HomeMy WebLinkAbout07-21-2020 Agenda OCOEE CITY COMMISSION
Ocoee Commission Chambers
150 North Lakeshore Drive
Ocoee,Florida
JULY 21,2020 AGENDA 6:15 P.M.
This meeting is open to the public; however, attendance inside the City
Commission Chambers will be limited to City Commissioners and City Staff. This
City Commission meeting is being held in the City Commission Chambers;
however, in an anticipation of a larger crowd and in order to comply with the
social distancing guidelines per the Governor's Executive Orders, members of the
public wishing to participate in the meeting will be seated in the adjacent
Lakeshore Center. A live broadcast of the City Commission Meeting will be
viewable within the Lakeshore Center. Members of the public wishing to speak at
the meeting will be asked to fill out a speaker form while in the Lakeshore Center
and will be brought into the City Commission Chambers at the appropriate time.
Speaking time will be limited to three (3) minutes per individual. Once a member
of the public has spoken, they will be brought back to the Lakeshore Center to
continue watching the live broadcast. All individuals within the Lakeshore Center
and within the City Commission Chambers are required to wear a face mask.
You may view the live broadcast of the City Commission Meeting on Spectrum
Channel 493 or via a live stream at www.Ocoee.org/197/0coee-TV. Any
interested party is invited to call or email comments and/or questions to 407-554-
7118 or citizens@ocoee.org prior to the meeting.
REGULAR CITY COMMISSION MEETING
CALL TO ORDER
Invocation
Pledge of Allegiance
Roll Call and Determination of Quorum
PRESENTATIONS AND PROCLAMATIONS
Presentation by HRDB Chair Crown & Chair-Elect Maxwell on the 1920 Memorial Event
Program Details
STAFF REPORTS AND AGENDA REVIEW
COMMISSIONERS ANNOUNCEMENTS
PUBLIC COMMENTS
THE PUBLIC IS ALLOWED TO COMMENT ON ANY ITEMS THAT ARE ON THE AGENDA BUT NOT PART OF A
PUBLIC HEARING.PUBLIC HEARING COMMENTS ARE TO BE HEARD DURING THAT PORTION OF THE MEETING.
ANY COMMENTS YOU WOULD LIKE TO MAKE THAT ARE NOT PART OF THE AGENDA WILL BE HEARD UNDER
THE CITIZENS/PUBLIC COMMENTS AT THE END OF THE MEETING.
Regular City Commission
July 21, 2020
CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE ACTED UPON BY
ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER
OF THE COMMISSION,IN WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE
CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEPARATELY.
1. Approval of the Minutes for the Regular City Commission Meeting held June 16,2020.
(City Clerk Sibbitt)
2. Approval of Appointment to the Ocoee Youth Council(OYC). (City Clerk Sibbitt)
Members of the Ocoee Youth Council(OYC)serve one-year terms. The Resolution creating the Board allows
no more than fifteen(15)members who are residents of Ocoee and entering Grades 9-12 in a high school that
serves Ocoee students. Currently, the board has seven (7) members. An application has been received by
Mekayla Garber who has shown an interest in being appointed to the Ocoee Youth Council for a term ending
July 2021.
3. Approval of the First Amendment to Lease Agreement with TNXL Baseball Academy.
(Assistant City Manager Shadrix)
On July 18,2019,the City Commission approved a Lease Agreement with TNXL Baseball Academy("TNXL")
to allow construction of a baseball training facility and use of the fields at Sorenson Park. The City and TNXL
now desire to amend the Lease Agreement to allow TNXL to construct a more permanent structure on the
property and to include the costs of building permit fees and impact fees in the monthly rental fee paid by
TNXL to the City. At the termination of the lease, the amendment will allow the City to elect to retain the
facilities constructed on site. The inclusion of the building permit fees and impact fees is established as an
incentive and will be prorated over the ten-year term of the Lease.If the Lease Agreement is terminated before
the end of the ten-year term,TNXL will pay the City the prorated amount remaining due on the building permit
fees and impact fees.
4. Approval to Set the Proposed Tentative Millage Rate for Fiscal Year 2020/2021 Budget.
(City Manager Frank)
The TRIM act requires local governing bodies to set a proposed tentative millage rate annually during the month
of July. The property appraiser is then notified of the rate and uses it to advise taxpayers of their proposed tax
levies for the next year. The rate can be lowered during the budget hearings in September and has historically
been done so by the City.
