HomeMy WebLinkAbout12-01-2020 Agenda OCOEE CITY COMMISSION
Ocoee Commission Chambers
150 North Lakeshore Drive
Ocoee,Florida
DECEMBER 1, 2020 AGENDA 6:15 P.M.
Interested parties may appear at the meeting and be heard with respect to the proposed
actions; however, attendance inside the Ocoee Commission Chambers may be limited to
accommodate social distancing and is subject to change based on the Governor's Executive
Order. This meeting is broadcasted live on Spectrum Channel 493 with a live stream at
www.Ocoee.org/197/Ocoee-TV. Any interested party is invited to offer comments and/or
questions during the hearing by emailing citizens(&,ocoee.org or calling 407-554-7118 or by
registering in advance by emailing citizens(a�ocoee.org or calling 407-905-3105 and City staff
will call you during the live meeting.
REGULAR CITY COMMISSION MEETING
CALL TO ORDER
Invocation
Pledge of Allegiance
Roll Call and Determination of Quorum
PRESENTATIONS AND PROCLAMATIONS
STAFF REPORTS AND AGENDA REVIEW
COMMISSIONERS ANNOUNCEMENTS
PUBLIC COMMENTS
THE PUBLIC IS ALLOWED TO COMMENT ON ANY ITEMS THAT ARE ON THE AGENDA BUT NOT PART OF A
PUBLIC HEARING.PUBLIC HEARING COMMENTS ARE TO BE HEARD DURING THAT PORTION OF THE MEETING.
ANY COMMENTS YOU WOULD LIKE TO MAKE THAT ARE NOT PART OF THE AGENDA WILL BE HEARD UNDER
THE CITIZENS/PUBLIC COMMENTS AT THE END OF THE MEETING.
CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE ACTED
UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS
DESIRED BY A MEMBER OF THE COMMISSION,IN WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK
TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEPARATELY.
1. Approval of the Minutes for the Regular City Commission Meeting held November 17,
2020. (City Clerk Sibbitt)
2. Approval of the Three-Year Collective Bargaining Agreement between the City of
Ocoee and the City of Ocoee Professional Firefighters Union, I.A.F.F. Local 3623.
(Assistant City Manager Shadrix)
This Collective Bargaining Agreement governs the terms and conditions of employment for Fire Department
Employees covered under the IAFF Union. The previous Collective Bargaining Agreement with the IAFF
ended September 30,2017.
Regular City Commission
December 1,2020
3. Approval of Master Subscription and License Agreement and to Place ESO on the
"Single Source" Vendor List for Fire/EMS Software. (Fire Chief Miller)
Since 2012,the Fire Department has been utilizing Zoll Data Systems(ZDS)as its record management system
for documenting EMS,fire,and fire prevention incidents and activities. Currently,ZDS offers limited abilities
to customize data analysis processes, which prevents the department from compiling operational reports to
monitor established response benchmarks. The data is stored on a city server which also limits access and
transferability. The department's solution to these issues is to transition to another data management program,
specifically, ESO. ESO is a cloud-based data management system that offers greater efficiency in organizing
and accessing data. It will allow the department to compile and analyze information more effectively through
a broad range of established analytical processes. It will provide greater inter-operability with surrounding fire
departments that currently utilize ESO, such as Winter Garden, Orlando,Apopka, and many others in Central
Florida.The Fire Department is requesting to enter into a subscription and license agreement with ESO,and to
have them added to the"single source"list for Fire/EMS software.
4. Approval to Purchase Motorola Radios. (Police Chief Brown)
The City of Ocoee Police Department received budget approval to purchase nine (9) new portable radios
($58,500)and to replace nine(9)portable radios($58,500)in budget year 2020-2021. The Police Department
would like to move forward with the radio purchase,not to exceed the budgeted amount.
