HomeMy WebLinkAboutItem 01 Approval of the Minutes for the Special Session and Final Budget Public Hearing held September 23, 2020, and the Regular City Commission Meeting held October 6, 2020MINUTES
REGULAR CITY COMMISSION MEETING
OCTOBER 6, 2020
CALL TO ORDER - 6: i 6 PNI
Mayor Johnson called the regular session to order at 6:16 PM in the Commission Chambers of
City Hall. The Pledge of Allegiance to the Flag was led by Commissioner Firstner, followed
by the invocation by Mayor Johnson. City Clerk Sibbitt called the roll and declared a quorum
present.
Present: Mayor Johnson, Commissioner Brinson, Commissioner Wilsen, Commissioner Firstner,
Commissioner Oliver
Also Present: City Manager Frank, City Attorney Cookson, City Cleric Sibbitt
PRESENTATIONS AND PROCLAMATIONS - 6:17 PM
Proclamation — Blind Americans Equality Day proclaimed by Mayor Johnson, as
recommended by MetroPlan Orlando.
Financial Presentation - Zero Based Budgeting (ZBB) & Internal Auditing
Mr. Jim Moyer provided a presentation explaining ZBB and Internal Auditing for a fast-growing
City.
Commissioner Oliver inquired about the difference between an internal and external audit, and
which would be recommended to mitigate financial risks. Mr. Moyer addressed his questions.
STAFF REPORTS AND AGENDA REVIEW - None
COMMISSIONERS ANNOUNCEMENTS - 6:34 PiM
Commissioner Brinson — None
Commissioner Wilsen — None
Commissioner Firstner — None
Commissioner Oliver — None
Mayor Johnson — Announced the following:
1) Due to COVID-19 City Hall is closed to the public which is subject to change based on the
Governor's Executive Order. All interested parties are invited to be heard during the public
comments and public hearing portion of the meeting, and the City requests the public to call or
email comments and/or questions to 407-554-7118 or citizens@ocoee.org. City staff will be
standing by to ensure that comments or questions come before the City Commission during the
meeting.
2) In remembrance of the 100 Year Anniversary of the 1920 Ocoee Election Day Massacre, the
City of Ocoee HRDB will present a four -day Memorial and Educational Symposium on
November Ist, 4th, 6th & 8th at the Ocoee Lakeshore Center. This event is open to the public.
For more information please visit the City's website at www.Ocoee.org.
Regular City Commission Meeting
October 6, 2020
COMMENTS FROM CITIZENS/PUBLIC
No telephone calls or entails were received
CONSENT AGENDA - 6:36 1PM
Consent Agenda Motion
Motion: Move to adopt the Consent Agenda Items #1 - #11. Moved by
Commissioner Wilsen, seconded by Commissioner Oliver: Motion carried 5-0.
1. Approval of the Minutes for the Regular City Commission Meeting held September
15, 2020. (City Clerk Sibbitt)
Approved on Consent. Motion carried 5-0.
12. Anuroval of Anuointmentto the Ocoee Youth Council (OYC). (City Clerk Sibbitt) I
Members of the Ocoee Youth Council (OYC) serve one-year terns. The Resolution creating the Board allows
for up to nine (9) members, which can consist of up to two (2) non -Ocoee residents who are enrolled in a
public or private school within the City of Ocoee in grades 9 through 12. Currently, the board has eight (8)
members: seven (7) Ocoee residents and one (1) non -Ocoee resident. An application has been received by
Rain Bellamy, an Ocoee High School student residing in Ocoee, who has shown an interest in being appointed
to the Ocoee Youth Council for a term ending July 2021.
Approved on Consent. Motion carried 5-0.
3. Approval of Reappointments to the Parks & Recreation Advisory Board. (City Clerk
Sibbitt)
Members of the Parks & Recreation Advisory Board serve two-vear terms. The Ordinance provides that the
Parks & Recreation Advisory Board shall consist of nine (9) members; and, whenever possible, appointments
to the Board may include one member from each of the following organizations: Ocoee Little League, Ocoee
Youth Soccer League (OYSL), Ocoee Bulldog Pop Warner Football, and West Orange Senior Citizens
Association. Currently the board has five (5) members and no applications on file. The two-year terms of Jane
Rainer and Qubeliah Graham end in October of 2020. Members Rainer and Graham have indicated they are
willing to serve another two-year term, if reappointed.
Approved on Consent. Motion carried 5-0.
4. Approval to Enter into a Contract with Forest, Environmental Solutions, LLC to
Oversee, Manage, and Broker the Harvest and Sale of Select Timber on the Crown
Point Property. (Development Services Director Rumer)
In June of 2020, professional forester Joe Gocsik of Forest Environmental Solutions, LLC conducted a brief
review of these lands at the staffs request and recommended 62 acres for then viability for harvesting. Start
is bringing forward a contract as was done in 2012, to have the timber harvested, and due to the active hurricane
season, requesting to bypass the City's purchasing procedures due to timing. The proposed contact provides
that Forest Environmental Solutions, LLC will manage and supervise the identification, harvest, and sales of
timber from these properties at the direction of the City Commission. The contract provides that Forest
Environmental Solutions will be compensated 10% of the gross revenue generated by the timber harvest.
Approved on Consent. Motion carried 5-0.
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Regular City Commission Meeting
October 6, 2020
5.Approval of the Lake Lilly Professional Center Subdivision Plat and Second
Amendment to Declaration of Covenants,' Conditions and Restrictions of Lake Lilly
Professional Center. (Development Services Director Romer)
The nrnnnced Pint is n renlat of Went Rod Prnfeasional Park_ The site consists of 11.97 acres and is located on
the south side of Old Winter Garden Road, east of Maguire Road, and abuts the Florida Turnpike. 'This Plat
includes easements for public utility connections, a renamed Brushy Creek Court to S. Bluford Avenue, and
easements for the stormwater management system. With the approval of the Lake Lilly Professional Center
Subdivision Plat, the City Commission is also aftectively rescinding a Replat that was approved by the City
Commission, but not recorded. The West End Professional Park Replat was approved by the City Commission
on December 4, 2001, but was not recorded.