5. Approval to Set Workshop and Hearing Dates for Fiscal Year 2020/2021 Budget
Process. (Finance Director Roberts)
Workshops are held during August for staff and the commission to discuss the proposed budget for the
upcoming fiscal year. Public hearings are required by the TRIM Act in September serving as a mechanism to
notify the citizens of the proposed budget and allow the opportunity for their comments.Potential dates for the
budget workshops and hearings are restrictive due to the timing of the holiday and vacation schedules. Staff
recommends the commission approve the following dates for the August budget workshops: August 12th and
19th. Staff recommends the city commission approve the following dates for the September budget hearings:
September 9th and 23rd. Workshops and hearings will begin at 6:00 p.m.
6. Approval of Memorandum of Understanding with Flock Group, Inc. (Police Chief
Brown)
Home Owners Associations(HOAs)within the City have contracted with the Flock Group,Inc.,to add license
plate readers on their community gates or entrances.Flock Group,Inc.,has entered into an agreement with the
Florida Department of Law Enforcement to receive daily"hot lists"of wanted vehicle information,if approved
by a police agency. Flock Group, Inc., endeavors to share information with the Ocoee Police Department by
allowing the viewing and searching of videos recorded by Flock technology for investigative purposes.
7. Approval to Award RFP#20-004 Fuel Island Upgrade. (Procurement Manager Tolbert)
In compliance with the City of Ocoee(City)Purchasing Code&Florida Statutes,proposals were solicited from
qualified contractors to construct the Fuel Island Upgrade,which includes installation of a new 20,000-gallon
double wall steel storage fuel tank with modification of existing fuel tank and its related pumps and piping for
an above-ground fuel system at the City of Ocoee Public Works Facility. This project will provide additional
fuel capacity for the City should emergency management conditions be enacted. Staff recommends awarding
the bid to RC Development Group as the most responsive and responsible bidder for the project based on their
full understanding of the project scope.
Wage
Regular City Commission
July 21, 2020
8. Approval to Award ITB #20-010 Asphalt Paving Projects for FY 2020. (Procurement
Manager Tolbert)
The City of Ocoee, Florida (City) solicited bids from qualified contractors to furnish labor, supervision,
materials, equipment, supplies and incidentals for the asphalt paving projects for fiscal year 2020, for the
milling and resurfacing of Rosehill Subdivision, Orchard Park, Roberts Rise Subdivision, Coventry
Subdivision, Lake Olympia Village Subdivision and N. Lakewood Avenue. Staff recommends awarding the
bid to Middlesex Paving, LLC in the amount of$808,550.15 as the most responsive and responsible bidder.
Due to a budget savings of$156,449.85, staff recommends the City Commission approves a change order for
the milling and resurfacing of Palm Drive at the same unit prices stated in ITB#20-010.
9. Approval of the Second Amendment to the Restated Interlocal Cooperation Agreement
with Orange County for the Urban County Community Development Block Grant
Process. (Support Services Director Butler)
The City of Ocoee has jointly participated in the federal Community Development Block Grant (CDBG)
program funded through the U.S. Department of Housing and Urban Development (HUD) since 1993. The
particular process through which the City receives CDBG funds is the Urban County program operated by
Orange County,which receives a specific level of direct CDBG funding. The terms of the City's participation
in the Urban County program are governed by a continuing Interlocal Agreement executed by the City and
County.The most recent version was executed on August 22,2017.The parties executed the First Amendment
on January 9,2018,and a Second Amendment is now required by HUD in order to allow the current Interlocal
Agreement to conform to new requirements.
PUBLIC HEARING
10. Memory Care Cottages Preliminary/Final Large Scale Site Plan (PSP/FSP), Project
No: LS-2020-010. (Advertised in the West Orange Times on Thursday, July 9, 2020). (Zoning
Manager Gajadhar)
The subject property is located directly north and west of East Silver Star Road,south of Old Silver Star Road,
and east of Johio Shores Road. It is 6.92 acres in size and is currently undeveloped with dense vegetation.The
parcel ID number is 15-22-28-4716-00-130, also known as 1900 E. Silver Star Rd.The Preliminary/Final Site
Plan will consist of a 96-bed Memory Care/Assisted Living Facility(ALF)that will be divided among the four
(4)residences,and one(1)commons building,totaling approximately 66,723 sq.ft.All buildings are proposed
at one-story in height. The Applicant has requested no Waivers from the Land Development Code for this
project.
