HomeMy WebLinkAboutItem 11 Approval of Change Order No. 2 for the Kimball Area Water Main Upgrade Project Phase IIIt
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Ilorldo
AGENDA ITEM COVER SHEET
Meeting Date: October 6, 2020
Item # I I
Contact Name: T'Jean Tomlinson, E.1
Contact Number: 407-905-3159
Manager:Reviewed By: A/
Department Director: JaOefr
City -••-
Subject: Approval of Change Order No. 2 for the Kimball Area Water Main Upgrade Project Phase
III
Background Summary:
In 2016, the Utilities Department planned and designed the upgrade of the water mains in the Kimball
& Malcom Area, designated the Kimball Area Water Main Upgrade Project, with three separate phases
for construction (Plan Sheet 1-1). This project was planned due to water service in this area being
supplied through outdated water mains reaching the end of their service life. On July 17, 2018, the City
Commission awarded Phase 1 of this project to Central Florida Tapping and Construction Services Inc.
(CFT). On October 16, 2018, the City Commission approved Change Order No. 1 to proceed with Phase
II of this project and add it to the contract with CFT. Phase II was completed at approximately 90 percent
in December of 2018; however, a small portion of the abandonment for Phase II will need to be
completed with Phase III due to 2 -inch water lines connecting Phase II to Phase III. This Change Order
is for Phase III, the final phase of the Kimball Area Water Main Upgrade Project. Phase III includes
construction of new water mains which will allow for the abandonment of old water mains in the
remaining portion of Phase II as well as all old water mains in Phase III. Phase I was substantially
completed on August 4, 2020, leaving only Phase II and Phase III to be completed.
All work to be performed for Phase III is similar to work done for Phases I and II. Advertising Phase III
for Bid would realize an increase in construction prices due to the current construction market. CFT has
worked on Phase I and Phase II with adequate results and has agreed to honor the original contract
unit prices for Phase III for a total amount of $335,056.00.
Staff is recommending the approval of Change Order No. 2 to move forward with the construction of
Phase III which would complete all phases of the Kimball Area Water Main Upgrade Project.
The Utilities Department shall be available for questions.
Issue:
Should the Mayor and City Commission approve Change Order No. 2 for the Kimball Area Water Main Upgrade
Project?
Recommendations:
Recommend the Mayor and City Commission approve Change Order No. 2 with Central Florida Tapping and
Construction Services in the amount of $335,056.00 and authorize the City Manager to approve each change
order for this project up to the limit of his purchasing authority and up to the budgeted amount for this project.
Attachments:
1. Change Order No. 2
2. Plan Sheets for Phase III
3. Kimball & Malcom Area Water Main Upgrade Project Legend Sheet (L1).
Financial Impact:
The total cost for construction of Phase 1 ($344,097.00), Change Order No. 1/Phase II ($279,151.48) and
expenses for residential plumbing services for Phase I and Phase II ($136,327.20) totaled $759,575.68. This
leaves an available project balance of $140,403.84 for Phase 3.
The approved budget for Fiscal Year 20/21 will make available $300,000.00 from the Capital Improvements Fund
(401-533-10-6302) leaving a project balance of $440,403.84. Funding for the construction of Phase III (Change
Order No. 2), in the amount of $335,056.00 will leave a remaining available project balance of $105,347.84.
