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Home My WebLink About12-15-2020 Agenda OCOEE CITY COMMISSION Ocoee Commission Chambers 150 North Lakeshore Drive Ocoee, Florida DECEMBER 15, 2020 AGENDA 6:15 P.M. City Hall is open to the public; however, attendance inside the Ocoee Commission Chambers may be limited to accommodate social distancing and is subject to the Governor’s Executive Orders. Anyone entering City Hall must wear a protective face covering. This meeting is broadcasted live on Spectrum Channel 493 with a live stream at www.Ocoee.org/197/Ocoee- TV. Any interested party may be heard during the public comments and public hearing portions of the meeting. In order to participate remotely, members of the public should call 407-554-7118 or email citizens@ocoee.org in advance and indicate the item you would like to address. At the appropriate time during the meeting, City Staff will contact you via phone and patch you into the live meeting where you can share your comments and/or questions. Comments and questions received via e-mail will become public records and provided to the City Commissioners in advance of the meeting. REGULAR CITY COMMISSION MEETING CALL TO ORDER Invocation Pledge of Allegiance Roll Call and Determination of Quorum PRESENTATIONS AND PROCLAMATIONS Presentation on Clarke Road. (Assistant City Manager Shadrix & Development Services Director Rumer) STAFF REPORTS AND AGENDA REVIEW COMMISSIONERS ANNOUNCEMENTS PUBLIC COMMENTS THE PUBLIC IS ALLOWED TO COMMENT ON ANY ITEMS THAT ARE ON THE AGENDA BUT NOT PART OF A PUBLIC HEARING. PUBLIC HEARING COMMENTS ARE TO BE HEARD DURING THAT PORTION OF THE MEETING. ANY COMMENTS YOU WOULD LIKE TO MAKE THAT ARE NOT PART OF THE AGENDA WILL BE HEARD UNDER THE CITIZENS/PUBLIC COMMENTS AT THE END OF THE MEETING. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEPARATELY. 1. Approval of the Minutes for the Regular City Commission Meeting held December 1, 2020. (City Clerk Sibbitt) 2. Approval of the Second Amendment to Development Agreement with Ocoee Business Park. (Deputy Development Services Director/CRA Administrator Corless) On June 16, 2020, the City Commission directed staff to work with CFX to get a portion of the proposed multipurpose path on Franklin Street constructed. This multipurpose path will eventually connect the City of Ocoee to the West Orange Trail within the City of Winter Garden, as well as initiate a regional trail connection to Ocoee’s Downtown. In order for the 12-foot wide multipurpose path east of SR 429 to be constructed, the City of Ocoee must acquire adequate ROW from the Ocoee Business Park. Regular City Commission December 15, 2020 3. Approval to Piggyback Bound Tree Medical’s Contract # IFB-602939-17/TLR with Seminole County. (Fire Chief Miller) The Ocoee Fire Department (OFD) utilizes Bound Tree Medical (BTM) to purchase EMS supplies that are stocked on all rescue and engine units and used by Department personnel on medical calls. In 2018, BTM offered to extend the terms of its contract with Seminole County to the City of Ocoee for OFD to utilize, which the Honorable Mayor and City Commission approved. The established arrangement with BTM has been shown to be an effective and efficient method to procure EMS supplies for OFD. Seminole County’s contract with Bound Tree expired on December 4th, 2020. On October 29th, 2020, Seminole County approved a new amendment to renew and extend the expired contract. OFD would like to continue to piggyback off of Seminole County’s new contract amendment #IFB-602939-17/TLR, including any renewals or future amendments, in order to secure the most competitive pricing for the EMS supplies, pharmaceuticals, and narcotics necessary to effectively serve the community’s needs. 