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Home My WebLink AboutItem 05 Approval of Resolution for the Four-year Lease-Purchase Agreement with Truist Bank for Various Vehicles Included in the FY 2020 Budget ocoee florida AGENDA ITEM COVER SHEET Meeting Date: August 4, 2020 Item # 05 Reviewed By: Contact Name: Joyce Tolbert Department Director: R e ca erts Contact Number: 1516 City Manager: Subject: Approval of Resolution for the 4-year Lease-Purchase Agreement with Truist Bank for Various Vehicles and Equipment included in the'FY 2020 Budget Background Summary: The budget for Fiscal Year 19/20 includes the four (4) year lease-purchase of various vehicles and equipment. The table below represents the actual purchase price of the vehicles and equipment and the respective governmental contract the City will be piggybacking. GOVERNMENT DEPARTMENT MAKE/MODEL AMOUNT VENDOR AGENCY CONTRACT FIRE FORD ESCAPE 24,570.00 BOZARD FSA 19-VEL27.0 RECREATION FORD F-150 XL 23,452.00 BOZARD FSA 19-VEL27.0 PARKS/MAINT FORD F-150 XL 23,452.00 BOZARD FSA 19-VEL27.0 BUILDING FORD EXPLORER 27,137.00 BOZARD FSA 19-VEL27.0 BUILDING FORD F-150 XL 24,261.00 BOZARD FSA 19-VEL27.0 PLANNING FORD EXPLORER 27,137.00 BOZARD FSA 19-VEL27.0 Police-Comm Sourcewell Co-op Aff. FORD TRANSIT T-350 35,244.00 ALAN JAY #2020-120716 NAF Police Chrysler Voyager 26,228.00 GARBER FSA 19-VEL27.0 Police-Unmarked (2) Dodge Durangos 70,029.88 ALAN JAY FSA 19-VEL27.0 Sourcewell Co-op Police (5) Dodge Durangos 217,010.00 ALAN JAY #2020-120716 NAF Approved CC 3/17/20, Fire Pierce Fire Engine 578,841.00 TEN-8 FIRE EQUIP. FSA 18-VEF13.0 TOTAL 1,077,361.88 The Florida Sheriffs Association's Contract #FSA19-VEL27.0 is available online at https://www.flsheriffs.org/law-enforcement-programs/purchasing/fsa19ve127; the Florida Sheriffs Association's Contract#FSA18-VEF13.0 is available online at https://www.flsheriffs.org/law- enforcement-programs/purchasing/fire-rescue; and Sourcewell (foinierly NJPA) National Auto Fleet Group — Vehicles Contract #2020-120716 NAF is available online at https://www.sourcewell-mn.gov/cooperative- purchasing/120716-naf. The Finance Department requested other interest rate quotes from Regions Bank which declined to quote at this time, and from Suntrust which directed the City to BB&T/Truist Bank due to the Suntrust/BB&T bank merger. Issue: Approval of Resolution for the 4-year lease-purchase of various vehicles and equipment. The total cost requiring financing approval is $1,077,361.88 at an interest rate of 1.2% for four (4) years through Truist Bank. Recommendations Staff recommends that the City Commission: 1)Authorize staff to piggyback the Florida Sheriffs Association's Vehicle Contracts#FSA 19-VEL27.0, #FSA 18-VEF13.0, and Sourcewell Contract#2020-120716-NAF for the various vehicles and equipment as specified above; and 2) Adopt the Resolution approving financing terms with Truist Bank, and authorize the Mayor, City Clerk, and Staff to execute the 4-year Lease-Purchase Agreement and related documents for the amount of$1,077,361.88 at an interest rate of 1.2% for four (4) years, with payments of$69,065.02 per quarter,to close on or before August 14, 2020. Attachments: 1. Truist Bank Lease/Purchase Proposal (Original Lease documents for execution forthcoming after City Attorney review.) 