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Home My WebLink About09-01-2020 Agenda OCOEE CITY COMMISSION Ocoee Commission Chambers 150 North Lakeshore Drive Ocoee, Florida SEPTEMBER 1, 2020 AGENDA 6:15 P.M. All interested parties are invited to be heard during the public comments and public hearing portion of the meeting. This meeting is closed to the public and is subject to change based on the Governor’s Executive Order. This meeting is broadcasted live on Spectrum Channel 493 with a live stream at www.Ocoee.org/197/Ocoee-TV. Any interested party is invited to offer comments and/or questions by emailing citizens@ocoee.org or calling 407-554-7118 or by registering in advance by emailing citizens@ocoee.org or calling 407-905-3105 and City staff will call you during the live meeting. REGULAR CITY COMMISSION MEETING CALL TO ORDER Invocation Pledge of Allegiance Roll Call and Determination of Quorum PRESENTATIONS AND PROCLAMATIONS Proclamation – 9/11 Remembrance. (Mayor Johnson) STAFF REPORTS AND AGENDA REVIEW COMMISSIONERS ANNOUNCEMENTS PUBLIC COMMENTS THE PUBLIC IS ALLOWED TO COMMENT ON ANY ITEMS THAT ARE ON THE AGENDA BUT NOT PART OF A PUBLIC HEARING. PUBLIC HEARING COMMENTS ARE TO BE HEARD DURING THAT PORTION OF THE MEETING. ANY COMMENTS YOU WOULD LIKE TO MAKE THAT ARE NOT PART OF THE AGENDA WILL BE HEARD UNDER THE CITIZENS/PUBLIC COMMENTS AT THE END OF THE MEETING. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEPARATELY. 1. Approval of the Minutes for the Budget Workshop Meeting held August 12, 2020 and the Regular City Commission Meeting held August 18, 2020. (City Clerk Sibbitt) 2. Approval of New Appointment to the Code Enforcement Board. (City Clerk Sibbitt) The Code Enforcement Board was created by Ordinance No. 741 on June 16, 1981. The purpose of this Board is to review infractions of the City Technical Codes, negotiate compliance and impose fines for failure to comply. The Code Enforcement Board is to have seven (7) regular members and two (2) alternate members with a three-year term. Currently, the Board has seven (7) regular members and zero (0) alternate members. An application has been received by Christopher Shropa who has shown an interest in being appointed to the Code Enforcement Board as an alternate member for a term ending June 2023. At this time there are no other applications on file for this board. The City Clerk contacted Commissioner Firstner to inquire whether he knows of any resident within his district who wishes to volunteer, and he indicated he does not know of anyone at this time. 3. Approval of New Appointment to the Citizen Advisory Council for Ocoee Police Department. (City Clerk Sibbitt) Members of the Citizen Advisory Council for Ocoee Police Department serve a three-year term. The Resolution creating the Board allows no more than fifteen (15) members. Currently, the Board has twelve (12) members. An application was received by Jason Griner who has shown an interest in being appointed to the Citizen Advisory Council for Ocoee Police Department for a term ending January 2023. Regular City Commission September 1, 2020 4. Approval of a Two-Year Warranty Surety and Maintenance, Materials, and Workmanship Agreement with Meritage Homes of Florida, LLC for the Greens at Forest Lake Phase 1. (Development Engineer Keaton) Greens at Forest Lake Phase 1 is made up of 128 townhomes. The parcel is located on the west side of State Road 429 just East of Arbours Apartments. The developer has completed construction of the infrastructure improvements for the subdivision and has requested a Certificate of Completion. The infrastructure improvements include the potable water, sanitary sewer, reclaimed water, utilities, the public roadways, stormwater collection system, perimeter wall/fencing, and associated landscaping. All identified punch list repairs have been completed, and the developer is ready to start the two-year warranty period for the public improvements. As a requirement of the Land Development Code, the developer is required to furnish the City a Surety to cover any possible damages discovered during the next two years. Should the developer not choose to make those repairs, Meritage Homes of Florida, Inc., has provided the City with a Letter of Credit in the amount of 10% of the constructed improvements. 5. Approval for Renewal of the E-Payment Services Agreement with Point & Pay, LLC and Client Application (Fee Schedule). (Finance Director Roberts) In 2015, the City Commission approved an E-Payment Services Agreement with Point & Pay, LLC. Although the Agreement provides for automatic one-year renewals, the Finance Department conducted a review of the agreement and fee structure which resulted in a minor reduction to E-Check fees. Under the previous fee structure, Point & Pay charged City customers $2.00 per E-Check transaction. That fee was reduced to $1.00 in the newly negotiated fee structure. Finance reviewed the fees charged for credit card payment transactions and determined those fees are consistent with or lower than fees charged throughout the industry. All other terms and fees remain unchanged from the original 2015 agreement. Point & Pay, LLC has proven to be a reliable partner with the City. 6. Approval to Award RFP #20-005 Landscaping, Landscape Maintenance, and Mowing Services. (Purchasing Manager Tolbert) The City’s current general mowing and landscaping term contract expires August 31, 2020. In compliance with the City of Ocoee Purchasing Code Chapter 21, proposals were solicited from qualified contractors to provide landscaping, landscape maintenance and mowing services. The services are for Fire Station 25, 26, and 39, Bluford Avenue (Orlando Avenue to Silver Star Road), Lakeshore Drive, Ocoee Cemetery, Clarke Road Right of Way and medians, Maguire Road medians, Silver Star Road medians, Ocoee Crown Point medians, McKey Street streetscape, White Road medians (east of Clarke Road), State Road 50 Right of Way and medians, Old Winter Garden Road medians, S. Blackwood Avenue medians, Ocoee Police Station, and Montgomery Road roundabout. Additionally, the contract includes tree/palm tree trimming. The evaluation committee recommends contracting with the top ranked firm of Cepra Landscape, LLC for an initial three (3) year term with two (2) automatic one-year extensions, and one (1) optional renewal at the City’s discretion, for a total of five (5) years. 