HomeMy WebLinkAboutItem 01 Approval of the Minutes for the Regular City Commission Meeting held February 16, 2021MINUTES
REGULAR CITY COMMISSION MEETING
FEBRUARY 16, 2021
CALL TO ORDER - 6: 14. I'M
Mayor Johnson called the regular session to order at 6:14 PM in the Commission Chambers of
City Hall. The invocation was led by Mayor Johnson, followed by the Pledge of Allegiance to
the Flag led by Commissioner Firstner. City Cleric Sibbitt called the roll and declared a quorum
present.
Present: Mayor Johnson, Commissioner Wilsen, Commissioner Firstner, Commissioner Oliver
Absent: Commissioner Brinson
Also Present: City Manager Frank, City Attorney Cookson, City Clerk Sibbitt
Mayor Johnson announced the following, "City Hall is open to the public; however, attendance
inside the Ocoee Commission Chambers may be limited to accommodate social distancing and is
subject to the Governor's Executive Orders. Anyone entering City Hall must wear a protective
face covering. This meeting is broadcasted live on Spectrum Channel 493 with a live stream at
www.Ocoee.org/197/Ocoee-TV. Any interested party may be heard during the public comments
and public hearing portions of the meeting. In order to participate remotely, members of the public
should call 407-554-7118 or email citizens@ocoee.org in advance and indicate the item you would
like to address. At the appropriate time during the meeting, City Staff will contact you via phone
and patch you into the live meeting where you can share your comments and/or questions.
Comments and questions received via e-mail will become public records and be provided to the
City Commissioners in advance of the meeting."
PRESENTATIONS AND PROCLAMATIONS - 6:I7 P\A
Presentation — Ocoee Youth Council (OYC) Chairperson Nathan Clarke and Member
Garber highlighted the life and accomplishments of two African Americans in honor of Black
History Month: Ray Charles, an American singer -songwriter, musician, and composer; and
James Weldon Johnson, an American writer and civil rights activist. Member Ashley Clarke
shared OYC's many accomplishments over the past year and highlighted several of their
upcoming projects. OYC Coordinator Dillard requested the support and partnership of the
Commission to distribute the signs. She offered each Elected Official five (5) signs to distribute
within their district to citizens that reach out to them with concerns regarding speeding on their
street.
STAFF REPORTS AND AGENDA REVIEW - None
COMMISSIONERS ANNOUNCEMENTS - 6.26 P'M
Commissioner Wilsen — None
Commissioner Firstner — None
Commissioner Oliver — None
Regular City Commission Meeting
February 16, 2021
Mayor Johnson — Announced the following:
1) Each year Cities are asked to appoint a representative onto MetroPlan Orlando's Municipal
Advisory Committee (MAC). Commissioner Firstner is currently designated to represent the
City on this committee; and if he would like to continue, we need a motion for his
reappointment.
Motion: Move to reappoint Commission Firstner as the representative on
MetroPlan Orlando's Municipal Advisory Committee (MAC); Moved by Mayor
Johnson, seconded by Commissioner Oliver; Motion carried 4-0 with
Commissioner Brinson absent.
2) The Woman's Club will host their Candidate Political Forum on Monday, February 22"d from
6 PM to 8 PM, in the Ocoee City Hall Commission Chambers. Due to COVID-19, only
candidates may attend the event. The forum will be televised on Spectrum — Channel 493 and
livestreamed on the City's website at which time residents may call or email with their
questions.
COMMENTS FROM CITIZENS/PUBLIC - None
No speaker reservation forms, telephone calls, or emails were received.
CONSENT AGENDA - 6028 PM
Commissioner Oliver commented on Consent Agenda Item 2 advising residents that there are
currently five (5) vacant seats on the Citizen Advisory Council for Ocoee Police Department
(CACOPD).
Consent Agenda Motion
Motion: Move to adopt the Consent Agenda Items #1 - #6.
Moved by Commissioner Firstner, seconded by Commissioner Wilsen; Motion
carried 4-0 with Commissioner Brinson absent.