2. Resolution 3. Quotes from vendors Financial Impact: The FY 19/20 budget includes funding for the principal and interest payments for the 4-year lease/purchase financing. Payments will begin November 14, 2020. Type of Item: (please mark with an `x') Public Hearing For Clerk's Dept Use: Ordinance First Reading X Consent Agenda Ordinance Second Reading Public Hearing 2 Resolution Regular Agenda _ x Commission Approval Discussion&Direction Original Document/Contract Attached for Execution by City Clerk x Original Document/Contract Held by Department for Execution Reviewed by City Attorney N/A Reviewed by Finance Dept. Rebecca Roberts N/A Reviewed by ( ) N/A 3 1 S*. }.i -GOVERNMENT FLEET June 16).2020 BILL SIMMONS CITY OF OCOEE Bozard Ford is pleased to submit the following quote based on FSA Contract FSA 19-VEL27.0 SPEC261 2020 FORD ESCAPE SE FWD(UOG) $23,429.00 60S REVERSE SENSING $244.00 3KPS THIRD KEY FOR PUSH BUTTON START $499.00 50C FLOOR LINERS FRONT AND REAR $124.00 NST NEW CITY TAG $185.00 5O0. CARGO MAT $89.00 • • • Total $24,570,00 Sincerely, Government Sales Director • pp f:- GOVERNMENT FLEET July 2, 2020 Bill Simmons City of Ocoee Bozard Ford is pleased to submit the following quote based on FSA Contract FSA 19-VEL27.0 SPEC121 2020 Ford F150 XL Regular Cab (F1C) $21,410.00 76R Reverse sensing system $274,00 LINER Dealer installed spray liner(TOFF or equivalent) $494.00 945 LED Warning Stropes by Sound Off Signal-Amber $674.00 3K Additional key with remote $399.00 NST New state tag(specify, city, county,sheriff, etc) $185,00 TEMP Temp Tag $16.00 Total $23,452.00 Sincerely, • MU" 54400 Government Fleet Director '"02, Ifs car, GOVERNMENT FLEET July 2, 2020 Bill Simmons City of Ocoee Bozard Ford is pleased to submit the following quote based on FSA Contract FSA 19-VEL27.0 SPEC121 2020 Ford F150 XL Regular Cab(F1C) $21,410.00 76R Reverse sensing system $274.00 LINER Dealer installed spray liner(TOFF or equivalent) $494.00 94S LED Warning Stropes by Sound Off Signal-Amber $674.00 3K Additional key with remote $399.00 NST New state tag(specify, city, county,sheriff, etc) $185.00 TEMP Temp Tag $16.00 Total $23,452.00 Sincerely, PeOtee, Sadao Government Fleet Director • GOVERNMENT FLEET July 2,2020 Bill Simmons City of Ocoee Bozard Ford is pleased to submit the following quote based on FSA Contract FSA 19-VEL27.0 SPEC265 2020 Ford Explorer Base RWD (K7B) $26,164.00 76R Reverse sensing system $274.00 85W Cargo mat $99.00 3K Additional key with remote $399.00 NST New state tag(specify, city, county,sheriff, etc) $185.00 TEMP Temp Tag $16.00 Total $27,137.00 Sincerely, NO, Sadao Government Fleet Director ( GOVERNMENT FLEET July 2, 2020 Bill Simmons City of Ocoee Bozard Ford is pleased to submit the following quote based on FSA Contract FSA 19-VEL27.0 SPEC122 2020 Ford F150 XL Supercab(X1C) $23,387.00 76R Reverse sensing system $274.00 3K Additional key with remote $399.00 NST New state tag(specify,city, county,sheriff, etc) $185.00 TEMP Temp Tag $16.00 Total $24,261.00 Sincerely, % iee, Sadao Government Fleet Director GOVERNMENT FLEET July 2,2020 Bill Simmons City of Ocoee Bozard Ford is pleased to submit the following quote based on FSA Contract FSA 19-VEL27.0 SPEC265 2020 Ford Explorer Base RWD(K7B) $26,164.00 76R Reverse sensing system $274.00 85W Cargo mat $99.00 3K Additional key with remote • $399.00 NST New state tag(specify, city, county,sheriff, etc) $185.00 TEMP Temp Tag $16.00 Total $27,137.00 Sincerely, PeOiecy Each* Government Fleet Director tx ../" j-,3 r Sou rccwtti l� ,:`I '� towel ly n,PA '-. ^ ^' ileagY - Awal•(lat Contract Call Us first,for all of your Fleet Automotive,&Light Truck needs Quote PHONE(800)ALANJAY(252-6529) DIRECT 863.402.4234 WWW,ALANJAY.COM 22802-5 -_,�p`.�_<< e_`2003 U,S.27 South MOBILE 863 381-3411 `r a,.,,.. "..a ` ��_., r�?