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HomeMy WebLinkAboutItem 04 Approval to Issue a Change Order via a Purchase Order for Residential Plumber for the Kimball Area Water Main Upgrade Project • ocoee florida AGENDA ITEM COVER SHEET Meeting Date: November 3, 2020 Item # Reviewed By: t Contact Name: T'Jean Tomlinson, E.I. Department Director: Jamie ro - Contact Number: 407-905-3159 City Manager: Robert Fra► ffg-- Subject: Approval to Issue A Change Order Via A Purchase Order For Residential Plumber For the Kimball Area Water Main Upgrade Project Background Summary: In 2016, the Utilities Department planned and designed the upgrade of the water mains in the Kimball & Malcom Area, designated the Kimball Area Water Main Upgrade Project, with three separate phases for construction (Plan Sheet L1). This project was planned due to water service in this area being supplied through outdated water mains reaching the end of their service life. The City's Contractor, Central Florida Tapping, Inc. (CFT), has completed the installation of the new water mains for Phase I and Phase II. CFT is currently underway with the final phase, Phase III, which was approved by City Commission on October 06, 2020. Water service.connections for eight of the homes in Phase III are currently provided from a water main in the rear yard that will need to be abandoned upon installation of the new water mains. Plumbing services for the connection to the new water meters in the front yard will be required for these eight homes. A-1 Service Plumbing, Inc. (Plumber) was approved for the work to connect 50 homes to the new water meters installed as part of Phase I and Phase II of the project in the amount of$92,500.00 by the City Commission on March 05, 2019. The Plumber has knowledge of the existing conditions of the project area, and has agreed to keep their original price from 2019 in the amount of $1,850.00 per home resulting in a total amount of$14,800.00. This will be a cost savings to the City since the cost of plumbing services have increased since 2019. The Kimball Area Water Main Upgrade Project's budget has funds available for the eight homes in Phase III in need of plumbing services. Staff is recommending issuing a change order via a purchase order for A-1 Service Plumbing, Inc. for eight homes in the amount of$14,800.00. The Utilities Department shall be available for questions. Issue: Should the Mayor and City Commission approve issuing a change order via a purchase order in the amount of $14,800.00 for A-1 Service Plumbing, Inc to connect eight homes to the new water main? Recommendations: Staff recommends that the Mayor and City Commission approve funding in the amount of $14,800.00 for A-1 Service Plumbing, Inc. and for the City Manager to be authorized to approve changes to this purchase order up to the limit of his purchasing authority for each change to the purchase order. Attachments: 1. Plan Sheet L1 2. Phase I and Phase II Plumbing Estimate 3. Phase III Plumbing Estimate 4. Phase III Project Map Financial Impact: Phase III of the Kimball Area Water Main Upgrade Project has a project balance of$440,403.84 from the Water Repair and Replacement Fund (410-533-10-6302). Funding for the construction of Phase III (Change Order No. 2), in the amount of$335,056.00 will leave a remaining available project balance of$105,347.84. Funding for plumbing services to connect eight homes to the new Kimball Area water main in the amount of $14,800.00, makes available $90,547.84 for other construction services/materials and construction contingency. Type of Item: (please mark with an "x") Public Hearing For Clerk's Dept Use: Ordinance First Reading ) Consent Agenda Ordinance Second Reading Public Hearing Resolution Regular Agenda X Commission Approval Discussion&Direction Original Document/Contract Attached for Execution by City Clerk Original Document/Contract Held by Department for Execution Reviewed by City Attorney N/A Reviewed by Finance Dept. Rebecca N/A Reviewed by () N/A 2 Legend Iii Existing Water Meter — — — — — —Existing::::: w`s/R a ��a ,x Existing nt 5p��050 F o2p /.0-, a�� v �sme ), Existing Water Valve N .i 10111112 Proposed Water Main a0, Sab's CS El) New Valve 7 New Fire Hydrant 0 ovsto ' Install Single Long Service(Meter/Box by City) g ' tr r.' 61 0 Install Double Long Service(Meter/Box by City) '' K�j oe\6°M�d j Remove and Replace 6"Thick Concrete Drivewaydi " LW�� Remove and Replace 4'Thick Sidewalk �'�'/ P 12 ilitt Legend Labels&Description 12, —" �� o �\S Remove and Replace Roadway Pavement P## Plan Sheet No.