1. Approval of the Minutes for the Regular City Commission Meeting held February 2,
2021. (City Clerk Sibbitt)
Approved on Consent. Motion carried 4-0 with Commissioner Brinson absent.
2.Approval of New Appointment to the Citizen Advisory Council for Ocoee Police'
Department. (City Clerk Sibbitt)'
Members of the Citizen Advisory Council for Ocoee Police Department serve a three-year term. ine
Resolution creating the Board allows no more than fifteen (15) members. Currently, the Board has nine (9)
members. An application was received by Patrick Holt who has shown an interest in being appointed to the
Citizen Advisory Council for Ocoee Police Department for a term ending January 2024.
Approved on Consent. Motion carried 4-0 with Commissioner Brinson absent.
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Regular City Commission Meeting
February 16,2021
3. Approval to Change the Preliminary/Final Subdivision Name from "Ciara Place" to
"Labe Meadow Landing." (Development Services Director Rumer)
The Ciara Place at Lake Meadow Preliminary/Final Subdivision Plan was approved by the Lity Lommisston
on May 18, 2018. The final plans were approved by City Staff for construction on April 14, 2020, after going
through a series of minor revisions. Ultimately, the applicant for the project decided not to go forward and
sold the property and approved plans to David Weekly Homes. On December 2, 2020, David Weekly formally
requested the change of name from Ciara Place at Lake Meadow to Lake Meadow Landing.
Approved on Consent. Motion carried 4-0 with Commissioner Brinson absent.
4. Approval of Third Amendment to the Development Agreement for Arden Park PUD.
(Development Services Director Rumer)
On November 21, 2006, the City Commission approved and executed a Devetopment Agreement wrtn Arden
Park Ventures, LLC, for the Development of property for the Arden Park Planned Community. As Phases 5
and 6 were going through the development review permitting process, City staff under the direction of the
City Manager, worked with Lennar Homes and their engineer to see if the construction of the southern portion
of the widening as per the Development Agreement and adding the extension south to the A.D. Mims Road
area was feasible financially and could be completed under Lennar's participation. City Staff gave a
presentation to the City Commission on December 15, 2020, requesting direction to continue forward with
Lennar Homes as the preferred method for the widening of Clarke Road utilizing an amendment to the
previous Development Agreements. Staff and Lennar Homes are now in agreement on a Third Amendment to
the Development Agreement facilitating the widening of the southern section of Clarke Road.
Approved on Consent. Motion carried 4-0 with Commissioner Brinson absent.
5. Approval of Prairie Meadows Plat. (Development Engineer Keaton)
Prairie Meadows subdivision is located in Tract "C" of the Prairie Lake PUD. The subject property is located
on the east side of N. Clarke Road and north of A.D. Mims Road, at the northeast corner of the intersection of
Clarke Road and A.D. Mims Road. This Plat is required in order to create the 78 lots for the residential
subdivision, associated street right-of-way, and tracts for open space, recreation, and retention facilities. The
Prairie Meadows subdivision is platting prior to receiving a Certificate of Completion; therefore, the developer
is required to provide a Surety covering the outstanding proposed improvements as approved in the
Preliminary / Final Subdivision Plans for Prairie Meadows. The Developer, Meritage Homes, has provided
the City with a Letter of Credit in the amount of $1,246,366.17.
Approved on Consent. Motion carried 4-0 with Commissioner Brinson absent.
6.Approval of Lake Prima Vista Treatment with Wood Environment & Infrastructure
Solutions, Inc. (Public Works Director Krug)
Wood Environment & Infrastructure Solutions, Inc. (Wood) determined the existing take sediments are the
primary contributing source of impairment, requiring a chemical treatment of the lake in order to inactivate
sediment phosphorus, improve light transparency, reduce algal growth and encourage desirable submersed
aquatic plants. Public Works has incorporated this chemical treatment in the current Stormwater budget for
which Wood secured a partial grant from the St. Johns River Water Management District (SJRWMD). The
cost for the flocculent treatment and associated reporting is $131,177.00. This cost has increased $3,000.00
over the original budget due to FDEP's new permit requirements. Public Works recommends the Commission
approve proceeding with the work for which the City will receive a reimbursement from SJRWMD in the
amount of $42,336.00.