��.; _ �Ii �z P,a,BoX92aa >'? q C�5 Sebring,FL 33871.9200 . Sebring,FL 33870 FAX $63-002.4221 F AwS ORIGINAL QUOTE DATE QUICK QUOTE SHEET REVISED 012020 DATE 10/28/2019 REQUESTING AGENCY OCOEE, CITY OF CONTACT PERSON BILL SIMMONS EMAIL @SIMMON8I Ci.00OEE,FL,US PHONE 407.427.8127 MOBILE FAX SOURCEWELL (FORMERLY NJPA) CONTRACT# 2020-120716 NAF www.NationalAt.itoFleetGroup.com MODEL X2Y MSRP $41,035.00 2020 FORD TRANSIT T-350 WAGON XL LOW ROOF 148"WB(12-PASS BASE)-RWD-(X2Y 301A 148) CUSTOMER ID NJPA PRICE $30,308.00 ST.,?y�v_.v�y ,1 griitehaTIM "Ail vehicles will be ordered while WI darkest interior unless clearly stated otherwise on purchase order. FACTORY OPTIONS DESCRIPTION UM AGATE BLACK METALLIC , , $195,00 998 44U 3,5L PFDI V6 WITH,10-SPEED TRANS, - $0,00 43R • REVERSE SENSING SYSTEM - - $290,00 681 Extended Length Running Boards-Inc:Covers A-B pillar driver-side and A-C pillar passenger-side $650,00 86F 2 ADDITIONAL KEYS(4 TOTAL) $70.00. , FACTORY OPTIONS $2,205.00 CONTRACT OPTIONS DESCRIPTION . • NEW-TAG New City tag Includes temp tag&two way overnight shipping for signature,(speelfy state,county,city,sheriff,etc.) $245.00 8W VAN Black&White Van Paint Scheme. 4.Vehicie to be ordered factory black,exterlorsurfaces of front doors and ropf to be $1,000.00 painted white, -- OTPC ONE TIME PRICE CONCESSION ($159,00) WAVP Whelen administrative vehicle package Includes(4)dual avengers with(2)mounted in front windshield and(2) $2,645,00 mounted In rear glass,(2)T-Ion's mounted on I-brackets in grille,and(2)T-Ion's mounted on tag bracket, Includes Alpha siren and light controller,SA315P 100 watt speaker and bracket. EWD EXTENDED WARRANTY DECLINED. . . $0.00 CONTRACT OPTIONS $3,731,00 TRADE(N TO 'L.COST $35,244,00 . .yi,:.ty.-tee• .< zs,:�t=""s fr.-..tv. ..rr-n-t=E- 'p�7c'.�;,-K*- q $ �Li: 1i'.fC T T) NSAA Si sAO, fi111:0 ICP. F N.AIN ^�. Alt` . M ' _s o,00 TOTAL COST LESS TRADE IN(S) QTY 1. $35,244,00 Estimated Annual payments for 60 months paid in advance: $7,893.21 Municipal finance for any essential use vehicle,requires lender approval,WAC, Comments .. • . . , , .. VEHICLE QUOTED BY Chris Wilson FLEET SALES MANAGER chrls,wlison( alar,IaV,o2M • "I Went to be Your Fleet Provider" l appreciate the opportunity to submit this quotation.Pleaso review II carefully. if there are any errors or changes,please feel free to contact me at any time, i am always happy to be of assistance. . WA-OCOEE,CITY OF-X2Y_22802-5_Quote.PDF Page 1 of 1 • rG City of OGosQ $peafitallan II , ',, x :.j Ala;o t,unioascriptlon',rS ,•'.,, RUliE63t n,I. Pis ared for:-. .s . 1-{ . . --x,,,..._ ,:—_- _icr _ I f?ropared by A;': .5-R,r. r: . _."'ZI` { 33;<k-n 6/10/2020 -' ` Garber Chrysler Dodge 2'rook City of Ocoee Ryan Davis Attn:Bill Simmons (904)264-2442 ad,23S0 FAX:(904)284.005,1 pSimmonsBc1.ecoea.iLu4 3408 Hwy 17Orsen Cove Springs,Pb 32043 407-427-I312 7 rd aeir4 r erberouta umll.com 111"u Ott ," ,1 sl ( i Prices ate published by the Florida Sheriffs Association, yh�, *: i. aii 1 r, R 4y tie o� Ali rJ J J 5�fJ•J1i (htlps://www.Osherlffs,org/our program/purchasing programs/cooperative-geet•b!d• "; L+�c+, awards/).Purchasing contract number Is FSA19-VEL27.0,expiring September 30th,2020 for— Police Rated Vehicles/Motorcycles,Sedans&Light Trucks,If you have any questions regarding this quote please call' {. n Yi:, I t t Dhia Nit& c • a �s- t , a z z �A 1 a L RUCE53 r r - �•,020 Cri ysier�Voya er��-1'WD _ E r 22G9600: ? r z ,- £ t t � +'s s G � 1 r~' Y F�s is i � �.)i _s ' 7� £ 1,; v 7.L a t i s _ :`-r ., ,z 1t- Y - - 7. .. 4` .a U71mtPnce - '+ '` 'Vet fr)tet`• Cv4es1.2- OptiotfdlEquipm�9it s.� >_ , ? l..1-:.r., - �...;.. 