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HomeMy WebLinkAbout01-19-2021 Minutes MINUTES REGULAR CITY COMMISSION MEETING JANUARY 19, 2021 CALL TO ORDER- 6:15 PM Mayor Johnson called the regular session to order at 6:15 PM in the Commission Chambers of City Hall. The invocation was led by Mayor Johnson, followed by the Pledge of Allegiance to the Flag led by Commissioner Firstner. City Clerk Sibbitt called the roll and declared a quorum present. Present: Mayor Johnson,Commissioner Brinson,Commissioner Wilsen,Commissioner Firstner, Commissioner Oliver Also Present: City Manager Frank, City Attorney Cookson, City Clerk Sibbitt PRESENTATIONS AND PROCLAMATIONS - 6:16 PM Mayor Johnson read and proclaimed January 22, 2021, as Chief Charles J. Brown Day. STAFF REPORTS AND AGENDA REVIEW- None COMMISSIONERS ANNOUNCEMENTS - 6:29 PM Commissioner Wilsen—None Commissioner Brinson—None Commissioner Oliver—None Commissioner Firstner—None Mayor Johnson—Announced the following: 1)"City Hall is open to the public; however, attendance inside the Ocoee Commission Chambers may be limited to accommodate social distancing and is subject to the Governor's Executive Orders. Anyone entering City Hall must wear a protective face covering. This meeting is broadcasted live on Spectrum Channel 493 with a live stream at www.Ocoee.org/197/Ocoee-TV. Any interested party may be heard during the public comments and public hearing portions of the meeting. In order to participate remotely, members of the public should call 407-554-7118 or email citizens@ocoee.org in advance and indicate the item you would like to address. At the appropriate time during the meeting, City Staff will contact you via phone and patch you into the live meeting where you can share your comments and/or questions. Comments and questions received via e-mail will become public records and provided to the City Commissioners in advance of the meeting." COMMENTS FROM CITIZENS/PUBLIC - 6:30 PM No speaker reservation forms, telephone calls, or emails were received. Regular City Commission Meeting January 19,2021 CONSENT AGENDA - 6:30 PM Consent Agenda Motion Motion: Move to adopt the Consent Agenda Items#1 -#8 with Item #2 being pulled for discussion and separate consideration. Moved by Commissioner Brinson, seconded by Commissioner Wilsen; Motion carried 5-0. 1. Approval of the Minutes for the Regular City Commission Meeting held January 5, 2021. (City Clerk Sibbitt) Approved on Consent. Motion carried 5-0. 2. Approval of Reappointments to the Citizen Advisory Council for Ocoee Police Department (CACOPD). (City Clerk Sibbitt) Members of the Citizen Advisory Council for Ocoee Police Department(CACOPD) serve three-year terms. The terms of Members David Ball, Adrian Hill, Adam Lovejoy, James Orme and William Simon expire in January of 2021. Member Ball wishes to be reappointed. Staff respectfully recommends that the Honorable Mayor and City Commissioners consider reappointing Member Ball for another three-year term ending January 2024. Commissioner Oliver inquired about openings on the board. City Clerk Sibbitt addressed his question. Motion: Move to approve Item #2. Moved by Commissioner Oliver, seconded by Commissioner Brinson. Motion carried 5-0. 3. Approval of a Two-Year Warranty Surety and Maintenance, Materials, and Workmanship Agreement with Lennar Homes, LLC for Arden Park North - Clarke Road Extension. (Development Engineer Keaton) The Arden Park North - Clarke Road Extension runs on the east side of Arden Park, connecting Clarcona Ocoee Road and W. McCormick Road. As a requirement of the Land Development Code, the developer is required to furnish the City a Surety to cover any possible damages discovered during the next two years.The Surety will be returned to the developer upon completion of the two-year warranty period and the repair of any damages caused over those two years. The Letter of Credit will be in the amount of$157,523.52. Approved on Consent. Motion carried 5-0. 