Type of Item: (please mark with an "V)
Public Hearing For Clerk's Dept Use:
Ordinance First Reading Consent Agenda
Ordinance Second Reading Public Hearing
Resolution - Regular Agenda
X Commission Approval
Discussion & Direction
Original Document/Contract Attached for Execution by City Clerk
Original Document/Contract Held by Department for Execution
Reviewed by City Attorney N/A
Reviewed by Finance Dept.U C pxi N/A
Reviewed by Q I N/A
2
ocoee
flarida
CITY OF OCOEE
150 North Lakeshore Drive
Ocoee, Florida 34761
*This Change Order Requires Action by the City Commission*
Kimball Area Water Main Upgrade
Bid #18-03
CHANGE ORDER NO. 2
DATE: 09/24/2020 PURCHASE ORDER: 1426421
The following changes are hereby made to the CONTRACT DOCUMENTS,
Original CONTRACT PRICE
Current CONTRACT PRICE ADJUSTED by previous CHANGE ORDERS
Net Increase (Decrease) Resulting from this CHANGE ORDER
The current CONTRACT PRICE including this CHANGE ORDER
Original CONTRACT COMPLETION DATE:
Current CONTRACT COMPLETION DATE adjusted by previous
CHANGE ORDERS
Net Increase Resulting from this CHANGE ORDER
Current CONTRACT COMPLETION DATE including this
CHANGE ORDER
$344.097.00
623 248.48
$335.056.00
$958.304.48
January 17. 201
January 17.2019
754 days
February 9, 2021
Kimball Area Water Main Upgrade
Bid #18-03
CHANGES ORDERED:
I. REQUIRED CHANGES
I. This change order will cause a net increase to the contract total in the amount of $335,056.00.
2. Increase in Pay Items to complete the project:
No. 1 Mobilization/Demobilization by approximately One and Eight Hundred Four
Thousandths (1.804) of One (1) Lump Sum in the amount of Seven Thousand
Three Hundred Six ($7,306.00) Dollars
No.2 General Conditions by approximately One and Eight Hundred Seven
Thousandths (1.807) of One (1) Lump Sum in the amount of Fifteen Thousand
Nine Hundred Sixty -Five ($15,965.00) Dollars
No. 3 Maintenance of Traffic by approximately One and Seven Hundred Seventy -
Nine Thousandths (1.779) of One (1) Lump Sum in the amount of Six Thousand
Four Hundred Four ($6,404.00) Dollars
No. 4 Erosion Control by approximately One and Seven Hundred Seventy -Nine
Thousandths (1.779) of One (1) Lump Sum in the amount of Three Thousand
Two Hundred Two ($3,202.00) Dollars
No. 5 Construction Photographs and Audio — Visual Recording by One (1) of One (1)
Lump Sum in the amount of Nine Hundred ($900.00) Dollars
No. 6 Survey (Horizontal and Vertical Controls & As-Builts) by approximately One
and Eight Hundred Four Thousandths (1.804) of One (1) Lump Sum in the
amount of Seven Thousand Four Hundred Fifty ($7,450.00) Dollars
No. 7 Connect Proposed 6" Water Main to Existing 6" Water Main by Three (3) Each
No. 9 Furnish and Install 6" Dia. DIP Water Main by One Thousand Thirteen (1,013)
Linear Feet
No. 10 Furnish and Install 4" Dia. DIP Water Main by Three Hundred Seventy -Four
(374) Linear Feet
No. 11 6" x 6" x 6" D.I. TEE by Two (2) Each
No. 12 6" x 6" x 4" D.I. TEE by One (1) Each
No. 13 6" Line Stop by Two (2) Each
No. 14 6" Gate Valve by Two (2) Each
No. 16 General D.I.P Fittings by One and Sixty -Five Hundredths (1.65) Tons
No. 17 Thrust Block by Two (2) Each
No. 18 Install Fire Hydrant Assembly including 6" Valve by Four (4) Each
No. 19 Single 1" P.E. Service (Long) by Thirty -Two (32) Each
No. 20 Single 1" P.E. Service (Short) by Twenty -One (21) Each
No. 21 1" Temporary Bacteriological Sampling Point by Two (2) Each
No. 23 Abandon and Grout 6" Asbestos Cement Water Main by One Thousand One
Hundred Ninety -Three (1,193) Linear Feet
No. 25 Abandon and Grout 6" PVC Water Main by Six Hundred Twenty (620) Linear
Feet
No. 27 Abandon in Place 6" Gate Valve by Two (2) Each
No. 31 Remove and Replace Pavement by Two Hundred Fifty -Six (256) Square Yards
Kimball Area Water Main Upgrade
Bid ##18-03
