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HomeMy WebLinkAbout08-12-2020 Minutes Budget Workshop OCOEE CITY COMMISSION Ocoee Commission Chambers 150 North Lakeshore Drive, Ocoee, FL August 12, 2020 MINUTES 6:00 p.m. CALL TO ORDER- 5:59 I'M Mayor Johnson announced the following, "Due to COVID-19 this meeting is closed to the public and is subject to change based on the Governor's Executive Order. Public comments are not heard at the Budget Workshops. Residents are encouraged to watch the workshops on Spectrum Channel 493 with a live stream at www.ocoee.org/197/Ocoee-TV. Information on the City's budget can be found on the City's website at www.ocoee.org." Mayor Johnson opened the workshop meeting. Present: Mayor Johnson, Commissioner Brinson, Commissioner Wilsen, Commissioner Firstner, Commissioner Oliver Also Present: City Manager Frank and City Clerk Sibbitt FY 20/21 Budget Overview - Finance Director Roberts - 6:01 I'M Finance Director Roberts provided a PowerPoint presentation summarizing the Proposed Budget for FY 2020-2021. Budget Highlights in the presentation covered: • Fiscal Sustainability • Economic Highlights • Proposed Budget • Millage Calculation • Revenue/Expenditure Summary • General Fund Revenues/Expenditures • New Positions and Personnel Changes • Capital Projects, Vehicles & Equipment During her PowerPoint presentation, Finance Director Roberts addressed and clarified questions regarding the $13 million bond revenue reflected in the 2020 fiscal year. Discussion - 6:15 I'M Mayor Johnson inquired if there were any questions pertaining to any area of the budget, then he would like to begin with those questions. He opened the discussion in the order of the seating arrangement, and began with Commissioner Brinson. Commissioner Brinson shared questions he had under the Staffing Plans for FY 2020/2021 on pages 2-6 and 8 with regard to position classifications. All questions were addressed by City staff. 11Page Ocoee City Commission Budget Workshop August 12,2020 Commissioner Wilsen inquired in which line item was the Contingency Fund budgeted. Finance Director Roberts shared it is under Operating Expenses - Account 4900 on page 83. Commissioner Firstner shared a question he had on page 17 under the Capital Request for Support Services Department regarding the New City Hall tech-based training facility. Support Services Director Butler addressed his question. He further confirmed with Police Chief Brown that the boat with trailer budgeted on page 19 was a replacement. Public Works Director Krug provided clarification on his question regarding the $1 million for Master Plan Project Improvements located on page 28. Further clarification was provided by staff on Commissioner Firstner's questions regarding the CIP Annual Museum Exhibit Display(page 39),Revenues from Parks (page 40), and Police Impact Fees (page 48). Commissioner Oliver shared concerns with regard to the salaries, not to include benefits, of the Elected Officials as they do not have a job description or structure to determine their salary. City Manager Frank shared staff is not able to provide a matrix; however, an experienced consultant can be hired to do the type of matrix he is requesting, but he is not aware of the cost. Mayor Johnson briefly explained the history of their current salary. Commissioner Oliver inquired on the process to add a line item to hire a consultant. City Manager Frank advised this is the opportunity for discussion, but at the hearing they may take action on how to proceed. Commissioner Oliver shared concerns with regard to reclaim water being budgeted for installation at Wellington Place. Assistant Utilities Director Croteau shared that Wellington Place is on the reclaim water schedule for installation in 2024 and can be found on page 44. She explained the AD Mims/Johio Shores Road transmission extension that is needed prior to installation at Wellington Place. Commissioner Oliver inquired if the sidewalks for Ingram Road made it into the budget. City Manager Frank shared that the two requests for Ingram Road were the street lights and sidewalks. There is not enough in the budget to do both, but the Commission can choose which they would like to start this upcoming budget and which requests can wait until the following budget cycle. Discussion ensued regarding temporary lighting. Commissioner Oliver requested that City staff add sidewalks, with reflectors, to Ingram Road to this year's budget, and that street lights can be added in the following budget. Commissioner Oliver inquired about funding for speed tables. City Manager Frank explained there is funding, and once the subdivision is approved based on the traffic study with the required 60% signatures, the Commission can move forward with providing approval for installation. Commissioner Oliver shared he has heard from Brynmar,Prairie Lake, and Waterside requesting speed tables. Commissioner Oliver confirmed the $60,000 on page 18 was for the recording studio roof Discussion ensued regarding the current lease on the building, and if an alternate roof option could be considered. 2IPage Ocoee City Commission Budget Workshop August 12, 2020 Commissioner Oliver shared on page 24 under Street Operations there is funding for re-paving of Waterside, and inquired if the speed tables could be added at the same time. Public Works Director Krug explained why it is unfavorable to place speed tables when re-paving a road. Commissioner Oliver inquired about the $50,000 Miscellaneous Project not defined on page 29 under CRA. Finance Director Roberts advised that the CRA budget has not been approved yet, so it is difficult to answer the specifics of that budget. Finance Director Roberts addressed Commissioner Oliver's question about the clean-up of the old gun range which is currently unfunded. Commissioner Oliver inquired what the Rogers Property was on page 40. City Manager Frank answered. He further inquired about the two line items for Clarke Road listed on page 41. Development Services Director Rumer answered. Commissioner Oliver shared he is looking for a budget line item for annual infrastructure mailers as was done this past year. City Manager Frank answered that money can be found to budget this request as it was supported by the City Commission. Commissioner Wilsen confirmed it was a mailer that encompassed all districts. It was answered in the affirmative. Mayor Johnson shared he feels the City's budget is great, and all the employees have worked hard to get the City to its current financial state. He further addressed the comment with regard to the salary of Commissioners advising there is documentation on how that was presented and voted on. He advised research has already been conducted to show how much neighboring Cities are paying their Elected Officials. He further shared his feelings on the request for a salary increase. Mayor Johnson briefly commented on Rogers Park, Ingram Road Improvements, and the City's positive outlook for this upcoming fiscal year. Commissioner Wilsen commented on the City's unemployment rate, and shared it is the responsibility of the Elected Officials to be sure the City is fiscally responsible. Therefore, they should be looking at what is needed versus what is wanted. She shared she has no intentions of changing the salaries for the Elected Officials, and stated her reasons why. Commissioner Brinson shared that he agrees that the residents feel strongly about the salaries they are paid, but he also had residents who are astonished by the amount they are paid for all the work they do and the budget they oversee. He commented on the salary increase for the City staff on page 63. Discussion ensued regarding the 3% increase across the board for all general personnel. Finance Director Roberts confirmed the 3% increase, and provided clarification on the personnel leave pay out that is allowed for some long term employees. General discussion ensued regarding the benefits and salaries of the Elected Officials. Commissioner Brinson inquired on the status of the new City Hall. Assistant Utilities Director Croteau answered his question. Brief discussion ensued regarding cost of construction. 3IPage Ocoee City Commission Budget Workshop August 12, 2020 Mayor Johnson inquired if the next budget workshop was needed, a consensus of the City Commission was to cancel the August 19th Budget Workshop. It was announced the Tentative Budget Public Hearing is scheduled for September 9th at 6:00 PM, and will be hosted virtually, but is subject to change based on the Governor's Executive Order. Prior to adjournment a brief discussion ensued regarding Blue Jay Way. IV.ADJOURNMENT - 7:51 PM APPROVED: test: City of 1 coed, • Melanie Sibbitt, City Clerk 'usty John o Mayor 4IPage