HomeMy WebLinkAboutItem 13 Approval of Contract with Genuine Parts Company, dba NAPA and Assigned to Glenn Joiner & Sons, Inc., Providing On-Site Management of the Fleet Parts Supply ocoee
florida
AGENDA ITEM COVER SHEET
Meeting Date: May 18, 2021
Item # 13
Reviewed By:
Contact Name: Stephen C. Krug Department Director: i ,
Contact Number: 6002 City Manager:
3-.
Subject: Contract with Genuine Parts.Company, doing business as NAPA and Assigned,to
Glenn Joiner & Sons, Inc., Providing On-Site Management of the Fleet Parts Supply.
Background Summary:
The City Commission approved a contract with Genuine Parts Company,_doing business as NAPA, and
assigned to Glenn Joiner & Sons, Inc., in March, 2013 to provide on-site management of the Fleet
Division parts supply through the City's membership in the purchasing cooperative, National Joint
Powers Alliance, now known as Sourcewell. Sourcewell has awarded a new contract to Genuine Parts
Company (NAPA) which offers the same benefits to the City as the original contract.
Public Works constantly investigates ways for the Fleet Division to reduce costs and improve the in-
service rate for City vehicles and equipment. Public Works has found that contracting out the
management of the parts room continues to allow the Fleet Division to meet the goals of managing our
parts inventory, reducing budget and improving productivity. To date, the on-site store arrangement has
benefited the City through:
• Parts purchased at bulk prices through purchasing power of the larger company, NAPA.
• Inventory investment is reduced as we do not pre-pay to stock frequently used parts.
• Accounting transaction costs are reduced by cutting down on the number of suppliers, invoices,
purchase orders, accounts payable and returns.
• On-site store staff are employees of NAPA, not City.
• Productivity is increased and vehicle downtime reduced because mechanics are working instead
of waiting on parts.
• Parts do not leave the parts room without being accounted for.
• City does not have to worry about obsolete inventory.
• Defect credits and core credits are issued immediately.
• Fleet Team focuses on maintaining the City fleet, not procuring parts and other products.
In the 2019-2020 fiscal year, NAPA provided 70% of the parts used by the City based on the budget at
a value of $420,876. NAPA also provided 5.4% of the fuel and lubricants used based on the budget at
a value of $21,674. These costs are reduced from previous fiscal years due to the decrease in vehicle
use during the pandemic. Public Works anticipates an increase in costs this year as pandemic
restrictions are eliminated.
Public Works recommends executing the new contract with NAPA and Glenn Joiner & Sons, Inc. to
provide parts management for the City.
Issue:
Request the City Commission to approve the new contract with Glenn Joiner & Sons to provide on-site
management of the Fleet Divisions parts supply.
Recommendations:
Recommend the City Commission approve the integrated supply agreement with Genuine Parts
Company dba NAPA to provide on site management of the Fleet Division parts supply through the
Sourcewell purchasing cooperative Contract Number 110520-GPC and for the Mayor and Staff to
execute the agreement.
Attachments:
Integrated Supply Agreement with GPC dba NAPA— Glenn Joiner & Son, Inc.
Sourcewell Contract No 110520-GPC
GPC NAPA Response to NJPA RFP #110520.
Financial Impact:
The parts are adequately funded in the Division budgets.
Type of Item: (please mark with an `x')
Public Hearing For Clerk's Dept Use:
Ordinance First Reading x Consent Agenda
Ordinance Second Reading Public Hearing
Resolution Regular Agenda
X Commission Approval
Discussion&Direction
Original Document/Contract Attached for Execution by City Clerk
Original Document/Contract Held by Department for Execution
Reviewed by City Attorney N/A
Reviewed by Finance Dept. Rebecca Roberts 5/11/21 N/A
Review ed by ( ) N/A
2
INTEGRATED SUPPLY AGREEMENT
BY AND BETWEEN
GENUINE PARTS COMPANY
AND
THE CITY OF OCOEE
INTEGRATED SUPPLY AGREEMENT
BY AND BETWEEN
GENUINE PARTS COMPANY
AND
THE CITY OF OCOEE
THIS INTEGRATED SUPPLY AGREEMENT (this "Agreement") is made by
and between GENUINE PARTS COMPANY, a Georgia corporation (d/b/a NAPA
Auto Parts) ("NAPA"), and the City of Ocoee, ("CUSTOMER" OR "CITY"), to be
effective as of the day of ,20 (the "Effective Date").
WITNESSETH
WHEREAS, pursuant to a competitive bidding and selection process by
Sourcewell, a Minnesota-based Service Cooperative created by Minnesota Legislative
Statute 123A.21, Sourcewell and NAPA executed contract #110520-GPC on December
23, 2020 (hereinafter, "Sourcewell Contract"), attached hereto as Exhibit Al to establish a
source of supply for certain auto, truck and bus parts as well as to provide Integrated
Business Solutions services; and
WHEREAS, by becoming a participating member of Sourcewell (hereinafter,
"Member"), the CITY and its related entities (hereinafter, "User Agencies") are
authorized to utilize the pricing and incentives available to Sourcewell Members set forth
in the Sourcewell Contract; and
WHEREAS, CITY desires to become a User Agency under such Sourcewell
Contract and desires to receive integrated business solutions services from NAPA; and
WHEREAS, CITY and NAPA agree that the Sourcewell Contract is a vehicle by
which CITY may contract directly with NAPA for parts and services, but that the terms
and conditions of this Agreement and not the teirns and conditions of the Sourcewell
Contract shall govern the relationship of the parties; and
WHEREAS, NAPA desires to provide integrated business solutions services and
to establish inventories in CITY's locations to service the fleet parts needs of CITY and
to serve as the primary supplier of automotive replacement parts and other supplies
and/or equipment (the "Inventory")to serve the needs of CUSTOMER; and
WHEREAS, CITY desires to provide space for the Inventory on the premises of
CITY for use by NAPA ("On Site Store") and agrees that NAPA will be its primary
supplier of the Inventory pursuant to the terms herein.
NOW THEREFORE, in consideration of the mutual promises and covenants
contained herein, and other good and valuable consideration, the receipt and sufficiency
of which are acknowledged, the parties hereto agree as follows:
•
AGREEMENT
1. DEFINITIONS. For purposes of this Agreement, the following terms
shall have the meanings set forth below:
(a) Primary Supplier shall mean the parts supplier that provides
approximately ninety percent(90%) of the Inventory needs of CITY.
(b) NAPA Owned Store shall mean an auto parts store lawfully using the
tradename or trademark"NAPA"which is wholly owned by NAPA.
(c) NAPA Jobber shall mean an auto parts store lawfully using the tradename
or trademark "NAPA" with respect to which NAPA maintains no
ownership interest.
2. CITY'S CURRENT LOCATIONS. NAPA will establish On Site
Store(s) at the CUSTOMER'S following location(s):
City of Ocoee
301 Maguire Road
Ocoee, FL 34761
Additional locations of the CITY may be added to this Agreement but only by a written
amendment executed and agreed to by both the CITY and NAPA.
3. TERM. This Agreement shall begin the date this Agreement is fully
executed ,and shall _end when the Sourcewell Contract terminates or expires or when
terminated earlier in accordance with the applicable terms and conditions stated herein.
As the Sourcewell Contract is renewed or extended, this Agreement may be renewed or
extended for a period of time equal to or shorter than the period of time the-Sourcewell
Contract is renewed or extended upon the mutual written agreement of the Parties. This
Agreement shall terminate automatically upon the termination, for any reason, of the
Sourcewell Contract. Notwithstanding the foregoing, either party may terminate this
Agreement at any time for its convenience by giving the other party sixty (60) days prior
written notice of such termination.
4. DUTIES AND RESPONSIBILITIES OF NAPA. NAPA shall have the
following duties and responsibilities during the term of this Agreement:
(a) NAPA will operate the On Site Store(s) and provide the Inventory to
CUSTOMER's now existing locations. NAPA shall provide all personnel required to
operate the On Site Store(s).
(b) In those circumstances when delivery is required by CITY, NAPA will
provide parts to CITY's locations on a daily route basis. In addition, NAPA will
accelerate delivery on those items CITY requires to be delivered on an expedited basis.
NAPA will make all reasonable efforts to ensure prompt delivery to the CITY's
location(s) requesting part(s).
(c) NAPA shall provide all computers and reports necessary to monitor
monthly expenses as they pertain to the daily operation of the On Site Store(s). NAPA
shall provide computer ordering and cataloging to each On Site Store.
(d) NAPA shall provide a cost statement of the parts operations to the CITY
on approximately the 25th of each month for each On Site Store.
(e) NAPA shall provide back-up emergency service during non-working hour
contingencies. This overtime expense (calculated at time and one half) will be charged
on a cost basis to CITY, and must be pre-approved by CITY. The parties shall mutually
agree upon the pre-approval process for such emergency situations. NAPA will provide a
list of personnel, including telephone numbers, who will respond to emergency service
requests.
5. DUTIES AND RESPONSIBILITIES OF CUSTOMER. CITY shall
have the following duties and responsibilities during the tenu of this Agreement:
(a) CITY shall provide, at its sole expense, usable space for NAPA's On Site
Store(s) and the Inventory. CITY shall provide access to restroom facilities for NAPA
employees. Further, CITY shall furnish, at its sole expense, all utilities for the On Site
Store(s) including: water, sanitation, sewer, light, telephone, heat, gas, electricity, power,
fuel, janitorial and all other utilities and services rendered or delivered to the On Site
Store(s) whatsoever. CITY shall provide NAPA a safe work environment that is free
from hostility, violence, or discrimination. NAPA reserves the right to terminate the
contract immediately should NAPA encounter a hostile, violent, discriminatory, or unsafe
work environment.
(b) CITY shall use NAPA as its Primary Supplier of the Inventory under this
Agreement. CITY reserves the right to purchase any item outside this Agreement where
it is determined to be more economical or timely so long as the purchase of aforesaid part
or parts does not result in NAPA no longer being CITY's Primary Supplier in which case
NAPA may terminate this Agreement.
(c) Each On Site Store location shall be appropriately secured or otherwise
maintained separate and apart from the business of CITY. There shall be no
intermingling of CITY's parts or other inventory with NAPA's parts or inventory.
Access to the secured On Site Store(s) shall be restricted to NAPA employees and
authorized NAPA representatives only. CITY'S employees, contractors or agents shall
not be permitted to enter the secured On-Site Store area unless accompanied by a NAPA
employee or other authorized NAPA representative.
(d) CITY shall, at all times during the tem.), of this Agreement, at CITY'S sole
expense, maintain in good condition and repair (so as to prevent any damage or injury to
NAPA's employees, the Inventory or other personal property located in the On Site
Store(s)) the roof, exterior walls, foundation, and structural portions of the On Site
Store(s) and all portions of the electrical and plumbing systems lying outside of the On
Site Store(s)but serving the On Site Store(s).
(e) CITY shall provide information regarding fleet changes to NAPA as soon
as possible. Fleet changes include but are not limited to the removal of types of vehicles
from the fleet and the addition of new vehicles to the fleet.
6. ALTERNATIVE SUPPLIERS. Each On Site Store may be serviced by
a NAPA Owned Store or a NAPA Jobber. CITY acknowledges that whether it will be
serviced by a NAPA Owned Store or a NAPA Jobber will be determined by NAPA, in its
sole discretion, and that if CITY is to be serviced by a NAPA Jobber, then such NAPA
Jobber must evidence its desire to abide by the terms of this Agreement by entering into
an Assignment in the form of Exhibit B hereto.
7. PAYMENT TERMS/PRICING. NAPA shall invoice the CITY for all
Inventory purchased pursuant to this Agreement on a monthly basis according to the
pricing plan below. CITY agrees to pay the undisputed amount of all statements received
from NAPA by the 25th day of the month following receipt of any such statement. No
prompt pay discount is available under this Agreement.
The overall goal of CITY's pricing plan is to achieve a ten percent (10%) net profit
for NAPA(the "Net Profit Target") by adjusting the pricing of two elements:
(a) Product Costs. The pricing of the Inventory to be supplied to CITY by
NAPA pursuant to this Agreement. Product Costs shall be further divided
into "NAPA Product Costs," which is the pricing of NAPA supplier
manufactured products, and "Non-NAPA Product Costs," which is the
pricing of products which have not been manufactured by NAPA suppliers
but which have been acquired for CITY by NAPA pursuant to this
Agreement.
(b) Operational Costs. Any and all costs and expenses associated with the
operation of the On Site Store(s), including, but not limited to,
reimbursement by City for salary and benefits payable by NAPA to NAPA
employees at the On Site Store(s), worker's compensation benefits and
insurance, unemployment insurance, and for personal property insurance
for the On Site Store(s) and Inventory, any deductible for losses covered
under the personal property, automobile liability, or general liability
insurance policies of NAPA, and all equipment supplied by NAPA. An
example of a profit and loss statement reflecting such costs and expenses
is attached hereto as Exhibit C. CITY acknowledges and agrees that the
costs and expenses reflected on the profit and loss statement set forth on
Exhibit C are subject to change based on actual monthly costs and
expenses incurred relative to the operation of the On Site Store(s). Store
employees are employees of NAPA and are not employees of the City.
PRICING PLAN SUMMARY
NAPA Product Costs Billed to CITY at a 10% gross profit rate
(gross profit is store acquisition cost divided by .90)
Non-NAPA Product Costs Billed to CITY at a 10% gross profit rate
(gross profit is acquisition cost divided by .90)
Operational Costs Billed to CITY at cost
Net Profit Target 10%net profit for NAPA
Both NAPA Product Costs and Non-NAPA Product Costs shall be set by NAPA to
yield a gross profit of ten percent (10%). Gross profit is calculated by dividing the
acquisition cost by .90. Operational costs will be charged to CITY at cost, with all such
charges for Operational Costs to be included in CITY's monthly billing statement. CITY
will be billed at the end of each month for operational costs on an"in arrears"basis.
In addition, NAPA may use any sub-contractor for the procurement of"outside"
purchases or services (i.e., those parts or services not traditionally stocked or performed
by NAPA), and CITY will be billed an additional charge for any such purchases so as to
yield NAPA a ten percent (10%) gross profit on such purchases. CITY must provide pre-
approval in writing of such outside purchases. CITY is solely responsible for improper or
inappropriate instructions by CITY's employees to NAPA regarding NAPA's purchases
of nontraditional parts or services, unless CITY provided prior written notice to NAPA of
parts or services that may not be procured by NAPA in relation to this Agreement.
8. INSURANCE.
(a) CITY is a municipal corporation established under the laws of the State of
Florida and is insured for liability with the Travelers Insurance Company and self-insured
for workers compensation through the Department of Financial Services. CITY shall
provide to NAPA, upon.execution of this Agreement, a copy of all Certificates of
Insurance evidencing the insurance coverages above.
(b) NAPA shall maintain during the teen of this Agreement worker's
compensation insurance coverage for its employees located at the On Site Store(s) in
amounts required by law. In addition,NAPA shall maintain personal property insurance
during the term of this Agreement in an amount sufficient to cover any loss or damage to
the Inventory and any other personal property owned by NAPA that is located at the On
Site Store(s).
(c) The insurance policies in this section required to be held by each party
shall contain a waiver of subrogation against the other party.
(d) Neither CITY nor The Travelers Insurance Company shall procure or provide
insurance for NAPA property or Inventory.
9. NO LIENS.
(a) CITY warrants that it shall take no action, including but not limited to the
granting of a security interest, or fail to take any action, which would operate or does
operate in any way to encumber the Inventory of NAPA located in the On Site Store(s).
(b) CITY grants NAPA a power of attorney to execute such documents as are
necessary to protect NAPA's interest in the Inventory on consignment on CITY's
premises, including any UCC-1 statements.
10. PERSONNEL. NAPA and CITY shall attempt in good faith to mutually
agree upon the identity of the persons that will be selected to staff the On Site Store(s).
In the event that CITY for any reason wishes to remove or replace any of the NAPA
personnel in the On Site Store(s),the parties will attempt to resolve CITY's request by
mutual agreement.
11. WARRANTY/LIABILITY DISCLAIMER. All products supplied
pursuant to this Agreement are subject to the terms of written warranties provided by the
manufacturer of each product, and NAPA shall use reasonable commercial efforts to
assist the CITY in processing all warranty claims that the CITY may have against a
manufacturer. The manufacturer's warranty will be the sole and exclusive remedy of the
CITY in connection with any claims concerning the products supplied to CITY pursuant
to this Agreement. ALL OTHER WARRANTIES, BOTH EXPRESS AND IMPLIKD,
INCLUDING ANY IMPLI hD WARRANTI KS OF MERCHANTIBILITY OR FITNESS
FOR A PARTICULAR PURPOSE, ARE HEREBY EXCLUDED. Copies of the
manufacturers' warranties are available to CITY upon request.
For suppliers (or categories of suppliers) of Non-NAPA products that CITY instructs
NAPA to utilize or consider for future purchases, NAPA is under no obligation to (and
NAPA disclaims all liability in connection with) investigate product quality,
management, ownership, reputation, certifications, qualifications, price competitiveness,
or any other related characteristics of the products, individuals or entities at issue.
12. TERMINATION FOR CAUSE. This Agreement may be terminated
immediately, unless otherwise stated in this Section 12, by either party for cause:
(a) In the event that the other party fails or refuses to perform any other
obligation required under this Agreement, and such failure or refusal continues for thirty
(30) days after written notice thereof; or
(b) In the event that the other party files any bankruptcy petition, has any
bankruptcy petition filed against it, makes any assignment of its assets for the benefit of
creditors, or admits in writing its inability to pay its debts as they become due.
13. EFFECT OF TERMINATION. Immediately upon termination of this
Agreement by either party for any reason:
(a) All duties, responsibilities and other obligations of each party hereunder
shall teiiiiinate, except for the payment of any amounts due and owing to NAPA at the
time of termination.
(b) Each party shall immediately return to the other party all equipment,
software, books, records, tools and any other personal property owned by the other party
that are in such party's possession. CITY shall allow NAPA full and unrestricted access
to enter into the On Site Store(s) and immediately remove all equipment and other items
of personal property owned by NAPA without being deemed guilty of trespass or any
other violation of the law. All inventory records, sales history, sales analysis and all
other information generated by NAPA under this Agreement will be returned to CITY.
Nothing contained in this Section shall be deemed a waiver of, or in any other
manner impair or prejudice, any other legal rights that either party may have against the
other party for any breach of this Agreement. The provisions and obligations of Sections
9, 11, 14, 15, 17, 18, and 20 shall survive the termination of this Agreement for any
reason.
14. BUY-BACK OF INVENTORY. Upon termination, expiration, or non-
renewal of this Agreement, NAPA shall have the option to require CITY to purchase
all non-NAPA branded Inventory owned by NAPA and located in the On Site Store(s) at
NAPA's current acquisition cost, and CITY shall have the option to purchase all NAPA
branded Inventory, owned by NAPA and located in the On Site Store(s) at NAPA's
current acquisition cost. NAPA to provide a report of the non-NAPA branded inventory
and value with the monthly invoice.
CITY INITIALS:
15. DELETED.
16. LANDLORD CONSENT AND WAIVER. Not applicable.
17. INDEMNIFICATION. NAPA shall be responsible for and shall
indemnify and hold CITY harmless from and against all damages, claims or demands that
may, during the term of this Agreement, arise or be occasioned by the negligent or
intentional acts of NAPA or NAPA's employees. However, nothing set forth in this
Agreement shall be deemed or construed as a waiver of sovereign immunity by City and
City shall have and maintain at all times and for all purposes, any and all rights,
immunities and protections available under controlling legal precedent and as provided
under Section 768.28, Florida Statutes and other applicable law.