No. 33 Remove and Replace Concrete Sidewalk 4" Thick by Ninety -Four (94) Square
Yards
No. 34 Remove and Replace Concrete Driveways 6" Thick by Six Hundred Twenty
(620) Square Yards
No. 35 Remove and Salvage Fire Hydrant (Property of City) by Three (3) Each
No. 36 Sign & Mailbox Existing (Relocate/Reinstall) Single Post by Twenty -Four (24)
Each
No. 37 Remove and Replace Miami Curb by One Hundred Forty -Nine (149) Linear
Feet
No. 41 Solid Sodding (Bahia) by One Thousand Three Hundred Ninety (1,390) Square
Yards
No. 42 Solid Sodding (St. Augustine) by Fifty (50) Square Yards
CO1.01 Furnish and Install 8" Dia. DIP Water Main by One Thousand Three Hundred
Sixty -Four (1,364) Linear Feet
CO1.02 8" x 8" x 6" D.I. TEE by Two (2) Each
CO1.04 8" Gate Valve by Four (4) Each
C01.05 Double I" P.E. Service (Long) by Five (5) Each
3. Added Pay Items to complete the project:
CO2.01 Connect Proposed 8" Water Main to Existing 8" Water Main by One (1) Each
in the Total Amount of Six Hundred Seventy ($670.00) Dollars
CO2.02 Connect Proposed 8" Water Main to Existing 6" Water Main by One (1) Each
in the Total Amount of Five Hundred Ninety ($590.00) Dollars
CO2.03 Connect Proposed 6" Water Main to Existing 6" PVC Water Main with Post
Restraints by Two (2) Each in the Total Amount of One Thousand Seven
Hundred Twenty ($1,720:00) Dollars
CO2.04 6" to 6" Tapping Saddle and 6" Tapping Valve by One (1) Each in the Total
Amount of Three Thousand Four Hundred Ninety -Five ($3,495.00) Dollars
CO2.05 8" x 8" x 8" D.I. TEE by One (1) Each in the. Total Amount of Four Hundred
Fifty -Five ($455.00) Dollars
CO2.06 8" by 8" by 4" D.I. TEE by One (1) Each in the Total Amount of Three Hundred
Eighty -Five ($385.00) Dollars
CO2.07 8" to 6" Reducer by One (1) Each in the Total Amount of Two Hundred Eighty
($280.00) Dollars
H. JUSTIFICATION
In preparation for the abandonment of the old water mains in Phase I and Phase II, the Utilities
Department uncovered 2 -inch pipe connections to the water main to be abandoned that serve the
Phase III portion of the Kimball Area Water Main Upgrade Project. As the mains in the Phase III
project area do not have ideal as-builts and were constructed before current regulations, the
Utilities Department cannot be sure if there are other connections that tie in Phase H to Phase III.
After investigation of the Phase III project area, the Utilities Department believes that completing
Phase III of the project will eradicate any uncertainties and the abandonment of the old water mains
and 2 -inch pipes in Phase II and Phase III are expected to be completed without any complications.
Kimball Area Water Main Upgrade
Bid #18-03
Change Order No. 2 will complete Phase III of the Kimball Area Water Main Upgrade Project.
This project will include the installation of an 8 -inch, 6 -inch, and 4 -inch Ductile Iron pipe
supplying residents on Carmen Drive, Flewelling Avenue, Apricot Drive, and Malcom Road West
of Russel Drive, respectively; the abandonment of the old 6 -inch water mains on Flewelling
Avenue and the old 6 -inch water mains on Apricot Drive; and disconnection and abandonment of
all 2 -inch pipes that are connected to Phase II. This upgrade project will provide better pressure
and water quality to the Kimball Area.
III. NARRATIVE OF NEGOTIATIONS
Units costs for Phases I and II were the same and work for both Phases was performed by Central
Florida Tapping and Construction Services Inc (CFT). CFT has agreed to honor bid unit prices
submitted for the previous phases. The unit cost for CO1.01 — COI.07 was reviewed by the
Utilities Department and found to be reasonable and within range of recent values.
IV. PAYMENT
The total expenses for the additional work in conjunction with Change Order No. 2 are
$335,056.00.