FIRST READING OF ORDINANCE
11. First Reading of Ordinance Creating a New Chapter 176 in the Code of Ordinances for
Fertilizer Management, Grass Clippings and Vegetative Material/Debris, and Pet
Waste; and Further, Adoption of Resolution Amending the Fine and Fee Violation
Schedule. (Second Reading and Public Hearing scheduled for August 4, 2020, Regular City Commission
Meeting at 6:15 pm or soon thereafter.) (Public Works Director Krug)
The City of Ocoee is located within the Wekiwa Spring Basin. In July 2018, the Florida Department of
Environmental Protection (FDEP) adopted the Wekiwa and Rock Springs Basin Management Action Plan
(BMAP),a water quality restoration plan aimed at restoring impaired water bodies.Pursuant to the BMAP,the
City, located in the basin, is mandated to adopt fertilizer application practices for residential and commercial
properties,grass clipping management, and pet waste clean-up requirements. In response,the City is required
to adopt a fertilizer ordinance. By adopting this ordinance, a fee violation schedule must be adopted by Fee
Resolution.
a) First Reading of Ordinance
b) Resolution Establishing Fine and Fees (Not a Public Hearing)
Wage
Regular City Commission
July 21,2020
12. First Reading of Ordinance Amending Chapter 164 —Registration, Maintenance, and
Security of Abandoned Real Property. (Second Reading and Public Hearing scheduled for August
4, 2020, Regular City Commission Meeting at 6:15 pm or soon thereafter.) (Police Chief Brown)
On November 6, 2012, the City Commission adopted Ordinance No. 2012-017, establishing the Abandoned
Property Ordinance. The ordinance establishes a registration requirement for abandoned properties and is a
necessary tool for the City to use in protecting residential neighborhoods from becoming blighted through the
lack of adequate maintenance and security of abandoned properties.Over the years,City staff has recommended
amendments to Ordinance No. 2012-017 so that the program is more efficient and effective. The amendment
will clarify language relating to civil penalty, which is established by resolution, and will clarify the intent of
the ordinance, which is that properties must be registered at any time a property is found vacant and that
properties shall be registered on an annual(12 month)basis.
13. First Reading of Ordinance for Ocoee Landings PUD — 1842 East Silver Star Road,
Substantial Amendment to the Planned Unit Development (PUD); Project No: RZ-20-
04-03. (Second Reading and Public Hearing scheduled for August 4,2020,Regular City Commission Meeting
at 6:15 pm or soon thereafter.) (Zoning Manager Gajadhar)
The Ocoee Landings Planned Unit Development (PUD)received City Commission approval on October 20,
2015. The property is a mixed-use development consisting of 9.15 acres of residential, 6.84 acres of
commercial,and 4.65 acres of Master Stormwater ponds. The parcel is located directly north of E. Silver Star
Road, east of Clarke Road, and west of Johio Shores Rd. The commercial portion of the PUD is identified as
1842 E.Silver Star Rd.with a Property Identification Number(PIN)of 16-22-28-4532-00-140.The commercial
portion was initially approved for C-2 (Community Commercial) uses with the exclusion of specific uses
(Automobile Sales, Hotel, Motel). The applicant is requesting an amendment to the PUD/Land Use Plan
(PUD/LUP)to allow automobile repair and carwash in the list of permitted uses. This request is required in
order to allow for a Firestone Automotive Repair to be established on Lot 1 of the commercial lots subject to
the rendered designs.
14. First Reading of Ordinance for Ocoee Village Center PUD, Substantial Amendment to
the Planned Unit Development (PUD); Project No: RZ-19-10-01. (Date for Second Reading
and Public Hearing to be determined.) (Development Services Director Rumer)
The Ocoee Village Center PUD is located on the north side of Clarcona Ocoee Road and east of SR 429,South
of Clarcona Ocoee Road and east of N.Lakewood Ave.,and east of the intersection of Fullers Cross Road and
N.Lakewood Avenue. The original plan included the development rights for a mixed-use community that will
include 150,000 S.F. of Commercial, 196 Unit Townhomes and 316 Apartments units. The applicant is
proposing a Substantial Amendment in order to increase the townhome development from 196 Unit
Townhomes to 232 units and the apartments portion from 316 units to 320 units.
SECOND READING OF ORDINANCE—PUBLIC HEARING -None
REGULAR AGENDA - None
STAFF ACTION ITEMS
COMMENTS FROM CITIZENS/PUBLIC
COMMENTS FROM COMMISSIONERS
ADJOURNMENT
PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO
APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS
PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH
INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED.ALSO,IN ACCORDANCE
WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO
PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK,150
N.LAKESHORE DRIVE,OCOEE,FL 34761,(407)905-3105 48 HOURS IN ADVANCE OF THE MEETING.
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