18. NOTICES. Whenever any notice, demand or request is required or
permitted hereunder, such notice, demand or request shall be hand-delivered in person or
sent via facsimile, by overnight mail through a reputable service, or by certified mail,
return receipt requested,to the addresses set forth below:
As to NAPA: Genuine Parts Company d/b/a NAPA Auto Parts
11716 N. Florida Ave
Tampa, FL 33612
Attn: Gregg Sargent
Telephone: (813) 932-4182
Facsimile: (813) 932-2151
As to CUSTOMER: City of Ocoee
301 Maguire Road
Ocoee, FL 34761
Attn: Stephen Krug
Telephone: (407) 905-3170
Facsimile: (407) 905-3176
And to: Shuffield Lowman& Wilson P.A.
1000 Legion Place#1700
Orlando, FL 32801
Attn: Scott Cookson, City Attorney
Telephone: (407) 581-9800
• Facsimile: (407) 581-9801
Each such notice shall be deemed delivered (i) on the date of receipt if delivered by hand,
overnight courier service or if sent by facsimile, or (ii) on the date three (3) business days
after depositing with the United States Postal Service if mailed by registered or certified
mail. Either party may change its address specified for this notice by giving the other
party at least ten(10) days written notice in accordance with this Section 18.
19. FORCE MAJEURE/DAMAGE OF PREMISES.
(a) Whenever performance by either party of any of their respective
obligations (other than the obligation to make payment of money due hereunder) is
substantially prevented by reason of any act of God, other industrial or transportation
disturbance, fire, floods, riots, acts of enemies, national emergencies or by any other
cause not within the reasonable control of such party and not occasioned by its
negligence, then such performance shall be excused and the performance of such
obligations under this Agreement shall be suspended for the duration of such prevention
and for a reasonable time thereafter.
(b) NAPA may terminate this Agreement immediately in the event that the
CITY's premises are damaged by any casualty, or such portion of the premises is
condemned by any legally constituted authority, such as will make the CITY's premises
unusable for the On Site Store(s) in the reasonable judgment of NAPA.
20. SUCCESSORS AND ASSIGNS. The provisions of this Agreement shall
be binding upon and shall inure to the benefit of the parties hereto and their respective
officers, directors, employees, successors and assigns. Notwithstanding the foregoing,
NAPA shall not assign, transfer, delegate or in any other manner dispose of its rights,
privileges or obligations under this Agreement,without the written consent of the City.
21. AMENDMENTS. No amendment to this Agreement shall be binding on
either party hereto unless such amendment is in writing and executed by both parties with
the same formality as this Agreement is executed.
22. NO WAIVER OF RIGHTS. No failure of either party hereto to exercise
any power given such party hereunder or to insist upon strict compliance by the other
party to its obligations hereunder, and no custom or practice of the parties in variance
with the terms hereof, shall constitute a waiver of either party's right to demand exact
compliance with the terns hereof.
23. LIMITATIONS ON RIGHTS OF THIRD PARTIES. All obligations
of a party under this Agreement are imposed solely and exclusively for the benefit of the
parties, and no other person shall, under any circumstances, be deemed to be a
beneficiary of such obligations.
24. INDEPENDENT CONTRACTOR. The parties hereto are independent
contractors. Nothing in this Agreement shall create or shall be deemed to create any
fiduciary relationship or the relationship of principal and agent, partnership, joint
venturers or any other similar or representative relationship between the parties hereto.
25. CHOICE OF LAW. This Agreement shall be construed and interpreted
under the laws of the State of Florida and venue shall lie in the courts of Orange County.
26. COUNTERPARTS. This Agreement may be executed in one or more
counterparts and each counterpart shall, for all purposes, be deemed an original, but all
such counterparts shall together constitute but one and the same instrument.
27. SECTION HEADINGS. Section titles or captions contained herein are
inserted only as a matter of convenience for reference and in no way define, limit, extend,
or describe the scope hereof or the intent of any provision hereof.
28. SEVERABILITY. In the event any part of this Agreement shall be
finally determined by a court of law to be illegal or unenforceable for any reason, then
that illegal or enforceable part shall be severed from the Agreement, and the remaining
terms shall continue in full force and effect.
29. ENTIRE AGREEMENT. This Agreement constitutes the entire
agreement of the parties hereto and no prior representation, inducement, promise or
agreement, oral or written, between the parties not embodied herein shall be of any force
and effect.
30. SOURCEWELL CONTRACT. CITY and NAPA acknowledge and
agree that the Sourcewell Contract is a vehicle by which CITY may contract directly with
NAPA for parts and services, but that the terms and conditions of this Agreement and not
the terms and conditions of the Sourcewell Contract shall govern the relationship of the
parties.
31.ADDITIONAL PROVISIONS.
1. The City's Public Works Director or his/her designee shall supervise and
control NAPA's work under this Agreement.
2. NAPA shall comply with the terms and conditions of any and all federal, state and
local permits, which may be required for the work to be performed. The City shall be
responsible for obtaining all other permits at the City's cost.
3. The terms of this Agreement shall be primary and superior to any oral tennis or
any conflicting terms found in the Agreement referenced herein.
[Signatures Appear on Next Page]
IN WITNESS WHEREOF, the parties hereto cause their hands and seals to be
affixed by their duly-authorized representatives effective as of the date and year first
above written.
GENUINE PARTS COMPANY •
By:
Name: Gregg Sargent
Title: Florida Division Vice President- Florida
CITY OF OCOEE
By:
Rusty Johnson, Mayor
ATTEST:
Melanie Sibbitt, City Clerk
(SEAL)
APPROVED BY THE CITY OF OCOEE
COMMISSION IN A MEETING HELD ON
, 2021
UNDER AGENDA ITEM NO.
FOR USE AND RELIANCE ONLY BY
THE CITY OF OCOEE, FLORIDA;
APPROVED AS TO FORM AND
LEGALITY this day of
, 20_.
SHUFFIELD, LOWMAN &WILSON,P.A.
By:
City Attorney
EXHIBIT A
Sourcewell CONTRACT
See attached.
EXHIBIT B
ASSIGNMENT
See attached.
ASSIGNMENT
FOR GOOD AND VALUABLE CONSIDERATION, the receipt and sufficiency
of which are hereby acknowledged, GENUINE PARTS COMPANY, a Georgia
corporation (hereinafter "Assignor"), hereby assigns, transfers, sets over and delivers to
Glenn Joiner & Son, Inc., a Florida corporation (hereinafter "Assignee"), all of
Assignor's rights, obligations and interest, including any options to renew or extend the
contract term, in those certain location(s) as set forth below, as governed by the
Integrated Supply Agreement dated by and between Genuine Parts Company and
the City of Ocoee (the "Integrated Supply Agreement").
Location(s):
City of Ocoee
301 Maguire Road
Ocoee, FL 34761
Assignee hereby accepts the assignment of the Integrated Supply Agreement,
agrees to provide the services and perform all other obligations required to be performed
by "NAPA" in said Integrated Supply Agreement at the times and in the manner set forth
in said Integrated Supply Agreement, and shall be bound by all other terms, covenants
and conditions of said Integrated Supply Agreement with regard to the location(s) set
forth above, all with the same force and effect as if Assignee were originally named as
"NAPA"therein.
City of Ocoee hereby consents to the above assignment of the Integrated Supply
Agreement on the tetras set forth herein.
The parties hereto agree that the assignment as set forth herein shall be effective
as of midnight on
[Signatures Appear on Next Page]
IN WITNESS WHEREOF, the undersigned have set their hands this day
of ,20 .
ASSIGNOR: ASSIGNEE:
GENUINE PARTS COMPANY Glenn Joiner& Son, Inc.
By: By:
Name: Gregg Sargent Name: _Glenn Joiner
Its: Division Vice President—Florida Its: President
Agreed and acknowledged:
City of Ocoee
By:
Name:
Its:
EXHIBIT C
SAMPLE OPERATIONAL COSTS STATEMENT
See attached.
AMENDMENT TO INTEGRATED SUPPLY AGREEMENT
BY AND BETWEEN
GLENN JOINER& SON,INC.
AND
THE CITY OF OCOEE
THIS AMENDMENT TO INTEGRATED SUPPLY AGREEMENT (this "Amendment")
is entered into this _ day of , 2021 by and between GLENN JOINER & SON,
INC., a Florida corporation (d/b/a NAPA Auto Parts) ("NAPA") and THE CITY OF
OCOEE ("CUSTOMER").
WHEREAS,pursuant to a competitive bidding and selection process by Sourcewell (f/k/a
National Joint Powers Alliance) (hereinafter, "Sourcewell"), a Minnesota-based Service
Cooperative created by Minnesota Legislative Statute 123A.21, Sourcewell and Genuine Parts
Company, a Georgia corporation ("GPC"), executed contract #061015 on July 21, 2015,
amended by that certain Amendment to Contract #061015-GPC dated November 20, 2019
(hereinafter, the "Original Sourcewell Contract"), to establish a source of supply for certain auto,
truck and bus parts as well as to provide Integrated Business Solutions services; and
WHEREAS, by becoming a participating member of Sourcewell, Members and User
Agencies were authorized to utilize the pricing and incentives available to Sourcewell Members
set forth in the Original Sourcewell Contract; and
WHEREAS, CUSTOMER, as a User Agency under the Original Sourcewell Contract,
previously executed that certain Integrated Supply Agreement dated as of April 5, 2016 by and
between CUSTOMER and Genuine Parts Company, a Georgia corporation, contemporaneously
assigned to NAPA (the "Agreement"), pursuant to which NAPA has provided integrated
business solutions services to CUSTOMER; and
WHEREAS, on December 23, 2020, pursuant to a competitive bidding and selection
process by Sourcewell, Sourcewell and GPC executed contract#110520-GPC,pursuant to which
NAPA may continue to provide a source of supply for certain auto, truck and bus parts as well as
to provide Integrated Business Solutions to User Agencies (the "New Sourcewell Contract"); and
WHEREAS, CUSTOMER remains a User Agency under the New Sourcewell Contract,
and the parties agree that the New Sourcewell Contract is a vehicle by which CUSTOMER and
NAPA may extend the term of the Agreement, and following NAPA and Sourcewell's execution
of the New Sourcewell Contract, the parties hereto desire to so extend the term of the
Agreement.
NOW THEREFORE, in consideration of the mutual promises and covenants contained
herein, and other good and valuable consideration, the receipt and sufficiency of which are
acknowledged, the parties hereto agree as follows:
1. Defined Terms. All capitalized terms not otherwise defined herein shall have the
meanings set forth in the Agreement or the New Sourcewell Contract.
2. Term. The parties hereby agree to extend the term of the Agreement until the
first to occur of such date as the New Sourcewell Contract terminates or expires, or the earlier
termination of the Agreement in accordance with the applicable terms and conditions of the
Agreement. As the New Sourcewell Contract is renewed or extended, or upon the award of a
successive contract from Sourcewell to NAPA for substantially the same products and services,
the Agreement may be again renewed or extended for a period of time equal to or shorter than
the period of time the New Sourcewell Contract is renewed or extended, or upon the award of a
successive contract from Sourcewell to NAPA for substantially the same products and services,
upon the mutual written agreement of the parties hereto. The Agreement shall terminate
automatically upon the termination, for any reason, of the New Sourcewell Contract; provided
that in the event Sourcewell awards to NAPA a successive contract for substantially the same
products and services, this Agreement may be extended for the term of such successive
Sourcewell contract. Notwithstanding the foregoing, either party may terminate the Agreement
at any time for its convenience by giving the other party sixty (60) days prior written notice of
such termination.
3. Conflict. Except as hereby amended, the Agreement shall remain unchanged in
full force and effect, and the Agreement remains enforceable against each of the parties and is
hereby ratified and acknowledged by each of the parties. If there is any conflict between the
terms and provisions of the Agreement and the terms and provisions of this Amendment, this
Amendment shall control.
4. Counterparts. This Amendment may be executed in one or more counterparts
and each counterpart shall, for all purposes, be deemed an original, but all such counterparts shall
together constitute but one and the same instrument.
[Signatures Appear on Next Page]
-2-
[Signatures to Amendment to Integrated Supply Agreement]
IN WITNESS WHEREOF, the parties hereto cause their hands and seals to be affixed by their
duly-authorized representatives effective as of the date and year first above written.
NAPA:
GLENN JOINER& SON,INC.
By:
Name:
Title:
CUSTOMER:
THE CITY OF OCOEE
By:
Name:
Title:
ATTEST:
By:
Name:
Title:
(SEAL)
APPROVED BY THE CITY OF OCOEE
COMMISION IN A MEETING HELD ON
, 2021
UNDER AGENDA ITEM NO.
FOR USE AND RELIANCE ONLY BY
THE CITY OF OCOEE, FLORIDA;
APPROVED AS TO FORM AND
LEGALITY this day of
2021.
NAME:
By:
Name:
Title:
-3-
Go��aNf,1ENTgNQ• F
h �2
Sourcewell:07Z
i oz
Lf aURCf?�SIPiG
RFP #110520
REQUEST FOR PROPOSALS
for
Fleet and Facility Related Vendor Managed Inventory and Logistics Management
Solutions
Proposal Due Date: November 5, 2020, 4:30 p.m., Central Time
Sourcewell, a State of Minnesota local government agency and service cooperative, is requesting
proposals for Fleet and Facility Related Vendor Managed Inventory and Logistics Management
Solutions to result in a contracting solution for use by its Participating Entities. Sourcewell
Participating Entities include thousands of governmental, higher education, K-12 education,
nonprofit,tribal government, and other public agencies located in the United States and Canada.
A full copy of the Request for Proposals can be found on the Sourcewell Procurement Portal
[https://proportal.sourcewell-mn.gov]. Only proposals submitted through the Sourcewell
Procurement Portal will be considered. Proposals are due no later than November 5, 2020, at
4:30 p.m. Central Time, and late proposals will not be considered.
Solicitation Schedule
Public Notice of RFP Published: September 17, 2020
Pre-proposal Conference: October 7, 2020, 10:00 a.m., Central Time
Question Submission Deadline: October 29, 2020, 4:30 p.m., Central Time
Proposal Due Date: November 5, 2020, 4:30 p.m., Central Time
Late responses will not be considered.
Opening: November 5, 2020, 6:30 p.m., Central Time **
**SEE RFP SUB-SECTION V.G."OPENING"
Rev.2/2020 Sourcewell RFP#110520
Fleet and Facility Related Vendor Managed Inventory and Logistics Management Solutions
Page 1
I. ABOUT SOURCEWELL PARTICIPATING ENTITIES
A. SOURCEWELL
Sourcewell is a State of Minnesota local government agency and service cooperative created
under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that facilitates
a competitive public solicitation and contract award process for the benefit of its 50,000+
participating entities across the United States and Canada. Sourcewell's solicitation process
complies with State of Minnesota law and policies, conforms to Canadian trade agreements,
and results in cooperative contracting solutions from which Sourcewell's Participating Entities
procure equipment, products, and services.
Cooperative contracting provides participating entities and vendors increased administrative
efficiencies and the power of combined purchasing volume that result in overall cost savings.At
times, Sourcewell also partners with other purchasing cooperatives to combine the purchasing
volume of their membership into a single solicitation and contract expanding the reach of
contracted vendors' potential pool of end users.
Sourcewell uses a website-based platform, the Sourcewell Procurement Portal,through which
all proposals to this RFP must be submitted.
B. USE OF RESULTING CONTRACTS
In the United States, Sourcewell's contracts are available for use by:
• Federal and state government entities;
• Cities, towns, and counties/parishes;
• Education service cooperatives;
• K-12 and higher education entities;
• Tribal government entities;
• Some nonprofit entities; and
• Other public entities.
• In Canada, Sourcewell's contracts are available for use by:
• Provincial and territorial government departments, ministries, agencies, boards,
councils, committees, commissions, and similar agencies;
• Regional, local, district, and other forms of municipal government, municipal
organizations, school boards, and publicly-funded academic, health, and social service
entities referred to as MASH sector (this should be construed to include but not be
limited to the Cities of Calgary, Edmonton,Toronto, Calgary, Ottawa, and Winnipeg), as
well as any corporation or entity owned or controlled by one or more of the preceding
entities;
Rev.2/2020 Sourcewell RFP#110520
Fleet and Facility Related Vendor Managed Inventory and Logistics Management Solutions
Page 2
• Crown corporations, government enterprises, and other entities that are owned or
controlled by these entities through ownership interest;
• Members of the Rural Municipalities of Alberta (RMA) and their represented
Associations, Saskatchewan Association of Rural Municipalities (SARM), Saskatchewan
Urban Municipalities Association (SUMA), Association of Manitoba Municipalities
(AMM), Local Authority Services (LAS), Municipalities Newfoundland and Labrador
(MNL), Nova Scotia Federation of Municipalities (NSFM), and Federation of Prince
Edward Island Municipalities (FPEIM).
For a listing of current United States and Canadian Participating Entities visit Sourcewell's
website (note: there is a tab for each country's listing): https://www.sourcewell-
mn.gov/sou rcewell-for-vendors/agency-locator.
Access to contracted equipment, products, or services by Participating Entities is typically
through a purchase order issued directly to the applicable vendor. A Participating Entity may
request additional terms or conditions related to a purchase. Use of Sourcewell contracts is
voluntary and Participating Entities retain the right to obtain similar equipment, products, or
services from other sources.
To meet Participating Entities' needs, public notice of this RFP has been broadly published,
including notification in the United States to each state-level procurement department for
possible re-posting.
Proof of publication will be available at the conclusion of the solicitation process.
II. EQUIPMENT, PRODUCTS,AND SERVICES
A. SOLUTIONS-BASED SOLICITATION
This RFP and contract award process is a solutions-based solicitation; meaning that Sourcewell
is seeking equipment, products, or services that meet the general requirements of the scope of
this RFP and that are commonly desired or are required by law or industry standards.
B. REQUESTED EQUIPMENT, PRODUCTS, OR SERVICES
It is expected that Proposers will offer a wide array of equipment, products, or services at lower
prices and with better value than what they would ordinarily offer to a single government
entity, a school district, or a regional cooperative.
1. Sourcewell is seeking proposals for Fleet and Facility Related Vendor Managed Inventory
and Logistics Management Solutions, including, but not to be limited to:
a. Vendor Managed Inventory solutions, such as:
Rev.2/2020 Sourcewell RFP#110520
Fleet and Facility Related Vendor Managed Inventory and Logistics Management Solutions
Page 3
1. Parts,fluids, equipment, and supplies for vehicle,truck, fleet, and warehouse
operations;
2. On and off-site storage, service, and parts room operation, management, and
staffing;
3. Performance reporting, and data and technology analysis;
4. Fleet and facility software integration and data exchange;
5. Emergency response services;
6. Parts replacement and warranty management;
7. National distribution system services;
8. Stock and non-stock parts sourcing of original equipment and aftermarket parts,
fluids, equipment, and supplies; and,
9. Parts research, acquisition, and delivery.
b. Logistics Management Solutions, such as:
1. Warehouse management services;
2. Warehouse and transportation coordination for in and outbound supplies;
3. Shipment optimization;
4. Freight management;
5. Load scheduling and delivery confirmation;
6. Customs management for international shipments;
7. Coordination of just-in-time replenishment of parts; and,
8. Web-based solutions and knowledge-based professional services.
c. Training, consultative, and administrative or technical support services related to the
delivery of the solutions offered under Section 1. a. or b. above.