Based on the Contract amount for Phase I of $344,097.00, expenses from the bidding process,
residential pluming services for Phase I and Phase 11, and expenses in the amount of $279,151.48
from Change Order No. 1, the Project has an available unencumbered balance of $140,403.84.
The approved budget for Fiscal Year 20/21 will make available $300,000.00 from the Capital
Improvements Fund (401-533-10-6302) leaving a project balance of $440,403.84. Funding for the
construction of this Change Order in the amount of $335,056.00 will leave a remaining available
project balance of $105,347.
V. APPROVAL AND CHANGE AUTHORIZATION
The original project and funding allocation was established by issuance of a CITY purchase order,
subject to the terms and conditions contained in the CITY's solicitation, Project Manual,
Drawings, Specifications, and/or the CONTRACTOR's service and price proposal, which
collectively form the terms of an agreement between the CITY and the CONTRACTOR for the
performance of the Work. This proposed change to the agreement requires approval by the City
Commission under the CITY's Purchasing Rules and Regulations and is consistent with any prior
action by the City Commission to award the Work to the CONTRACTOR. It is expressly
understood and agreed that the approval of the Change Order shall have no effect on the original
agreement other than matters expressly provided herein.
CONTRACTOR acknowledges, by its execution and acceptance of this Change Order, that the
adjustments in contract price and time shown hereon constitute full and complete compensation
and satisfaction for all costs and modifications of performance time incurred by the
CONTRACTOR as a result of this Change Order. No other claim for increased costs of
Kimball Area Water Main Upgrade
Bid #18-03
performance or modifications of time will be granted by the CITY for the Work covered by this
Change Order. The CONTRACTOR hereby waives and releases any further claims for cost or
time against the CITY arising from or relating to the matters or Work set forth or contemplated by
this Change Order.
[Balance of this page was left blank intentionally]
Kimball Area Water Main Upgrade
Bid #18-03
RECOMMENDED BY:
CITY OF OCOEE, FLORIDA
11
USignature
Date: 7 - -� B -oZ ae� 0
Title: c ;ltB ,r
APPROVED BY:
CITY OF OCOEE, FLORIDA
In
Rusty Johnson, Mayor
FOR USE AND RELIANCE ONLY BY THE
CITY OF OCOEE, APPROVED AS TO FORM
AND LEGALITY THIS DAY OF
,20_
cm
City Attorney
ACCEPTED BY:
CENTRAL FLORIDA/TAPPING
By: Zj---c
Signature
Date: 2Tk,M e EIL L Y 7 t
Title: E S : d�,j r
Date:
Attest:
Melanie Sibbitt, City Clerk
APPROVED BY THE CITY OF OCOEE
COMMISSION IN A MEETING HELD ON
20_ UNDER
AGENDA ITEM NO.
Kimball Area Water Main Upgrade
Bid #18-03
Vicinity Map
Sheet Index
1. Cover (CI)
2. Key Sheet (KI)
3. Plan Sheet {P1}
4. Plan Sheet {P2}
5. Plan Sheet {P3}
6. Plan Sheet {P4}
7. Plan Sheet {P5}
8. Plan Sheet {P6}
9. Plan Sheet {P7}
10. Plan Sheet {PB}
11. Plan Sheet tP9}
12. Plan Sheet (PI 0)
13. Plan Sheet (PI 1}
Water Main Project Addition
Phase III
Rusty Johnson
Mayor
Larry Brinson, Sr.
District 1 Commissioner
Rosemary Wilsen
District 2 Commissioner
Richard Firstner
District 3 Commissioner
George Oliver III
District 4 Commissioner
Robert Frank
City Manager
Craiq Shadrix
Assistant City Manager
Legend
aiding Water Main
Existing Gate Valve
-�� E Isting Fire Hydrant
PL
Proposed Water Main
T SFT
Proposed Gate Valve
Proposed Fire Hydrant
Proposed Double
Loag/Short Service
Proposed Single
i
Long/Short Sendce
Remove and Replace Driveway
Remove Replace Pavement
and
CITY OF OCOEE
UTILITIES DEPARTMENT
1800 A. D. Mims Rd.
Ocoee, FI. 34761
(407)905-3159
Conswcf BG' of a'
Install Single St
Remove and Replace 6' thick C
(C
Notes:
1All existing utilities to be abandoned not called
out on these plans shall be abande
WIMTKNOWTOMM
UTILITIES DEPARTMENT
1800 A. D. Mims Rd.
Ocoee, FI. 34761
(407) 905-3159
Bdcusial Test lgcatloo
Install Single Short
Service (rye.)