1. ....... ... ....... ...-Z...I j:-17 _.. ,t . ±„ 27B Quick Order Package 270 Included $0.00 ERC Engine;3.61 V6 24V VVT UPG I w/ESS Included $0,00 ►®Transmission;9-Speed 9487E Automatic Included $0,00 PSC Billet Sliver Metallic Clearcoat Included '0,00 H1XP Alloy/Black,Cloth Bucket Seats Included $0,00 STD Dual Sliding Rear Doors Included $0.00 STD Rear Air Conditioning w/H ea ter Included $0,00 STD Manual Tilt/Telescoping Steering Column Included $0,00 STn Power Windows,Locks,Keyless included 0,00 STD Cruise Control w/Steering Wheel Controls Included $0,00 3K Additional Key and Fobs Cut and Programmed 246 246,00 MATS Weatitertech 1st,2nd and 3rd Row Floor Liner(44945-1.4) 249 249.00 WPUMP Whalen Premium Unmarked Package(Need Colors)-Inc.: 2395 2 395,00 Full Width Front Interior Lightbar with Takedowns Rear interior tlglitbarwith Traffic Patterns Grille LED's(Hidden x2) 4-Corner Super LED Strobes Handheld Light/Siren Controller with PA . 100watt Siren Speaker with Bracket INST 5.0 Hours EVT Certified Installation(@$105/11r) 525 $525.00 YTAG Yellow City Tag 117 $117.00 DEL Delivery Included $0.00 • 111111.111.111. :r101.At'etioCHA AM9titH PERVEy(CLE r ' .'. <4 s —'s . $r 26;22800: 011020200,33 AM Ocoee 20 Chrysler Voyager L Quote 6-10-20.xis . 3 'r r —�i Via ► Call Us thus!,for all of pour Fleet Automotive,&Light Truck needs: Quote PHONE,($00)ALANJAY(2,52.6529) DIRECT 083.402.4234 WWW.ALANJAY.COM 22684-2 '-'O rpgj''a'tQ` 2003 U,S,27 South MOBILE 863.381-3411 •NIIin KO,BOX 0200 `' ''Afflca`Sebring,FL 33870 FAX 883.402-4221 `Y #9 5 iff ra''' t7, ` 'f!.d a9 Sebring,FL 33871.820E ORIGINAL 2 02018 DATE QUICK QUOTE )- T REVISEDO QUOTE 2020 DATE REQUESTING AGENCY OCOEE,CITY OF 4J ! �A 11 CONTACT PERSON BILL SIMMONS EMAIL BSIMMONSn0LOCOEE,FL.UQ PHONE 407.427.8127 MOBILE FAX FLORIDA SHERIFF'S ASSOCIATION BID #'s FSA19-VEL27.0 www.f(sheriffs.org MODEL WDEE76 SPECIFICATION# 237 2020 DODGE DURANGO PURSUIT UTILITY V8 AWD PAGE# 237 CUSTOMER ID BASE DISTRICT PRICE $27,669.94_ =`Z,L NGYH- ', _,.1 su_v_� "NI vehicles will be ordered white WI darkest Interior unless clearly slated otherwise on purchase order. FACTORY OPTIONS DESCRIPTION RPO-FSA All regular and factory production options to be offered at$1 discount from MSRP In accordance with Terms and $0,00 Conditions 2,13 OPTION PRICING. A copy of the window sticker and standard equlmpment list to Illustrate MSRP option prices will be provided to customer with each contract conforming quote(SEE TERMS AND CONDITIONS), PI() Da Black Clear Coat $0.00 ERC DFT 3,6L 24V V6 WITH 8-SPEED AUTOMATIC TRANSMISSION $0.00 4K VEHICLE EQUIPPED WITH 4 FACTORY KEYS $0,00 FACTORY OPTIONS $0.00 CONTRACT OPTIONS DESCRIPTION NEW-TAG New CITY tag Includes temp tag&two way overnight shipping for signature.(specify state,county,city,sheriff,etc.) $315,00 GI-DURANGO CamberJohsgn console box with(3)DC outlet plate,(2)cupholders,armrest,shifter accommodation plate,and $945,00 necessary blanks, GJ-CM•DUR Gamber Johnson laptop stand includes vehicle base,lower pole tube,upper pole,9"locking slide arm,mongoose,and $855.00 support brace for complete system. GI-CRADLE Gamber Johnson universal laptop tray. $330.00 WPUMP-1-CEN Whalen premium unmarked patrol package consist of front and rear full width Interior LED system with LED takedown $4,430.00 lights;four corner LED system,Cencom digital light and siren controller,speaker, and vehicle specific bracket. L-SPOT Unity left-hand pillar mounted 6"spotlight with dear halogen bulb. $570.00 CONTRACT OPTIONS $7,445,00 • TRADE IN R � TOTAL COST $$5,014.94 • I '�;�;W0TAIAAD N hA A. 001.E04,g. Ag=Y I,OIN , NE „ M> i $0.00 TOTAL COST LESS TRADE IN(S) CITY 1 $35,014.94 Estimated Annual payments for 60 months pa(d In advance: $7,841,91 Municipal finance for any essential use vehicle,requires lender approvakWAC. Comments VEHICLE QUOTED BY Chrle Wilson FLEET SALES MANAGER phris.wl(sont(tpalanJny.coiu 'Y Want to be Your Fleet Provider" I appreciate the opportunity to submit this quotation.Please review ft carefully. If there are any errors or changes,please feel free to contact me at any time, I am always happy fo be of assistance. FSA-OCOEE,CITY OF-WDF.E75_22684-2_Quote,pdf Page 1 of 1 • � u/ � e Sourcewefi ritti fouttylin ., /dam'_ 20 Awarded Contract Call Mfrs!,for all of your Fleet Automotive, &Light Truck needs, Quote PHONE(800) 4LANTAY(252-6529) DIRECT 063.402.4234 WWW.ALANJAY,COM 26166_4 Corporate 2003 U,S,27 South MOBILE 863-991.4093 `g';M'a{I(ng.`P.O.BOX 9200 O t"...Sebring,FL 33870 FAX 863-402-4221 ,?`+ 'Aciclre•s:Sebring,FL 33871-9200 ORIGINAL3Q0OTE ATE QUICK QUOTE SHEET REVISED 8 20020E DATE REQUESTING AGENCY OCOEE,CITY OF CONTACT PERSON BILL SIMMONS !_MAIL BSIMMONS@CI,OCOEE.FL.LIS PHONE 407-427.-8127 MOBILE FAX __� SOURCEWELL (FORMERLY NJPA) CONTRACT# 2020-120716 NAF www.NationalAutoFleetGroup.com . MODEL WDEE7O MSRP $34,870.00 • 2020 DODGE DURANGO POLICE PURSUIT VEHICLE V6 AWD(WDEE75 2BZ) CUSTOMER ID NJPA PRICE $28,670.00 _ "All vehicles will be ordered while w/darkest Interior unless clearly stated otherwise on purchase order. • FACTORY OPTIONS DESCRIPTION PXJ H7X9 EXTERIOR COLOR DES BLACK CLEARCOAT WITH BLACK CLOTH INTERIOR. $0.00 ERC DFT 3.6L 24V V6 WITH 8-SPEED AUTOMATIC TRANSMISSION $0.00 4KR BASE VEHICLE COMES STANDARD WITH-4-KEYS AND REMOTES $0,00 AHX TRAILER TOW GROUP IV $840.00 FACTORY OPTIONS $840.00 CONTRACT OPTIONS DESCRIPTION D-EULWEI DRIVER SIDE UNITY SPOT LIGHT 6"WITH WHELEN LED $620.00 D-JAQPA1 GFX Hidden release deactivates rear door locks,Window switches replaced with non-operational switch. $440.00 B&W PAINT ROOF AND DOORS WHITE(LEAVE MIRRORS BLACK) $1,300.00 WPLB-2L-CEN Whelen Legacy ilghtbarwith full DUO LED Modules,two wire controlled traffic advisor,(2)LED flashing/takedown $4,520,00 lights,(2)LED flashing/alley lights,mounting kit,Cencom digital combination light/siren controller,SA315P siren speaker and mounting bracket. S6702D180SB Pro-Gard charcoal grey ABS standard prisoner transport seat w/1/4"poly window cargo barrier and outboard seat $2,050.00 belts. FP67D18 Pro-gard charcoal grey ABS floor pan $375.00 PK0602DUR11 Setina 10VS C RESESSED panel prisoner cage with uncoated polycarhonate,vinyl coated expanded metal window $1,205.00 security screen,and lower extension panels. G1-DURANGO GamberJohson console box with(3)DC outlet plate,(2)cupholders,armrest,shifter accommodation plate,and $830.00 necessary blanks, GJ-CM-DUR Gamber Johnson laptop stand Includes vehicle base,lower pole tube,upper pole,9"locking slide arm,mongoose,and $750,00 support brace for complete system. GJ-CRADLE Gamber Johnson universal laptop tray. $285.00 C-ARPB-102 Havis Pentax Printer Armest Mount $277.00 EML6E2ORB 4 SOUNOFF FLUSH MOUNT LED MOUNTED TO SIDE OF LOWER BUMPER FORWARD AND AFT(RED/BLUE), $595.00 WK0514DUR11 Setina VS steel vertical window barriers,Compatible with stock&TPO door panels. $400.00 NEW-TAG New City tag Includes temp tag&two way overnight shipping for slgnature.(specify state,county,city,sheriff,etc.) $245.00 'INSTALL INSTALLATION FOR ALL ABOVE MENTIONED LIGHTING EQUIPMENT BY D55-ORLANDO $0.00 EWO EXTENDED WARRANTY DECLINED. $0.00 CONTRACT OPTIONS $13,892.00 • NJPA-OCOEE,CITY OF-WDEE75_25165-4_Quote.PDF Page 1 of 2 i ` Sourcev�r�i) `° i`� °p'� -. c'v Formcdy llJP.