2. The primary focus of this solicitation is on Fleet and Facility Related Vendor Managed
Inventory and Logistics Management Solutions.This solicitation should NOT be construed to
include:
a. Inventory Software System-only solutions;
b. Vehicle Parts-only solutions;
c. Public Safety Consultancy-only solutions.
3. This solicitation does not include those equipment, products, or services covered under
categories included in contracts currently maintained by Sourcewell:
a. RFP#022217 Fleet Management and Related Technology Solutions
b. RFP#060618 Fleet Management Services
Proposers may include related equipment, accessories, and services to the extent that these
solutions are complementary to the equipment, products, or service(s) being proposed.
Rev.2/2020 Sourcewell RFP#110520
Fleet and Facility Related Vendor Managed Inventory and Logistics Management Solutions
Page 4
Generally,the solutions for Participating Entities are turn-key solutions, providing a
combination of equipment, products and services, delivery, and installation to a properly
operating status. However, equipment or products only solutions may be appropriate for
situations where Participating Entities possess the ability, either in-house or through local third-
party contractors, to properly install and bring to operation the equipment or products being
proposed.
Sourcewell prefers vendors that provide a sole source of responsibility for the products and
services provided under a resulting contract. If Proposer requires the use of dealers, resellers,
or subcontractors to provide the products or services, the Proposal should address how the
products or services will be provided to Participating Entities and describe the network of
dealers, resellers, and/or subcontractors that will be available to serve Participating Entities
under a resulting contract.
Sourcewell desires the broadest possible selection of equipment, products, and services being
proposed over the largest possible geographic area and to the largest possible cross-section of
Sourcewell current and future Participating Entities.
C. REQUIREMENTS
It is expected that Proposers have knowledge of all applicable industry standards, laws, and
regulations and possess an ability to market and distribute the equipment, products, or services
to Participating Entities.
1. Safety Requirements. All items proposed must comply with current applicable safety or
regulatory standards or codes.
2. Deviation from Industry Standard. Deviations from industry standards must be
identified with an explanation of how the equipment, products, and services will
provide equivalent function, coverage, performance, and/or related services.
3. New Equipment and Products. Proposed equipment and products must be for new,
current model; however, Proposer may offer certain close-out equipment or products if
it is specifically noted in the Pricing proposal.
4. Delivered and operational. Unless clearly noted in the Proposal, equipment and
products must be delivered to the Participating Entity as operational.
5. Warranty. All equipment, products, supplies, and services must be covered by a
warranty that is the industry standard or better.
D. ANTICIPATED CONTRACT TERM
Sourcewell anticipates that the term of any resulting contract(s) will be four(4) years. Up to
two one-year extensions may be offered based on the best interests of Sourcewell and its
Participating Entities.
Rev.2/2020 Sourcewell RFP#110520
Fleet and Facility Related Vendor Managed Inventory and Logistics Management Solutions
Page 5
E. ESTIMATED CONTRACT VALUE AND USAGE
Based on past volume of similar contracts, the estimated annual value of all transactions from
contracts resulting from this RFP are anticipated to be USD $100 Million;therefore, proposers
are expected to propose volume pricing. Sourcewell anticipates considerable activity under the
contract(s) awarded from this RFP; however, sales and sales volume from any resulting contract
are not guaranteed.
F. MARKETING PLAN
Proposer's sales force will be the primary source of communication with Participating Entities.
The Proposer's Marketing Plan should demonstrate Proposer's ability to deploy a sales force or
dealer network to Participating Entities, as well as Proposer's sales and service capabilities. It is
expected that Proposer will promote and market any contract award.
G. ADDITIONAL CONSIDERATIONS
1. Contracts will be awarded to Proposers able to best meet the need of Participating
Entities. Proposers should submit their complete line of equipment, products, or
services that are applicable to the scope of this RFP.
2. Proposers should include all relevant information in its proposal, since Sourcewell
cannot consider information that is not included in the Proposal. Sourcewell reserves
the right to verify Proposer's information and may request clarification from a Proposer,
including samples of the proposed equipment or products.
3. Depending upon the responses received in a given category, Sourcewell may need to
organize responses into subcategories in order to provide the broadest coverage of the
requested equipment, products, or services to Participating Entities.Awards may be
based on a subcategory.
4. A Proposer's documented negative past performance with Sourcewell or its
Participating Entities occurring under a previously awarded Sourcewell contract may be
considered in the evaluation of a proposal.
III. PRICING
A. REQUIREMENTS
All proposed pricing must be:
1. Line-Item Pricing, Percentage Discount from Catalog Pricing, Cost-Plus Pricing, or a
combination of these:
a. Line-item Pricing is pricing based on each individual product or services. Each line must
indicate the Vendor's published "List Price," as well as the "Contract Price."
b. Percentage Discount from Catalog or Category is based on a percentage discount from
a catalog or list price, defined as a published Manufacturer's Suggested Retail Price
Rev.2/2020 Sourcewell RFP#110520
Fleet and Facility Related Vendor Managed Inventory and Logistics Management Solutions
Page 6
(MSRP) for the products or services. Individualized percentage discounts can be
applied to any number of defined product groupings. Proposers will be responsible.
for providing and maintaining current published MSRP with Sourcewell, and this
pricing must be included in its proposal and provided throughout the term of any
Contract resulting from this RFP.
c. Cost-Plus Pricing is pricing based on the actual cost incurred by the Vendor in
performance of the contract, or a stated price for equipment or products supplied by
Vendor, plus a specified amount of fee or profit.
2. The Proposer's ceiling price (Ceiling price means that the proposed pricing will be
considered as the highest price for which equipment, products, or services may be billed
to a Participating Entity). However, it is permissible for vendors to sell at a price that is
lower than the contracted price;
3. Stated in U.S. and Canadian dollars (as applicable); and
4. Clearly understood, complete, and fully describe the total cost of acquisition (e.g., the
cost of the proposed equipment, products, and services delivered and operational for its
intended purpose in the Participating Entity's location).
Proposers should clearly identify any costs that are NOT included in the proposed product or
service pricing. This may include items such as installation, set up, mandatory training, or initial
inspection. Include identification of any parties that impose such costs and their relationship to
the Proposer. Additionally, Proposers should clearly. describe any unique distribution and/or
delivery methods or options offered in the Proposal.
B. ADMINISTRATIVE FEES
Proposers are expected to pay to Sourcewell an administrative fee in exchange for Sourcewell
facilitating the resulting contracts.The administrative fee is normally calculated as a percentage
of the total sales to Participating Entities for all contracted equipment, products,or services made
during a calendar quarter, and is typically one percent (1%) to two percent (2%). In some
categories, a flat fee may be an acceptable alternative.
IV. CONTRACT
Proposers awarded a contract will be required to execute a contract with Sourcewell (see
attached template). Only those modifications the Proposer indicates in its proposal will be
available for discussion. Much of the language in the Contract reflects Minnesota legal
requirements and cannot be altered. Numerous and/or onerous exceptions that contradict
Minnesota law may result in the Proposal being disqualified from further review and
evaluation.
To request a modification to the Contract terms, conditions, or specifications, a Proposer must
complete and submit the Exceptions to Terms, Conditions, or Specifications table, with all
requested modifications, through the Sourcewell Procurement Portal at the time of submitting
the Proposer's Proposal. Exceptions must:
Rev.2/2020 Sourcewell RFP#110520
Fleet and Facility Related Vendor Managed Inventory and Logistics Management Solutions
Page 7
1. Clearly identify the affected article and section, and
2. Clearly note what language is requested to be modified.
Unclear requests will be automatically denied.
Only those exceptions that have been accepted by Sourcewell will be included in the contract
document provided to the awarded vendor for signature.
If a Proposer receives a contract award resulting from this solicitation it will have up to 30 days
to sign and return the contract.After that time, at Sourcewell's sole discretion, the contract
award may be revoked.
V. RFP PROCESS
A. PRE-PROPOSAL CONFERENCE
Sourcewell will hold an optional, non-mandatory pre-proposal conference via webcast on the
date and time noted on page one of this RFP and on the Sourcewell Procurement Portal.The
purpose of this conference is to allow potential Proposers to ask questions regarding this RFP
and Sourcewell's competitive contracting process. Information about the webcast will be sent
to all entities that have registered for this solicitation opportunity through their Sourcewell
Procurement Portal Vendor Account. Pre-proposal conference attendance is optional.
B. QUESTIONS REGARDING THIS RFP AND ORAL COMMUNICATION
Questions regarding this RFP must be submitted through the Sourcewell Procurement Portal.
The deadline for submission of questions is found in the Solicitation Schedule and on the
Sourcewell Procurement Portal. Answers to questions will be issued through an addendum to
this RFP. Repetitive questions will be summarized into a single answer and identifying
information will be removed from the submitted questions.
All questions, whether specific to a Proposer or generally related to the RFP, must be submitted
using this process. Do not contact individual Sourcewell staff to ask questions or request
information as this may disqualify the Proposer from responding to this RFP. Sourcewell will not
respond to questions submitted after the deadline.
C. ADDENDA
Sourcewell may modify this RFP at any time prior to the proposal due date by issuing an
addendum. Addenda issued by Sourcewell become a part of the RFP and will be delivered to
potential Proposers through the Sourcewell Procurement Portal. Sourcewell accepts no liability
in connection with the delivery of any addenda.
Before a proposal will be accepted through the Sourcewell Procurement Portal, all addenda, if
any, must be acknowledged by the Proposer by checking the box for each addendum. It is the
Rev.2/2020 Sourcewell RFP#110520
Fleet and Facility Related Vendor Managed Inventory and Logistics Management Solutions
Page 8
responsibility of the Proposer to check for any addenda that may have been issued up to the
solicitation due date and time.
If an addendum is issued after a Proposer submitted its proposal, the Sourcewell Procurement
Portal will WITHDRAW the submission and change the Proposer's proposal status to
INCOMPLETE.The Proposer can view this status change in the "MY BIDS" section of the
Sourcewell Procurement Portal Vendor Account.The Proposer is solely responsible to check the
"MY BIDS"section of the Sourcewell Procurement Portal Vendor Account periodically after
submitting its Proposal (and up to the Proposal due date). If the Proposer's Proposal status has
changed to INCOMPLETE, the Proposer is solely responsible to:
i) make any required adjustments to its proposal;
ii) acknowledge the addenda; and
iii) ensure the re-submitted proposal is received through the Sourcewell Procurement Portal
no later than the Proposal Due Date and time shown in the Solicitation Schedule above.
D. PROPOSAL SUBMISSION
Proposer's complete proposal must be submitted through the Sourcewell Procurement Portal
no later than the date and time specified in the Solicitation Schedule. Any other form of
proposal submission, whether electronic, paper, or otherwise, will not be considered by
Sourcewell. Late proposals will not be considered. It is the Proposer's sole responsibility to
ensure that the proposal is received on time.
It is recommended that Proposers allow sufficient time to upload the proposal and to resolve
any issues that may arise.The time and date that a Proposal is received by Sourcewell is solely
determined by the Sourcewell Procurement Portal web clock.
In the event of problems with the Sourcewell Procurement Portal,follow the instructions for
technical support posted in the portal. It may take up to twenty-four(24) hours to respond to
certain issues.
Upon successful submission of a proposal,the Portal will automatically generate a confirmation
email to the Proposer. If the Proposer does not receive a confirmation email, contact
Sourcewell's support provider at support@bidsandtenders.ca.
To ensure receipt of the latest information and updates via email regarding this solicitation, or
if the Proposer has obtained this solicitation document from a third party,the onus is on the
Proposer to create a Sourcewell Procurement Portal Vendor Account and register for this
solicitation opportunity.
Within the Procurement Portal, all proposals must be digitally acknowledged by an authorized
representative of the Proposer attesting that the information contained in in the proposal is
true and accurate. By submitting a proposal, Proposer warrants that the information provided
is true, correct, and reliable for purposes of evaluation for potential contract award.The
Rev.2/2020 Sourcewell RFP#110520
Fleet and Facility Related Vendor Managed Inventory and Logistics Management Solutions
Page 9
submission of inaccurate, misleading, or false information is grounds for disqualification from a
contract award and may subject the Proposer to remedies available by law.
E. GENERAL PROPOSAL REQUIREMENTS
Proposals must be:
• In substantial compliance with the requirements of this RFP or it will be considered
nonresponsive and be rejected.
• Complete. A proposal will be rejected if it is conditional or incomplete.
• Submitted in English.
• Valid and irrevocable for 90 days following the Proposal Due Date.
Any and all costs incurred in responding to this RFP will be borne by the Proposer.
F. PROPOSAL WITHDRAWAL
Prior to the proposal deadline, a Proposer may withdraw its proposal.
G. OPENING
The Opening of Proposals will be conducted electronically through the Sourcewell Procurement
Portal. A list of all Proposers will be made publicly available in the Sourcewell Procurement
Portal after the Proposal Due Date, but no later than the Opening time listed in the Solicitation
Schedule.
To view the list of Proposers, verify that the Sourcewell Procurement Portal opportunities list
search is set to "All" or "Closed.".The solicitation status will automatically change to "Closed"
after the Proposal Due Date and Time.
VI. EVALUATION AND AWARD
A. EVALUATION
It is the intent of Sourcewell to award one or more contracts to responsive and responsible
Proposer(s) offering the best overall quality, selection of equipment, products, and services,
and price that meet the commonly requested specifications of Sourcewell and its Participating
Entities.The award(s) will be limited to the number of Proposers that Sourcewell determines is
necessary to meet the needs of Participating Entities. Factors to be considered in determining
the number of contracts to be awarded in any category may include the following:
• The number of and geographic location of:
o Proposers necessary to offer a comprehensive selection of equipment, products, or
services for Participating Entities' use.
Rev.2/2020 Sourcewell RFP#110520
Fleet and Facility Related Vendor Managed Inventory and Logistics Management Solutions
Page 10
o A Proposer's sales and service network to assure availability of product supply and
coverage to meet Participating Entities' anticipated needs.
• Total evaluation scores.
• The attributes of Proposers, and their equipment, products, or services, to assist
Participating Entities achieve environmental and social requirements, preferences, and
goals. Information submitted as part of a proposal should be as specific as possible
when responding to the RFP. Do not assume Sourcewell's knowledge about a specific
vendor or product.
B. AWARD(S)
Award(s) will be made to the Proposer(s) whose proposal conforms to all conditions and
requirements of the RFP, and consistent with the award criteria defined in this RFP.
Sourcewell may request written clarification of a proposal at any time during the evaluation
process.
Proposal evaluation will be based on the following scoring criteria and the Sourcewell Evaluator
Scoring Guide (available in the Sourcewell Procurement Portal):
Conformance to RFP Requirements 50
Financial Viability and Marketplace Success 75
Ability to Sell and Deliver Service 100
Marketing Plan 50
• Value Added Attributes 75
Warranty 50
Depth and Breadth of Offered Equipment, Products, or Services 200
Pricing 400
TOTAL POINTS 1000
C. PROTESTS OF AWARDS
Any protest made under this RFP by a Proposer must be in writing, addressed to Sourcewell's
Executive Director, and delivered to the Sourcewell office located at 202 12th Street NE, P.O.
Box 219, Staples, MN 56479.The protest must be received no later than 10 calendar days'
following Sourcewell's notice of contract award(s) or non-award and must be time stamped by
Sourcewell no later than 4:30 p.m., Central Time.
A protest must include the following items:
• The name, address, and telephone number of the protester;
• The original signature of the protester or its representative;
• Identification of the solicitation by RFP number;
• A precise statement of the relevant facts;
Rev.2/2020 Sourcewell RFP#110520
Fleet and Facility Related Vendor Managed Inventory and Logistics Management Solutions
Page 11
• Identification of the issues to be resolved;
• Identification of the legal or factual basis;
• Any additional supporting documentation; and
• Protest bond in the amount of$20,000, except where prohibited by law or treaty.
Protests that do not address these elements will not be reviewed.
D. RIGHTS RESERVED
This RFP does not commit Sourcewell to award any contract and a proposal may be rejected if it
is nonresponsive, conditional, incomplete, conflicting, or misleading. Proposals that contain
false statements or do not support an attribute or condition stated by the Proposer may be
rejected.
Sourcewell reserves the right to:
• Modify or cancel this RFP at any time;
• Reject any and all proposals received;
• Reject proposals that do not comply with the provisions of this RFP;
• Select, for contracts or for discussion, a proposal other than that with the lowest cost;
• Independently verify any information provided in a Proposal;
• Disqualify any Proposer that does not meet the requirements of this RFP, is debarred or
suspended by the United States or Canada, State of Minnesota, Participating Entity's
state or province; has an officer, or other key personnel, who have been charged with a
serious crime; or is bankrupt, insolvent, or where bankruptcy or insolvency are a
reasonable prospect;
• Waive or modify any informalities, irregularities, or inconsistencies in the proposals
received;
• Clarify any part of a proposal and discuss any aspect of the proposal with any Proposer;
and negotiate with more than one Proposer;
• Award a contract if only one responsive proposal is received if it is in the best interest of
Participating Entities; and
• Award a contract to one or more Proposers if it is in the best interest of Participating
Entities.
E. DISPOSITION OF PROPOSALS
All materials submitted in response to this RFP will become property of Sourcewell and will
become public record in accordance with Minnesota Statutes Section 13.591, after negotiations
are complete. Sourcewell considers that negotiations are complete upon execution of a
resulting contract. It is the Proposer's responsibility to clearly identify any data submitted that it
considers to be protected. Proposer must also include a justification for the classification citing
the applicable Minnesota law.
Rev.2/2020 Sourcewell RFP#110520
Fleet and Facility Related Vendor Managed Inventory and Logistics Management Solutions
Page 12
Sourcewell will not consider the prices submitted by the Proposer to be confidential,
proprietary, or trade secret materials. Financial information, including financial statements,
provided by a Proposer is not considered trade secret under the statutory definition.
The Proposer understands that Sourcewell will reject proposals that are marked confidential or
nonpublic, either substantially or in their entirety.
Rev.2/2020 Sourcewell RFP#110520
Fleet and Facility Related Vendor Managed Inventory and Logistics Management Solutions
Page 13
SourceweII - �
9/24/2020
Addendum No. 1
Solicitation Number: RFP 110520
Solicitation Name: Fleet and Facility Related Vendor Managed Inventory and Logistics
Management Solutions
Consider the following Questions and Answers to be part of the above-titled solicitation
documents. The remainder of the documents remain unchanged.
Question 1:
Who are the end users?What is their Number range?
Answer 1:
Sourcewell is a State of Minnesota local government agency and service cooperative
created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21)
that facilitates a competitive public solicitation and contract award process for the
benefit of its 50,000+ participating entities across the United States and Canada. Refer
to RFP Section I. B.—Use of Resulting Contracts, for a listing of the types of entities
eligible to utilize Sourcewell cooperative contracts.
The number of participating Sourcewell Participating Entities is not static. Sourcewell
maintains a link to a Participating Entity list on the "Sourcewell for Vendors" page of the
Sourcewell website, with a separate worksheet for both the US and Canada
(www.sourcewell-mn.gov/sourcewell-for-vendors/agency-locator).The list is updated
weekly.
Question 2:
Are Participating Entities represented on the selection committee?Who else is on the
selection committee?
Answer 2:
In regard to this RFP, the proposal evaluation committee will be comprised of
Sourcewell procurement professionals.
Question 3:
Did you have demonstrations of solutions that meet your requirements before posting
the RFP? Will proposers be allowed to demonstrate a proposed solution?
Answer 3:
Refer to RFP Section V.—RFP Process for an overview of Sourcewell's solicitation
process. No proposer demonstrations have occurred, been planned or anticipated.
