission that a policy had been established that no new item could be introduced to the Commission after 10 p.m. OLD BUSINESS None. 3 Planning and Zoning Commission Regular Meeting June 9, 1998 OTHER BUSINESS None. COMMENTS Planning Director Wagner reminded the Planning and Zoning Commission of the Activity Center workshop on Thursday, June 18, 1998, with the City Commission. The Planning and Zoning Commission will be in a formal public hearing for the Activity Center. The apartment project is set for Wednesday, June 24. ADJOURNMENT The meeting was adjourned at 9:30 p.m. Attest: APPROVED: 4