5. Approval to Surplus Firearms for Trade-In/Purchase. (Police Chief Brown)
The Police Department has identified numerous Department-owned firearms that are no longer used. These
items are currently taking up space in an already small storage armory. Our firearms vendor, Shoot Straight,
Inc.,has offered to purchase the unused firearms in exchange for credit towards purchasing AR-15 patrol rifles
to outfit officers without an issued patrol rifle and ammunition. The Police Department is requesting the City
Commission approve the Department selling the listed excess items to Shoot Straight, Inc. This trade-
in/purchase is made pursuant to Section 166.021,Florida Statutes, and consistent with the procedures set forth
in Section 274.06, Florida Statutes, regarding the disposition of property owned by local governments and is
less than$5,000 in value.
6. Approval for Renewal of the Combined Operational Assistance and Voluntary
Cooperation Mutual Aid Agreement. (Police Chief Brown)
The City of Ocoee Police Department participates in the Combined Operational Assistance and Voluntary
Cooperation Mutual Aid Agreement with the Orange County Sheriff's Office. This agreement is set to expire
on December 31,2020. It is beneficial to the Ocoee Police Department and the Orange County Sheriff's Office
to receive and extend mutual aid in the form of law enforcement services and resources to adequately respond
to intensive law enforcement situations including, but not limited to, emergencies as defined under Florida
Statute 252.34;and continuing,multi jurisdictional law enforcement problems,so as to protect the public peace
and safety,and preserve the lives and property of the people.
7. Approval of Property Acquisition at 180 N.Bluford Ave. (Public Works Director Krug)
Public Works approached the property owners of 180 N.Bluford to secure a drainage easement for maintenance
over the existing canal through the property which ultimately drains to Starke Lake. After a discussion, the
owners offered to sell the entire property to the City. The property is adjacent to the proposed stormwater park
and though not required for the park, acquiring the property will enhance the connectivity to the City Hall
campus and the future proposed improvements along the canal to Starke Lake. City staff have found the asking
price to be below comparable sales for this area and recommend proceeding with the purchase at the proposed
$150,000.00. The purchase is adequately funded in the Stormwater budget.
8. Award of ITB #21-001 Laboratory Services for City Water & Wastewater Facilities.
(Purchasing Manager Tolbert)
In conformance with Chapter 21 (Purchasing Code) of the City Code of Ordinances, the City solicited
competitive proposals from experienced Contractors to establish a multi-year Contract for laboratory services
for City water and wastewater facilities. The services include analytical laboratory services to perform testing
of surface water,groundwater from Surficial and Floridan aquifer water supply wells,monitoring wells,potable
drinking water, raw and treated wastewater, industrial wastewater from facilities discharging to the City's
wastewater collection system, reclaimed water, wastewater residuals and ground water from groundwater
monitoring wells for a reclaimed water system. One March 17, 2020, the City Commission rejected all
proposals for the previous RFP and authorized staff to re-bid these services. The City intends to award this
contract to a primary and a secondary firm. The ITB was advertised on October 18,2020 and publicly opened
on November 11,2020. There were a total of two(2)proposals received.
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Regular City Commission
December 1,2020
9. Approval of Amendment No. 1 to the Cost-Share Agreement Contract No. 35349 with
St. Johns River Water Management District for Bid ITB 20-007 The Hammocks
Reclaimed Water Retrofit Project. (Acting Utilities Director Croteau)
On February 13, 2020, The City of Ocoee and The St. Johns River Water Management District(SJRWMD)
entered into Cost-Share Agreement No. 35349 to provide$131,238 in funding for The Hammocks Reclaimed
Water Retrofit Project.This original agreement states a contract expiration date on December 30,2020,but due
to the COVID-19 virus delaying the start of construction, the City reached out to SJRWMD and requested a
four-month extension to the contract expiration date. SJRWMD approved the request for an extension and is
requesting to append Amendment No. 1 to Cost-Share Agreement No. 35349.
PUBLIC HEARING
10. Request for Variance—Rullo Property,622 Roberts Rise Drive,Project No: VR-20-01.
(Advertised in the West Orange Times on Thursday, November 19, 2020) (Zoning Manager Gajadhar)
The applicant, Roger Rullo, is requesting approval of a variance to install a six(6)foot high privacy fence up
to the front property line versus the required setback of 25 feet. The City of Ocoee Land Development Code
(LDC) requirements for residential fencing, Article V, Chapter 5-4 Section I, allows fences greater than four
(4)feet but no greater than six(6)feet high,to be placed a minimum 25 feet from the front yard property line.