Each proposer, in its discretion, will determine the method it deems best suited to
convey the relevant information through the Sourcewell Procurement Portal.The
complete proposal must be submitted through the Sourcewell Procurement Portal, no
later than the date and time specified in the Solicitation Schedule, and all relevant
information should be included in the proposal.
Question 4:
Why are you trying to get a new system?What problem are you trying to solve with this
RFP?
Answer 4:
This RFP and contract award process is a solutions-based solicitation; meaning that
Sourcewell is seeking equipment, products, or services that meet the general
requirements of the scope of this RFP and that are commonly desired or are required by
law or industry standards.
Question 5:
Are there any requirements for a native mobile app or a native web app?
Answer 5:
Sourcewell utilizes a competitive, solutions-based solicitation approach that is not based
on detailed specifications or finite quantities. A proposer can propose its entire line of
equipment, products, and services falling within the requested equipment, products,
and services as described in the RFP.
Question 6:
Is there a current vendor?
Answer 6:
For examples of current Sourcewell-awarded contracts, navigate to the page on the
Sourcewell website at the following address: https://www.sourcewell-mn.gov/contract-
search.
Question 7:
Can you provide a list of other purchasing cooperatives that you have worked with in
the past?
Answer 7:
As stated in RFP Section I. A., "At times, Sourcewell also partners with other purchasing
cooperatives...expanding the reach of contracted vendors' potential pool of end users."
However, regarding this RFP, Sourcewell has not partnered with another purchasing
cooperative to co-solicit this opportunity. Each RFP is an opportunity independent of
any other prior, current or future RFPs.
Question 8:
Will you provide a list of plan takers?
Answer 8:
A list of plan takers will not be provided as part of the solicitation process.
Question 9:
Section III. A. 3. instructs pricing needs to be "Stated in US and Canadian dollars". Did
you mean stated in US or Canadian Dollars? If you meant "and," how do you expect the
exchange rate to be applied?
Answer 9:
RFP Section III. A. 3. states that pricing is to be "Stated in U.S. and Canadian dollars (as
applicable)." Each proposer will use its discretion in addressing the exchange rate
fluctuation challenge, as applicable. Without limiting the available alternatives,
reference to applicable indexes, rates, or metrics, is allowable in a proposal. A proposer
is not required to cover every geographic region to be considered for award. Each
proposal is evaluated based on the criteria stated in the RFP.
End of Addendum
Acknowledgement of this Addendum to RFP 110520 posted to the Sourcewell
Procurement Portal on 9/24/2020, is required at the time of proposal submittal.
,„„qc
we I I 0A,--.„
Sourcewell
9/28/2020
Addendum No. 2
Solicitation Number: RFP 110520
Solicitation Name: Fleet and Facility Related Vendor Managed Inventory and Logistics
Management Solutions
Consider the following Questions and Answers to be part of the above-titled solicitation
documents. The remainder of the documents remain unchanged.
Question 1:
Will Sourcewell provide additional information on the requested equipment, products,
and services? For instance, in RFP Section II. B. 1. a. 2., what is meant by"service"?
What is involved with "parts room operation and management"? Or, referring to RFP
Section II. B. 1. a. 3., what performance are you reporting?What do you need in terms
of"data and technology analysis"?
[Note:Additional submitted questions omitted as repetitive per RFP Section V. B.]
Answer 1:
Sourcewell utilizes a competitive, solutions-based solicitation approach that is not based
on detailed specifications or finite quantities. A proposer can propose its entire line of
equipment, products, and services falling within the requested equipment, products,
and services as described in the RFP. Sourcewell desires the broadest possible selection
of equipment, products, and services being proposed over the largest possible
geographic area and to the largest possible cross-section of Sourcewell current and
future Participating Entities.
Question 2:
Due to a scheduling conflict, will Sourcewell consider shifting the virtual pre-proposal
conference to the afternoon of 7 October?
Answer 2:
At this time Sourcewell will not entertain alterations to the Solicitation Schedule as
outlined in the RFP. The Pre-Proposal Conference will be recorded. Following the Pre-
Proposal Conference, registered plan takers will receive an email providing the Pre-
Proposal Conference presentation in PDF format and a link to the recording.
End of Addendum
Acknowledgement of this Addendum to RFP 110520 posted to the Sourcewell
Procurement Portal on 9/28/2020, is required at the time of proposal submittal.
Sourcewell,
10/8/2020
Addendum No. 3
Solicitation Number: RFP 110520
Solicitation Name: Fleet and Facility Related Vendor Managed Inventory and Logistics
Management Solutions
Consider the following Question and Answer to be part of the above-titled solicitation
documents. The remainder of the documents remain unchanged.
Question 1:
How do I locate the prior Sourcewell RFPs that have been excluded from this
solicitation?
Answer 1:
All documentation for prior solicitations is located on the Sourcewell website
(www.sourcewell-mn.gov). On the Sourcewell website homepage, access the search
function located in the website header bar(identified with a "magnifying glass" icon)
and enter the RFP number of interest.The search results page will display a hyperlink to
the landing pages of the awarded vendors for the relevant RFP. Navigate to any
awarded vendor landing page and then select the "Contract Documents" section along
the left margin.The RFP is available as a download within the Contract Documentation
section.
End of Addendum
Acknowledgement of this Addendum to RFP 110520 posted to the Sourcewell
Procurement Portal on 10/8/2020, is required at the time of proposal submittal.
SourceweII
10/19/2020
Addendum No. 4
Solicitation Number: RFP 110520
Solicitation Name: Fleet and Facility Related Vendor Managed Inventory and Logistics
Management Solutions
Consider the following Questions and Answers to be part of the above-titled solicitation
documents. The remainder of the documents remain unchanged.
Question 1:
How would you evaluate two partners working jointly on this RFP? Do you have a
partnering list where plan takers volunteer their contact info to be contacted?
Answer 1:
Refer to RFP Section II. B.—Requested Equipment, Products, or Services—"If Proposer
requires the use of dealers, resellers, or subcontractors to provide the products or
services,the Proposal should address how the products or services will be provided to
Participating Entities and describe the network of dealers, resellers, and/or
subcontractors that will be available to serve Participating Entities under a resulting
contract." It is left to the discretion of each proposer to determine the information or
documentation necessary to best demonstrate their ability to serve Sourcewell
Participating Entities and satisfy all the requirements included in the questionnaire
tables. Proposals are evaluated based on the criteria stated in the RFP.
Sourcewell does not maintain a partnering list.
Question 2:
Can we review a list of plan takers?
Answer 2:
Refer to Addendum 1, Question and Answer 8.
End of Addendum
Acknowledgement of this Addendum to RFP 110520 posted to the Sourcewell
Procurement Portal on 10/19/2020, is required at the time of proposal submittal.
Sourcewell J + 5
10/21/2020
Addendum No. 5
Solicitation Number: RFP 110520
Solicitation Name: Fleet and Facility Related Vendor Managed Inventory and Logistics
Management Solutions
Consider the following Question and Answer to be part of the above-titled solicitation
documents. The remainder of the documents remain unchanged.
Question 1:
Due to the nature of our customizable solutions/services, is it acceptable to enter into
separate agreements directly with the Participating Entity that would detail the specific
scope of services to be provided and all of the key provisions relating to such services
(e.g.,termination rights, insurance requirements and liability).
Answer 1:
Refer to Sourcewell contract template Section 6. B.—Additional Terms and
Conditions/Participating Addendum. "Additional terms and conditions to a purchase
order may be negotiated between a Participating Entity and Vendor, such as job or
industry-specific requirements, legal requirements (e.g., affirmative action or
immigration status requirements), or specific local policy requirements. ... Any
negotiated additional terms and conditions must never be less favorable to the
Participating Entity than what is contained in this Contract."
End of Addendum
Acknowledgement of this Addendum to RFP 110520 posted to the Sourcewell
Procurement Portal on 10/21/2020, is required at the time of proposal submittal.
Sourcewell
]
10/27/2020
Addendum No. 6
Solicitation Number: RFP 110520
Solicitation Name: Fleet and Facility Related Vendor Managed Inventory and Logistics
Management Solutions
Consider the following Questions and Answers to be part of the above-titled solicitation
documents. The remainder of the documents remain unchanged.
Question 1:
If there is an "addendum" or"additional terms" entered into directly with a
Participating Entity, does that become a separate standalone and distinct agreement,
such that the Sourcewell agreement only governs the contractual relationship between
the vendor and Sourcewell?
Answer 1:
No.The Sourcewell contract is a necessary element of a Participating Entity purchase
under the contract. Refer also to Sourcewell contract template Section 6. D.—
Specialized Service Requirements, related to extra-contractual services or requirements.
Question 2:
Would the agreement that we enter into with a Participating Entity for specific services
be required to be made public?
Answer 2:
Refer to Sourcewell contract template Section 6. F.—Governing Law and Venue. "The
governing law and venue for any action related to a Participating Entity's order will be
determined by the Participating Entity making the purchase."
End of Addendum
Acknowledgement of this Addendum to RFP 110520 posted to the Sourcewell
Procurement Portal on 10/27/2020, is required at the time of proposal submittal.
DocuSign Envelope ID:1767BDF6-9E98-490E-A853-6ADOC1B3B9DD
110520-GPC
Sou rcewel I
Solicitation Number: RFP#110520
CONTRACT
This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN
56479 (Sourcewell) and Genuine Parts Company d.b.a. NAPA Integrated Business Solutions,
2999 Wildwood Parkway,Atlanta, GA 30339 (Vendor).
Sourcewell is a State of Minnesota local government agency and service cooperative created
under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21)that offers
cooperative procurement solutions to government entities. Participation is open to federal,
state/province, and municipal governmental entities, higher education, K-12 education,.
nonprofit,tribal government, and other public entities located in the United States and Canada.
Vendor desires to contract with Sourcewell to provide equipment, products, or services to
Sourcewell and the entities that access Sourcewell's cooperative purchasing contracts
(Participating Entities).
1. TERM OF CONTRACT
A. EFFECTIVE DATE.This Contract is effective upon the date of the final signature below.
B. EXPIRATION DATE AND EXTENSION.This Contract expires December 29, 2024, unless it is
cancelled sooner pursuant to Article 24.This Contract may be extended up to one additional
one-year period upon request of Sourcewell and with written agreement by Vendor.
C. SURVIVAL OF TERMS. Articles 11 through 16 survive the expiration or cancellation of this
Contract.
2. EQUIPMENT, PRODUCTS, OR SERVICES
A. EQUIPMENT, PRODUCTS, OR SERVICES.Vendor will provide the Equipment, Products, or
Services as stated in its Proposal submitted under the Solicitation Number listed above.
Vendor's Equipment, Products, or Services Proposal (Proposal) is attached and incorporated
into this Contract.
All Equipment and Products provided under this Contract must be new/current model. Vendor
may offer close-out or refurbished Equipment or Products if they are clearly indicated in
Rev.8/2020 1
DocuSign Envelope ID:1767BDF6-9E98-490E-A853-6ADOC1B3B9DD
110520-GPC
Vendor's product and pricing list. Unless agreed to by the Participating Entities in advance,
Equipment or Products must be delivered as operational to the Participating Entity's site.
This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated,
sales and sales volume are not guaranteed.
B. WARRANTY. All products supplied to a Participating Entity under the Contract are subject
to the terms of written warranties provided by the manufacturer of each product, and Vendor
shall use reasonable commercial efforts to assist the Participating Entity in processing all
warranty claims that the Participating Entity may have against a manufacturer. The
manufacturer's warranty will be the sole and exclusive remedy of the Participating Entity in
connection with any claims concerning the products supplied under the Contract. Copies of the
manufacturers'warranties will be made available to the Participating Entity upon request.
Vendor will pass through all available warranty benefits from the applicable manufacturer to
the Participating Entity to the extent permitted by contract or law.
C. DEALERS, DISTRIBUTORS, AND/OR RESELLERS. Upon Contract execution,Vendor will
make available to Sourcewell a means to validate or authenticate Vendor's authorized dealers,
distributors, and/or resellers relative to the Equipment, Products, and Services related to this
Contract.This list may be updated from time-to-time and is incorporated into this Contract by
reference. It is the Vendor's responsibility to ensure Sourcewell receives the most current
version of this list.
3. PRICING
All Equipment, Products, or Services under this Contract will be priced as stated in Vendor's
Proposal.
When providing pricing quotes to Participating Entities, all pricing quoted must reflect a
Participating Entity's total cost of acquisition.This means that the quoted cost is for delivered
Equipment, Products, and Services that are operational for their intended purpose, and
includes all costs to the Participating Entity's requested delivery location.
Regardless of the payment method chosen by the Participating Entity, the total cost associated
with any purchase option of the Equipment, Products, or Services must always be disclosed in
the pricing quote to the applicable Participating Entity at the time of purchase.
A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly
packaged. Damaged Equipment and Products may be rejected. If the damage is not readily
apparent at the time of delivery,Vendor must permit the Equipment and Products to be
returned within a reasonable time at no cost to Sourcewell or its Participating Entities.
Participating Entities reserve the right to inspect the Equipment and Products at a reasonable
Rev.8/2020 2
DocuSign Envelope ID:1767BDF6-9E98-490E-A853-6ADOC1B3B9DD
110520-GPC
time after delivery where circumstances or conditions prevent effective inspection of the
Equipment and Products at the time of delivery.
Vendor must arrange for and pay for the return shipment on Equipment and Products that arrive
in a defective or inoperable condition.
Sourcewell may declare the Vendor in breach of this Contract if the Vendor intentionally
delivers substandard or inferior Equipment or Products. In the event of the delivery of
nonconforming Equipment and Products, the Participating Entity will notify the Vendor as soon
as possible and the Vendor will replace nonconforming Equipment and Products with
conforming Equipment and Products that are acceptable to the Participating Entity.
B. SALES TAX. Each Participating Entity is responsible for supplying the Vendor with valid tax-
exemption certification(s). When ordering, a Participating Entity must indicate if it is a tax-
exempt entity.
C. HOT LIST PRICING. At any time during this Contract,Vendor may offer a specific selection
of Equipment, Products, or Services at discounts greater than those listed in the Contract.
When Vendor determines it will offer Hot List Pricing, it must be submitted electronically to
Sourcewell in a line-item format. Equipment, Products, or Services may be added or removed
from the Hot List at any time through a Sourcewell Price and Product Change Form as defined
in Article 4 below.
Hot List program and pricing may also be used to discount and liquidate close-out and
discontinued Equipment and Products as long as those close-out and discontinued items are
clearly identified as such. Current ordering process and administrative fees apply. Hot List
Pricing must be published and made available to all Participating Entities.
4. PRODUCT AND PRICING CHANGE REQUESTS
Vendor may request Equipment, Product, or Service changes, additions, or deletions at any
time.All requests must be made in writing by submitting a signed Sourcewell Price and Product
Change Request Form to the assigned Sourcewell Contract Administrator.This form is available
from the assigned Sourcewell Contract Administrator. At a minimum, the request must:
• Identify the applicable Sourcewell contract number;
• Clearly specify the requested change;
• Provide sufficient detail to justify the requested change;
• Individually list all Equipment, Products, or Services affected by the requested change,
along with the requested change (e.g., addition, deletion, price change); and
• Include a complete restatement of pricing documentation in Microsoft Excel with the
effective date of the modified pricing, or product addition or deletion.The new pricing
Rev.8/2020 3
DocuSign Envelope ID:1767BDF6-9E98-490E-A853-6ADOC1B3B9DD
110520-GPC
restatement must include all Equipment, Products, and Services offered, even for those
items where pricing remains unchanged.
A fully executed Sourcewell Price and Product Request Form will become an amendment
to this Contract and be incorporated by reference.
5. PARTICIPATION, CONTRACT ACCESS,AND PARTICIPATING ENTITY REQUIREMENTS
A. PARTICIPATION. Sourcewell's cooperative contracts are available and open to public and
nonprofit entities across the United States and Canada; such as federal, state/province,
municipal, K-12 and higher education,tribal government, and other public entities.
The benefits of this Contract should be available to all Participating Entities that can legally
access the Equipment, Products, or Services under this Contract. A Participating Entity's
authority to access this Contract is determined through its cooperative purchasing, interlocal,
or joint powers laws.Any entity accessing benefits of this Contract will be considered a Service
Member of Sourcewell during such time of access. Vendor understands that a Participating
Entity's use of this Contract is at the Participating Entity's sole convenience and Participating
Entities reserve the right to obtain like Equipment, Products, or Services from any other source.
Vendor is responsible for familiarizing its sales and service forces with Sourcewell contract use
eligibility requirements and documentation and will encourage potential participating entities
to join Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its
roster during the term of this Contract.
B. PUBLIC FACILITIES.Vendor's employees may be required to perform work at government-
owned facilities, including schools.Vendor's employees and agents must conduct themselves in
a professional manner while on the premises, and in accordance with Participating Entity
policies and procedures, and all applicable laws.
6. PARTICIPATING ENTITY USE AND PURCHASING
A. ORDERS AND PAYMENT.To access the contracted Equipment, Products, or Services under
this Contract, a Participating Entity must clearly indicate to Vendor that it intends to access this
Contract; however, order flow and procedure will be developed jointly between Sourcewell and
Vendor.Typically, a Participating Entity will issue an order directly to Vendor. If a Participating
Entity issues a purchase order, it may use its own forms, but the purchase order should clearly
note the applicable Sourcewell contract number. All Participating Entity orders under this
Contract must be issued prior to expiration of this Contract; however,Vendor performance,
Participating Entity payment, and any applicable warranty periods or other Vendor or
Participating Entity obligations may extend beyond the term of this Contract.
Rev.8/2020 4
DocuSign Envelope ID:1767BDF6-9E98-490E-A853-6ADOC1 B3B9DD
110520-GPC
Vendor's acceptable forms of payment are included in Attachment A. Participating Entities will
be solely responsible for payment and Sourcewell will have no liability for any unpaid invoice of
any Participating Entity.
B. ADDITIONAL TERMS AND CONDITIONS/PARTICIPATING ADDENDUM.Additional terms and
conditions to a purchase order may be negotiated between a Participating Entity and Vendor,
such as job or industry-specific requirements, legal requirements (e.g., affirmative action or
immigration status requirements), or specific local policy requirements. Some Participating
Entitles may require the use of a Participating Addendum;the terms of which will be worked
out directly between the Participating Entity and the Vendor. Any negotiated additional terms
and conditions must never be less favorable to the Participating Entity than what is contained in
this Contract.
C. PERFORMANCE BOND. If requested by a Participating Entity,Vendor will provide a
performance bond that meets the requirements set forth in the Participating Entity's order.
D. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Participating Entity requires
service or specialized performance requirements (such as e-commerce specifications,
specialized delivery requirements, or other specifications and requirements) not addressed in
this Contract, the Participating Entity and the Vendor may enter into a separate, standalone
agreement, apart from this Contract. Sourcewell, including its agents and employees,will not
be made a party to a claim for breach of such agreement.
E. TERMINATION OF ORDERS. Participating Entities may terminate an order, in whole or
in part, immediately upon notice to Vendor in the event of any of the following events:
1. The Participating Entity fails to receive funding or appropriation from its governing body
at levels sufficient to pay for the goods to be purchased;
2. Federal, state, or provincial laws or regulations prohibit the purchase or change the
Participating Entity's requirements; or
3. Vendor commits any material breach of this Contract or the additional terms agreed to
between the Vendor and a Participating Entity.
F. GOVERNING LAW AND VENUE.The governing law and venue for any action related to a
Participating Entity's order will be determined by the Participating Entity making the purchase.