Approved on Consent. Motion carried 4-0 with Commissioner Brinson absent.
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Regular City Commission Meeting
February 16,2021
PUBLIC HEARING - None
FIRST READING OF ORDINANCE - None
SECOND READING OF ORDINANCE — PUBLIC HEARING - None
REGULAR AGENDA - F:55 P1W
7. Appointment of Members to the 2021 Canvassing Board. (City Clerk`Sibbitt)
In accordance with Section C-50 of the Ocoee City Charter, the Canvasing Board will consist of three (3)
citizens appointed by the City Commission, On February 5, 2013, the consensus of the Commission was that
the Mayor and two (2) Commissioners whose district seats are not part of the election should each select one
(1) member for the Canvassing Board. In keeping with that practice, Mayor Johnson, Commissioner Brinson
and Commissioner Firstner would each need to appoint a member for the Canvassing Board.
City Cleric Sibbitt advised, in accordance with the City's Charter, the Mayor and two (2)
Commissioners whose district seats are not part of the upcoming election each need to appoint
one (1) member to make up the Canvassing Board to canvass the City's March 9th election.
Consensus of the Board was to allow the Mayor, Commissioner Brinson and
Commissioner Firstner to submit one (1) member each to be appointed to the
Canvassina Board outside of this meeting.
STAFF ACTION ITEMS - None
COMMENTS FROM CITIZENS/PUBLIC - 6e31 PM,
Heard out of Agenda Order
Mayor Johnson said he has a speaker form from Cherice Gertsman and Joel Doss. Joel Doss
owns property located at 750 Richmond Avenue, which is currently for sale and adjacent to the
City's Cemetery. The owner is seeking easement rights in order to sell his property. However, the
Mayor expressed he would like the City Commission to consider purchasing the Doss property
to expand the City's existing cemetery because currently it is at capacity.
Development Services Director Rumer explained the owners of this property came to the City
back in 2019 indicating they would like to sell this property in the future, and inquired if the City
would be interested in purchasing it. They are here requesting an easement off of Richmond
Avenue in order to sell their property because the parcel is landlocked. He presented maps of the
property and explained there are some wetlands; however, he believes approximately 145
cemetery plots could be added with twelve (12) columbariums. There is a mobile home on the
property which could be utilized, or removed completely.
Commissioner Firstner inquired if the purchase of the land would include the wetland area, and
was answered in the affirmative. Discussion ensued regarding the wetlands and how it could be
utilized as a passive reflective park.
Commissioner Wilsen inquired on the purchase price, and was answered $425,000.
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Regular City Commission Meeting
February 16, 2021
Development Services Director Rumer explained the Parks and Recreation Department has
funds in place to purchase a fence for the west side; however, if the City purchases this property
that fence would not be needed.
Commissioner Oliver inquired about the appraisal price of the land, and was advised an appraisal
has not been done. City Manager Frank explained if the Commission is interested in purchasing
this property, an appraisal will be required; and further, he recommended they consider granting
a budget amendment with the funds coming from reserves. He advised a budget amendment is
forthcoming within the next two months for stormwater improvements.
The following person addressed the City Commission:
- Cherice Gertsman said her father, Joel Doss, a two-time war Veteran, is 72 years old and
rapidly declining. They are trying to sell this property as soon as possible in order to utilize
the funds received for his care. She explained they need this easement in order to sell the
property and asked the City to move forward with the easement.
Mayor Johnson expressed he hopes the City buys the property for the residents; however, if the
Commission does not approve to buy the property, the easement should be approved.