4. Approval of Greens at Forest Lake Phase 2 Plat. (Development Engineer Keaton) Greens at Forest Lake Phase 2 Plat is located on the north side of West Road, west side of S.R. 429,and east of the West Orange Trail. The Greens at Forest Lake Phase 2 Plat is required in order to create 70 townhome lots on 8.6 acres along with the associated right-of-way for public streets, on-street parking, tracts for open space, stormwater retention, and recreation. The subdivision is platting prior to receiving a Certificate of Completion; therefore, the developer is required to provide a Surety covering the outstanding proposed improvements as approved in the Preliminary/Final Subdivision Plans for Greens at Forest Lake Phase 2.The Developer, Meritage Homes of Florida, Inc.,has provided the City with a Letter of Credit in the amount of $124,605.73. Approved on Consent. Motion carried 5-0. 2IPage Regular City Commission Meeting January 19, 2021 5. Approval of a Two-Year Warranty Surety and Maintenance, Materials, and Workmanship Agreement with Yellow Rock Construction LLC for Inspiration PUD. (Development Engineer Keaton) Inspiration PUD comprises three(3) sections(Commercial, Residential, and Heller Road(public)). The PUD is located on the west side of Maguire Road,just south of the Florida Turnpike.As a requirement of the Land Development Code, the developer is required to furnish the City a Surety to cover any possible damages discovered during the next two years. The Letter of Credit provided is for a grand total of$200,282.37. This letter of credit covers the maintenance, materials, and workmanship for the Commercial ($61,634.55), Residential ($92,451.82), and Heller Rd ($46,196.00) sections, respectively. The Surety will be returned to the developer upon completion of the two-year warranty period and the repair of any damages caused over those two years. Approved on Consent. Motion carried 5-0. 6. Approval of New Licensing and Rebate Agreements with Bound Tree Medical for Operative IQ Inventory Management. (Fire Chief Miller) The Ocoee Fire Department (OFD) utilizes Bound Tree Medical (BTM)to purchase EMS supplies that are stocked on all rescue and engine units, and used by Department personnel on medical calls.BTM has offered new rebate and licensing agreements for Op IQ software and UCaplt hardware and software for three years. These rebate and licensing agreements provide that OFD agrees to purchase at least$129,000 a year for three years in EMS equipment and supplies from BTM. In return,BTM will cover all fees and expenses to provide OFD with the Op IQ software and UCaplt vending machine hardware and software (savings of$40,206). Based on EMS supply expenditures since beginning fire-based transport, this threshold will not be an issue and has been included in the FY 2021 budget. Approved on Consent. Motion carried 5-0. 7. Approval to Piggyback off the Sarasota Contract and add Engineer Spray Solutions, Inc.,(ESS)to the Sole Source List for Coating and Structural Repair. (Acting Utilities Director Croteau) The City of Ocoee annually budgets funds to repair and seal manholes and lift stations throughout the City on a 20-year rolling schedule to the limit structural decay that occurs over time. Engineer Spray Solutions, Inc. (ESS)has provided coating and repair services for the City on a number of occasions. Utilities has been using ESS through a"piggyback"agreement with the City of Sarasota, and due to the high level of service the City has received,Utilities recommends standardizing ESS's coating under the Sarasota Contract,and adding ESS to the City's single source vendor list for these services. Approved on Consent. Motion carried 5-0. 8. Approval to Piggyback off the Pasco County Contract and add PSI Technologies to the Sole Source List for Water and Wastewater Equipment and Service. (Acting Utilities Director Croteau) The City of Ocoee budgets funds annually for the repair and replacements of pumps, motors, and other appurtenances. Utilities funds these repairs based on a rolling 10-year maintenance plan to avoid costly equipment failures and shutdowns. Over the past couple of years,the Utility Department has contracted PSI Technologies (PSI) using a piggyback contract with Pasco County. Therefore, Utilities recommends standardizing PSI's products and services under the Pasco County contract,and adding PSI to the City's single source vendor list. Approved on Consent. Motion carried 5-0. 