7. CUSTOMER SERVICE
A. PRIMARY ACCOUNT REPRESENTATIVE.Vendor will assign an Account Representative to
Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is
changed.The Account Representative will be responsible for:
Rev.8/2020 5
DocuSign Envelope ID:1767BDF6-9E98-490E-A853-6ADOC1B3B9DD
110520-GPC
• Maintenance and management of this Contract;
• Timely response to all Sourcewell and Participating Entity inquiries; and
• Business reviews to Sourcewell and Participating Entities, if applicable.
B. BUSINESS REVIEWS.Vendor must perform a minimum of one business review with
Sourcewell per contract year.The business review will cover sales to Participating Entities,
pricing and contract terms, administrative fees,supply issues, customer issues, and any other
necessary information.
8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT
A. CONTRACT SALES,ACTIVITY REPORT. Each calendar quarter, Vendor must provide a contract
sales activity report(Report)to the Sourcewell Contract Administrator assigned to this
Contract.A Report must be provided regardless of the number or amount of sales during that
quarter (i.e., if there are no sales,Vendor must submit a report indicating no sales were made).
The Report must contain the following fields:
• Customer Name (e.g., City of Staples Highway Department);
• Customer Physical Street Address;
• Customer City;
• Customer State/Province;
• Customer Zip Code;
• Customer Contact Name;
• Customer Contact Email Address;
• Customer Contact Telephone Number;
• Sourcewell Assigned Entity/Participating Entity Number;
• Item Purchased Description;
• Item Purchased Price;
• Sourcewell Administrative Fee Applied; and
• Date Purchase was invoiced/sale was recognized as revenue by Vendor.
B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell,
the Vendor will pay an administrative fee to Sourcewell on all Equipment, Products, and
Services provided to Participating Entities. The Administrative Fee must be included in, and not
added to,the pricing.Vendor may not charge Participating Entities more than the contracted -
price to offset the Administrative Fee.
The Vendor will submit a check payable to Sourcewell for the percentage of administrative fee
stated in the Proposal multiplied by the total sales of all Equipment, Products, and Services
purchased by Participating Entities under this Contract during each calendar quarter. Payments
should note the Sourcewell-assigned contract number in the memo and must be mailed to the
Rev.8/2020 6
DocuSign Envelope ID:1767BDF6-9E98-490E-A853-6ADOC1B3B9DD
110520-GPC
address above ''Attn:Accounts Receivable." Payments must be received no later than 45
calendar days after the end of each calendar quarter.
Vendor agrees to cooperate with Sourcewell in auditing transactions under this Contract to
ensure that the administrative fee is paid on all items purchased under this Contract.
In the event the Vendor is delinquent in any undisputed administrative fees, Sourcewell
reserves the rightto cancel this Contract and reject any proposal submitted by the Vendor in
any subsequent solicitation. In the event this Contract is cancelled by either party prior to the
Contract's expiration date, the administrative fee payment will be due no more than 30 days
from the cancellation date.
9. AUTHORIZED REPRESENTATIVE
Sourcewell's Authorized Representative is its Chief Procurement Officer.
Vendor's Authorized Representative is the person named in the Vendor's Proposal. If Vendor's
Authorized Representative changes at any time during this Contract,Vendor must promptly
notify Sourcewell in writing.
10.ASSIGNMENT,AMENDMENTS,WAIVER,AND CONTRACT COMPLETE
A. ASSIGNMENT. Neither the Vendor nor Sourcewell may assign or transfer any rights or
obligations under this Contract without the prior consent of the parties and a fully executed
assignment agreement.Such consent will not be unreasonably withheld.
B. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective
until it has been fully executed by the parties.
C. WAIVER. If either party fails to enforce any provision of this Contract,that failure does not
waive the provision or the right to enforce it.
D. CONTRACT COMPLETE.This Contract contains all negotiations and agreements between
Sourcewell and Vendor. No other understanding regarding this Contract,whether written or
oral, may be used to bind either party.
E. RELATIONSHIP OF THE PARTIES.The relationship of the parties is one of independent
contractors, each free to exercise judgment and discretion with regard to the conduct of their
respective businesses.This Contract does not create a partnership,joint venture, or any other
relationship such as master-servant, or principal-agent.
Rev.8/2020 7
DocuSign Envelope ID:1767BDF6-9E98-490E-A853-6ADOC1 B3B9DD
110520-GPC
11. LIABILITY
Vendor must indemnify, save, and hold Sourcewell and its Participating Entities, including their
agents and employees, harmless from any claims or causes of action, including attorneys'fees,
arising out of the performance of this Contract by the Vendor or its agents or employees; this
indemnification includes injury or death to person(s) or property alleged to have been caused
by some defect in the Equipment, Products, or Services under this Contract to the extent the
Equipment, Product, or Service has been used according to its specifications.
12.AUDITS
Sourcewell reserves the right to review the books, records, documents, and accounting
procedures and practices of the Vendor relevant to this Contract for a minimum of 6 years from
the end of this Contract.This clause extends to Participating Entities as it relates to business
conducted by that Participating Entity under this Contract.
13.GOVERNMENT DATA PRACTICES
Vendor and Sourcewell must comply with the Minnesota Government Data Practices Act,
Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell
under this Contract and as it applies to all data created, collected, received, stored, used,
maintained, or disseminated by the Vendor under this Contract.
If the Vendor receives a request to release the data referred to in this article, the Vendor must
immediately notify Sourcewell and Sourcewell will assist with how the Vendor should respond
to the request.
14. INDEMNIFICATION
As applicable,Vendor agrees to indemnify and hold harmless Sourcewell and its Participating
Entities against any and all suits, claims,judgments, and costs instituted or recovered against
Sourcewell or Participating Entities by any person on account of violation of applicable patent
or copyright laws related to intellectual property rights owned, or represented as owned, by
Vendor.Vendor will not provide copyright,trademark, or patent indemnity to Sourcewell or its
Participating Entities for Equipment or Products supplied under the Contract which Vendor
does not manufacture.Vendor will use reasonable commercial efforts to assist the Participating
Entity in prosecuting any infringement indemnification claim against the applicable
manufacturer.
15. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING,AND ENDORSEMENT
A. INTELLECTUAL PROPERTY
1. Grant of License. During the term of this Contract:
Rev.8/2020 8
DocuSign Envelope ID:1767BDF6-9E98-490E-A853-6ADOC1B3B9DD
110520-GPC
a. Sourcewell grants to Vendor a royalty-free, worldwide, non-exclusive right and
license to use theTrademark(s) provided to Vendor by Sourcewell in advertising and
promotional materials for the purpose of marketing Sourcewell's relationship with
Vendor.
b. Vendor grants to Sourcewell a royalty-free, worldwide, non-exclusive right and
license to use Vendor's Trademarks in advertising and promotional materials for the
purpose of marketing Vendor's relationship with Sourcewell.
2. Limited Right of Sublicense.The right and license granted herein includes a limited right
of each party to grant sublicenses to its and their respective distributors, marketing
representatives, and agents (collectively"Permitted Sublicensees") in advertising and
promotional materials for the purpose of marketing the Parties' relationship to Participating
Entities. Any sublicense granted will be subject to the terms and conditions of this Article.
Each party will be responsible for any breach of this Article by any of their respective
sublicensees.
3. Use; Quality Control.
a. Sourcewell must not alter Vendor's Trademarks from the form provided by
Vendor and must comply with Vendor's removal requests as to specific uses of its
trademarks or logos.
b. Vendor must not alter Sourcewell's Trademarks from the form provided by
Sourcewell and must comply with Sourcewell's removal requests as to specific uses
of its trademarks or logos.
c. Each party agrees to use, and to cause its Permitted Sublicensees to use, the
other party's Trademarks only in good faith and in a dignified manner consistent
with such party's use of the Trademarks. Upon written notice to the breaching party,
the breaching party has 30 days of the date of the written notice to cure the breach
or the license will be terminated.
4. Termination. Upon the termination of this Contract for any reason, each party, including
Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites,
and the like bearing the other party's name or logo (excepting Sourcewell's pre-printed
catalog of vendors which may be used until the next printing). Vendor must return all
marketing and promotional materials, including signage, provided by Sourcewell, or dispose
of it according to Sourcewell's written directions.
B. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released
without prior written approval from the Authorized Representatives. Publicity includes notices,
informational pamphlets, press releases, research, reports, signs,and similar public notices
prepared by or for the Vendor individually or jointly with others, or any subcontractors,with
respect to the program, publications, or services provided resulting from this Contract.
C. MARKETING.Any direct advertising, marketing, or offers with Participating Entities must be
approved by Sourcewell. Materials should be sent to the Sourcewell Contract Administrator
assigned to this Contract.
Rev.8/2020 9
DocuSign Envelope ID:1767BDF6-9E98-490E-A853-6ADOC1B3B9DD
110520-GPC
D. ENDORSEMENT.The Vendor must not claim that Sourcewell endorses its Equipment,
Products, or Services.
16.GOVERNING LAW,JURISDICTION,AND VENUE
Minnesota law governs this Contract.Venue for all legal proceedings out of this Contract, or its
breach, must be in the appropriate state court in Todd County or federal court in Fergus Falls,
Minnesota.
17. FORCE MAJEURE
Neither party to this Contract will be held responsible for delay or default caused by acts of God
or other conditions that are beyond that party's reasonable control.A party defaulting under
this provision must provide the other party prompt written notice of the default.
18.SEVERABILITY
If any provision of this Contract is found to be illegal, unenforceable, or void then both
Sourcewell and Vendor will be relieved of all obligations arising under such provisions. If the
remainder of this Contract is capable of performance, it will not be affected by such h declaration
or finding and must be fully performed.
19. PERFORMANCE, DEFAULT,AND REMEDIES
A. PERFORMANCE. During the term of this Contract,the parties will monitor performance and
address unresolved contract issues as follows:
1. Notification. The parties must promptly notify each other of any known dispute and
work in good faith to resolve such dispute within a reasonable period of time. If necessary,
Sourcewell and the Vendor will jointly develop a short briefing document that describes the
issue(s), relevant impact, and positions of both parties.
2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified
above, either Sourcewell or Vendor may escalate the resolution of the issue to a higher
level of management.The Vendor will have 30 calendar days to cure an outstanding issue.
3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute,the
Vendor must continue without delay to carry out all of its responsibilities under the
Contract that are not affected by the dispute. If the Vendor fails to continue without delay
to perform its responsibilities under the Contract, in the accomplishment of all undisputed
work, any additional costs incurred by Sourcewell and/or its Participating Entities as a result
of such failure to proceed will be borne by the Vendor.
B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract,
or any Participating Entity order under this Contract, in default:
Rev.8/2020 10
DocuSign Envelope ID:1767BDF6-9E98-490E-A853-6ADOC1B3B9DD
110520-GPC
1. Nonperformance of contractual requirements, or
2. A material breach of any term or condition of this Contract.
Written notice of default and a reasonable opportunity to cure must be issued by the party
claiming default.Time allowed for cure will not diminish or eliminate any liability for liquidated
or other damages permitted by the Contract. If the default remains after the opportunity for
cure, the non-defaulting party may:
• Exercise any remedy provided by law or equity, or
• Terminate the Contract or any portion thereof, including any orders issued against the
Contract.
20. INSURANCE
A. REQUIREMENTS.At its own expense,Vendor must maintain insurance policy(ies) in effect at
all times during the performance of this Contract with insurance company(ies) licensed or
authorized to do business in the State of Minnesota having an "AM BEST" rating of A-or better,
with coverage and limits of insurance not less than the following:
1. Workers'Compensation and Employer's Liability.
Workers' Compensation:As required by any applicable law or regulation.
Employer's Liability Insurance: must be provided in amounts not less than listed below:
Minimum limits:
$500,000 each accident for bodily injury by accident
$500,000 policy limit for bodily injury by disease
$500,000 each employee for bodily injury by disease
2. Commercial General Liability Insurance. Vendor will maintain insurance covering
its operations, with coverage on an occurrence basis, and must be subject to terms no
less broad than the Insurance Services Office ("ISO") Commercial General Liability Form
CG0001 (2001 or newer edition), or equivalent. At a minimum, coverage must include
liability arising from premises, operations, bodily injury and property damage,
independent contractors, products-completed operations including construction defect,
contractual liability, blanket contractual liability, and personal injury and advertising
injury. All required limits, terms and conditions of coverage must be maintained during
the term of this Contract.
Minimum Limits:
$1,000,000 each occurrence Bodily Injury and Property Damage
$1,000,000 Personal and Advertising Injury
$2,000,000 aggregate for Products-Completed operations
$2,000,000 general aggregate
Rev.8/2020 11
DocuSign Envelope ID:1767BDF6-9E98-490E-A853-6ADOC1B3B9DD
110520-GPC
3. Commercial Automobile Liability Insurance. During the term of this Contract,
Vendor will maintain insurance covering all owned, hired, and non-owned automobiles
in limits of liability not less than indicated below.The coverage must be subject to terms
no less broad than ISO Business Auto Coverage Form CA 0001(2010 edition or newer),
or equivalent.
Minimum Limits:
$1,000,000 each accident, combined single limit
4. Umbrella Insurance. During the term of this Contract,Vendor will maintain
umbrella coverage over Workers' Compensation, Commercial General Liability, and
Commercial Automobile.
Minimum Limits:
$2,000,000
5. Network Security and Privacy Liability Insurance. During the term of this
Contract,Vendor will maintain coverage for network security and privacy liability.The
coverage may be endorsed on another form of liability coverage or written on a
standalone policy.The insurance must cover claims which may arise from failure of
Vendor's security resulting in, but not limited to, computer attacks, unauthorized
access, disclosure of not public data—including but not limited to, confidential or
private information, transmission of a computer virus, or denial of service.
Minimum limits:
$2,000,000 per occurrence
$2,000,000 annual aggregate
Failure of Vendor to maintain the required insurance will constitute a material breach entitling
Sourcewell to immediately terminate this Contract for default.
B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract,Vendor must furnish
to Sourcewell a certificate of insurance, as evidence of the insurance required under this
Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to
Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the
Sourcewell Contract Administrator assigned to this Contract.The certificates must be signed by
a person authorized by the insurer(s)to bind coverage on their behalf.
Failure to request certificates of insurance by Sourcewell, or failure of Vendor to provide
certificates of insurance, in no way limits or relieves Vendor of its duties and responsibilities in
this Contract.
C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY
INSURANCE CLAUSE. Vendor agrees to list Sourcewell and its Participating Entities, including
their officers, agents, and employees, as an additional insured under the Vendor's commercial
general liability insurance policy with respect to liability arising out of activities, "operations," or
Rev.8/2020 12
DocuSign Envelope ID:1767BDF6-9E98-490E-A853-6ADOC1 B3B9DD
110520-GPC
"work" performed by or on behalf of Vendor, and products and completed operations of
Vendor.The policy provision(s) or endorsement(s) must further provide that coverage is
primary and not excess over or contributory with any other valid, applicable, and collectible
insurance or self-insurance in force for the additional insureds.
D. WAIVER OF SUBROGATION.Vendor waives and must require (by endorsement or
otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional
insureds for losses paid under the insurance policies required by this Contract or other
insurance applicable to the Vendor or its subcontractors.The waiver must apply to all
deductibles and/or self-insured retentions applicable to the required or any other insurance
maintained by the Vendor or its subcontractors. Where permitted by law,Vendor must require
similar written express waivers of subrogation and insurance clauses from each of its
subcontractors.
E. UMBRELLA/EXCESS LIABILITY/SELF-INSURED RETENTION. The limits required by this
Contract can be met by either providing a primary policy or in combination with
umbrella/excess liability policy(ies), or self-insured retention.
21. COMPLIANCE
A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this
Contract must comply fully with applicable federal laws and regulations, and with the laws in
the states and provinces in which the Equipment, Products, or Services are sold.
" B. LICENSES. Vendor must maintain a valid and current status on all required federal,
state/provincial, and local licenses, bonds, and permits required for the operation of the
business that the Vendor conducts with Sourcewell and Participating Entities.
22. BANKRUPTCY, DEBARMENT,OR SUSPENSION CERTIFICATION
Vendor certifies and warrants that it is not in bankruptcy or that it has previously disclosed in
writing certain information to Sourcewell related to bankruptcy actions. If at any time during
this Contract Vendor declares bankruptcy, Vendor must immediately notify Sourcewell in
writing.
Vendor certifies and warrants that neither it nor its principals are presently debarred,
suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs
operated by the State of Minnesota;the United States federal government or the Canadian
government, as applicable; or any Participating Entity.Vendor certifies and warrants that
neither it nor its principals have been convicted of a criminal offense related to the subject
matter of this Contract.Vendor further warrants that it will provide immediate written notice
to Sourcewell if this certification changes at any time.
Rev.8/2020 13
DocuSign Envelope ID:1767BDF6-9E98-490E-A853-6ADOC1B3B9DD
110520-GPC
23. PROVISIONS FOR NON-UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER
UNITED STATES FEDERAL AWARDS OR OTHER AWARDS
Participating Entities that use United States federal grant or FEMA funds to purchase goods or
services from this Contract may be subject to additional requirements including the
procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit
Requirements for Federal Awards, 2 C.F.R. § 200. Participating Entities may also require
additional requirements based on specific funding specifications provided that any such
additional requirements must be accepted in writing by Vendor for any such requirements to
be binding on Vendor. Within this Article, all references to "federal" should be interpreted to
mean the United States federal government.The following list only applies when a Participating
Entity accesses Vendor's Equipment, Products, or Services with United States federal funds.
A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all
contracts that meet the definition of"federally assisted construction contract" in 41 C.F.R. § 60-
1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in
accordance with Executive Order 11246, "Equal Employment Opportunity" (30 FR 12319,
12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, "Amending
Executive Order 11246 Relating to Equal Employment Opportunity," and implementing
regulations at 41 C.F.R. § 60, "Office of Federal Contract Compliance Programs, Equal
Employment Opportunity, Department of Labor."The equal opportunity clause is incorporated
herein by reference.
B. DAVIS-BACON ACT,AS AMENDED (40 U.S.C. § 3141-3148). When required by federal
program legislation, all prime construction contracts in excess of$2,000 awarded by non-
federal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. §
3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5,
"Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted
Construction"). In accordance with the statute, contractors must be required to pay wages to
laborers and mechanics at a rate not less than the prevailing wages specified in a wage
determination made by the Secretary of Labor. In addition, contractors must be required to pay
wages not less than once a week.The non-federal entity must place a copy of the current
prevailing wage determination issued by the Department of Labor in each solicitation.The
decision to award a contract or subcontract must be conditioned upon the acceptance of the
wage determination.The non-federal entity must report all suspected or reported violations to
the federal awarding agency.The contracts must also include a provision for compliance with
the Copeland "Anti-Kickback"Act (40 U.S.C. § 3145), as supplemented by Department of Labor
regulations (29 C.F.R. § 3, "Contractors and Subcontractors on Public Building or Public Work
Financed in Whole or in Part by Loans or Grants from the United States").The Act provides that
each contractor or subrecipient must be prohibited from inducing, by any means, any person
employed in the construction, completion, or repair of public work, to give up any part of the
compensation to which he or she is otherwise entitled.The non-federal entity must report
Rev.8/2020 14
DocuSign Envelope ID:1767BDF6-9E98-490E-A853-6ADOC1 B3B9DD
110520-GPC
all suspected or reported violations to the federal awarding agency. Vendor must be in
compliance with all applicable Davis-Bacon Act provisions.
C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT(40 U.S.C. § 3701-3708). Where
applicable, all contracts awarded by the non-federal entity in excess of$100,000 that involve
the employment of mechanics or laborers must include a provision for compliance with 40
U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5).
Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of
every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess
of the standard work week is permissible provided that the worker is compensated at a rate of
not less than one and a half times the basic rate of pay for all hours worked in excess of 40
hours in the work week.The requirements of 40 U.S.C. § 3704 are applicable to construction
work and provide that no laborer or mechanic must be required to work in surroundings or
under working conditions which are unsanitary, hazardous or dangerous.These requirements
do not apply to the purchases of supplies or materials or articles ordinarily available on the
open market, or contracts for transportation or transmission of intelligence.This provision is
hereby incorporated by reference into this Contract. Vendor certifies that during the term of an
award for all contracts by Sourcewell resulting from this procurement process, Vendor must
comply with applicable requirements as referenced above.
D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT. If the federal award
meets the definition of"funding agreement" under 37 C.F.R. § 401.2(a) and the recipient or
subrecipient wishes to enter into a contract with a small business firm or nonprofit organization
regarding the substitution of parties, assignment or performance of experimental,
developmental, or research work under that "funding agreement,"the recipient or subrecipient
must comply with the requirements of 37 C.F.R. § 401, "Rights to Inventions Made by Nonprofit
Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative
Agreements," and any implementing regulations issued by the awarding agency. Vendor
certifies that during the term of an award for all contracts by Sourcewell resulting from this
procurement process, Vendor must comply with applicable requirements as referenced above.
E. CLEAN AIR ACT(42 U.S.C. § 7401-7671Q.)AND THE FEDERAL WATER POLLUTION CONTROL
ACT(33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of$150,000 require
the non-federal award to agree to comply with all applicable standards, orders or regulations
issued pursuant to the Clean Air Act (42 U.S.C. § 7401-7671q) and the Federal Water Pollution
Control Act as amended (33 U.S.C. § 1251- 1387).Violations must be reported to the Federal
awarding agency and the Regional Office of the Environmental Protection Agency(EPA).Vendor
certifies that during the term of this Contract will comply with applicable requirements as
referenced above.
F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689).A contract award
(see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions
in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R.
Rev.8/2020 15
DocuSign Envelope ID:1767BDF6-9E98-490E-A853-6ADOC1B3B9DD
110520-GPC
§180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3
C.F.R. § 1989 Comp., p. 235), "Debarment and Suspension." SAM Exclusions contains the names
of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared
ineligible under statutory or regulatory authority other than Executive Order 12549.Vendor
certifies that neither it nor its principals are presently debarred, suspended, proposed for
debarment, declared ineligible, or voluntarily excluded from participation by any federal
department or agency.
G. BYRD ANTI-LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Vendors must file
any required certifications. Vendors must not have used federal appropriated funds to pay any
person or organization for influencing or attempting to influence an officer or employee of any
agency, a member of Congress, officer or employee of Congress, or an employee of a member
of Congress in connection with obtaining any federal contract, grant, or any other award
covered by 31 U.S.C. § 1352.Vendors must disclose any lobbying with non-federal funds that
takes place in connection with obtaining any federal award. Such disclosures are forwarded
from tier to tier up to the non-federal award. Vendors must file all certifications and disclosures
required by, and otherwise comply with, the Byrd Anti-Lobbying Amendment (31 U.S.C. §
1352).
H. RECORD RETENTION REQUIREMENTS.To the extent applicable,Vendor must comply with
the record retention requirements detailed in 2 C.F.R. § 200.333.The Vendor further certifies
that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after
grantees or subgrantees submit final expenditure reports or quarterly or annual financial
reports, as applicable, and all other pending matters are closed.
1. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE.To the extent applicable,Vendor
must comply with the mandatory standards and policies relating to energy efficiency which are
contained in the state energy conservation plan issued in compliance with the Energy Policy
and Conservation Act.
J. BUY AMERICAN PROVISIONS COMPLIANCE.To the extent applicable,Vendor must comply
with all applicable provisions of the Buy American Act. Purchases made in accordance with the
Buy American Act must follow the applicable procurement rules calling for free and open
competition. Vendor does not guarantee compliance with the Buy American Act, except as may
be negotiated with the Participating Entity on a case-by-case basis where compliance is
required.
K. ACCESS TO RECORDS (2 C.F.R. § 200.336).Vendor agrees that duly authorized
representatives of a federal agency must have access to any books, documents, papers and
records of Vendor that are directly pertinent to Vendor's discharge of its obligations under this
Contract for the purpose of making audits, examinations, excerpts, and transcriptions.The right
also includes timely and reasonable access to Vendor's personnel for the purpose of interview
and discussion relating to such documents.
Rev.8/2020 16
DocuSign Envelope ID:1767BDF6-9E98-490E-A853-6ADOC1 B3B9DD
110520-GPC
L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is
a state agency or agency of a political subdivision of a state and its contractors must comply
with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation
and Recovery Act.The requirements of Section 6002 include procuring only items designated in
guidelines of the Environmental Protection Agency(EPA) at 40 C.F.R. § 247 that contain the
highest percentage of recovered materials practicable, consistent with maintaining a
satisfactory level of competition, where the purchase price of the item exceeds$10,000 or the
value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring
solid waste management services in a manner that maximizes energy and resource recovery;
and establishing an affirmative procurement program for procurement of recovered materials
identified in the EPA guidelines.Vendor does not guarantee compliance with Section 6002 of
the Solid Waste Disposal Act, except as may be negotiated with the Participating Entity on a
case-by-case basis where compliance is required.
24. CANCELLATION
Sourcewell or Vendor may cancel this Contract at any time,with or without cause, upon 60
days' written notice to the other party. However, Sourcewell may cancel this Contract
immediately upon discovery of a material defect in any certification made in Vendor's Proposal.
Cancellation of this Contract does not relieve either party of financial, product, or service
obligations incurred or accrued prior to cancellation.
Sourcewell Genuine Parts Company.d.b.a.
NAPA Integrated Business Solutions
DocuSigned by: DocuSigned by:
LitAAVI Sthavarl-A, 30- 6A175
By: COFD2A139006489... By: -BBF6652DCC21445...
Jeremy Schwartz Jett Kuntz
Title: Director of Operations & Title:Vice President NAPA Fleet & IBS
Procurement/CPO
12/21/2020 112:19 PM CST 12/23/2020 1 7:25 AM PST
Date: Date:
Apprnvarl
Docu Signed
�b�y�:� y
0,141
By. L 7E42B8F817A64CC..
Chad Coauette
Title: Executive Director/CEO
12/23/2020 111:40 AM CST
Date:
Rev.8/2020 17
DocuSign Envelope ID:1767BDF6-9E98-490E-A853-6ADOC1B3B9DD
RFP 110520 - Fleet and Facility Related Vendor Managed Inventory
and Logistics Management Solutions
Vendor Details
Company Name: Genuine Parts Company-NAPA Integrated Business Solutions
Does your company conduct
business under any other name?If NAPA Auto Parts,NAPA IBS
yes,please state:
2999 Wildwood Parkway
Address:
Atlanta,GA 20229
Contact: Jett Kuntz
Email: jett kuntz@genpt.com
Phone: 770-855-2221
HST#: 58-0254510
Submission Details
Created On: Thursday September 17,2020 08:59:24
Submitted On: Wednesday November 04,2020 13:44:42
Submitted By: Jett Kuntz
Email: jett kuntz@genpt.com
Transaction#: e59f1323-082e-4ac8-a098-20b0fad79e43
Submitter's IP Address: 104.225.162.124
Bid Number: RFP 110520 Vendor Name: Genuine Parts Company-NAPA Integrated Business,Solutions
DocuSign Envelope ID: 1767BDF6-9E98-490E-A853-6ADOC1B3B9DD
Specifications
Table 1: Proposer Identity &Authorized Representatives
General Instructions (applies to all Tables) Sourcewell prefers a brief but thorough response to each question. Please do not merely
attach additional documents to your response without also providing a substantive response. Do not leave answers blank; mark"NA' if
the question does not apply to you (preferably with an explanation).
Line Question Response*
Item
1 Proposer Legal Name (and Genuine Parts Company d.b.a. NAPA Integrated Business Solutions
applicable d/b/a, if any):
2 Proposer Address: Genuine Parts Company
2999 Wildwood Parkway *
Atlanta, GA 30339
3 Proposer website address: www.NAPA-IBS.com
4 Proposer's Authorized Jett Kuntz
Representative (name, title, Vice President, NAPA Fleet & IBS
address, email address & phone) 2999 Wildwood Parkway
(The representative must have Atlanta. GA 30339
authority to sign the "Proposer's Jett_Kuntz@genpt.com
Assurance of Compliance" on (770) 855-2221
behalf of the Proposer and, in the
event of award. will be expected
to execute the resulting contract):
5 Proposer's primary contact for this Jett Kuntz
proposal (name, title, address, Vice President, NAPA Fleet & IBS
email address & phone): 2999 Wildwood Parkway
Atlanta, GA 30339
Jett_Kuntz@genpt.com
(770) 855-2221
6 Proposer's other contacts for this Tim Crowe
proposal, if any (name, title, NAPA IBS Marketing Coordinator
address, email address & phone): 7150 South Fulton Street, Suite #300
Centennial, CO 80112
Tim_Crowe@genpt.com
(720) 822-1264
Ryan Ouellette
Director IBS Operations
2999 Wildwood Parkway
Atlanta, GA 30339
Ryan_Ouellette@gen pt.com
(678) 934-5302
Table 2: Company Information and Financial Strength
Line Question Response
Item
Bid Number: RFP 110520 Vendor Name: Genuine Parts Company - NAPA Integrated Business Solutions
DocuSign Envelope ID: 1767BDF6-9E98-490E-A853-6ADOC1B3B9DD
7 Provide a brief history of your company, Genuine Parts Company, founded in 1928, is a Fortune 200 (NYSE: GPC) service
including your company's core values, organization engaged in the distribution of automotive replacement parts, industrial
business philosophy, and industry longevity replacement parts and electrical/electronic materials.
related to the requested equipment, products
or services. In 1928, Carlyle Fraser founded GPC with the purchase of Motor Parts Depot in
Atlanta, Georgia for $40,000. He then renamed the parts store Genuine Parts
Company. The original GPC store had annual sales of $75,000 and had only six
employees.
Over the last 92 years, GPC, in relationship with NAPA, has grown rapidly as the
number of independent car repair garage shops has increased. From the beginning,
GPC stressed swift, reliable service as a way to outflank the competition.
GPC has continued to grow through the acquisition of other companies in the
automotive and industrial industries. Today, the Company serves tens of thousands of
customers from more than 3,600 operations in the United States, Canada, Mexico,
Australia, New Zealand, Indonesia, Singapore, France, the U.K., Germany, Poland, the
Netherlands. Belgium and China and has approximately 50,000 employees and
annual revenues exceeding $19 billion.
In 1994, NAPA instituted a vendor managed inventory program called NAPA
Integrated Business Solutions (NAPA IBS). bringing fleet inventory management
solutions to government customers across the US and Canada. Today, NAPA IBS
supports more than 400 fleet garages across the public and private sectors.
With more than 92 years of distribution expertise, GPC's commitment and reputation
for just-in-time service position us as a critical partner in our customers' success.
8 What are your company's expectations in the Our first order of business, if awarded, will be to renew/extend each of our 50+
event of an award? current Sourcewell IBS contracts to the allowable timeframe.
In 2015 when Genuine Parts Company responded to the RFP for the current
Sourcewell contract #061015, we had 17 IBS operations using the contract. In the
past five years, we have worked tirelessly to grow the contract and today have more
than 50 IBS customers using it. Our current customers have seen the benefits and
are eager to continue the completely integrated programs we have begun over the
last decade. We are already working on providing our team of 15 IBS sales and
marketing specialists in the US and Canada with initiatives to reach out to these
customers in anticipation of an award.
Our next order of business upon award would be a large-scale campaign to recruit
new government agencies to our contract. We currently have 20+ new agencies
awaiting award to begin using a new Sourcewell contract term. We already have
specific digital tracking of Sourcewell contract opportunities through Salesforce.com
and customized pipeline reporting and will be creating a Sourcewell customer
testimonial and promotional video series and more that we will discuss in greater
depth in our Marketing Plan responses. We will present the new contract to these
20+ agencies within the first 45 days after award.
When looking at the government fleet sector, we have identified more than $500
million in potential new sales opportunity through NAPA IBS VMI services. With a
new Sourcewell contract award, we estimate that we can achieve double the sales
volume that we are doing today through new government contracts.
Finally, we have more than 100 current IBS government customers in the US and
Canada that are not currently using the Sourcewell cooperative for our contract. In the
light of our current pandemic, we feel there will be many of these agencies who will
be looking for contract solutions to keep our partnerships going with minimal effort
and interruption. Our number one priority for these customers is to promote the
Sourcewell contract as a vehicle to forego the RFP process when our current
contracts come up for rebid. We feel good about our opportunities to convert many
of these to Sourcewell contracts upon award.
On another note, we are also currently working to drive Sourcewell revenues through
our other related Sourcewell contracts, including MRO management and fleet auto
parts, further strengthening our relationship with Sourcewell and our mutual business
impact.
All in, the opportunity to more than double our existing contract base using
Sourcewell is our main objective with a new award.
Bid Number: RFP 110520 Vendor Name: Genuine Parts Company- NAPA Integrated Business Solutions
DocuSign Envelope ID: 1767BDF6-9E98-490E-A853-6ADOC1 B3B9DD
9 Demonstrate your financial strength and Founded in 1928, Genuine Parts Company has had more than 90 years of financial
stability with meaningful data. This could growth and operational stability. This strength brings confidence to Sourcewell
include such items as financial statements, members who want to know they are doing business with a company that is here to
SEC filings, credit and bond ratings, letters support them long term.
of credit, and detailed reference letters.
Upload supporting documents (as applicable) Today, GPC is a leading global distributor with scale and brand strength. We have a
in the document upload section of your strong track record of strategic acquisitions to drive growth in large, fragmented
response. addressable markets where we can leverage our distribution expertise, efficiencies
and shared services across our portfolio of businesses. We continuously optimize our
portfolio and organizational structure for profitable growth and year over year maintain
a strong balance sheet, cash flow, disciplined capital allocation and history of
consistent dividends.
In 2019, we continued to grow through several strategic transactions designed to
optimize our portfolio and create value for our stakeholders. All in, 2019 was a
record sales year and we provided our shareholders with a 14.0% total return. Our
financial results in 2019 reflect the positive impact of our strategic growth initiatives
and continued focus on improving our operating performance, maintaining a strong
balance sheet, driving meaningful cash flows and effective capital allocation.
In 2020, the COVID-19 crisis has affected business and governments across the
world and GPC has felt some of these effects as well. However, by focusing on the
health and safety of our people and supporting agility in our operations, we have
come through this stronger than ever and continue to grow.
Overall, GPC has a strong history of sales and profit growth, increasing sales in 87
consecutive years and profits in 75. Additionally, 2020 marks our 64th consecutive
year of increased dividends to our shareholders.
For further information and documentation, please find our 2019 annual report in the
document upload section of this response.
10 What is your US market share for the With more than 400 IBS locations across the US, GPC/NAPA has an estimated 80
solutions that you are proposing? percent market share in the scope of the government vendor managed inventory
services outlined in this RFP.
11 What is your Canadian market share for the Within current government agencies that are doing vendor managed inventory
solutions that you are proposing? programs in Canada, NAPA IBS has an estimated 90 percent market share. With 22
IBS sites across the country, including our cornerstone Sourcewell contract with the
City of Toronto and eight other government IBS contract. our Canada operations are
experienced and ready to grow their Sourcewell IBS footprint.
12 Has your business ever petitioned for No, Genuine Parts Company has never petitioned for bankruptcy protection in our 92-
bankruptcy protection? If so, explain in detail. year history.
13 How is your organization best described: is it Our company is both a distributor/dealer/reseller and a service provider with respect
a manufacturer, a distributor/dealer/reseller, or to this contract and is authorized to act as such for the products and services
a service provider? Answer whichever proposed in this RFP.
question (either a) or b) just below) best
applies to your organization. Distributor/Dealer/Reseller: GPC/NAPA has an internal supply chain of NAPA branded
a) If your company is best described as a aftermarket parts and supplies that we distribute through our 52 distribution centers
distributor/dealer/reseller (or similar entity), and 6,000+ retail stores in the US and eight distribution centers and 600+ retail
provide your written authorization to act as a locations in Canada. These stores are a mix of company-owned and independent
distributor/dealer/reseller for the manufacturer locations that exclusively are authorized to distribute aftermarket NAPA branded parts,
of the products proposed in this RFP. If In addition, NAPA Integrated Business Solutions (NAPA IBS) is a separate service
applicable, is your dealer network offering that is made available through both our company-owned and independent
independent or company owned? operations. NAPA IBS is a trademarked, licensed brand exclusive to the NAPA family
b) If your company is best described as a of stores. Through contractual assignment language, we are able to authorize our
manufacturer or service provider, describe independent locations to perform the exact same services proposed within our
your relationship with your sales and service response and have done so multiple times under our current contract.
force and with your dealer network in
delivering the products and services proposed Additionally, in order to best serve our Sourcewell customers, we have a vast
in this RFP. Are these individuals your network of more than 1,400 outside suppliers available exclusively through our NAPA
employees, or the employees of a third party? IBS network, that we partner with to be a full service, turnkey sourcing solution for
government fleets that require more product than the NAPA system alone can
provide. In these cases, we act as a service provider in procuring parts and
managing those vendor relationships. All functions of this work are done by GPC
employees or independent store employees. Typically, we do not hire third-party
employees on any contracts unless specifically asked for by a government agency.
14 If applicable, provide a detailed explanation Genuine Parts Company holds current business licenses to operate, as well as brick-
outlining the licenses and certifications that and-mortar infrastructure, in each of the 50 states as well as Canada. With our
are both required to be held, and actually company and independent store network, it is important to note that NAPA has
held, by your organization (including third current business licenses to do business in more than 6,000 markets with existing
parties and subcontractors that you use) in Sourcewell members today. What this means to the members is that there are local
pursuit of the business contemplated by this businesses with tax paying citizens working in those markets ready to serve them
RFP. today.
Bid Number: RFP 110520 Vendor Name: Genuine Parts Company- NAPA Integrated Business Solutions
DocuSign Envelope ID: 1767BDF6-9E98-490E-A853-6ADOC1B3B9DD
15 Provide all "Suspension or Debarment' Genuine Parts Company has not had any suspension or debarment action applied to
information that has applied to your our organization in the past ten years.
organization during the past ten years.
Table 3: Industry Recognition & Marketplace Success
Line Question Response
Item
16 Describe any relevant industry awards or In 2019, Jett Kuntz, Vice President of NAPA IBS, was awarded the Sourcewell
recognition that your company has received Pioneer award at Sourcewell's H2O conference for his vision, commitment and drive
in the past five years to grow the current Sourcewell VMI contract. In the last five years, the contract has
grown exponentially through Jett's and the IBS team's commitment to cooperative
purchasing. In their press release announcing the award, Sourcewell stated:
"Jett has supported Sourcewell's mission beyond cooperative purchasing. He shows
great respect for other people in a manner that is rarely as authentic and genuine.
He is committed to the cause, confident in supporting what they commit to, and
willing to go where others cannot see a way. And like the other Sourcewell
Pioneers, he has always been willing to share information and ideas with fellow
vendors to help them grow their contracts. He was part of our 1st Vendor Advisory
Committee and remains an active committee member helping guide our growth and
represent the vendor voice as we plan for Sourcewell's future."