Approved on Consent. Motion carried 5-0.
6. Approval of Federal Fiscal Year 2019 Edward Byrne Memorial Justice Assistance
Grant Direct Program. (Police Chief Brown)
The Florida Denartment of Law Enforcement (FDLE). Office of Criminal Justice Grants (OCJG) is urocessina
applications for the State's Edward Byrne Memorial Justice Assistance Grant Direct (JAGD) Program. This
program focuses on helping state and local agencies improve the crimmaljustice system. This year, $10,000.00
is available for the City of Ocoee Police Department through the Edward Byrne Memorial JAGD Program.
The Police Department is applying for the grant funding to upgrade their training simulator, used to provide
realistic training to officers through virtual interactive scenarios.
Approved on Consent. Motion carried 5-0.
7. Approval of Florida's Bicycle Pedestrian Focused Initiative: Communication and High
Visibility Enforcement. (Police Chief Brown)
This year, $9,513.00 has been made available for the City of Ocoee Police Department through Florida's
Bicycle Pedestrian Focused Initiative: Communication and High Visibility Enforcement Grant. The purpose
of the grant is to reinforce safe pedestrian, bicyclist, and driver behaviors in priority counties in Florida.
Orange County is considered a priority county due to the number of serious injuries and deaths of pedestrians
and bicyclists. The Letter of Agreement and Contract must be signed by the Mayor. If approved, the City of
Ocoee Police Department will receive $9,513.00 to conduct high visibility education and enforcement, on
specific areas of West Colonial Drive and Silver Star Road, to reduce traffic crashes resulting in serious and
fatal injuries to pedestrians and bicyclists.
Approved on Consent. Motion carried 5-0.
8Ifor
proval of Florida Department iof Emergency Management Contract Amendments
Recovery of Funds Incurred During Hurricane Irma. ;(Public Works Director
ug)
The Finance and Public Works Teams have been working diliaently with the Federal Emcmencv Management
Agency, which distributes disaster relief funds through the Florida Department of Emergency Management's
(FDEM) Bureau of Recovery, to gain reimbursement of funds expended during Hurricane Irma recovery
efforts. As part of the reimbursements submitted, the FDEM has requested certain contracts in place during
the 2017 event be updated to include particular Federal contract language. The vendors for the three contracts
requested to be updated by FDEM: 1) Central Florida Environmental, Corp., 2) Vista Landfill, LLC, and 3)
Raynor -Shine Services, LLC, have agreed to the amendments. Public Works is requesting Commission
approval of amendments.
Approved on Consent. Motion carried 5-0.
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Regular City Commission Meeting
October 6, 2020
9. Approval of Monitoring and Support for Lake Prima Vista 4E Nutrient Reduction
Plan with Wood Environment & Infrastructure Solutions, Inc., Year 2. (Public Works
Director Krug)
The City has been working with the Florida Department of Environmental Protection (FDEP) under a Nutrient
Reduction 4e program to determine why Lake Prima Vista has been experiencing elevated nutrient
concentrations. The Nutrient Reduction 4e approach allows the City to control and simplify the management
of the water quality repairs at a local level over a five (5) year period, As part of the analysis, the Commission
approved utilizing consultant Wood Environment & hnfi-astructure Solutions, Inc. (Wood) in January, 2019,
to develop a Nutrient Reduction Plan (NRP). Public Works is requesting Commission approval to utilize Wood
through Orange County's Contract No. Y16-903B for Continuing Professional Lake Management Services to
provide continued monitoring and support for the Lake Prima Vista 4e Nutrient Reduction Plan.
Approved on Consent. Motion carried 5-0.
10. Approval of National Pollutant DischargeElimination System Monitoring Plan with
Wood Environment &' Infrastructure Solutions, 'Inc., 2020/2021. (Public' Works
Director Krug)
'Fhe City continues to proactively meet the annual stormwater monitoring and reporting requirements set forth
in our National Pollutant Discharge Elimination System (NPDES) permit. The City has previously enlisted
the services of Wood Environment & Infrastructure Solutions, Inc. (Wood) through Orange County's Contract
No. Y16-903B for Continuing Professional Lake Management Services to provide the Florida Department of
Environmental Protection (FDEP) permit monitoring requirements to identify potential high -loading areas that
may benefit from future pollutant load reduction. This monitoring requires special collection equipment,
laboratory testing along with analysis of data to be submitted to FDEP. The $49,616.00 negotiated for these
services fall within industry standards and is adequately funded in the Stormwater Division.
Approved on Consent. Motion carried 5-0.
11. Approval of Change Order No. 2'for the Kimball Area Water Main Upgrade Project
Phase III. (Acting Utilities Director Croteau)
In 2016, the Utilities Department planned and designed the upgrade of the water mains in the Kimball &
Malcom Area, designated the Kimball Area Water Main Upgrade Project, with three separate phases for
construction. This project was planned due to water service in this area being supplied through outdated water
mains reaching the end of their service life. This Change Order is for Phase III, the final phase of the Kimball
Area Water Main Upgrade Project. Phase III includes construction of new water mains which will allow for
the abandonment of old water mains in the remaining portion of Phase II as well as all old water mains in
Phase III. All work to be performed for Phase III is similar to work done for Phases I and II. CFT has worked
on Phase I and Phase II with adequate results and has agreed to honor the original contract unit prices for
Phase III for a total amount of $335,056.00.
Approved on Consent. Motion carried 5-0.
7
Regular City Commission Meeting
October 6, 2020
FIRST READING OF ORDINANCES — 6°37 PIVI
12. First Reading ;of Ordinance Amending the City of Ocoee Municipal General
Employees' Retirement Trust Fund Reflecting Changes for Compliance with Setting
Every; Community Up Retirement Enhancement (SECURE) Act. (Second Reading and
Public Hearing scheduled for'October 20, 2020, Regular City; Commission Meeting at 6:15 pm or soon
thereafte,). (Municipal Pension Board Chair Cowan)
At their meeting held on August 5, 2020, the General Employees' Retirement Board reviewed and approved
the proposed ordinance which deals primarily with the Setting Every Community Up Retirement Enhancement
(SECURE) Act, signed into law on December 20, 2019 and amended the definition of "Required Beginning
Date" under Section 401 (a)(9) for compliance with the Internal Revenue Code. Contained in Section 401(a)(9)
of the Internal Revenue Code, the required Minimum Distribution rules limit the tax deferral of retirement
benefits by requiring qualified plans pay benefits to the participants, and the participants begin to pay taxes
on those benefits by a certain age. The SECURE Act amended Section 401 (a)((9) by raising the age at which
benefits must commence to 72 or at the age the participant retires whichever is later. The change is effective
to participants who reach the age of 70 % on or after January 1, 2020. None of these changes are anticipated
to have any financial impact to the city.