3IPage Regular City Commission Meeting January 19,2021 PUBLIC HEARING -None FIRST READING OF ORDINANCE -None SECOND READING OF ORDINANCE—PUBLIC HEARING - 6:34 PM 9. Second Reading of Ordinance for Campos Property - 511 Whittier Avenue, Annexation and Rezoning; Project No(s): AX-11-20-96 &RZ-20-11-15. (Advertised in the West Orange Times on Thursday, January 7, 2021, and Thursday, January 14, 2021) (Zoning Manager Gajadhar) The property is approximately 0.18 acres, vacant, and located directly off of Whittier Avenue, which is approximately 700 feet north of E. Silver Star Road and 600 feet south of Center Street. The property will require the City of Ocoee water service and receive an "R-1" (Single-Family Dwelling) zoning upon annexation. The proposed annexation is a logical extension of the City limits,urban services can be provided, and the annexation meets state and local regulations. a) Second Reading of Annexation Ordinance b) Second Reading of Rezoning Ordinance Zoning Manager Gajadhar presented an overview of the proposed annexation and rezoning ordinances for consideration. The Applicant is annexing into the City limits as a condition to receive City water service. City Attorney Cookson read the titles of the ordinances. a) Second Reading of Annexation Ordinance The public hearing was opened. As no speaker forms, telephone calls or emails were received, the public hearing was closed. Motion: Move to adopt Ordinance No. 2021-001, Campos Property - 511 Whittier Avenue, Annexation; Project No.: AX-11-20-96; Moved by Commissioner Wilsen, seconded by Commissioner Brinson; Motion carried 5-0. b) Second Reading of Rezoning Ordinance The public hearing was opened. As no speaker forms, telephone calls or emails were received, the public hearing was closed. Motion: Move to adopt Ordinance No. 2021-002, Campos Property - 511 Whittier Avenue, Rezoning; Project No.: RZ-20-11-15; Moved by Commissioner Wilsen, seconded by Commissioner Brinson; Motion carried 5-0. REGULAR AGENDA -None STAFF ACTION ITEMS -None 4IPage Regular City Commission Meeting January 19, 2021 COMMENTS FROM CITIZENS/PUBLIC - 6:39 PM The following persons addressed the City Commission: - Brian Childs, Ocoee Resident, addressed the City Commission on bicycle safety concerns. Police Chief Brown addressed his concerns and offered to meet with Mr. Childs to discuss solutions. Commissioner Oliver volunteered to partner with Mr. Childs to promote bicycle safety. Mayor Johnson agreed that resident's safety is a top priority and encouraged Mr. Childs to consider volunteering on the CACOPD. - Hope Bellamy, Ocoee Resident, spoke regarding the soon to be vacant Police Chief position. Mayor Johnson addressed his concerns and shared that City Manager Rob Frank would vet the next Police Chief. COMMENTS FROM COMMISSIONERS - 6:51 PM Commissioner Firstner—Commented on the following: 1) Urged residents to sign up for the COVID vaccine and shared his positive experience at the Orange County Convention Center. He commended their excellent work. Commissioner Oliver— Commented on the following: 1) Shared that he has met with citizens in The Reserve multiple times about much needed road repairs, and explained it has been roughly 20-25 years since the roads have been repaved. He assured the community that he was working with the City Manager,and asked for the Commission to keep this community's needs in mind once budget meetings commence. 2) Requested an update on the bus stop at the corner of Clarke Rd and McCormick Road. 3) Announced the "Get Fit Ocoee" event scheduled for Saturday, January 30th,at New Destiny Church. He encouraged residents to get out and get fit! 4) Encouraged residents in need to reach out for help, and expressed compassion for a grieving nation. He shared a prayer of hope from Jeremiah 29:11. Commissioner Brinson—Commented on the following: 1) Encouraged citizens to practice patience, and asked motorists to practice extreme safety. 