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HomeMy WebLinkAbout02-12-2015 Minutes CITY OF OCOEE DRAFT Minutes of the Human Relations Diversity Board Regular Meeting date of February 5th,2015; Date Amended on January 8th, 2015 Amended Meeting Held February 12th,2015 I: CALL TO ORDER HRBD meeting was called to order by Chair Dawkins at 7:06 pm in Room 109 at Ocoee City Hall located at 150 North Lakeshore Drive,Ocoee, Florida. Agenda Item I;A: Pledge of Allegiance and Moment of Personal Reflection: Chair Dawkins asked Past Chair Hopkins to lead the board in the pledge of allegiance to the U.S.flag; followed by Chair Dawkins asking that we each take a moment for personal reflection. Agenda Item I; B: Roll Call and Determination of Quorum: Member Freeman (Secretary) preformed roll call and determined that a quorum was present(7 of 11). In attendance at the time meeting was called to order and roll call taken were: Chair Dawkins, Chair- elect Calloway, Past Chair Hopkins and Members: Foster, Freeman, Maxwell and Ruiz. Absent were Members: Boudokhane, Daily, Keller, Padilla, Prater,Wright and Support Services Director Butler. Agenda Item II;A: Comments from Citizens/Public: Chair Dawkins moved above item up in the Agenda to introduce visitor, Ms. Lora Miller with the American Cancer Society to speak to the Board about the organization and their annual "Relay for Life" events. Presentation and information packets were distributed. She thanked the Board for its time and excused herself from the meeting. No other citizens or members of the public present. Agenda Item I; C: Review Agenda for Tonight Meeting: Chair Dawkins reviewed the Agenda aloud to board members. Agenda Item I; D: Review of Minutes from January 8th, 2015 Meeting: Chair Dawkins asked that all Members present take time to review, if they had not done so prior to the meeting. Moments later, Chair Dawkins declared that said Minutes, as mentioned above,are to be accepted into record without modification. II: BUSINESS FOR DISCUSSION Agenda Item II; B: Rev. Martin Luther King,Jr. Celebration Debriefing: Chair Dawkins opened the floor for discussion: Past Chair Hopkins stated all went good with the exception of the delivery of the decorations; the event held in the Mall after was nice, overall excellent,gap in parade. Member Foster stated she was impressed with the number that turned out; standing room;she handed out over 450 programs; needed more trash bags for clean-up at school the departure of the parade participants, more chairs. Member Maxwell stated that it was chaotic at the start,disappointed and then presented a copy of a letter dated September 9th, 2014 from the Mayor which mentions that Isis Clarke will be the Grand Marshall of the 2015 MLK Parade. Stated that the Grand Marshall is a Position of Honor. He suggested that the board reach out and invite the Mayor and the Commissioner to the next meeting to discuss. If CITY OF OCOEE DRAFT Minutes of the Human Relations Diversity Board Regular Meeting date of February 5th,2015; Date Amended on January 8th,2015 Amended Meeting Held February 12th,2015 I: CALL TO ORDER HRBD meeting was called to order by Chair Dawkins at 7:06 pm in Room 109 at Ocoee City Hall located at 150 North Lakeshore Drive,Ocoee, Florida. Agenda Item I;A: Pledge of Allegiance and Moment of Personal Reflection: Chair Dawkins asked Past Chair Hopkins to lead the board in the pledge of allegiance to the U.S.flag; followed by Chair Dawkins asking that we each take a moment for personal reflection. Agenda Item I; B: Roll Call and Determination of Quorum: Member Freeman (Secretary) preformed roll call and determined that a quorum was present(7 of 11). In attendance at the time meeting was called to order and roll call taken were: Chair Dawkins,Chair- elect Calloway, Past Chair Hopkins and Members: Foster, Freeman, Maxwell and Ruiz. Absent were Members: Boudokhane, Daily, Keller, Padilla, Prater,Wright and Support Services Director Butler. Agenda Item II;A: Comments from Citizens/Public: Chair Dawkins moved above item up in the Agenda to introduce visitor, Ms. Lora Miller with the American Cancer Society to speak to the Board about the organization and their annual "Relay for Life" events. Presentation and information packets were distributed. She thanked the Board for its time and excused herself from the meeting. No other citizens or members of the public present. Agenda Item I;C: Review Agenda for Tonight Meeting: Chair Dawkins reviewed the Agenda aloud to board members. Agenda Item I; D: Review of Minutes from January 8th, 2015 Meeting: Chair Dawkins asked that all Members present take time to review, if they had not done so prior to the meeting. Moments later, Chair Dawkins declared that said Minutes, as mentioned above, are to be accepted into record without modification. II:BUSINESS FOR DISCUSSION Agenda Item II; B: Rev. Martin Luther King,Jr. Celebration Debriefing: Chair Dawkins opened the floor for discussion: Past Chair Hopkins stated all went good with the exception of the delivery of the decorations;the event held in the Mall after was nice,overall excellent,gap in parade. Member Foster stated she was impressed with the number that turned out; standing room;she handed out over 450 programs; needed more trash bags for clean-up at school the departure of the parade participants, more chairs. Member Maxwell stated that it was chaotic at the start, disappointed and then presented a copy of a letter dated September 9th, 2014 from the Mayor which mentions that Isis Clarke will be the Grand Marshall of the 2015 MLK Parade. Stated that the Grand Marshall is a Position of Honor. He suggested that the board reach out and invite the Mayor and the Commissioner to the next meeting to discuss. If Agenda Item II; H: Set Next Agenda: Chair Dawkins, along with input from the board,set the agenda for the next meeting, which will be held on March 5th, 2015,said Agenda was established as listed below: I. CALL TO ORDER A. Pledge of Allegiance and Moment of Personal Reflection B. Roll Call and Determination of Quorum C. Review Agenda for Tonight's Meeting D. Review of Minutes for February 12th, 2015 II. BUSINESS FOR DISCUSSION A. Comments from Citizens/Public B. Implementing Bylaws Changes Related to the Office of Secretary C. Budget Report D. Cemetery E. Debrief of Black History Month Essay Event&Ceremony F. International Cultural Exposition Day G. Spring Fling, March 14`h, Booth H. Recap of Rev. Martin Luther King,Jr. Celebration I. Communication Concerns J. J Lester Dabbs Recognition K. Set Next Agenda;Thursday, April 2"d, 2015 III. QUESTIONS/COMMENTS IV. ADJOURNMENT III:QUESTIONS/COMMENTS: Chair Dawkins opened the floor: Past Chair Hopkins requested that Member Prater be removed from the board, as(3)consecutive "unexcused" absences have been recorded. It was also suggested that a letter be sent out advising the Member. Member Maxwell asked the board to allocated funds towards the purchase of the flag display for ICE. Chair Elect Calloway made a motion to allocate & put aside an amount up to but not to exceed$300 towards the purchase of the flag display. This motion was seconded by Past Chair Hopkins. Chair Dawkins asked with there was any further discussion on this matter; a vote by show of hands was held. MOTION PASSED with a vote of 7 to 0. Chair Dawkins made a motion to allocate an amount up to but not to exceed $186 for a plaque,along with a formal letter,for the Dabbs family. Past Chair Hopkins suggested that the motion be postponed until our next meeting on April 2"d, 2015 so that further discussion can be made with city officials at the next meeting. IV:ADJOURNMENT: Chair Dawkins declared meeting adjourned at approximately 9:00 pm.