Our vendor managed inventory services with IBS are also awarded with the
successes of our customers. Over the past 26 years our NAPA IBS customers
have received hundreds of local and national awards. In Govemment Fleet
Magazine's 2019 Leading Fleet Awards, the following fleet organizations received
awards of operational excellence and have attributed part of their success to NAPA
IBS. These awards are given to the best fleets, all of the below being current NAPA
IBS customers and many of which being Sourcewell members, for their use of
industry best practices, forward-thinking initiatives and in many cases revolutionary
contracting solutions. This is one of the highest honors in govemment fleet business.
Current NAPA IBS Customers Awarded as Leading Fleets in 2019 (in alphabetical
order):
• City of Cape Coral, Fla.
• City of Denton, Texas
• City of Dublin. Ohio
• City of Fort Worth, Texas
• City of Greenville, S.C.
• City of Lakeland Fleet Management, Fla.
• City of Sacramento, Calif.
• City of Tempe, Ariz.
• City of Ventura, Calif.
• County of San Diego
• County of San Luis Obispo, Calif.
• County of Sonoma, Calif.
• Hillsborough County, Fla., Fleet Management Department
• New York City Fleet
• Ventura County, Calif., GSA Fleet Services
Current NAPA IBS Customers Mentioned as Notable Fleets in 2019 (in alphabetical
order):
• Broward County Sheriffs Office, Fla.
• City of Grand Prairie, Texas
• City of Marietta, Ga.
• City of West Jordan, Utah
• Cobb County Fleet Management, Ga.
• New York City Department of Transportation
• New York City Police Department
• Pasco County, Fla.
• Sarasota County Govemment, Fla.
17 What percentage of your sales are to the Of our 400+ IBS locations, Govemment (City, County, State. DOT. Govemment Utility)
governmental sector in the past three years and Education (Higher Ed/K-12) comprise about 60 percent of our overall purchase
volume in vendor managed inventory services. Of that government market,
approximately 80 percent is traditional government and 20 percent is education.
We also have very large customers in the private sector (airlines, construction, utility,
private fleets) that are a significant portion of our IBS services. It is a tremendous
value to our government customers that we have information on vendors from our
private sector business as it broadens the scope of availability on OE and MRO
supplies for our government and education fleet customers.
Bid Number: RFP 110520 Vendor Name: Genuine Parts Company - NAPA Integrated Business Solutions
DocuSign Envelope ID: 1767BDF6-9E98-490E-A853-6ADOC1 B3B9DD
18 What percentage of your sales are to the Our education customers can be divided into K-12 bus fleets and higher education
education sector in the past three years fleets. Traditional K-12 fleets have been the majority of purchases for us in the last
three years. However, we have seen a significant uptick in Sourcewell members in
the higher education category contracting with us. Of our total govemment volume,
education is roughly 20 percent of our sales.
19 List any state, provincial, or cooperative NAPA has a mix of state, provincial and cooperative purchasing contracts that make
purchasing contracts that you hold. What is up our government business segment. We have 40 standalone and cooperative state
the annual sales volume for each of these contracts for traditional automotive parts. Within the scope of vendor managed
contracts over the past three years? inventory services, we also have state and cooperative contracts that provide the
specifications required by this RFP. A summary of each type of contract we currently
hold is below.
Traditional Parts Business:
Direct Contracts with States (no coop):
Total average annual contract value past 3 years = $36.5 million
State of Delaware
State of Georgia
State of Idaho
State of Iowa
State of Massachusetts
State of Mississippi
State of New Jersey
State of Utah
State of Virginia
State of W. Virginia
Cooperative Contracts:
NASPO: 18 States
Total avg. annual contract value past 3 years = $35 million
Sourcewell: 3 States + Individual Cities
Total avg. annual contract value past 3 years = $25 million
Vendor Managed Inventory (IBS) Business:
Direct Contracts with States (no coop:
Total average annual contract value past 3 years = $33.8 million
State of Arizona
State of Illinois
State of Kansas
State of Ohio
Cooperative Contracts:
Sourcewell: 3 States
Total average annual contract value past 3 years = $12.0 million
State of Georgia
State of Illinois
State of Massachusetts
20 List any GSA contracts or Standing Offers NAPA IBS holds no GSA contracts.
and Supply Arrangements (SOSA) that you
hold. What is the annual sales volume for
each of these contracts over the past three
years?
Bid Number: RFP 110520 Vendor Name: Genuine Parts Company - NAPA Integrated Business Solutions
DocuSign Envelope ID: 1767BDF6-9E98-490E-A853-6ADOC1B3B9DD
Table 4: References/Testimonials
Line Item 21. Supply reference information from three customers who are eligible to be Sourcewell participating entities.
Entity Name* Contact Name* Phone Number*
City of Sacramento, CA Mark Stevens 916-808-5869
Department of Public Works Fleet Manager
Fleet Division mstevens@cityofsacramento.org
City of Ventura, CA Mary Joyce Ivers 805-701-7315
Public Works Department Deputy Public Works Director *
mjivers@cityofventura.ca.gov
Polk County, FL Robert Biller 863-534-5660
Fleet Management Division Director, Fleet Management
robertbiller@polk-county.net
We have additional letters of We have additional letters of recommendation for all We have additional letters of
recommendation for all three references three references attached in the supplemental document recommendation for all three
attached in the supplemental document upload section of this response. references attached in the
upload section of this response. supplemental document upload
section of this response.
Bid Number: RFP 110520 Vendor Name: Genuine Parts Company- NAPA Integrated Business Solutions
DocuSign Envelope ID: 1767BDF6-9E98-490E-A853-6ADOC1 B3B9DD
Table 5: Top Five Government or Education Customers
Line Item 22. Provide a list of your top five government, education, or non-profit customers (entity name is optional),
including entity type,the state or province the entity is located in, scope of the project(s), size of transaction(s), and dollar
volumes from the past three years.
Entity Name Entity Type* State f Scope of Work* Size of Transactions* Dollar Volume Past Three
Province* Years*
Chicago Government Illinois-IL Vendor managed inventory Multi-year contract. Agency 2020 YTD: $55,365,549
Transit Authority services. Master warehouse that is billed a monthly fee for 2019: $70,838,159
services 20 City bus and rail operational expenses. 2018: $68,722,731
garages for the second-largest Separate billing is
transit authority in the US. provided for all parts and
supplies procured monthly
through the contract. Parts
transactions number in the
thousands as we source
through hundreds of
vendors.
City of Government Illinois-IL Vendor managed inventory Multi-year contract. Agency 2020 YTD: $20,323,676
Chicago Fleet services for 14 on-site parts is billed a monthly fee for 2019: $28,098,757
rooms servicing the City's fire, operational expenses. 2018: $27,280,538
police, sanitation, parks, aviation Separate billing is
and general fleets. provided for all parts and
supplies procured monthly
through the contract. Parts
transactions number in the
thousands as we source
through hundreds of
vendors.
City of New Govemment NewYork-NY Vendor managed inventory Multi-year contract. Agency 2020 YTD: $19,639,682
York Fleet services for 17 on-site parts is billed a monthly fee for 2019: $23,925,781
rooms servicing the City's fire, operational expenses. 2018: $20,285,905
police, sanitation. DOT. parks, Separate billing is
corrections and general fleets. provided for all parts and
supplies procured monthly
through the contract. Parts
transactions number in the
thousands as we source
through hundreds of
vendors.
Ohio Government Ohio-OH Vendor managed inventory Multi-year contract. Agency 2020 YTD: $19,899,819
Department of services with onsite personnel in is billed a monthly fee for 2019: $21,439,285
Transportation each of 12 DOT districts operational expenses. 2018: N/A
servicing more than 100 downline Separate billing is
shops statewide supporting all provided for all parts and
DOT fleet operations, including supplies procured monthly
snow removal, mowing, highway through the contract. Parts
maintenance and more. transactions number in the
thousands as we source
through hundreds of
vendors.
City of San Government California-CA Vendor managed inventory Multi-year contract. Agency 2020 YTD: $8,979,109
Diego Fleet services for current Sourcewell is billed a monthly fee for 2019: $11,622,621
customer with an on-site parts operational expenses. 2018: $11,076,795
room with single-source delivery Separate billing is
service to 11 garages supporting provided for all parts and
the City's police, fire, public supplies procured monthly
works, sanitation, parks, golf through the contract. Parts
course and utility fleets as well transactions number in the
as MRO products. thousands as we source
through hundreds of
vendors.
Table 6: Ability to Sell and Deliver Service
Describe your company's capability to meet the needs of Sourcewell participating entities across the US and Canada, as applicable. Your
response should address in detail at least the following areas: locations of your network of sales and service providers, the number of
workers(full-time equivalents) involved in each sector, whether these workers are your direct employees (or employees of a third party),
and any overlap between the sales and service functions.
Bid Number: RFP 110520 Vendor Name: Genuine Parts Company- NAPA Integrated Business Solutions
DocuSign Envelope ID: 1767BDF6-9E98-490E-A853-6ADOC1B3B9DD
Line Question Response'
Item
23 Sales force. NAPA IBS has 100% coverage of the US through full-time NAPA IBS dedicated sales
representatives across our 6 automotive company divisions: Our NAPA IBS United
States Sourcewell sales force includes 16 Sourcewell sales execution specialists:
Eastern Division — Terry Ryan, Lis Malysa — CT, DE, MA, ME, NH, NJ, NY, PA, RI, VT
Mid-Atlantic Division — Josh Peters, Ron Nelson, Steve McNeal, Dan Bigham and Rich
Huzi — DC, IN, KY, MD, NC, OH, PA, SC, TN, VA, WV
Mountain Division — Dale Clark, Hunter Beal, Vicky Donio — AK, CO, ID, MT, OK, ND,
NM, SD, TX, UT, WA, WY
Midwest Division — Steve Brisco, John Marchese — IA, IL, KS, MI, MN, MO, NE, WI
Southeast Division — Peter Purpura, Mark Smith — AL, AR, FL. GA, LA, MS, TN
Western Division — Mike Picardi, Robert Sperry - AZ, CA, HI, OR, NV, WA
In addition to our dedicated sales force in the US, we have local teams in every
major market that are knowledgeable about and invested in promoting the Sourcewell
program. Our local General Managers, District Managers, Commercial Sales Managers,
Wholesale Managers and Area Managers make up another 250+ NAPA team
members who are tasked with growing this contract.
Napa will be also supporting the Sourcewell contract amongst 4 regions across
Canada. Below is an organizational breakdown that demonstrates how it will be
supported in the Atlantic, Quebec, Ontario and the Western region.
Central & East Regions — Stephanie Cooney-Mann — ON, MB, NS, PEI, NB, NF
Quebec Region — Pierre Berthiaume - QC
West Region - Troy Sawada — BC, AB, SK
NAPA IBS Headquarters Sourcewell Contract Support — United States
Jett Kuntz - Corporate Vice President NAPA IBS
• Responsible for all business category segments of IBS sales and operations
including, project implementation, personnel development, operations, contracts, software
integrations and marketing
• Senior, single point of contact for all Sourcewell contract questions
Ryan Ouellette - Director of Operations — NAPA IBS
• Responsible for building a rock-solid operations platform to enhance our current
operations and assist the roll-out of new locations
Tim Crowe — Marketing Coordinator — NAPA IBS
• Manages NAPA IBS Digital Marketing and Salesforce.com database efforts
• Coordinates Digital Marketing for Sourcewell publicity and marketing efforts
Matt Chapman - IBS Inventory Control Manager
• Manages NAPA IBS national "Vendor Spend" analysis
• Identifies reasonably achievable pricing cost schedules by supplier and/or industry
• Identifies targets for potential national vendor buying agreements
• Coordinates non-NAPA product line database to promote national inventory and
sales reporting •
• Reviews opportunities to move unproductive inventory to other IBS sites reducing
obsolescence
• Provides feedback and input on IBS inventory control improvements
Eric Maurey — IBS Operations Manager
• Establishes and provides oversight of standardized procedures
• Reviews operational initiatives for increased efficiencies
• Reports to upper management on operational key performance indicators (KPIs)
of our group
• Establishes and reviews corporate IBS Policies and disperses them to the field
• Oversees implementation of service and accountability initiatives
• Sourcewell audit reporting reconciliation specialist
Collin Garner - IBS Legal Counsel
• Reviews all documents before we execute an RFP response, contract change or
new agreements
• Negotiates and coordinates all Sourcewell and IBS contract documents
Bid Number: RFP 110520 Vendor Name: Genuine Parts Company- NAPA Integrated Business Solutions
DocuSign Envelope ID: 1767BDF6-9E98-490E-A853-6ADOC1 B3B9DD
Donna Wright-Walsh — IBS IT Director
• Maintains relationships with major fleet software providers
• Oversees all software integration and IT reporting efforts
• Reviews new technology issues to improve platform compatibility
NAPA IBS Headquarters Sourcewell Contract Support — Canada
Gerry Tadeo — Director, IBS Store Operations
• Responsible for all business category segments of IBS sales and operations
including, project implementation, personnel development. operations, contracts, software
integrations
• Responsible for building a rock-solid operations platform to enhance our current
operations and assist the roll-out of new locations
Darren Rest — Specialists, Bids & Quotes
• Lead proposal development including RFPs, RFIs, RFQs and RFSOs, as well as
maintaining pertinent related electronic documentation, managing proposal drafts and
researching content.
• Lead efforts to ensure accurate and effective logging, tracking, preparation and
completion of high-quality proposals to support NAPA's sales activities.
• Develop and foster relationships with Regional Specialists to capitalize on sales
opportunities pertaining to Government & large Fleets.
Barbara Schryver — IBS Inventory Coordinator
• Coordinates non-NAPA product line database to promote national inventory and
sales reporting
• Reviews opportunities to move unproductive inventory to other IBS sites reducing
obsolescence
• Provides feedback and input on IBS inventory control improvements
Martin Rolland — Uap Inc. Legal Counsel
• Reviews all documents before we execute an RFP response, contract change or
new agreements
• Negotiates and coordinates all Sourcewell and IBS contract documents
Gilles Desrochers — Director, Store Computing/Integration
• Oversees all software integration and IT reporting efforts
• Reviews new technology issues to improve platform compatibility
Bid Number: RFP 110520 Vendor Name: Genuine Parts Company- NAPA Integrated Business Solutions
DocuSign Envelope ID: 1767BDF6-9E98-490E-A853-6ADOC1 B3B9DD
24 Dealer network or other distribution methods. NAPA IBS promotes the Sourcewell vendor managed inventory contract to all of our
6,000+ stores nationwide. Our dealer network is broken out into 5,000 small business
independent stores and 1,000 company-owned NAPA stores. These stores and our
400 unique vendor-managed locations are supported by our 52 master distribution
centers that contain more than $1 billion of fleet parts and other replenishment
inventory for our network.
The value of this network to Sourcewell members lies in our ability to provide
inventory, distribution and local support in any area of the US or Canada without
having to incur excessive mobilization or freight times or charges. If a member wants
to implement our services, chances are we already have boots on the ground in their
location who are trained and ready to support them right away. Our network is
available 365 days each year to get our customers the parts they need in the most
efficient way possible.
Our network starts with the 5,000 local, small business NAPA stores that support
Sourcewell in the areas where they operate. Many municipalities, such as the City of
Tuscaloosa, Ala., place a strong emphasis on supporting local businesses and our
local NAPA network in the City helped them do just that. When they had a need for
fleet parts support, they were able to use our Sourcewell VMI contract to not only
capture the benefits of the IBS program, but also support our local NAPA store owner,
Joseph Roberto, and his operation that consisted of employees who lived and worked
in the City in which they were serving.
Our intemal independent NAPA network supports local, small business across the US
and Canada. but that's just one way we do that. We also have dedicated efforts
across our local operations and our corporate footprint as a whole to support minority-
, women- and veteran-owned and disadvantaged businesses in all of our sourcing
activity. Whether a contractual obligation or a good-faith effort, this is an important
cornerstone of our community support policy for IBS.
In addition to our 5.000 local small business independent NAPA stores, we have the
strength of our corporate-owned distribution network backing up the IBS program
across the country. These stores have the financial support of NAPA headquarters and
are key hubs in providing reliable staffing and distribution to our Sourcewell member
customers. They also take advantage of our sister companies like Motion Industries, all
under the Genuine Parts Company organization, that provide non-fleet distribution
across the US and Canada, including industrial supplies, office products, MRO
products, equipment and more.
Furthermore, NAPA Auto Parts partners with over 14,000 independent automotive
repair shops to provide high quality automotive repair and maintenance parts to ASE
service professionals. NAPA AutoCare is the largest network of independent
mechanics in North America. So, if it is time for routine maintenance or if a
Sourcewell member needs major repairs, there is a NAPA AutoCare ASE Certified
mechanic nearby. NAPA is highly motivated in partnering Sourcewell members
contracted with IBS with our independent network of repair facilities to increase their
technician productivity and reduce asset downtime by contracting out certain jobs to
local small business NAPA AutoCare facilities. Ensuring the same quality parts are
being used on all Sourcewell members equipment and possibly reducing costs by
reducing the need of overtime contract mechanics for automotive work.
All of our stores. whether under corporate or independent ownership, have the ability
to source and stock the products that our customers need, whether NAPA branded or
sourced from our outside network. This provides members the choice of what fits their
fleet and facilities operations best while still having the power of our network to
provide it. We currently work with more than 1,300 outside vendors in the IBS
program that supply a wide variety of product categories and provide a basis for
comparison for our customers on price, quality and service so they know they are
getting what they want for their dollars.
Bid Number: RFP 110520 Vendor Name: Genuine Parts Company- NAPA Integrated Business Solutions
DocuSign Envelope ID: 1767BDF6-9E98-490E-A853-6ADOC1B3B9DD
25 Service force. NAPA employs thousands of store, area, district, divisional and national sales and
operations professionals to help execute our IBS programs and put boots on the
ground in all areas across the US and Canada.
The dedicated sales and operations team outlined in question #23 are solely focused
on business development, compliance, and operation in all IBS contract engagements
in the US and Canada. In addition, they do offer road service and manage the
contract process throughout the life of the contract for our company and dealer
network for IBS services. They are involved in contract selling, contract negotiation..
mobilization, initial vendor management, and project implementation.
After the launch of our IBS locations, the IBS sales representative remains involved
with the contract to ensure we are meeting benchmarking and key performance
indicators for the customer. They are a vital part in bringing outside of market `
information to the fleets and maintenance facilities we service. Our IBS contract sales
force are a mobile field-driven sales team and are available to service the customers
at their locations and to assist our existing on-site parts management team in any
endeavor.
The following is a look at the overall process flow for selling and managing Sourcewell
contracts, along with which teams are involved at each stage:
1. NAPA IBS HQ team sets standard operating procedures.
2. Sales force promotes the contract to customers.
3. Service force executes contracts and opens and manages sites.
4. Marketing team conducts regular business reviews to promote contract retention.
5. HQ team ensures compliance, reporting and overall growth.
26 Describe in detail the process and Our customer service process and procedure support breaks into three categories:
procedure of your customer service Sourcewell Contract Sales Process (Pre-Contract), Sourcewell Contract
program, if applicable. Include your Implementation/Project Startup Process (Post Contract), and Sourcewell "Live Project'
response-time capabilities and Process (Continuous Improvement Process)
commitments, as well as any incentives that
help your providers meet your stated **Note** All resources listed in this section are already in place and immediately
service goals or promises. available to respond to the award and commitments of a Sourcewell contract and
subsequent contract marketing, mobilization and implementation.