2) Emphasized the catchphrase "See Something, Say Something!", and urged residents if they notice something out of place to contact one of the multiple departments within the City: Public Works, Parks and Recreation, Police Department, etc. 3) Recalled recent events in Washington, D.C. and reminded all residents to be mindful, stay vigilant, and always choose to avoid danger. Again, asked residents if they see something to reach out to allow City Staff to investigate those concerns. Commissioner Wilsen—Commented on the following: 1) Shared concerns on light industrial businesses looking to develop on Clarke Road. Development Services Director Rumer and Assistant City Manager Shadrix addressed her concerns. Economic Consultant Angel de la Portilla spoke about the market and the demand for industrial buildings. Commissioner Wilsen asked about the possibility of placing a SIPage Regular City Commission Meeting January 19, 2021 moratorium similar to the one they did a few years ago. Mayor Johnson requested for this concern to be brought back to the next meeting. Mayor Johnson—Commented on the following: 1) The March 9th Election Qualifying Period for Districts Two and Four ends this Friday at noon. Please see the City Clerk for more information. 2) Announced that the Ocoee Woman's Club is looking to host the 2021 Political Forum at City Hall and to have it broadcast by live stream. Commissioner Wilsen requested, and filled out a Form 8B due to a conflict. Consensus of the Commission was to allow the Woman's Club to use City Hall for the 2021 Political Forum and broadcast the event live on Ocoee TV. (Form 8B was filed with the City Clerk's Department) 3) Spoke of the discord over the events that took place on January 6th at the Capitol Building in Washington, D.C. He read the definition of the word unity and encouraged citizens to come together. ADJOURNMENT— 7:2-1 PM APPROVED: Attest: City of Ocoee 7144.%://11fry - 52' Melanie Sibbitt, City Clerk Rusty Joh u Mayor 6IPage FORM 86 MEMORANDUM OF VOTING CONFLICT FOR COUNTY, MUNICIPAL, AND OTHER LOCAL PUBLIC OFFICERS LASTNAME—FIRST N IDDLE NAME NAM OF BOARD,COUNCIL,� COMMCeSIIIOON,AUTHORITY,OR COMMITTEE C v lbe , (� THE O C NCIL COMMISSIfAUTHORI�L COMMITTEE M 11TTEEON MAILING ADDRESS I of / c..( (61) I/ ICH I RVE IS A UNIT OF: I /� 1 K� re CG?� CITY COUNTY CITY ❑COUNTY ❑OTHER LOCALAGENCY Z iC n4O+`,. +J � � - N EOO/LI ICALS DIIVVIISION: DATE WHI H VOTE OCC RRE j C (�'""'1p, . M MY POSITION I )(ELECTIVE l q o ❑ APPOINTIVE WHO MUST FILE FORM 8B This form is for use by any person serving at the county, city, or other local level of government on an appointed or elected board, council, commission, authority, or committee. It applies to members of advisory and non-advisory bodies who are presented with a voting conflict of interest under Section 112.3143, Florida Statutes. Your responsibilities under the law when faced with voting on a measure in which you have a conflict of interest will vary greatly depending on whether you hold an elective or appointive position. For this reason, please pay close attention to the instructions on this form before completing and filing the form. r • r .4 ♦ e n , INSTRUCTIONS FOR COMPLIANCE WITH SECTION 112.3143, FLORIDA STATUTES A person holding elective or appointive county, municipal, or other local public office MUST ABSTAIN from voting on a measure which would inure to his or her special private gain or loss. Each elected or appointed local officer also MUST ABSTAIN from knowingly voting on a measure which would inure to the special gain or loss of a principal (other than a government agency) by whom he or she is retained (including the parent, subsidiary, or sibling organization of a principal by which he or she is retained);to the special private gain or loss of a relative; or to the special private gain or loss of a business associate. Commissioners of community redevelopment agencies(CRAs) under Sec. 163.356 or 163.357, F.S., and officers of independent special tax districts elected on a