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Home My WebLink AboutItem 08 Approval to Piggyback off the Pasco County Contract and add PSI Technologies to the Sole Source List for Water and Wastewater Equipment and Service 140_11, • ocoee florida AGENDA ITEM COVER SHEET Meeting Date: January 19, 2021 Item # O8 Reviewed By: Contact Name: Trent Hopper Department Director: Jamie Croteau Contact Number: 407-554-7241 City Manager: Robert Fr Subject: Approval to initially piggyback on the Pasco County Contract with PSI Technologies and add PSI Technologies.to the single source vendor list for standardization: Background Summary: The City of Ocoee budgets funds annually for the repair and replacements of pumps, motors, and other appurtenances. Utilities funds these repairs based on a rolling 10-year maintenance plan to avoid costly equipment failures and shutdowns. Over the past couple of years, the Utility Department has contracted PSI Technologies (PSI) using a piggyback contract with Pasco County. PSI is a supplier of water and wastewater products and services. PSI Technologies has proven to be an exceptional contractor, has always kept up a high level of communication, and has a wide variety of products that fit the needs of the water and wastewater plants. Therefore, Utilities recommends standardizing PSI's products and services under the Pasco County contract, and adding PSI to the City's single source vendor list. Issue: Should the City Commission approve PSI Technologies as a single source vendor initially piggybacking on the Pasco County's contract? Recommendations: Staff recommends the City Commission approve the inclusion and standardization of PSI Technologies on the single source vendor list initially piggybacking on Pasco County's contract. Attachments: Invitation to Bid, Notice of Intent to Award & Inter-Office Memorandum (Pasco County) Financial Impact: None Type of Item: (please mark with an "x") Public Hearing For Clerk's Dept Use: Ordinance First Reading X Consent Agenda Ordinance Second Reading Public Hearing Resolution Regular Agenda X Commission Approval Discussion&Direction Original Document/Contract Attached for Execution by City Clerk Original Document/Contract Held by Department for Execution Reviewed by City Attorney N/A Reviewed by Finance Dept. l N/A Reviewed by 0 N/A 2 PASCO COUNTY BOARD OF COUNTY COMMISSIONERS PURCHASING DEPARTMENT pAsc- 7536 STATE STREET,SUITE 221 NEW PORT RICHEY, FLORIDA 34654 TELEPHONE: (727)847-8194 COUNTYFACSIMILE: (727)847-8065 FLORIDA www.BidNetDirect.com ,Opal r U. Vinktitif MUS. INVITATION FOR BID BID NO. IFB-KM-20-081 AS NEEDED PUMPS OVERHAUL AND RELATED EQUIPMENT REPAIR FOR WATER AND WASTEWATER TREATMENT PLANTS SUMMARY OF WORK It is the intent of this solicitation to contract with a vendor to provide all labor, equipment, materials and services, etc., necessary to repair submersible pumps, T and U-frame pumps/motors ranging from 1 HP to 500 HP, gear boxes, blowers, compressor, and other related equipment at the County's water and wastewater treatment plants. Work shall include but not limited to pump overhaul, repair and rewind of motors and related equipment as well as technical support, cost estimates, life expectancy information and maintenance recommendations. All work shall be performed as described in these Bid Documents and serviced units shall be complete, tested, and ready for operation. Work will be performed mainly at the Pasco County seven (7)wastewater treatment plants: Shady Hills, Hudson, Embassy Hills, Land O'Lakes, Wesley Center, Southeast, and Lacoochee; four(4)water treatment plants: Little Road, Southwest, Southeast; and Boyette; and also at the twenty five(25) Booster water pump stations and up to twenty three (23)well water treatment systems, as per specifications. The Pasco County Purchasing Department will receive sealed bids until 1:15 p.m., local time(our clock), on Tuesday, March 24,2020, in the Pasco County Purchasing Department, 7536 State Street, Suite 221, New Port Richey, Florida 34654. Bids received after this time will not be accepted. Bidders shall submit one(1) original bid form. In accordance with Section 119.071, Florida Statutes, sealed bids, proposals, or replies received by an agency pursuant to a competitive solicitation are exempt from public inspection until such time as the agency provides notice of an intended decision or until thirty(30) days after opening the bids, proposals, or replies,whichever is earlier. Vendors may register to view and download solicitations by visiting www.BidNetDirect.com. Pasco County reserves the right to reject any and all responses and to waive any irregularities or informalities. Insurance coverage is required for this project; please refer to the Special Provisions. Bid, Performance, or Payment Surety is required for this project; please refer to the Special Provisions. 