7. Approval to Award RFQ #20-006 Continuing Engineering Services for Water Utility Modeling and Minor Utility Studies. (Purchasing Manager Tolbert) The City’s contract for water utility modeling and minor utility studies with Reiss Engineering has expired. In compliance with the Consultants’ Competitive Negotiations Act (CCNA), Florida Statutes Section 287.055 and Chapter 21 of the City’s Code of Ordinances, the City solicited statements of qualifications from professional engineering firms or individuals that are interested in providing potable water, reclaimed water, and sanitary sewer utility modeling services and associated utility studies within the Ocoee Utility Services Area (present and/or future) in western Orange County. The five (5) responses were evaluated by the RFQ Evaluation Committee, which was held on August 11, 2020 with the Evaluation Committee evaluating and short-listing the firms on specific evaluation criteria. The evaluation committee recommends contracting with the top ranked firm of Reiss Engineering, Inc., for a maximum of five (5) years from the date of execution, with an additional one (1) year renewal option. 2 | Page Regular City Commission September 1, 2020 8. Approval of Resolution to Rename the Street Platted “Brushy Creek Court” to “South Bluford Avenue” Per Property Owner’s Request. (Support Services Director Butler) Heller Brothers Groves recently asked that the City rename Brushy Creek Court as South Bluford Avenue. Renaming Brushy Creek Court as South Bluford Avenue will assign the same name to continuous street segments. There is currently no street name sign designating this cul de sac segment as Brushy Creek Court. The overhead signs at the intersection only have the Bluford Avenue name displayed for the north/south roadway. As far as the motoring public knows, the cul de sac is already named as South Bluford Avenue. Brushy Creek Court does not have address numbers assigned to it. The renaming of this street segment is concurrent with an ongoing replatting and development review process for the Heller Brothers Groves property. PUBLIC HEARING - None FIRST READING OF ORDINANCE 9. First Reading of Ordinance for Brown Property, 213 Bay Street, Annexation & Rezoning to Planned Unit Development/Land Use Plan (PUD/LUP); Project No(s): AX- 04-19-80 & RZ-19-04-03. (Second Reading and Public Hearing is scheduled for September 15, 2020, Regular City Commission Meeting at 6:15 pm or soon thereafter.) (Zoning Manager Gajadhar) This property is approximately 0.30 acres and located to the Northwest of West Ohio Street, Southwest of McKey Street, and directly West of Bay Street. The subject parcel has one (1) existing Single-Family Residence. The Applicant is annexing into the City limits as a condition to receive city potable water connection. The subject property is considered contiguous to the City of Ocoee since it is bordered by property located within the City limits on the south, east, and west. The parcel will receive an “R-1A” (Single Family) zoning upon annexation. The proposed annexation is a logical extension of the City limits, urban services can be provided, and the annexation meets state and local regulations. a) First Reading of Annexation Ordinance b) First Reading of Rezoning Ordinance SECOND READING OF ORDINANCE – PUBLIC HEARING - None REGULAR AGENDA 10. Approval of Resolution Amending Bylaws (Exhibit “A”) of Resolution No. 2019-010. (OYC Coordinator Dillard and OYC Chair Mendes) At the Regular City Commission Meeting held on January 15, 2019, the City Commission approved Resolution No. 2019-002 establishing the Ocoee Youth Council (OYC). The resolution adopted was to create and establish the composition of the OYC. On February 5, 2019, the City Commission adopted Resolution No. 2019-003 amending Resolution No. 2019-002 by repealing conflicts; and adopting bylaws and operational rules and procedures identified as Exhibit A. On August 6, 2019, the City Commission adopted Resolution No. 2019- 010 amending “Exhibit A” by removing the minimum requirement of membership. During their OYC meeting on August 13, 2020, the Ocoee Youth Council members discussed and unanimously voted to bring before the City Commission consideration of amendments in the bylaws reducing membership to no more than nine (9) members, allowing membership of up to two (2) non-Ocoee residents enrolled in a public or private school within the City of Ocoee in grades nine through 12, and removal of a member who misses three (3) consecutive regular meetings. STAFF ACTION ITEMS COMMENTS FROM CITIZENS/PUBLIC COMMENTS FROM COMMISSIONERS ADJOURNMENT PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED. ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK, 150 N. LAKESHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE MEETING. 3 | Page