Remove and Replace F thick
Concrete Driveway
Install Single Long
Service (tyg.)
_ ._._._-later Mal,
Remove and Replace 6'
thick Concrete onveway
(airy oetalt PW0e6)
Install Single Short
Servlce (typ.)
Notes:
1. All existing Wilites to be abandoned not called
out on these plans shall be abantic
(City detail PWo02)
UTILITIES DEPARTMENT
1800 A. D. Mims RC.
Ocoee, FI. 34761
(407)905-3159
Install Sk,ld Long
Servlce (tyg.)
Banderol Test Loostlon
Install Single Wng Service (typ.)
Remove antl Repla- 6'thick cam,". Driveway
(City Detail PWg04)
Notes:
1. All existing utilises to be abandoned not calletl
out on these plana shall be abandc
UTILITIES DEPARTMENT
1600 A. D. Mims Rd.
Ocoee, FI. 34761
(407)905-3159
See Page P6
Remove antl Replace F thlck Concrete Driveway
(city Detall PWOoa)
mstan Single Shot Semce (typ.)
Construct 163' 014" D.I.P. Water Main
Install Single Short Se'le, (ty")
Batterial Testl.oratlon
Nates:
i. All existing utilities to be abandoned not called
out on these plans shall be stands
UTILITIES DEPARTMENT
1300 A. D. Mims Rd,
Ocoee, FI. 34761
(407) 905-3159
a
B.ulel West Lo-fion
0
Install Single Short
st'lea ll
Remove and Replace 6' thick
Concrete Cril
Notes:
1. At existing utilities to be abandoned not called
out on these plans shall be abandc
Abandon and Groot 291' of 6- A. C. Water Main
Install Single Long
SeMce MP.)
Construct 264' of In D.I.P.
Water Main
Install New Fire Hydrant Assembly
and In x 8't 6 -TEE
3 #'
UTILITIES DEPARTMENT
1800 A. D. Mims Rd.
Ocoee, FI. 34761
(407)905-3158
See Page P6
See Page P4
Install Single Short
Sol..(YP.)
Install Single Long
Servlce(Yp)
Remove and Replace 6 -thick
Carl Driveway
Remove and Salvage
Exiting Rae Hydrant
Construct 204' of 6- D.I.P.
Water Main
Remove and Replace Roadway Pavement
(City Damn PW002)
Install Single Long
SeMce (t,,)
0' x 6' Reddea, Rest) and
8' Gate Valve(Nonth)
Gate Velve
Construct 67' of to D.I.P.
Water Main
OBacterial Test Location
N
a" 'a
w s
r
Install single Ghon
Gerald. (W.)
Hand dig amund Mehl pole. If proposed main
annnot be imablled betwen eexisting main
and edge anthill wafx, main must be
Installed mwarda the pavement(desheb line)
Remove and Replace 6^.ruck Concrete Driveway
(City Detail PWO(A)
Coa4mct 291' of 6" D.I.P. Water Main
Notes:
1. All existing utililiea to be abandoned not called
out on these plans shall be abanda
Install Single Shan Servlae(typ.)
ConsW et BB0(4' D.I.P. Water Main
Remove and Replace 6'thlok Concrete Driveway
(City Detail PWON)
Con4vct 126' of, 6" D.I.P. Water Main
Remove and Salvage Existing Fire hydrant
Install New Fire Hydrant Assembly
and 6'x 6'x 6 TEE
9
(City DetailPWgg2) 6"Gate Valve (West)and
4" Gate Valve (NOM)
UTILITIES DEPARTMENT
1800 A. D. Mims Rd.
Ocoee, FI. 34761
(407) 905-3159
CDBacterial Test Location
N
'be Tannedi
W £.
ee
b Cornett W D.I.P. Water Main
9
Notes:
1. All existing utilities to be abandoned not called
out on these plans shall be abantlr
Conatruct6
Abandon and GmN
Connect 6. Water Malc
F PVC Water
nn.