Commissioner Wilsen shared she would like to move forward with the appraisal. Commissioner
Firstner agreed that it is absolutely necessary to move forward with the appraisal. Commissioner
Oliver said he felt it was reasonable to set aside $5,000 for the appraisal.
Motion: Move to approve $5,000 from Contingency Funds for an appraisal on the
Doss property located at 750 Richmond Avenue; Moved by Commissioner Oliver,
seconded by Commissioner Wilsen; Motion carried 4-0 with Commissioner
Brinson absent.
No ficrther speaker reservation forms, telephone calls, or emails rt)ere received
COMMENTS FROM COMMISSIONERS - 6,57 PlU
Commissioner Oliver — Commented on the following:
1) Shared the Clarice Road sign on Colonial Drive when traveling east needs to be replaced.
Commissioner Wilsen explained she spoke to Staff at Public Works and shared it is on order as
it was damaged by a car fire.
2) Inquired if a plan for the City to educate residents with regard to trash collection has been
determined. City Manager Frank explained what had been done in the past, and shared that the
current vendor is providing the services the City is paying for as outlined in their contract. He felt
it was a learning curve and suggested periodically placing information in with the water bill.
3) Inquired about the status of the Clarice Road widening project. City Attorney Cookson shared
it was approved on the consent agenda tonight, Item #4. Mayor Johnson requested a timeline for
what can be expected. Development Services Director Rumer explained the process and shared
that it will take roughly 18 months from the recording date to complete the project. Mayor
Johnson inquired about the total cost of the project. Assistant City Manager Shadrix shared it
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Regular City Commission Meeting
February 16, 2021
is roughly 4.63 million, and elaborated that by partnering with Lennar Homes the price is
significantly less than it would be if it was a City Staff managed project.
4) Shared that he recently visited the Reserve Subdivision and took photos where the sidewalks
need to be repaired, and explained the damage appeared to be caused by tree roots. City Manager
Frank addressed his concerns.
5) Stated, historically, local elections have a very low voter turnout, roughly 7%, and explained
why municipal elections are so important. He encouraged all residents to get involved and go out
to vote on March 9th.
6) Reminded everyone that he challenged citizens to a "Call to Action." He then shared on
President's Day they were able to feed 54 cars that went through a local drive thru. He encouraged
others to do something nice, and elaborated that "Charity starts here at home."
7) Read the poem, "I shall pass this, way but once" written by Etienne de Grellet.
Commissioner Firstner — Commented on the following:
1) Announced COVID-19 vaccinations are becoming more available, that several local retailers
have implemented a sign-up procedure, and encouraged residents to inquire.
Commissioner Wilsen — Commented on the following:
1) Announced the City's first dog park, will be opening soon at Montgomery Park, and thanked
City Staff for their hard work and dedication in making this project a success.
Mayor Johnson — Commented on the following:
1) Announced the Woman's Club of Ocoee will host their Candidate Political Forum on Monday,
February 22nd fiom 6 PM to 8 PM, in the Ocoee City Hall Commission Chambers. Due to
COVID-19, only candidates may attend the event. The forum will be televised on Spectrum —
Channel 493 and livestreamed on the City's website at which time residents may call or email
with their questions.
2) Shared that the work on Oakland Avenue has commenced; encouraged citizens to slow down
when traveling in the area, and to be extra cautious during this time.
3) Informed residents the homes along Cumberland Avenue and Franklin Street have been
removed to make way for growth, and expressed both a park and retention ponds will be added
to those sites.
4) Thanked staff for the landscape work along Highway 50.
5) Suggested educating residents on the City's trash services every six (6) months, and
encouraged residents to follow the provided trash service guidelines.
6) Reminded residents that the City's Municipal Election will be held on Tuesday, March 9th
Residents of District #2 can vote at the Lakeshore Center, and residents of District #4 can vote at
the Jim Beech Recreational Center.
ADJOURNMENT — 7:17 P1NV1
APPROVED:
Attest: City of Ocoee
Melanie Sibbitt, City Clerk Rusty Johnson, Mayor
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