City Attorney Cookson read the title of the Ordinance.
Mayor Johnson announced that this will be presented as a second reading and public hearing at
the next scheduled City Commission meeting on October 20, 2020, at 6:15 PM or soon thereafter.
13. First Reading of Ordinance Amending the City of Ocoee Police Officers' and
Firefighters' Retirement Trust Fund Reflecting Changes for Compliance with Setting
Every ;Community Up Retirement Enhancement (SECURE) Act. (Second Reading and
Public Hearing scheduled for'October 20, 2020, Regular City Commission Meeting at 6:15 pat at, soon
thereafte,). (Police & Fire Pension Board Chair Brown)
At their meeting held on August 5, 2020, the Police & Firefighters' Retirement Board reviewed and approved
the proposed ordinance which deals primarily with the Setting Every Community Up Retirement Enhancement
(SECURE) Act, signed into law on December 20, 2019 and amended the definition of "Required Beginning
Date" under Section 401 (a)(9) for compliance with the Internal Revenue Code. Contained in Section 401(a)(9)
of the Internal Revenue Code, the required Minirnum Distribution rules limit the tax deferral of retirement
benefits by requiring qualified plans pay benefits to the participants, and the participants begin to pay taxes
on those benefits by a certain age. The SECURE Act amended Section 401 (a)((9) by raising the age at which
benefits must commence to 72 or at the age the participant retires whichever is later. The change is effective
to participants who reach the age of 70 % on or after January 1, 2020. None of these changes are anticipated
to have any financial impact to the city.
City Attorney Cookson read the title of the Ordinance.
Mayor Johnson announced that this will be presented as a second reading and public hearing at
the next scheduled City Commission meeting on October 20, 2020, at 6:15 PM or soon thereafter.
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Regular City Commission Meeting
October 6, 2020
SECOND READING OF ORDINANCES — PUBLIC HEARINGS - 65 9 PP°I
14. Second Reading of Ordinance to Consider the Public -School Facilities Element Large
Scale Comprehensive Plan Amendment; Project No: CPA-2020-002. (First Reading of
Ordinance was read at the August 18, 2020, City Commission Meeting. Advertised in the West Orange Times
on Thursday, September 24, 2020). (Development Services Director Rumer)
The First Reading for the proposed Ordinance No.2020-019 was held on August 18, 2020. Since the CEA
process has been removed, the City of Ocoee, under a new process for joint multi jurisdictional approval on
projects that affect capacity of schools, will have the discretion to weigh school overcrowding and tithing of
school capacity in its decision to approve or deny developer -initiated Comprehensive Plan amendments or
rezoning that would increase residential density. If adopted, this proposed amendment to Object 1.3, Policy
1.3.1, will provide for continued cooperation between the City and OCPS to address the issues of school
overcrowding while allowing for the development of additional housing for Orange County's growing
residential population.
Development Services Director Ramer presented an overview of the proposed text amendment
to the Public -School Facilities Element Large Scale Comprehensive Plan Amendment. If adopted,
this proposed amendment to Object 1.3, Policy 1.3.1, will provide for continued cooperation
between the City and OCPS to address the issues of school overcrowding while allowing for the
development of additional housing for Orange County's growing residential population. He
indicated this amendment was transmitted to the Florida Department of Economic Opportunity
for review, and the DEO had no questions and/or comments.
The public hearing was opened. No speaker reservation forms, telephone calls, or entails were
received, the public hearing was closed
Commissioner Firstner inquired if the Planning & Zoning Commission would be reviewing the
requests related to this amendment. Development Services Director Rumer stated they would
not.
City Attorney Cookson read the title of the ordinance.
Motion: Move to adopt Ordinance No. 2020-019, Public -School Facilities Element
Large Scale Comprehensive Plan Amendment; Protect No: CPA-2020-002; Moved
by Commissioner Brinson, seconded by Commissioner Firstner; Motion carried
unanimously.
15. Second Reading of Ordinance for Ocoee Village Center PUD, Substantial Amendment
to the Planned Unit Development (PUD) Project No: RZ-19-10-11. (First Reading of',
Ordinance was read at the July 21, 2020 City Commission Meeting. Advertised in they West Orange Times on '..
Thinsdcry, September 24, 2020). (Development Services Director Romer)
The Ocoee Village Center PUD is located on the north side of Clarcona Ocoee Road and east of SR 429, South
of Clarcona Ocoee Road and east of N. Lakewood Ave., and east of the intersection of Fullers Cross Road and
N. Lakewood Avenue. The site is located within the SR_429 "Interchange Village Character Area". The
project received approval for rezoning to PUD and PUD Land Use plan on June 18, 2019. The original plan
included the development rights for a mixed -use community that will consist of 150,000 S.F. of Commercial,
196 Unit Townhomes and 316 Apartments units. The applicant is proposing a Substantial Amendment to the
Ocoee Village Center PUD in order to increase the townhome development from 196 Unit Townhomes to 232
units and the portion of the apartment from 316 units to 320 units.
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Regular City Commission Meeting
October 6, 2020
Development Services Director Romer presented an overview of the proposed substantial
amendment of Ocoee Village Center PUD. The original plan included the development rights for
a mixed -use community that will consist of 150,000 SF of Commercial, 196 Unit Townhomes,
and 316 Apartment units. The applicant is proposing a Substantial Amendment to the Ocoee
Village Center PUD in order to increase the townhome development from 196 Unit Townhomes
to 232 units, and the portion of the apartments from 316 units to 320 units.