The Roberts Rise subdivision was recently awarded funds from the City of Ocoee Neighborhood Matching
Grants Program, formerly known as the Most Valuable Partnership Awards (MVP). The funds were awarded
to erect a solid fence within the City's right-of-way to reduce foot and vehicular traffic from gaining access to
the neighborhood.Approval of this variance request would allow a six(6)foot fence to connect directly to the
fence proposed in the right-of-way.
FIRST READING OF ORDINANCE—PUBLIC HEARING
11. Comprehensive Plan Amendment - Capital Improvements Element (CIE) Update -
Addition of Fiscal Years 2020/2021 - 2024/2025 Capital Improvements Program;
Project No: CPA-2020-004. (Advertised in the West Orange Times on Thursday, November 19, 2020)
(Development Services Director Rumer)
The Capital Improvement Element(CIE)of the City of Ocoee Comprehensive Plan is a requirement of Chapter
163,Florida Statutes(FS)and enables implementation of the Plan goals,objectives,and policies needing capital
funds for a 5-20-year planning horizon. Each year,the table section of the CIE will be updated to ensure that
the adopted list of capital projects in the CIE matched the City's newly adopted fiscal year budget and approved
five-year Capital Improvements Program (CIP). The CIE does not propose any new projects not previously
reviewed and approved by the Commission. The Florida Legislature enacted legislation allowing adoption of
the annual amendment to the CIE to be adopted via ordinance and not be considered an amendment to the
Comprehensive Plan.
FIRST READING OF ORDINANCE
12. First Reading of Ordinance for Reserve at Lake Meadow Rezoning to Planned Unit
Development (PUD); Project No.: RZ-20-08-06. (Second Reading and Public Hearing scheduled
for December 15, 2020, Regular City Commission Meeting at 6:15 pm or soon thereafter.) (Development
Services Director Rumer)
The Reserve at Lake Meadow PUD property is located directly east of Lauren Beth Ave.,approximately 3,500
feet to the south of Clarcona-Ocoee Rd., and 166 feet north of Nicole Blvd. The subject site is zoned General
Agriculture(A-1)with a future land use classification of Low Density Residential(LDR),and is approximately
18.58 acres in size. The parcel is currently vacant and undeveloped with an abundance of vegetation. The
applicant is requesting a PUD zoning in order to allow for a 48-unit single-family home residential subdivision.
The development will consist of two(2)lot sizes;40-foot and 50-foot wide lots. Two(2)tracts of land within
the development will be dedicated as amenities for the residents with an exercise trail being proposed to the
east of the property adjacent to the lake.The parcel also consists of some wetlands/flood zones to the northwest
and east. Consistent with City policy, the wetlands/flood zones and associated upland buffers will not be
developed.The project will have access from the south via a proposed public right-of-way connecting directly
to Lauren Beth Ave. Water, sanitary sewer, reclaimed water (when available), solid waste, and police & fire
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Regular City Commission
December 1, 2020
protection)will be provided by the City. Stormwater retention will be provided on-site and constructed by the
applicant as part of the project and located to the west and east of the parcel.
SECOND READING OF ORDINANCE—PUBLIC HEARING -None
REGULAR AGENDA -None
STAFF ACTION ITEMS
COMMENTS FROM CITIZENS/PUBLIC
COMMENTS FROM COMMISSIONERS
ADJOURNMENT
PLEASE NOTE:IN ACCORDANCE WITH FLORIDA STATUTES 286.0105:ANY PERSON WHO DESIRES TO APPEAL ANY
DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO
ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND
EVIDENCE UPON WHICH THE APPEAL IS BASED.ALSO,IN ACCORDANCE WITH FLORIDA STATUTE 286.26:PERSONS
WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT
THE OFFICE OF THE CITY CLERK, 150 N. LAKESHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN
ADVANCE OF THE MEETING.
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