� _ — -. Ak,al•cled Contract SOURCEWELL(FORMERLY NJPA) CONTRACT# 2020-120716 NAP www.NationalAutoFleetGioup.com . 1 • i • TRADE IN TOTf1L COST $43.402.00 — r' s T Y ; r1 i gi rScs-- -c 1 $0.00 TOTAL COST LESS TRADE IN(S) QTY 1 $43,402.00 [______ Estimated Annual payments for 60 months paid in advance: $9,720.26 Municipal finance far a y_essentlai use vehicle,requires lender approval,WAC._ ... ,...... ...................................................... Comments '�• � .. .. . VEHICLE QUOTED BY Scott Wilson FLEET SALES MANAGER scott,wllson a@alanlay.corn "Y Want to be Your Fleet Provider" I appreciate the opportunity to submit this quotation.Please review it carefully. If there are any errors or changes,please feel free to contact me at any time. I am always happy to be of assistance. • NJPA-OCOEE,CITY OF-WOEE7S_251.65.4_,Quote,PDF Page 2 of 2 Equipment Proposal 1"‘: SERVICE•(, ER\'EY01: This Equipment Proposal (the "Proposal") has been prepared by Ten-8 Fire Equipment, Inc. ("Company") in response to the undersigned Customer's request for a proposal. This Proposal is comprised of the special tens set forth below, the Proposal Option List,Warranty,and Company's Purchasing Terms and Conditions. Through its signature below or other Acceptance(as defined below),Customer acknowledges having received,read and being bound by this Proposal,all attachments and Company's Purchasing Terms and Conditions. Date:March 17,2020("Proposal Date") Customer: CITY OF OCOEE FIRE DEPARTMENT("Customer") • Customer Address: 563 SOUTH BLUFORI)AVENUE,OCOEE,FLORIDA,34761 Quantity Product Description &Options Price Enforcer PUC per FSA18-VEF13.0,Specification 19 Level I Custom Pumper. $371,196.00 Options per City of Ocoee Fire Department operational requirements. $225,299.00 6% Discount on Options per FSA hid response. ($13,518.00) Factory incentive and customer loyalty discount. (S14,000.00) Apparatus Subtotal: $568,977,00 Dealer provided and installed equipment per Tab 4 of the proposal. $9,864.00 i For orders received after IS days,add 3% to contract amount. Purchase Price: $578,841.00 Delivery Timing:The Product described above in the Product Description and Options Section of this document will be built by and shipped from the manufacturer approximately 10 (months) after Company receives Customer's acceptance of this Proposal as delined below. Other:Price quoted includes final inspection at the factory and final deliivery to the City of Ocoee,Florida, Discount for prefundin of apparatus at time of order entry,deduct$19,127.00 from contract amount. If prefunding option is selected,a 100%performance bond will he supplied at no additional charge. Unless accepted within 45 days from date of proposal,the right is reserved to withdraw this proposal. ACCEPTANCE OF THIS PROPOSAL CREATES AN ENFORCEABLE BINDING AGREEMENT BETWEEN COMPANY AND CUSTOMER. "ACCEPTANCE"'MEANS THAT CUSTOMER DELIVERS TO COMPANY: (A) A PROPOSAL SIGNED BY AN AUTHORIZED REPRESENTATIVE, OR (B) A PURCHASE ORDER INCORPORATING '1'i-US PROPOSAL, WHICH IS DULY APPROVED, 'f0 THE EXTENT APPLICABLE, BY CUSTOMER'S GOVERNING BOARD. ACCEPTANCE OF THIS PROPOSAL IS EXPRESSLY LIMITED TO THE TERMS CONTAINED IN THIS PROPOSAL AND COMPANY'S PURCHASING TERMS AND CONDITIONS. ANY ADDITIONAL OR DIFFERENT TERMS, WHETHER. CONTAINED IN CUSTOMER'S FORMS OR OTHERWISE PRESENTED BY CUSTOMER AT • ANY TiME,ARE HEREBY'REJECTED. INTENDING TO CREATE A BINDING AGREEMENT, Customer and Company have each caused this Proposal to be executed by their duty authorized representatives as of date