4. Approval to Award RFP #21-002 City-Wide Air Conditioning & Heating Maintenance Term Contract. (Procurement Manager Tolbert) In compliance with the City of Ocoee Purchasing Code Chapter 21, proposals were solicited from qualified and licensed contractors to provide the necessary services for scheduled and emergency repair, and installation of air conditioning and heating systems throughout the City. The Contract requires the Contractor to provide maintenance services for all Air Conditioning & Heating units, Ice Machines, and Water Coolers City-wide. The City intends to award the term contract to a single qualified and licensed contractor. The term contract will be for three (3) years with two (2) automatic one-year extensions, and one (1) one-year optional renewal. The City’s current air conditioning and heating maintenance term contract with Apple Air Conditioning and Heating Inc., has expired. The cost of the contract for maintenance was $9,000 annually. The RFP was advertised on October 18, 2020 and publicly opened on November 10, 2020. A total of five (5) proposals were received. The RFP evaluation committee meeting was held on December 2, 2020, with the Evaluation Committee evaluating and short-listing the firms on specific evaluation criteria. The proposed maintenance prices ranged from $9,000.00 to 51,000.00 annually. The Evaluation Committee recommends contracting with the top ranked firm, Apple Air Conditioning and Heating Inc., as Apple Air Conditioning and Heating has been in business since 1997 and has performed successfully under previous iterations of this contract. 5. Approval of Stormwater Capital Projects with American In-Line Inspection, Inc. (Public Works Director Krug) The approved Stormwater Division budget includes four Capital Improvement projects for repairs and upgrades to existing infrastructure. These projects involve lining existing failed pipelines. Public Works has determined an epoxy-based lining system will provide the most economical repair to these pipes draining to environmentally sensitive areas. Few vendors provide this type of lining and only local vendor, American In- Line Inspection, Inc., responded to requests for pricing. Other lining systems utilize toxic curing byproducts that would not be conducive for the project locations. Public Works is requesting Commission approval to utilize American In-Line Inspection, Inc. to complete the projects as incorporated in the Stormwater Capital Improvement budget. Public Works has been in contact with other municipalities to verify the pricing is in line with the scope of work. PUBLIC HEARING - None FIRST READING OF ORDINANCE - None SECOND READING OF ORDINANCE – PUBLIC HEARING 6. Second Reading of Ordinance for Reserve at Lake Meadow Rezoning to Planned Unit Development (PUD) and PUD Land Use Plan and Preliminary Subdivision Plan; Project No(s): RZ-20-08-06 & LS-2020-012. (Advertised in the West Orange Times on Thursday, December 3, 2020 and the Orlando Sentinel on Sunday, December 6, 2020) (Development Services Director Rumer) The Reserve at Lake Meadow PUD property is located directly east of Lauren Beth Ave., approximately 3,500 feet to the south of Clarcona-Ocoee Rd., and 166 feet north of Nicole Blvd. The subject site is zoned General Agriculture (A-1) with a future land use classification of Low Density Residential (LDR), and is approximately 2 | Page Regular City Commission December 15, 2020 18.58 acres in size. The parcel is currently vacant and undeveloped with an abundance of vegetation. The applicant is requesting a PUD zoning in order to allow for a 46-unit single-family home residential subdivision. The development will consist of two (2) lot sizes; 40-foot and 50-foot wide lots. Two (2) tracts of land within the development will be dedicated as amenities for the residents with an exercise trail being proposed to the east of the property adjacent to the lake. The parcel also consists of some wetlands/flood zones to the northwest and east. Consistent with City policy, the wetlands/flood zones and associated upland buffers will not be developed. The project will have access from the south via a proposed public right-of-way connecting directly to Lauren Beth Ave. Water, sanitary sewer, reclaimed water (when available), solid waste, and police & fire protection) will be provided by the City. Stormwater retention will be provided on-site and constructed by the applicant as part of the project and located to the west and east of the parcel. REGULAR AGENDA - None STAFF ACTION ITEMS COMMENTS FROM CITIZENS/PUBLIC COMMENTS FROM COMMISSIONERS ADJOURNMENT PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED. ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK, 150 N. LAKESHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE MEETING. 3 | Page