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HomeMy WebLinkAbout05-07-2015 Minutes CITY OF OCOEE DRAFT Minutes of the Human Relations Diversity Board Regular Meeting Held May 7th, 2015 I:CALL TO ORDER HRBD meeting was called to order by Chair Dawkins at 7:15 pm in Room 109 at Ocoee City Hall located at 150 North Lakeshore Drive,Ocoee, Florida. Agenda Item I;A: Pledge of Allegiance and Moment of Personal Reflection: Chair Dawkins asked Past Chair Hopkins to lead the board in the pledge of allegiance to the U.S.flag; followed by Chair Dawkins asking that we each take a moment for personal reflection. Agenda Item I; B: Roll Call and Determination of Quorum: Member Freeman (Secretary) preformed roll call and determined that a quorum was present(7 of 11). In attendance at the time meeting was called to order and roll call taken were: Chair Dawkins, Chair- elect Calloway, Past Chair Hopkins and Members: Boudakhane, Foster, Freeman and Maxwell. Absent were Members: Briggs, Daily, Keller, Padilla, Prater and Ruiz. Chair-elect Calloway stated that Member Ruiz would be late approximately 7:30pm; Never arrived. Member Briggs arrived at 7:40pm (quorum now: 8 of 11) Agenda Item II; A: Comments from Citizens/Public: Chair Dawkins invited Public Comments: No citizens or members of the public present. Agenda Item I; C: Review Agenda for Tonight Meeting: Chair Dawkins stated there was not an agenda prepared, printed &available for the board. Agenda Item I; D: Review of Minutes from March 5th&April 2nd, 2015 Meetings: Chair Dawkins stated that Minutes from March 5th, 2015 meeting taken by Past Chair Hopkins were not available for review at this time but will be available at our June 4th meeting. Also due to prior knowledge that attendance would be low; Chair Dawkins elected to cancel the April 2nd meeting and not to reschedule for a later date in April but to move all discussions to our May 7th meeting. II:BUSINESS FOR DISCUSSION Budget Report: Member Wright reported that the Board had a current fund balance of$15,319.19 with no pending items&the majority of MLK expenses taken care of. OHS Band Sponsorship: Chair Dawkins asked the board to sponsor the OHS Bank for their trip to DC for the Memorial Day parade in the amount of$700. Member Boudokhane made the motion; Chair Elect Calloway seconded the motion. Chair Dawkins opened motion for discussion; Chair Elect Calloway asked if the school had a "sponsorship donation". Past Chair Hopkins stated to prepare a letter or card stating purpose of the monies. Joy Wright will need a copy of the minutes to prepare a check request. Chair Dawkins will pick up&deliver the check. MOTION PASSED with a vote of 7/0 Cemetery: Member Wright reported on the African-American cemetery monument. The monument was installed on Friday, May 15'at the end of Burnt Tree and brought photos. The City Manager would like to have an unveiling ceremony/service; also prepare a news release of the upcoming event. Member Maxwell suggested reaching out to the original members of the WO Reconciliation Task Force (Pastor Brian Stample, Pastor Ernie Post). Chair-Elect would like to make sure that Mrs. Nancy Dabbs is extended an invitation. Member Boudokhane offered to help organize. Board asked Past-Chair Hopkins to reach out to Pastor Stample to ask if he would like to take the lead of the event; notification that it has been installed; schedule elected officials; set for end of June 2015. The HRDB will assist with minimal funds, allocate tasks,set location,date &time of Dedication ceremony. Member Maxwell stated that the city had allocated$22,500(less the costs of the monument)for the sole purpose of the cemetery. He also mentioned that Mr. Lester Dabbs had the one original remaining headstone;that we will need to reach out to the Dabbs family to inquire of its whereabouts. International Cultural Exposition Day: Member Maxwell (ICE Subcommittee Chair) presented a mock display that will serve as the center piece at Bill Breeze Park during the event. 20x16 stage;4 feet high with entry steps on both sides,a podium. He would like to commission a "logo" for the event for any corresponds,etc. He read the "ICE Mission Statement". Member Maxwell asked for suggestions from the board: Past Chair suggested that the letters be outlined & maybe a Theatre Curtain/Banner;Joy Wright suggested to give Trinity(the City's graphic designer)the opportunity to design & provided logo suggestions for review &to borrow the Winter Garden stage for this first year instead of re-inventing the wheel &spend the monies on other items; Chair Elect Calloway suggested to not build the stage but to have the backdrop with the logo; ICE is looking for(5) persons to take lead roles; preparing sponsor letters&will obtain approval from the City's legal department on whom we are able to contact for donation of funds. Member Maxwell presented letter/invitation to ask the city's population (via a flyer placed in the water bills). Joy Wright suggested to condense to a 1/3 sheet front& back; Chair Elect Calloway made a motion to allot funds not to exceed $700 for the flyers; Past Chair Hopkins seconded MOTION PASSED with a vote of 8 to 0. Other Business: N/A Welcome New Board Member: Chair Dawkins formally welcomed new member Nathaniel Briggs to the board. Mr. Briggs gave a brief history;was raised in Central Florida; moved from DC; wants to serve his community. Set Next Agenda: Chair Dawkins, along with input from the board,set the agenda for the next meeting,which will be held on June 4th, 2015, said Agenda was established as listed below: I. CALL TO ORDER A. Pledge of Allegiance and Moment of Personal Reflection B. Roll Call and Determination of Quorum C. Review Agenda for Tonight's Meeting D. Review of Minutes for March 5th,April 2"d & May 7th, 2015 1 II. BUSINESS FOR DISCUSSION A. Comments from Citizens/Public B. Budget Report C. Cemetery D. International Cultural Exposition Day E. Rev. Martin Luther King,Jr. Celebration; Keynote Speaker F. Set Next Agenda;Thursday,July 2"d, 2015 III. QUESTIONS/COMMENTS IV. ADJOURNMENT III: QUESTIONS/COMMENTS: Chair Dawkins opened the floor: Chair-Elect Calloway mentioned that Allie Braswell has committed to be the Master of Ceremonies for 2016 MLK Celebration Bring Ideas for Keynote Speakers IV:ADJOURNMENT: Chair Dawkins declared meeting adjourned at approximately 8:51 pm.