of the last signature below. • Customer:City of Ocoee, Florida Ten-8 Fire F meet. c. Title: _ Title: Authorized Sales Representative Print: —_---• Print: Robert F. Boggus r,,,o f)ale7 March 17.2020 RESOLUTION NO. 2020- A RESOLUTION TO APPROVE THE FOUR (4) YEAR LEASE/PURCHASE AGREEMENT #9909001665-00005 WITH TRUIST BANK FOR THE FINANCING OF NEW VEHICLES AND EQUIPMENT FOR$1,077,361.88 AT AN ANNUAL INTEREST RATE OF 1.20%. WHEREAS, The City of Ocoee, Florida ("City") ("Borrower") has previously determined to undertake a project for the Lease Purchase Financing of(16) Sixteen Vehicles and Equipment: (3) SUVs, (3) Pickup Trucks, (7) Police SUVs, (1) Police Transit Van, (1) Police Van, and (1) Fire Engine, and the City Manager has now presented a proposal for the financing of such Project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF OCOEE,FLORIDA,AS FOLLOWS: SECTION 1. The City hereby determines to finance the Project through Truist Bank ("Lender"), in accordance with the proposal dated July 20, 2020. The amount fmanced shall not exceed $1,077,361.88 the annual interest rate (in the absence of default or change in tax status) shall not exceed 1.20%, and the fmancing term shall not exceed four(4)years from closing. SECTION 2. All fmancing contracts and all related documents for the closing of the financing (the "Financing Documents") shall be consistent with the foregoing terms. Officers and employees of the City as required in the lease documents are hereby authorized and directed to execute and deliver any Financing Documents, and to take all such further action as they may consider necessary or desirable, to carry out the fmancing of the Project as contemplated by the proposal and this resolution. The Financing Documents shall include a Financing Agreement and a Closing Certificate as Truist Bank may request. SECTION 3. The City Manager is hereby authorized and directed to hold executed copies of the Financing Documents until the conditions for the delivery of the Financing Documents have been completed to such officer's satisfaction. The City Manager is authorized to approve changes to any Financing Documents previously signed by City officers or employees, provided that such changes shall not substantially alter the intent of such documents or certificates from the intent expressed in the forms executed by such officers. The Financing Documents shall be in such final forms as the City Manager shall approve, with the City Manager's release of any Financing Document for delivery constituting conclusive evidence of such officer's final approval of the Document's fmal form. SECTION 4. The City shall not take or omit to take any action the taking or omission of which shall cause its interest payments on this financing to be includable in the gross income for federal income tax purposes of the registered owners of the interest payment obligations. SECTION 5. The City intends that the adoption of this resolution will be a declaration of the City's official intent to reimburse expenditures for the project that is to be financed from the proceeds of the Truist Bank financing described above. The City intends that funds that have been advanced, or that may be advanced, from the City's general fund, or any other City fund related to the project, for project costs may be reimbursed from the financing proceeds. SECTION 6. All prior actions of City officers in furtherance of the purposes of this resolution are hereby ratified, approved and confirmed. All other resolutions (or parts thereof) in conflict with this resolution are hereby repealed, to