Richard Wohlfarth, Applicant, 1642 Bridgewater Dr., Lake Mary, provided an additional
overview of the Ocoee Village Center project.
City Attorney Cookson read the title of the ordinance.
The public hearing was opened. No speaker reservation fornrs, telephone calls, or en7ails were
received, the public hearing r as closed.
Commissioner Brinson thanked Mr. Wohlfarth for providing his overview to the development,
and shared he feels this project will be great for the community. He further inquired if the
roundabout would be able to accommodate commercial vehicles including school buses.
Development Services Director Rumer addressed his question.
Commissioner Oliver commented that he -is glad to see this project will provide infrastructure
that will accommodate the traffic going onto Clarcona Ocoee. He also shared his content with the
financial revenue the City will gain.
Mayor Johnson commented on the need for another school to accommodate the growth, and
encouraged this issue to continue to be pushed through.
Motion: Move to adopt Ordinance No. 2020-024, Ocoee Village Center PUD,
Substantial Amendment to the Planned Unit Development (PUD); Project No: RZ-
19-10-11; Moved by Commissioner Brinson, seconded by Commissioner Oliver;
Motion carried 5-0.
PUBLIC HEARING - 7: ill PM] I
16. Preliminary/Final Large -Scale Site Plan for Ocoee Village Center "Allure at Ocoee
Village Center." (Advertised in the West Orange Tnnes on Thursday, September 24, 2020).'
(Development Services Director Romer)
The Allure Apartments at Ocoee Village Center is located on the north side of Clarcona Ocoee Road and east
of SR 429. The apartments are one (1) of the three (3) parcels that comprise the Ocoee Village Center PUD.
The site is located within the SR 429 "Interchange Village Character Area". The Allure at Ocoee Village
Center is a proposed 320-unit multi -family Apartment housing development on 15.63 acres. The development
will consist of four (4) apartment buildings containing 80 units in 101,000 SF with four -stories. A 10,000 SF
clubhouse will anchor a pool and other amenities. Four garage areas are provided for covered parking, and a
dog park internal to the site is provided. The Apartments will have a 90% mixture of one- and two -bedroom
units, and 10% of the units will be tluee (3) bedrooms. Large landscaped buffers are provided to SR 429 along
with wet detention ponds that will be landscaped.
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Regular City Commission Meeting
October 6, 2020
Development Services Director Rumer presented an overview of the proposed
Preliminary/Final Large Scale Site Plan for the Allure Apartments at Ocoee Village Center.
The public hearing was opened No speaker reservation forms, telephone calls, or entails ivere
received, the public hearing was closed.
Motion: Move to approve the Preliminary/Final Large -Scale Site Plan for Ocoee
Village Center "Allure at Ocoee Village Center"; Moved by Commissioner Wilsen,
seconded by Commissioner Brinson; Motion carried unanimously.
17. Preliminary/Final Large -Scale Site Plan for Ocoee Village Center "Southeast
Commercial.".. (Advertised in. the West Orange Times on Thursday, September 24, 2020.)
(Development Services Director Rumer)
The Southeast Commercial at Ocoee Village Center is located on the south side of Clarcona Ocoee Road and
east of N. Lakewood Avenue. The commercial property is one (1) of the three (3) parcels that comprise the
Ocoee Village Center PUD. The site is located within the SR 429 "Interchange Village Character Area". The
Southeast Commercial at Ocoee Village Center is more specifically located on Clarcona Ocoee Road's
southern side. The applicant is proposing a three -unit commercial center on 4.71 acres. A proposed 4,650 SF
7-Eleven gas station and 14,000 SF strip retail building will be developed in Phase 1. In phase 2, the remaining
pad is slated for a 4,000 SF quick -serve or fast -casual restaurant. Access to the site will be via a right in from
Clarcona Ocoee Road, a right in on a new realigned N. Lakewood Avenue, and an extension of 2ND Avenue
from the east to N. Lakewood Avenue. Utilities and offsite stormwater will be provided from the south
Townhome Development.
Development Services Director Romer presented an overview of the proposed
Preliminary/Final Large Scale Site Plan for the Southeast Commercial at Ocoee Village Center.
Mayor Johnson inquired about the extension of tad Avenue, which is currently within the
County. Development Services Director Romer addressed his question.
The public hearing Ivas opened No speaker reservation forms, telephone calls, or emails were
received, the public hearing was closed.
Commissioner Oliver inquired about the total amount of phases and the timeline for these
different phases being developed; and further, if cellphone towers are being considered for this
area. Mr. Wohlfarth addressed his question. Development Services Director Ramer shared
information on a possible cellphone tower location in the Hackney Prairie Lake area, and
explained the green space in the Ocoee Village Center project will provide ample space for a 5G
tower at such time it is requested.
Commissioner Brinson inquired about the 7-11 with restaurant, and if there was currently one
built that they could see. Mr. Wohlfarth shared this is a new prototype and Ocoee would be
seeing one of the first.
Motion: Move to approve the Preliminary/Final Large -Scale Site Plan for Ocoee
Village Center "Southeast Commercial"; Moved by Commissioner Brinson.
sec_onded_by Commissioner Oliver; Motion carried unanimously.
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Regular City Commission Meeting
October 6, 2020
18. Preliminary/Final Large -Scale Subdivision Plan for 'Ocoee Village Center.
"Townhomes." (Ach,ertised in the West Orange Times on Thursday, September 24, ; 2020)
(Development Services Director Rumer)
The Townhomes at Ocoee Village Center PUD is located south of Clarcona Ocoee Road and east of N.
Lakewood Ave. The Townhomes are one (1) of the three (3) parcels that comprise the Ocoee Village Center
PUD. The site is located within the SR 429 "Interchange Village Character Area". The Townhomes at Ocoee
Village Center is a proposed two-phase 232 Lot Townhome Development (Park Square Homes) on 34.49
acres. The development will consist of two building sizes. One is a six (6) unit building with 31-foot-wide end
units and 20-foot-wide interior units. The second is a four (4) unit building with 31-foot-wide end units and
20-foot-wide interior units. A private amenity center with a pool, cabana, and playground will be provided.