one-acre, one-vote basis are not prohibited from voting in that capacity. For purposes of this law, a "relative" includes only the officer's father, mother, son, daughter, husband, wife, brother, sister, father-in-law, mother-in-law, son-in-law, and daughter-in-law. A"business associate" means any person or entity engaged in or carrying on a business enterprise with the officer as a partner,joint venturer, coowner of property, or corporate shareholder (where the shares of the corporation are not listed on any national or regional stock exchange). * * * * * * •* •* •* •* •* •* •* •* •* * ELECTED OFFICERS: In addition to abstaining from voting in the situations described above, you must disclose the conflict: PRIOR TO THE VOTE BEING TAKEN by publicly stating to the assembly the nature of your interest in the measure on which you are abstaining from voting;and WITHIN 15 DAYS AFTER THE VOTE OCCURS by completing and filing this form with the person responsible for recording the minutes of the meeting,who should incorporate the form in the minutes. * * * * * * * * * •* •* •* * •* •* * APPOINTED OFFICERS: Although you must abstain from voting in the situations described above, you are not prohibited by Section 112.3143 from otherwise participating in these matters. However, you must disclose the nature of the conflict before making any attempt to influence the decision, whether orally or in writing and whether made by you or at your direction. IF YOU INTEND TO MAKE ANY ATTEMPT TO INFLUENCE THE DECISION PRIOR TO THE MEETING AT WHICH THE VOTE WILL BE TAKEN: • You must complete and file this form (before making any attempt to influence the decision)with the person responsible for recording the minutes of the meeting, who will incorporate the form in the minutes. (Continued on page 2) CE FORM 8B-EFF.11/2013 PAGE 1 Adopted by reference in Rule 34-7.010(1)(f),F.A.C. APPOINTED OFFICERS (continued) • A copy of the form must be provided immediately to the other members of the agency. • The form must be read publicly at the next meeting after the form is filed. IF YOU MAKE NO ATTEMPT TO INFLUENCE THE DECISION EXCEPT BY DISCUSSION AT THE MEETING: • You must disclose orally the nature of your conflict in the measure before participating. • You must complete the form and file it within 15 days after the vote occurs with the person responsible#or recording the minutes of the meeting,who must incorporate the form in the minutes.A copy of the form mifst be provided immediately to the other members of the agency,and the form must be read publicly at the next meeting after the form is filed. �n DISCLOSURE OF LOCAL OFFICER'S INTEREST QY36r10,9 ILJJ i1) , hereby disclose that on 9OJiJJi7J/ !q ,20 a9(/ . (a)A measure came or will come before my agency which (check one or more) inured to my special private gain or loss; inured to the special gain or loss of my business associate, inured to the special gain or loss of my relative, .1 inured to the special gain or loss of OCA21 . � L� 7� C' j� , by whom I am retained; or inured to the special gain or loss of ,which is the parent subsidiary, or sibling organization or subsidiary of a principal which has retained me. (b)The measure before my agency and the nature of my conflicting interest in the measure is as follows: V) ii e2 1?,z �� e ON IA, 'i�/)c Gl ib / v' ( ph(hea_e If disclosure of specific information would violate confidentiality or privilege pursuant to law or rules governing attorneys, a public officer, who is also an attorney, may comply with the disclosure requirements of this section by disclosing the nature of the interest in such a way as to provide the public with notice of the conflict. .///(4/ Date Filed Signature NOTICE: UNDER PROVISIONS OF FLORIDA STATUTES §112.317, A FAILURE TO MAKE ANY REQUIRED DISCLOSURE CONSTITUTES GROUNDS FOR AND MAY BE PUNISHED BY ONE OR MORE OF THE FOLLOWING: IMPEACHMENT, REMOVAL OR SUSPENSION FROM OFFICE OR EMPLOYMENT, DEMOTION, REDUCTION IN SALARY, REPRIMAND, OR A CIVIL PENALTY NOT TO EXCEED$10,000. CE FORM 8B-EFF.11/2013 PAGE 2 Adopted by reference in Rule 34-7.010(1)(f),F.A.C.