1 SOLICITATION NO. IFB-KM-20-081 s The Pasco County Board of County Commissioners (Pasco County) is not responsible for expenses incurred prior to award. Pasco County officially distributes solicitation documents through the Florida Online Bid System (www.BidNetDirect.com). Solicitation documents may be downloaded at NO COST using this system and may also be obtained from the Purchasing Department in accordance with Florida Statutes that pertain to Public Records. Copies of solicitation documents obtained from other sources are not considered official and should nqt be relied upon. Pasco County is not responsible for solicitation documents obtained from sources other than the Florida Online Bid System or the Purchasing Department. Only vendors who properly register and obtain solicitation documents directly from the Florida Online Bid System or Purchasing Department will receive addenda and other important information if issued. Vendors are responsible for acquiring knowledge of changes, modifications, or additions to official solicitation documents. Vendors who submit responses and later claim they did not receive complete documents or had no knowledge of any change, modifications, or additions made to the official solicitation documents shall still be bound by the solicitation, including any changes, modifications, or additions to the official solicitation documents. IF YOU OBTAINED A SOLICITATION DOCUMENT FROM A SOURCE OTHER THAN THE FLORIDA ONLINE BID SYSTEM OR THE PASCO COUNTY PURCHASING DEPARTMENT, IT IS HIGHLY RECOMMENDED THAT YOU REGISTER AS A VENDOR AND DOWNLOAD THE OFFICIAL DOCUMENT AT WWW.BIDNETDIRECT.COM AT NO COST. Kimberlie Miller, Sr. Purchasing Agent kimmiller@pascocountyfl.net 2 SOLICITATION NO. IFB-KM-20-081 A *,„., COUNTY FLORIDA Oi', . ."?,''ti.l"-. 1'7,2c:.?', 1,„,,i,,,,.. UPDATED - NOTICE OF INTENT TO AWARD Posted 4-27-2020 This is a notice of intent from the Director of Purchasing to the Board of County Commissioners of Pasco County to award the following solicitation: SOLICITATION#: IFB-KM-20-081 SOLICITATION NAME: AS-NEEDED PUMPS OVERHAUL AND RELATED EQUIPMENT REPAIR OF WATER AND WASTEWATER TREATMENT PLANTS INTENDED AWARD TO: PSI TECHNOLOGIES, INC. INTENDED AMOUNT OF AWARD: $869,348.00 If the protest relates to the award of a solicitation, a written protest must be filed no later than 5:00 p.m., on the fifth (5th) business day after posting of the award recommendation. Failure to file a protest with required bond within the time prescribed in Section 2-124 of the Pasco County Amended Purchasing Ordinance (Ord. 18-16) shall constitute a waiver of any such protest. COMMUNICATIONS DURING SOLICITATION AND LOBBYING PROHIBITION The prohibition on communication with County Persons (including County Commissioners) by vendors and their representatives regarding a procurement in which they have a pecuniary interest begins upon issuance of the solicitation and ends upon final award, when the protest is finally resolved, or when the procurement process is otherwise concluded, whichever occurs later. Nothing herein shall prohibit a prospective offeror from contacting the Purchasing Director to address concerns or grievances or•receive clarification about a particular procurement. For purposes of this provision lobbying activities shall include, but not be limited to, influencing or attempting to influence action or non-action in connection with any requests for proposals, requests for statements of qualifications, invitations for bids, related processes or contracts through direct or indirect Oral or written communication or an attempt to obtain goodwill of persons and/or entities specified in this provision. Such actions may cause any proposal, statement of qualification, bid, contract or any other response to be rejected. Further questions regarding the award of this solicitation should be submitted to the Purchasing Department at 727-847-8194. S a . iegler Purchasing 'rector Pasco County County Commissioners PURCHASING DEPARTMENT 727.847.8194 I Internal Services Building 17536 State Street,Suite 221 1 New Port Richey, Ft 34654 , • PASCN \ .i )` N 1 Y F1 ( )1;it )A' INTER-OFFICE MEMORANDUM TO: Distribution DATE: 03/30/2020 FILE: PU20-0026 SUBJECT: Stacey Ziegler— Delegation of Authority FROM: Stacey Ziegler Purchasing Director This memorandum is to formally advise that the following Purchasing Department personnel has the authority to sign all documents requiring my signature anytime I am out of the office. • Kimberlie Miller—Senior Purchasing Agent Phone: 727-847-8194, Ext. 8353 Should you need any further assistance, please contact the Purchasing Department at(727) 847-8194. cc via email: Purchasing Department Dan Biles, County Administrator Erik Breitenbach, Internal Services ACA Cathy Pearson, Public Services ACA Mike Carballa, Public Infrastructure ACA Andrew Baxter, Facilities Management Director Barbara Hitzemann, Human Resources Director Brent Wahl, Fleet Management Director Jessica Bleser, Fiscal Services Director Manny Long, Finance Director Robert Goehrig, OMB Director Todd Bayley, Information Technology Director SZJkr PURCHASING DEPARTMENT 727.847.8194 7536 State Street, 2° Floor Internal Services Branch Building New Port Richey. FL 34654