The project will access two (2) enhances on a realigned N. Lakewood Avenue and provide an extension of Sa'
Avenue though the subdivision to N. Lakewood Avenue. All roadways will be open to the public. Utilities
will be extended to the site from the south.
Development Services Director Romer presented an overview of the proposed
Preliminary/Final Large Scale Subdivision Plan for the Townhomes at Ocoee Village Center.
Commissioner Wilsen inquired about the park parcel, and if it will be maintained by the
association. Development Services Director Romer advised it would be maintained by the City
as it will be deeded to the City.
The public hearing was opened. No speaker reservation forms, telephone calls, or emails were
received, the public hearing was closed.
Motion: Move to approve the Preliminary/Final Large -Scale Subdivision Plan for
Ocoee Village Center "Townhomes." Moved by Commissioner Brinson, seconded
by Commissioner Wilson; Motion carried unanimously.
Mayor Johnson thanked the City's Economic Development Consultant, Angel de la Portilla, for
his role in assisting with this project.
19. Capital Improvement Revenue Bonds, ,Series 2020, Not to Exceed $13.5 Million.
(Advertised in the Orlando Sentinel on Sundav, September 27, 2020). (Finance Director Roberts)
The City previously issued Capital Improvement Revenue Bonds Series 2017 in part to finance the design and
construction of a new City Hall complex. Subsequently, due to increased costs of construction and revisions
to the design criteria, the City has determined it is necessary to provide for an additional $13 million in
construction funds to complete the City Hall project. To meet that need the City will need to issue
approximately $13 million in Capital Improvement Revenue Bonds, Series 2020. The Series 2020 Bonds will
be issued on a parity basis (equal lien) with the Series 2017 Bonds. The Series 2017 and the 2020 Bonds are
rated AA+ from Fitch Ratings and AA from Standard and Poor's Rating Service, The Capital Improvement
Revenue Bond Series 2020 Resolution authorizes the City Manager to award the sale of the bonds, based on
the recommendation of the Financial Advisor based on certain parameters provided for in the Resolution.
Finance Director Roberts presented an overview of the proposed Capital Improvement Revenue
Bonds, Series 2020. The City previously issued Capital hnprovement Revenue Bonds Series
2017, in part, to finance the design and construction of a new City Hall complex. Subsequently,
due to increased costs of construction and revisions to the design criteria, the City has determined
it is necessary to provide for an additional $13 million in construction funds to complete the City
Hall project.
Regular City Commission Meeting
October 6, 2020
City Attorney Cookson read the title of the resolution.
The public hearing was opened. No speaker reservation forms, telephone calls, or emails were
received, the public hearing was closed.
Commissioner Wilsen thanked City staff for their outstanding financial ratings, maintaining a
wonderful millage rate, and keeping the City in great standings.
Mayor Johnson echoed sentiments expressed by Commissioner Wilsen.
seconded by Commissioner Oliver; Motion carried unanimously.
REGULAR AGENDA - 1:32 INVI
20. Approval of Contract for Purchase of 17.96 Acres of City -Owned Property Located at
the Northeast Corner of Fuller's Cross and Ocoee Apopka Road by GPK Investments,
Inc. (Assistant City Manager Shadrix)
On August 4, 2020, the City Commission directed staff to proceed with preparation of a contract for the sale
of 17.96 acres of City -owned properly located at the northeast corner of Fuller's Cross and Ocoee -Apopka
Road (the "Agreement"). This direction followed a presentation by staff and the City Attorney of the results
of the City's Request for Proposals solicited for this Property. GPK Investments proposed the highest sales
price. In addition, the City Commission's prior direction came after a presentation by Charlie Vickers, a
representative of GPK Investments, with respect to the intended development of the Property. Because the
sale of the Property is for an amount greater than $100,000, the City's Charter requires that the City further
authorize the sale after a public hearing. In the event the City Commission authorizes the execution of the
Agreement, prior to the expiration of the 60-day Inspection Period, the Agreement would be brought back to
the City Commission for final approval following the public hearing.
Assistant City Manager Shadrix provided a summary on the purchase agreement for the 17.96
acres of City -owned property located on the Northeast Corner of Fullers Cross and Ocoee Apopka
Road. Because the sale of the Property is for an amount greater than $100,000, the City's Charter
requires that the City further authorize the sale after a public hearing.
Motion: Move to accept the offer from GPK Investments, Inc., to purchase 17.96
acres of City -owned property located at the Northeast Corner of Fullers Cross and
Ocoee Apopka Road; Moved by Commissioner Wilsen, seconded by
Commissioner Brinson; Motion carried unanimously.
STAFF ACTION ITEMS - None
COMMENTS FROM CITIZENS/PUBLIC - 708 I'It/1C
The following persons addressed the City Commission by telephone or email:
Diedre Krause, with McCraney Property Company, announced McCraney Property
Company and Mareobay Construction have partnered with Farm Share to host a food drive
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Regular City Commission Meeting
October 6, 2020
at the Distribution 429 Industrial Park located in Ocoee on October 24, 2020, from 9:00
AM to 12:00 PM. They will provide a semi -truck full of fresh food, enough to feed
approximately 500 families. She invited the Commission to attend this giveaway, and
encouraged the City to share the date and time to those in need.
COMMENTS FROM COMMISSIONERS - 7:41 PM
Commissioner Wilsen — Commented on the following:
Drew attention to an item approved on the consent agenda, which is for a grant aimed to reinforce
safe pedestrian, bicyclist, and driver behaviors in "priority counties". She pointed out that Orange
County is considered a priority county due to the high number of serious injuries and deaths of
pedestrians and bicyclists, with specific mention of the intersection at Silver Star and Clarke
Road. She shared personal experiences of watching motorists fail to stop and allow pedestrians
to cross. She asked that all citizens be more mindful and follow the law. Reiterating that motorists
should always yield to pedestrians in a crosswalk.
Commissioner Firstner — Commented on the following:
Requested an update on the new City Hall. City Manager Frank provided a brief update, and
reassured the Commission that the project is moving forward.