the extent of the conflict. This resolution shall take effect immediately. CITY OF OCOEE SIGNATURE PAGE FOR RESOLUTION APPROVING FINANCING TERMS APPROVED: ATTEST: CITY OF OCOEE, FLORIDA Melanie Sibbitt, City Clerk Rusty Johnson, Mayor DATE: (SEAL) FOR USE AND RELIANCE ONLY BY APPROVED BY THE OCOEE CITY THE CITY OF OCOEE,FLORIDA COMMISSION AT A MEETING HELD APPROVED AS TO FORM AND LEGALITY ON , 2020 this day of , 2020. UNDER AGENDA ITEM NO. SHUFFTFLD, LOWMAN &WILSON, P.A. BY: Scott A. Cookson, City Attorney B1138L[ Branch Banking&Trust Company Governmental Finance 5130 Parkway Plaza Boulevard Charlotte,North Carolina 28217 Phone(704)954-1700 Fax(704)954-1799 July 20,2020 Ms.Joyce Tolbert City of Ocoee,FL 150 N Lakeshore Drive Ocoee,FL 34761 Dear Ms.Tolbert: Truist Bank ("Lender") is pleased to offer this proposal for the financing requested by the City of Ocoee, FL ("Borrower"). PROJECT: Vehicles&Equipment AMOUNT: $1,077,361.88 TERM: 4 years INTEREST RATE: 1.20% TAX STATUS: Tax Exempt—Non-Bank Qualified PAYMENTS: Interest: Quarterly Principal: Quarterly INTEREST RATE CALCULATION: 30/360 SECURITY: Vehicles and Equipment PREPAYMENT TERMS: Prepayable in whole at any time without penalty RATE EXPIRATION: September 3,2020 DOCUMENTATION/ LEGAL REVIEW FEE: N/A FUNDING: Proceeds will be deposited into an account held at Lender pending disbursement unless equipment is delivered prior to closing. DOCUMENTATION: Lender proposes to use its standard form financing contracts and related documents for this installment financing. We shall provide a sample of those documents to you should Lender be the successful proposer. The financing documents shall include provisions that will outline appropriate changes to be implemented in the event that this transaction is determined to be taxable in accordance with the Internal Revenue Service Code. All documentation must be deemed appropriate by Lender before closing. REPORTING REQUIREMENTS: Lender will require financial statements to be delivered within 270 days after the conclusion of each fiscal year-end throughout the term of the financing. Should we become the successful proposer, we have attached the form of a resolution that your governing board can use to award the financing to Lender. If your board adopts this resolution, then Lender shall not require any further board action prior to closing the transaction. Lender shall have the right to cancel this offer by notifying the Borrower of its election to do so (whether this offer has previously been accepted by the Borrower) if at any time prior to the closing there is a material adverse change in the Borrower's financial condition, if we discover adverse circumstances of which we are currently unaware, if we are unable to agree on acceptable documentation with the Borrower or if there is a change in law(or proposed change in law)that changes the economic effect of this fmancing to Lender. Costs of counsel for the Borrower and any other costs will be the responsibility of the Borrower. The stated interest rate assumes that the Borrower expects to borrow more than $10,000,000 in the current calendar year and that the financing will qualify as tax-exempt financing under the Internal Revenue Code. Lender reserves the right to terminate this bid or to negotiate a mutually acceptable interest rate if the financing is not tax-exempt financing. We appreciate the opportunity to offer this financing proposal. Please call me at (803) 251-1328 with your questions and comments. We look forward to hearing from you. Sincerely, Truist Bank Andrew G. Smith Senior Vice President