## '' • , g yd ...._ O Phase I �� P18 p17r Flewel:_. 1e P13 MO si..-D;NyHt Phase II P## Phase Ill ENGINEER SCALE: CITY OF OCOEE PROJECT. Kimball&Malcom Area DRAWING NO. 1" = 300' 4 Watermain Upgrade DESIGNED BY: UTILITIES DEPARTMENT L 1 M.D.W. & Z.L.F. � SHEET: DATE: ���i-_ \ 1800 A.D.Mims Rd.,Ocoee,Fl.34761 Legend Nov 2016 kkillIll/Iliiri::: `°�1\\ij)l 407 905-3159 g 'let)). > 3 of 28 Charles K.Smith,P.E. NO:39632 A 1 Service Plumbing, Inc. Estimate 2601 Pemberton Dr Apopka, FL 32703 US SEIM C E 407-578-7840 amanda@a1serviceplumbing.com serviceplumbing.com TM PLUMBINGmc. _ADDRESS rSHIP TO CITY OF OCOEE UTILITIES CITY OF OCOEE UTILITIES H DEPARTMENT DEPARTMENT 1800 A.D. MIMS ROAD 1800 A.D. MIMS ROAD OCOEE, FL. 34761 407-427-3061 OCOEE, FL. 34761 407-427-3061 _ I I ESTIMATE# ' DATE t . 2832 10/15/2020 ;DATE !ACTIVITY DESCRIPTION AMOUNT- 10/12/2020. PLUMBING JOB FURNISH & INSTALL NEW 3/4" SCH 40 WATER LINE : 14,800.00 FROM NEW METER TO THE POINT OF THE TIE IN AT THE HOUSE OR IN SOME CASES FROM THE NEW METER TO THE EXISTING I I WATER SERVICE LINE ON THE HOMEOWNERS SIDE OF THE PROPERTY, NOT ON THE EASEMENT. THIS WOULD BE IN CASES WHERE WE CAN NOT LOCATE THE WATER MAIN GOING INTO THE HOUSE DUE TO IT BEING COVERED BY POOL DECKS, ADDITIONS TO THE HOME ETC. THIS WILL INCLUDE TRENCHING, RUNNING THE PIPE, FURNISH & INSTALL A NEW SHUT OFF&VALVE BOX AT THE POINT OF TIE IN, AND BACK FILL THE TRENCH ONCE THE FINAL INSPECTION IS COMPLETE. A-1 WILL NOT BE RESPONSIBLE FOR BACK-FLOW DEVICES, PLANTS OR SOD, CONCRETE REMOVAL OR REPLACEMENT IF REQUIRED, OR MOVING HOMEOWNERS ITEMS OUT OF THE WAY. j DEPOSIT OF 500.00 PER PROPERTY ONCE IT IS SCHEDULED WITH THE BALANCE DUE AT FINAL INSPECTION. I f 8 PROPERTIES AT 1850.00 PER PROPERTY. TOTAL 14,800.00 Please feel free to contact the office with any questions. TOTAL $14,800.00 407-578-7840 A-1 Service Plumbing, Inc. Estimate 2601 PEMBERTON DR APOPKA, FL 32703 407-578-7840 a1service1984@yahoo.com CITY OF OCOEE UTILITIES CITY OF OCOEE UTILITIES DEPARTMENT DEPARTMENT 1800 A.D.MIMS ROAD KIMBALL AREA OCOEE, FL 34761 407-427-3061 v�1tMAFE P. D: 1r 2101 01/16/2019 PHONE NUMBER 407-427-3061 I 01/16/2019 PLUMBING JOB FURNISH & INSTALL NEW 3/4" SCH 40 WATER LINE : 0.00 FROM NEW METER TO THE POINT OF THE TIE IN AT THE HOUSE OR IN SOME CASES FROM THE NEW METER TO THE EXISTING WATER SERVICE LINE ON THE HOMEOWNERS SIDE OF THE PROPERTY,NOT ON THE EASEMENT. THIS WOULD BE IN CASES WHERE WE CAN NOT LOCATE THE WATER MAIN GOING INTO THE HOUSE DUE TO IT BEING COVERED BY POOL DECKS, ADDITIONS TO THE HOME ETC. THIS WILL INCLUDE TRENCHING, RUNNING THE PIPE, FURNISH & INSTALL A NEW SHUT OFF& VALVE BOX AT THE POINT OF TIE IN,AND BACK FILL THE TRENCH ONCE THE FINAL INSPECTION IS COMPLETE. A-1 WILL NOT BE RESPONSIBLE FOR BACK-FLOW DEVICES, PLANTS OR SOD, CONCRETE REMOVAL OR REPLACEMENT IF REQUIRED, OR MOVING HOMEOWNERS ITEMS OUT OF THE WAY. QUOTE IS 1850.00 PER PROPERTY,THIS PRICE IS BASED ON DOING 50 OR MORE. IF WE DO LESS THAN 50 PROPERTIES THEN THE PRICE WILL BE 2000.00 PER PROPERTY. DEPOSIT OF 500.00 PER PROPERTY ONCE IT IS SCHEDULED WITH THE BALANCE DUE AT FINAL INSPECTION. Please feel free to contact the office with any questions. TOTAL $0 00 407-578-7840 S-ac i/lam � . /r l/C/-> 1 ©,Ja 4-s? au4u-g3�1 CF O 7 1 Z ce N 808 W i/ A. 800 l� E `-\19/ pm s OM Ern MI �d RE ooe ON CI ` la! Existing Front Meters m In I I Plumbing Service Needed m CM n 900 mgSTI im 7006 1000 Flewelling Ave. Flewelling Ave. ME IMM 805 807 809 901 903 905 907 909 6 RI] RYa lIm at K 800 Im In Ili in ® In rin Mil Apricot Dr. CM o IEI I pm ® Fal sal au ® mu mg 809 ail r M3 Q Q 1221 PROJECT: SHEET ENGINEER SCALE: �( ' CITY OF OCOEE Kimball Area Water Main Upgrade Phase III n.t.s all UTILITIES DEPARTMENT DATE: V411144....--�4 1800 A.D.Mims Rd. SHEET: /',, h r'U=t\ Ocoee,Fl.34761 Agreements Month Year p Gp iiil�llllliln'�(II°Illlllltun,. (407)905-3159 1 of 1 Hama.a.e. LIC.NO:WWI.