Commissioner Oliver — Commented on the following:
1) Inquired about the completion of Clarke Road, and asked if an update could be added to the
water bill. He further inquired about the possibility of holding an opening ceremony once
completed. Discussion ensued and the consensus of the Commission was that signage would be
installed near the intersection, and an announcement would be aired on Ocoee TV.
2) Shared that Governor Ron DeSantis recently signed State Bill 78 approving a portion of Silver
Star Road to be designated as the July Perry Memorial Highway. He requested approval from the
Commission to support the state decision. Discussion ensued and consensus was to create a
Proclamation supporting the road designation. Mayor Johnson requested that the Proclamation
be presented to the State and County Representatives.
3) Brought awareness to the heightened Mental Illness crisis we currently face due to the current
Covid-19 Pandemic and Political unrest within our country. He then shared a personal event that
required his family to seek police assistance. He graciously thanked the Ocoee police officers
involved for their respect and professionalism, and encouraged Ocoee residents to find comfort
in the fact that we have officers who are highly trained, citizen -oriented, and ready to respond
should the need arise.
Commissioner Brinson — Commented on the following:
1) Recently attended the Orange County Regional History Center's exhibit entitled, "Yesterday,
This Was Home: The Ocoee Massacre of 1920 ", and encouraged others to attend.
2) Inquired about Fullers Cross Road Intersection Improvement Project. Public Works
Director Krug provided a brief update, and reassured the Commission that the project is moving
forward.
3) Announced early voting is October 19`11, and strongly encouraged citizens to vote.
4) Informed residents that several ongoing projects throughout the City will cause traffic delays,
and urged motorists to allow themselves a few extra minutes in anticipation of these obstacles.
111Page
Regular City Commission Meeting
October 6, 2020
Mayor Johnson — Commented on the following:
1) Inquired about the City forming their own power company. City Manager Frank
recommended seeking professional advice. Discussion ensued, and the consensus was to have
Staff research. Commissioner Brinson asked about acquiring back the water lines that Orange
County Utilities (OCU) currently services within Ocoee. City Manager Frank shared that Staff
could reach out to the County to determine if they are willing to renegotiate the JPA Agreement
for the Utility Service Area.
2) Read an inquiry he received about the City hosting the MLK Parade in January 2021. Human
Relation Diversity Board (HRDB) Chair Maxwell shared that the HRDB is scheduled to meet
on November 5, 2020, and will discuss the logistics involved in hosting a MLK Parade Event in
January 2021.
ADJOURNMENT -1) hFa/1
APPROVED:
Attest: City of Ocoee
Melanie Sibbitt, City Clerk Rusty Johnson, Mayor
121Page
MINUTES
SPECIAL SESSION COMMISSION MEETING
SEPTEMBER 23, 2020
CALL TO ORDER
Mayor Johnson called the special session to order at 5:00 PM in the Commission Chambers of
City Hall; and further, asked City Attorney Cookson to provide instructions concerning this
meeting.
City Attorney Cookson explained the City has an interest in a litigation matter that will be
discussed this evening. The litigation matter is:
STATE OF FLORIDA PUBLIC EMPLOYEES RELATION
COMMISSION, CASE NUMBER CA-2020-003, LOCAL NUMBER 3623,
OCOEE PROFESSIONAL FIREFIGHTERS V. CITY OF OCOEE
This case is pending litigation, and involves a claim against the City. As required by Florida
Statutes, 286.011(8), City Attorney Cookson stated he previously notified the City Commission
the desire to have advice concerning this litigation, and/or to discuss with the City Commission
in a closed session, matters related to settlement negotiations. Florida Statutes provides limited
exceptions to the Sunshine Laws for City Attorneys to meet in private with the City Commission
to discuss pending litigation into which the City is a party. As required by Florida Law,
reasonable notice of the closed session had been provided which identified the time and the date
of the closed attorney -client session, and names of the persons who would be attending. The
entire session will be recorded by a certified court reporter, and no portion of the session may be
off the record. The court reporter's notes will be fully transcribed for this matter and filed with
the City Clerk. At the conclusion of the litigation, the transcript of the meeting for this particular
matter will become a public record. City Attorney Cookson explained it is not permissible to
leave the meeting to consult with other persons regarding the subject matter of the meeting.
Following the conclusion of the closed session, it will be necessary for the City Commission to
meet in public in order to adjourn the meeting. The agenda has been structured so as to allow for
public action by the City Commission should such action be necessary following the closed
session.
Those attending the closed session were Mayor Johnson, Commissioner Brinson,
Commissioner Wilsen, Commissioner Firstner, Commissioner Oliver, City Attorney Scott
Cookson, City Manager Rob Frank, Litigation Attorney Jeff Mandel and their court
reporter. City Attorney Cookson shared it is estimated that the closed attorney session would
last between 30-60 minutes. Following the conclusion of the attorney -client closed session, the
special session meeting will be re -opened in order to announce the termination of the closed
session, and to take such actions as the City Commission may deem appropriate.
Special Session Commission Meeting
September 23, 2020
The City Commission moved their closed session to the City Hall Conference Room at 5:02 PM.
After the closed session, Mayor Johnson announced the following: I hereby re -open the Special
Session of the City Commission, and announce that the closed attorney -client session has been
terminated. The time is 6:10 PM. Unless there are any comments from the members of the City
Commission, this Special Meeting of the City Commission is hereby concluded.
ADJOURNMENT
APPROVED:
Attest:
City of Ocoee
Melanie Sibbitt, City Clerk Rusty Johnson, Mayor
2lPage
Final Budget Hearing
OCOEE CITY COMMISSION
Ocoee Commission Chambers
150 North Lakeshore Drive, Ocoee, FL
September 23, 2020 MINUTES 6:00 P.M.
I. CALL TO ORDER
A. Invocation and Pledge of Allegiance
Due to technical issues, Mayor Johnson called the final budget hearing to order at 6:12 PM in the
Commission Chambers of City Hall. The invocation was led by Mayor Johnson followed by the
Pledge of Allegiance to the Flag.
B. Roll Call and Determination of Quorum
City Clerk Sibbitt called the roll and declared a quorum present.