Abandon and Grout i
UTILITIES DEPARTMENT
1800 A. D. Mims Rd.
Ocoee, FI. 34761
(407) 905-3159
See page Pro
Remove and Replace Read., Pavement
(City Detail PW002)
Install 1-Tembe., Beren, [agical Sampling Point
t y ( Bacterial Test Localon
Remove and Replace Roadway Pavement
(city Detail PW002)
Temporary Constmcdon.lomper
(City Detail) 21 1)
Connect 6" D.I.P. Water Mon to Evlsdng F Water Main
with Post Retains and Install an 6" Gate Valve
Notes:
i. NI tensGng utilities to be abandoned not called
out on these plans shall be Bbando
UTILITIES DEPARTMENT
1800 A. D. Mims Rd.
Ocoee, FI. 34761
(407) 9053159
mtedolalcal Sampling Point
'.r Main b Existing T Water Male
OBacterial Tut Location
Cut and cap 2"Water Main
(By Others)
Connect 6" O.I.P. Water Main to as eng 6" Water Main
by Wet Tap
Remove and Replace Roatlway Pavement
(City tEetall PWn02)
Notes:
1. All existing utilities to be abandoned not called
out on these plans shall be abantlt
__.. TM
New Fire Hydrant Assembly wiN New 6" x 6" x_ 5 TEE
UTILITIES DEPARTMENT
1800 A. D. Mims Rd.
Ocoee, FL 34761
(407)905-3159
wble Long Service (typ.)
191a Long Sell- pyp.)
or Contract Jumper
nnedetl to Hytlrand
.it UT211)
6"o.I.P. Water Main
g 3' Water Main
and Gond 66' of 6" PVC Water Main
Bacterial Tact Wootton
Install Single long
Send- (tYp.)
with S' Saddles
Notes:
1All existing utilities to be abandoned not called
out on these plans shall be abond,
UTILITIES DEPARTMENT
1800 A. D. Mims Rd.
Ocoee, FI. 34761
(407)905-3159
Be,sadel Test Locaticn
Install Single tang
servloe No.)
with 6- Saddles
Notes:
1. All existing utilities to be abandoned not called
out on these plans shall be abandt
• 0I
UTILITIES DEPARTMENT
1800 A. 0. Mims Rd.
Ocoee, R 34761
(407) 905-3159
by others)
Bactenal Test Location
Legend Labels & Description
Legend
m—j
O
nExisting
Water Meter
Phase II
Skoog water Jne
III
E fisting Fire Hydrant
= UTILITIES DEPARTMENT
''
Existing Water Valve
L 1
Prep -,d Water Main
�" ���//�O� 1800 A. D. Mims Rd., Ocoee, FI. 34761
(�����Illlimak:
JAZ
New Valve
.7 iilllllllll����� (407)905-3159
3
Fire Hydrant
VNew
Z
of
RInstall
Single Long Ser ea (Meter/Box by Cry)
RE
�� frN
Install donate long Service (meter/Box by Cis)
EZZI
Remove antl Replace 6' TMek Concrete Droeway
Remove and Replace 4' Thlck Sidewalk
Remove
antl Replace Roadway Pavement
Legend Labels & Description
%X6
Plan Sheet No.##
O
Phase
Pmt
Phase II
OPhase
III
� tee
�� P3
Pt '
P4
^\
\°
J
P9
F�
SCALE:
t" = 300'
'
�'i CITY O F O C O E E
PROJECT:
��Kimball &Malcom Area
dRAwING NO.
=a
Watermain Upgrade
desl :
M.D.W. & Z.L.F.Z.L.
&
= UTILITIES DEPARTMENT
''
L 1
SHEET:
Legend
�" ���//�O� 1800 A. D. Mims Rd., Ocoee, FI. 34761
(�����Illlimak:
DATE:
Nov 2016
.7 iilllllllll����� (407)905-3159
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