Present: Commissioner Brinson, Commissioner Wilsen, Mayor Johnson, Commissioner Firstner,
Commissioner Oliver
Also Present: City Manager Frank, City Attorney Cookson, City Clerk Sibbitt, Finance Director
Roberts
II. i' PUBLIC HEARING
A) Announcement by Mayor Johnson
Mayor Johnson announced the following, "Due to COVID-19 City Ball is closed to the public
and is subject to change based on the Governor's Executive Order. The public may attend through
electronic media by watching live on Spectrum Channel 493 with a live stream at www.ocoee.org.
Any interested party is invited to offer comments and/or questions during the hearing by emailing
citizens@ocoee.org or calling 407-554-7118."
B) Briefing by Director of Finance on the percentage increase in millage under the
rolled -back rate necessary to fund the budget and the specific purpose for which ad
valorem tax revenues are being increased.
Finance Director Roberts announced that subsequent to the Tentative Budget Hearing, Finance
performed a final review, and adjusted the budget for those corrections as well as requests from
City management. These adjustments did not affect the tentative millage rate of 5.15. The Mayor
and Commissioners were provided a schedule of these changes which, if approved, will be
included in the final budget books.
Those adjustments were:
• $100,000 was added to General Fund Transfers In for administrative costs as a result of
truing up the funds after final review
• General Fund beginning cash revenue was reduced by $76,500
• $24,000 was added for the November 1920 Observance from surplus contingency funds
0 $2,000 additional funding was added to community grants
Final Budget Hearing
September 23, 2020
• $1,500 additional funding was budgeted for the Mayor and Commissioners for Travel and
Miscellaneous expenses
• $20,000 was added to the City Managers Training budget for Diversity Training
• $9,000 additional funding was added to the Street Operations capital budget to fund traffic
calming projects
• $250,000 was added to the Utility Funds capital budget to fund potential land purchases
• $82,000 was added to the Utility Funds professional services for an unanticipated service
study
The total budget for the City of Ocoee is $85,530,745 up by $355,500 from the tentative budget
hearing as a result of the adjustments previously noted. The General Fund Budget is $52,930,550,
an increase of $23,500 over the tentative budget hearing, and is balanced at 5.1500 mills as
approved by the Commission at the tentative budget hearing. The difference between 5.1500 mills
and the roll -back rate is .1392 mills, $441,631, or 2.78%. Ad Valorem taxes are used to finance
City operations including providing quality city services, maintaining city infrastructure through
capital projects, and funding salaries for city employees as required to provide services. The
increase in ad valorem revenues over 2020 will be used to off -set anticipated reduction in other
revenue sources resulting from the impacts of COVID-19.
1. Comments by Citizens
Mayor Johnson opened the floor for public comments.
No speaker reservation forms, telephone calls, or emails mere received; therefore, the public
hearing was closed
2. Comments by Commissioners
Mayor Johnson asked for clarification on the $24,000 for Community Promotions. Finance
Director Roberts advised this was added for the November 1920 Observance event. Mayor
Johnson further inquired about the proposed adjustments to the tentative budget for training,
travel, and Utilities — Professional Services. Finance Director Roberts and City Manager Frank
addressed his questions.
Commissioner Firstner inquired if the $24,000 would cover the needs of the IIRDB. City
Manager Frank advised there is $6,000 already budgeted in their line item, and the board had
presented a proposed budget of $30,000.
Commissioner Wilsen inquired about the Contingency Funds and Reserves. Finance Director
Roberts and City Manager Frank addressed her questions.
Mayor Johnson inquired about adding discretionary funding of $10,000 for each elected official
assuming it will not raise the millage rate. City Manager Frank explained how adjusting the
beginning cash balance from $76,000 to $26,000 would allow them additional funding without
changing the millage rate.
2 1 P a g e
Final Budget Hearing
September 23, 2020
Commissioner Brinson asked for the definition of traffic calming. Public Works Director Krug
addressed this question.
Commissioner Oliver inquired if the $24,000 would be enough for the HRD13, and if they have
enough time to coordinate an event since their event is to occur in less than 40 days. He further
commented that he agrees with the discretionary funding as this will allow them to assist with
organizations within the community.
C) Amendments to the Proposed Tentative Budget
Motion: Move to amend the tentative budget of the City of Ocoee as follows:
addition of $10,000 for each Elected Official as discretionary funds to award at their
discretion without needing City Commission approval; Moved by Commissioner
Wilsen, Seconded by Commissioner Brinson. Motion passed 5-0.
Motion: Move to amend the tentative budget of the City of Ocoee as follows:
approval of Exhibit "1" with the adjustment of the Beginning Cash balance from
Projects; Moved by Commissioner Oliver, Seconded by Commissioner Wilsen.
Motion passed 5-0.
D) Announcement by Director of Finance of the proposed final millage rate and the
percent by which the proposed millage rate exceeds the rolled -back rate. This
percentage is the proposed final percentage increase in property taxes.
Finance Director Roberts announced that the proposed final millage rate is 5.1500 mills, and the
percent by which the proposed millage rate exceeds the rolled -back rate is 2.78 %. This
percentage is the proposed final percentage increase in property taxes.
E) Adoption of Final Millage Rate
City Attorney Cookson announced the name of the taxing authority is the City of Ocoee. The
rolled -back millage rate is 5.0108 mills. The percentage by which the proposed millage rate
exceeds the rolled -back rate is 2.78%. The millage rate proposed by the Ordinance is 5.1500 mills.
City Attorney Cookson read the title of the ordinance
3 1 P a g e
Final Budget Hearing
September 23, 2020
The ordinance as adopted carries the following title:
ORDINANCE NO. 2020-022
AN ORDINANCE OF THE CITY OF OCOEE, FLORIDA, ESTABLISHING A
FINAL MILLAGE RATE OF 5.1500 MILLS FOR AD VALOREM TAXES FOR
THE CITY OF OCOEE FOR THE FISCAL YEAR BEGINNING OCTOBER 1,
2020, AND ENDING SEPTEMBER 30, 2021; PROVIDING FOR MILLAGE
ADJUSTMENT; PROVIDING FOR COLLECTION OF TAXES; PROVIDING
FOR 2.78% INCREASE IN MILLAGE RATE OVER THE ROLLED -BACK
RATE; PROVIDING FOR SEVERABILITY; PROVIDING AN EFFECTIVE
DATE.
1. Comments by Citizens
Mayor Johnson opened the floor for public comments by citizens
No speaker reservation forms, telephone calls, or emails mere received,' therefore, the public
hearing etas closed
2. Comments by Commissioners on Final Millage Rate
Commissioner Brinson shared he would like to comment on a proposed amendment that he did
not see in the budget. He explained the proposal of a salary increase for Elected Officials of 3%
begirming from the enactment of their salary in 1998 to the current year; and further, going forward
when an increase is proposed for the general employees the City Commission can consider the
same increase as well. Finance Director Roberts asked for clarification as her understanding was
that he was seeking the 3% increase to begin when the Elected Officials took office. Discussion
ensued regarding the stipend and salary of the Elected Officials.
Commissioner Wilsen shared she is not in favor of going back to 1998, but will agree with an
increase from this point forward to receive the same percentage as the general employees.
Commissioner Firstner shared he supports the proposal made by Commissioner Brinson as it is
a fair proposal.
Mayor Johnson inquired if the increase could be done without affecting the millage rate. City
Manager Frank explained their increase would not go into effect until after the next election as
stated in the code; therefore, the $26,000 that was to go back into reserves could be used to cover
that portion of their salary increase.
Commissioner Oliver shared this is not about an increase in their salary, but about having a
mechanism in place from this point forward as the City grows.
City Manager Frank shared the City Commission can vote on the amount of funding needed for
this increase this evening; however, the increase of their salary would still need to go before the
City Commission for a first and second reading of ordinances.
4 1 P a g e
Final Budget Hearing
September 23, 2020
Recess was taken from 6: SO PM— 6: 57 PM
approval to remove $7,637.77 from the Beginning Cash balance of ($26,000) for City
Commission salary increases to be approved by an ordinance that will be
presented after the 2021 Municipal Election; Moved by Commissioner Brinson,
Seconded by Commissioner Oliver.
Mayor Johnson opened the floor for public comments by citizens.
No speaker reservation forms, telephone calls, or emails were received; therefore, the public
hearing was closed.
Motion passed 4-1 with Commissioner Wilsen opposing.
Commissioner Wilsen asked for clarification on the travel and miscellaneous line items listed in
Exhibit "1". A brief discussion ensued. Commissioner Wilsen further shared her discontent with
the proposed increase of the City Commission's salaries.
3. Motion to Adopt Ordinance No. 2020-022, Setting Final Millage Rate - `L 01 PIA
City Attorney Cookson announced the title to the ordinance did not change. The millage rate
remains at 5.15 mills with an increase of 2.78% over the rolled -back rate.
Motion: Move to adopt Ordinance No. 2020-022 setting a final millage rate of 5.15
mills for the fiscal year beginning October 1, 2020, and ending September 30, 2021;
Moved by Commissioner Oliver, seconded by Commissioner Brinson. Motion
carried 5-0.
F) Adoption of Final Budget
City Attorney Cookson read the title of the ordinance
The ordinance as adopted carries the following title:
ORDINANCE NO. 2020-023
AN ORDINANCE OF THE CITY OF OCOEE, ORANGE COUNTY, FLORIDA,
ADOPTING A FINAL BUDGET FOR THE FISCAL YEAR BEGINNING
OCTOBER 1, 2020, AND ENDING SEPTEMBER 30, 2021; PROVIDING FOR
SEVERABILITY; PROVIDING AN EFFECTIVE DATE.
1. `-Comments by Citizens
Mayor Johnson opened the floor for public comments by citizens.
No speaker reservation forms, telephone calls, or emails were received; therefore, the public
hearing was closed.
5 1 P a g e
Final Budget Hearing
September 23, 2020
2. Comments by Commissioners on Final Budget
Commissioner Brinson commented that he appreciates the Finance Department team as this year
has been tough. He hopes the future does not include the current health issues we are dealing with;
but if it does, he is confident that the City has a great team to address those issues.
Commissioner Wilsen echoed Commissioner Brinson's sentiments, and also thanked the City
staff for a great job.
Commissioner Firstner thanked the City Manager's Office and City staff for a wonderful job.
The City is healthy and moving in the right direction.
Commissioner Oliver echoed the sentiments of the Commissioners, and shared this is the lowest
he has seen the millage rate since he has lived in the City which is great especially during this
pandemic.
Mayor Johnson expressed the same sentiments as the Commissioners, and commented that he
feels the City staff is one of the best and represents the City well.
3. Motion to Adopt Ordinance No. 2020-023, Adopting Final Budget 7:09 Ph/1
Motion: Move to adopt Ordinance No. 2020-023, approving a final budget for the
Fiscal Year beginning October 1, 2020, and ending September 30, 2021; Moved by
Commissioner Oliver, Seconded by Commissioner Firstner. Motion passed 5-0.
I1I. ADJOURNMENT
The meeting was adjourned at 7:10 p.m.
APPROVED:
Attest:
City of Ocoee
Melanie Sibbitt, City Clerk Rusty Johnson, Mayor
v
EXHIBIT "1"
City of Ocoee
Final Budget Hearing
23- Sep-20
Proposed Adjustments to the Tentative Budget
001-516-00-4900
(39,000.00)
Reserve for Contingency
001-38-1000
100,000.00
Transfer In
001-30-1000
(18,862.23)
Beginning Cash
001-518-00-8200
24,000.00
Community Promotions
001-511-00-8206
2,000.00
Community Grants
001-511-00-4002
1,500.00
Travel and Misc.
001-511-00-4003
1,500.00
Travel and Misc.
001-511-00-4004
1,500.00
Travel and Misc.
001-511-00-4005
1,500.00
Travel and Misc.
001-511-00-4006
1,500.00
Travel and Misc.
001-511-00-5405
20,000.00
Training
001-511-40XX
50,000.00
District Special Projects
001-541-10-6302
9,000.00
Traffic Calming
Utilities
250,000.00
Land Purchases
Utilities
82,000.00
Professional Services