Sourcewell Contract Sales Process — Pre Contract
Our NAPA IBS Vice President — Jett Kuntz — and the team of 10 dedicated
Sourcewell IBS contract sellers are responsible for selling and promoting Sourcewell
IBS contracts to our thousands of prospective candidates to use the Sourcewell
contract for our services. This team will promote the contract using the marketing
tools listed in our RFP response. Their responsibility will be to work with fleet
management, procurement, finance, accounting and administration to build the best-in-
class total IBS solution customized for their specific contract. They will coordinate the
contract details, work with local NAPA management teams on personnel, inventory and
implementation. This team will do the hard core analytics with fleet and warehouse
management to determine the best solution for the customer. NAPA IBS believes in
face-to-face customer service — so our teams are dedicated to work directly with
customers in their shops to help them build the best vendor managed strategy for
their operation.
In conjunction with our sales effort — GPC provides NAPA IBS with dedicated legal
resources to expedite the contract negotiation and finalization process. Our legal
contact — Collin Gamer — is available as an immediate resource to Sourcewell, our
sales team, and our Sourcewell contract members to answer questions and expedite
documents for contracts. This has been a huge benefit for our Sourcewell customers
because of the speed of response on contract questions and finalizations.
Sourcewell Contract Implementation/Project Startup Process — Post Contract
After a contract has been finalized — our entire IBS operations organization
immediately kicks into gear as we mobilize the vendor managed on-site location. Our
headquarters support team listed in question #23 of this response is in charge of
implementing the new project and performs the following mobilization support tasks:
1) Databases Sourcewell contract in our in-house contract managing database
2) Establishes contract pricing in the new site
3) Coordinates IT efforts to support on-site point of sale and any special IT
initiatives
4) Verifies reporting systems for Sourcewell contract reporting
5) Initializes our in-house on-line project management tools for the field
6) Reviews internal business plan proposal to ensure contract compliance
7) Finalizes specific key performance indicators and baseline benchmarks for our
customer
Bid Number: RFP 110520 Vendor Name: Genuine Parts Company - NAPA Integrated Business Solutions
DocuSign Envelope ID: 1767BDF6-9E98-490E-A853-6ADOC1 B3B9DD
Next — our local field teams that will operate the day-to-day operations are mobilized
according to the launch time-line of the project. The power of NAPA IBS is our
phenomenal local support teams that execute the terms of our agreements. The
support team that will work with our NAPA IBS sales team to mobilize the project
include:
Local mobilization teams are comprise of members of our company that execute an
IBS contract site implementation that indudes initial inventory of customer's fleet parts
and supplies, staffing, training, reporting. vendor initialization, billing services, IT
connection, and site planning.
On company-owned locations, these efforts are led by our GPC District Manager and
District Operations Manager for the particular market. NAPA has 50+ District
Managers and District Ops Managers in place to mobilize any new IBS efforts. On
the independent store side, we have GPC support resources to help our small
business owners implement the same structure within their IBS location. These efforts
are led by our GPC Distribution Center (DC) Management Team and their support
staff. New independent Sourcewell IBS contracts will be led by a team of DC
General Managers/ DC Operations Managers and the local market Commercial Sales
Manager for that store's market.
All IBS new store installations are also aided by a vital added-value part of our effort:
the NAPA Systems Selling Group team. This is a dedicated group of NAPA product
managers that will assist in a mobilization through inventory efforts, product
identification, and product cross-over databasing and fleet surveys to assist any
operation in finding the correct stocking level for their products. This exclusive NAPA
team includes:
• Filtration/Heavy Duty Product Support
• Undercar (Brakes/Chassis) Product Support
• Electrical/Underhood (Batteries, Rotating Electrical, Engine Management) Product
Support
• Heating and Cooling Product Support
• Paint and Body Product Support
• Tools and Equipment Product Support
A final, important part of our site mobilization team is our IT team — every market has
dedicated IT members who install our point-of-sale systems in IBS locations. In
addition, our HQ IT team will work with this TAMS team and the customer to make
sure any software integrations, billing procedures, and invoicing requirements are met.
Sourcewell "Live Project" Process (Continuous Improvement Process)
Once our site is live and the local operations have begun executing the services
outlined in our contract, we feel a major part of our process and procedures include
continuous improvement processes and continuous communication steps with our
Sourcewell contract customers.
Each contract should have well-defined key performance objectives. Typical objectives
include daily service rate, special order tracking, core and retum tracking, daily parts
fill-rate goals, down vehicle reports, inventory effectiveness, and parts cost
comparisons. NAPA IBS has developed exdusive tools to measure these types of
KPI's included in our contract.
The baseline of our continuous improvement program includes regular reviews of the
business processes, inventory baselines, vendor management, and store operations.
NAPA IBS has developed a solid regular business review process that we make a
mandatory part of our offering. The Sourcewell contract customer will work with NAPA
IBS on specific reporting and service measurables within our contract, and these will
be reported during our regular business reviews. Usually these reviews are weekly in
the first 90 days, monthly in the next 90 days, and quarterly after the first 6 months of
operation.
These business reviews are conducted using a proprietary digital business review tool
that streamlines and regulates the review process and includes customer input,
feedback and scoring to ensure we are delivering above expectations. We have
induded a sample business review document as an attachment. Bottom-line, the only
way we deliver continuous improvement is to communicate with ALL LEVELS of our
contract customers to ensure the on-site location is performing to the expectations of
our customer.
The last step of process and procedure accountability for our process after we go live
is our Divisional and Headquarters quarterly review of all Sourcewell contracts. Our
Division Vice Presidents and NAPA Headquarters operational staff outlined in this
response review the Sourcewell contract and subsequent business review reports
produced by our local operations to ensure contract compliance.
Bid Number: RFP 110520 Vendor Name: Genuine Parts Company- NAPA Integrated Business Solutions
DocuSign Envelope ID: 1767BDF6-9E98-490E-A853-6ADOC1 B3B9DD
NAPA IBS/Genuine Parts Company has countless dedicated resources to ensure a
great Sourcewell contract experience for Sourcewell members when they engage in an
IBS contract.
27 Identify your ability and willingness to NAPA IBS is superiorly able and willing to provide all products and services in this
provide your products and services to RFP to Sourcewell participating entities in the United States.
Sourcewell participating entities in the
United States. NAPA IBS has the unparalleled ability to provide our services to Sourcewell
participating entities across the United States and we are already doing so today. We
are currently actively under more than 50 contracts using Sourcewell with cities,
counties, states. DOTs, K-12 and higher education institutions in the United States.
We are able to accomplish this through our vast network of 55,000+ employees, our
database of hundreds of fleet professionals that we work with every day to develop
innovations and best practices, the support of NAPA headquarters to invest in
programs and solutions that will benefit our customers, and our extensive distribution
infrastructure. 6,000 NAPA stores and 52 large distribution centers nationwide make it
really easy to get customers what they need, whether from our intemal supply chain or
by sourcing from supplier partners that we have spent decades building great
relationships with.
In sum, we have more than $1 billion in NAPA inventory across our distribution
network, $175 million of which is dedicated specifically to IBS VMI parts rooms. Out
of our 55,000 employees, nearly 5,000 of them have hands in the selling and
operating processes that aide this contract development and execution and 1,100 of
them are solely focused on NAPA IBS customers. Long story short, whatever the
product is, we have the people and resources to get it.
We have an incredible existing relationship with Sourcewell that demonstrates, year
over year, our willingness to participate fully in this program. Sourcewell is the only
cooperative contract that IBS holds in the US and it is an integral part of our selling
and marketing fabric. Our national sales team and local support teams are well versed
in presenting the Sourcewell solution to existing members and non-members and it is
one of the first points raised when discussing simplifying VMI contract processes for
govemments.
Beyond our current contract performance, we have further invested in our Sourcewell
relationship through the other contracts we hold with Sourcewell. induding Fleet Parts,
MRO VMI, and Lifts & Equipment contracts. We also partner with Govemment
Sourcing Solutions, a procurement consulting organization closely tied to Sourcewell, to
help us seek out existing members and non-members to approach about the
Sourcewell opportunity.
Our plan is to expand upon our success with the current Sourcewell contract to grow
into new business areas and solutions for many Sourcewell members.
28 Identify your ability and willingness to NAPA IBS is superiorly able and willing to provide all products and services in this
provide your products and services to RFP to Sourcewell participating entities in Canada.
Sourcewell participating entities in Canada.
NAPA IBS in the US and Canada work as one and we are excited about the
possibility of expanding use of the Sourcewell contract in Canada. They have existing
IBS vendor managed sites within government operations, induding a Sourcewell
contract with the City of Toronto, today. We have a dedicated sales staff in place
today that is trained and ready to execute a similar marketing plan that we are using
in the US to further grow our Canadian footprint with Sourcewell.
NAPA has a strong presence in every region and is fully capable of serving the
Canadian geographical locations described in this RFP of current and future
Sourcewell members and represented associations. NAPA has a national presence
from coast to coast across Canada. Thanks to our 600-store network and our
strategic distribution centers locations, we can meet all members' needs in a short
amount of time, wherever they are operating.
In addition, NAPA IBS Canada is already engaged in fleet related trade organizations,
including NAFA, RMA and Kinetic GPO, where we have easy access to promote and
market the Sourcewell message. Our team is in place, the training is ready to go,
and our NAPA Canada team would be ready to promote day one of an award.
Finally, Genuine Parts Company and NAPA IBS can provide Sourcewell with future
international expansion of the co-operative contract solution for what we do. GPC
owns operations in Australia, New Zealand and Mexico as well. Our IBS efforts in
those markets are just underway and could prove to be an excellent opportunity to
help promote co-op solutions intemationally.
Bid Number: RFP 110520 Vendor Name: Genuine Parts Company- NAPA Integrated Business Solutions
DocuSign Envelope ID: 1767BDF6-9E98-490E-A853-6ADOC1B3B9DD
29 Identify any geographic areas of the United Our NAPA IBS is available in all 50 states and every Canadian province. We have a
States or Canada that you will NOT be fully unique capability of having ready-to-go staffing and brick and mortar support as well
serving through the proposed contract. as nightly parts and supply distribution into all 50 states. With over 6,000 stores
across all 50 states (and many US Territories) and 52 master warehouses we offer a
unique way for our locations to get parts and supplies delivered at extremely low
costs to our customers. In addition, our IBS services are available to all govemment
(city, county, state, utility, transit, airports, etc.) and education (state universities and
school bus garages) institutions. Non-profits can also be serviced under our IBS
program if the program fits their needs.
30 Identify any Sourcewell participating entity NAPA IBS can service every vertical listed in the RFP: Government, Education and
sectors (i.e., government, education, not-for- Non-Profit. If there is a fleet or warehousing service need with a Sourcewell member,
profit) that you will NOT be fully serving NAPA IBS can customize our solution for that customer. For example, today the IBS
through the proposed contract. Explain in program currently operates parts rooms in all of the following verticals and more:
detail. For example, does your company
have only a regional presence, or do other
cooperative purchasing contracts limit your • Municipal, State and Federal Fleets
ability to promote another contract? • Facilities Management
• General Services Warehousing
• Public Transit
• Education
• Aviation Management
• Public Works
• Sanitation
• Transportation
• Police
• Fire ,
• Utility
• Parks & Recreation
• Golf Courses
• Forestry
• More
NAPA operates in all 50 states and all Canadian provinces and has no geographical
limitation on providing VMI services to Sourcewell members. We even have distribution
centers and current NAPA IBS operations in Alaska and Hawaii that increase our
service ability and reduce freight concerns for those regions.
One area where we feel we can improve our footprint with Sourcewell is in the non-
profit sector, including hospitals, charity and other organizations. Regardless of the size
of their fleets, these organizations have ways that we can help them manage their
inventory better, and our MRO and warehousing management capabilities can be a
good way to grow our Sourcewell business in that sector.
31 Define any specific contract requirements or We have no requirements or restrictions for Alaska or Hawaii within the services in
restrictions that would apply to our our RFP. NAPA IBS has brick and mortar warehouse locations and employees in
participating entities in Hawaii and Alaska both Honolulu and Anchorage as well as multiple company and independent NAPA
and in US Territories. dealers in multiple markets in both states that can and currently provide the services
outlined in this RFP.
The only US territory that we do not service is Puerto Rico.
Table 7: Marketing Plan
Line Question Response*
Item
Bid Number: RFP 110520 Vendor Name: Genuine Parts Company- NAPA Integrated Business Solutions
DocuSign Envelope ID: 1767BDF6-9E98-490E-A853-6ADOC1B3B9DD
32 Describe your marketing strategy for NAPA IBS has a national team dedicated to marketing and growing our most important
promoting this contract opportunity. contracts, including everything Sourcewell. In addition to training this team on selling the
Upload representative samples of your value of our Sourcewell contract, we have headquarters-driven digital and print marketing
marketing materials (if applicable) in efforts as well. Below are several examples of our available marketing materials and efforts
the document upload section of your and samples will be provided as attached documents.
response.
• NAPA IBS Website — public facing marketing and lead generation website that
prominently displays our Sourcewell contract details and links to Sourcewell's contract page.
• Salesforce.com — customer relationship management software that has been
customized to track communications, lead progress, contract status, success metrics and
more for Sourcewell prospects and existing customers. This allows our sales team to sell
the program more efficiently.
• Print Materials — marketing materials available to our sales team and customers
include Sourcewell customer case studies, Sourcewell benefits and process flyers, customer
information packet content and more.
• Presentation Materials — our team has access to a predeveloped suite of digital
content and presentation materials (Powerpoint slides) that promote the benefits of
implementing Sourcewell contracts.
• Video Content — we are in the process of developing specific video content that
discusses Sourcewell opportunities with existing IBS customers using the contract. These
videos will be available for use in presentations, on our website, on social media and more.
• Fleet Industry Events — NAPA IBS sales and marketing experts attend more than 50
industry events across the US and Canada each year and we make specific efforts to
promote the Sourcewell contract at each one where it applies. Some of the most significant
industry events we attend on a regular basis indude:
National Events
o NAFA l&E www.NAFA.org
o Government Fleet Expo (GFX) www.govemmentfleetexpo.com
o FleetCon presented by FleetPros www.FleetPros.org
Regional Events
o Florida Association of Government Fleet Administrators (FLAGFA)
www.FLAGFA.org
o Georgia Association of Pupil Transportation (GAPT)
www.GAPTonline.org
Bid Number: RFP 110520 Vendor Name: Genuine Parts Company- NAPA Integrated Business Solutions
DocuSign Envelope ID: 1767BDF6-9E98-490E-A853-6ADOC1B3B9DD
33 Describe your use of technology and Our primary use of technology in promoting our Sourcewell contract is through the NAPA
digital data (e.g., social media, IBS website. Our website is a public-facing lead generation site that explicitly displays our
metadata usage) to enhance Sourcewell partnership to prospective customers. The site also drives visitors to a contact
marketing effectiveness. page where we can collect fleet data and automatically pass it on to our local sales
representative who is a trained expert on selling our Sourcewell option. When a prospect
fills out the contact form, an email is automatically generated and sent to not only the local
sales representative, but also to NAPA IBS executive and sales leadership to ensure
prompt follow-up. We track all of this activity to measure our success rates and Sourcewell
contract growth.
The IBS website also contains digital tools and materials to help our team sell the
Sourcewell VMI contract. It has a suite of presentation elements, which we use digitally
these days to connect with prospects remotely and safely, as well as embedded testimonial
videos that discuss how Sourcewell has helped real customers. These materials are also
available to our entire NAPA store network to help them identify and educate potential
Sourcewell customers that they already work with.
Additionally, we use Salesforce.com, our customer relationship management system, to
automatically track communication with Sourcewell customers and prospects through an
integration with our Outlook email system. This allows our sales team to communicate more
effectively with prospects and allows management to track pipeline movement and help
drive results.
Social media, such as Linkedln, is an avenue we use to both network with fleet decision
makers who we can educate about Sourcewell and promote events that we will be
participating in. We further participate on event websites, in digital newsletters and email
blasts and mobile apps. We also promote customer and vendor awards that tie into our
Sourcewell offering to grow awareness and interest in the contract. All social media efforts
are tracked so we can optimize our performance with respect to driving interest in this
contract.
While we are proud of the digital efforts we make, we can always do more. Moving
forward, we are considering ideas such as adding a specific Sourcewell information section
to our web contact form on www,NAPA-IBS.com. We are also interested in adding a
Sourcewell link into applicable govemment email communications from our sales team to
increase exposure and drive Sourcewell conversations.
34 In your view, what is Sourcewell's role We feel it is our job to educate our sales team on Sourcewell and make it an integral part
in promoting contracts arising out of of the way they sell the IBS solution to governments. The materials and tools we provide to
this RFP? How will you integrate a our team have been developed specifically to this end and every applicable customer we
Sourcewell-awarded contract into your meet with is presented the Sourcewell contract option. While we will continue to drive the
sales process? success of this partnership, there are dearly defined ways in which Sourcewell can help the
marketing effort:
• Marketing Materials — Sourcewell can provide materials that help train our specialists
and educate our customers on the benefits and procurement process of using Sourcewell
contracts.
• Continuing Education — provide our team with access to Sourcewell knowledge through
online training, live and digital seminars, trade show involvement and personal consulting via
phone calls with your team.
• Government Contacts — supply direct access to government fleet and procurement
decisionmakers who have expressed interest to you in the Sourcewell IBS contract.
• Legislation — continue to drive legislative approval across the US and Canada for the
ability to adopt Sourcewell contracts.
Bid Number: RFP 110520 Vendor Name: Genuine Parts Company- NAPA Integrated Business Solutions
DocuSign Envelope ID: 1767BDF6-9E98-490E-A853-6ADOC1 B3B9DD
35 Are your products or services Yes, our products are available through e-procurement and other digital platforms and we
available through an e-procurement have a large number of government customers using these ordering vehicles today. The
ordering process? If so, describe your following are a few of the most common digital methods used to order from us:
e-procurement system and how
governmental and educational • NAPA ProLink: NAPA ProLink is an exclusive online ordering and messaging system
customers have used it. for customer shops to order NAPA branded parts from our stores or IBS locations. It gives
the customer direct digital access to our catalog of more than 465,000 SKUs, all available
on this contract.
• Fleet Software Integrations: Our IBS sites offer a more in-depth digital solution to on-
and off-site customers who want to order from us electronically. Integrating a shop's fleet
software system into our inventory management and point-of-sale platform allows work order,
parts order, vehicle status, billing, reporting and other data to pass automatically between
the two. This increases technician productivity and data accuracy by letting the customer
know exactly where their parts are and attaching every part ordered to a specific unit and
work order. Some of our integrations even perform automated invoice reconciliation,
extending the benefits beyond the shop and into customer administrative and accounting
departments. Some examples of our most successful integrations with third-party software
systems available today indude AssetWorks (FA, M5), Faster, RTA, Dossier, Chevin and
many more.
• Enterprise E-Procurement: NAPA IBS has the capability to provide digital cataloging
through punchouts and EDI interfaces placed directly within a customer's enterprise
procurement system. On our e-commerce website, www.NAPAIBIZ.com, we show companies
that use large eProcurement programs how to register with NAPA to arrpss our NAPA
catalog. Platforms supported include Ariba, SAP, Oracle, Epicor, Ketera, Jaggaer,
Proactis/Perfect Commerce. Coupa and more. We also offer digital warehousing solutions
with JD Edwards and Manhattan products.
Table 8: Value-Added Attributes
Line Question Response*
Item
36 Describe any product. equipment, NAPA IBS has a unique position in fleet related services as we are the only company in
maintenance, or operator training this space that houses our own internal technician training on-site, on-line, and manufacturer
programs that you offer to based shop training — all in one package. Genuine Parts Company has made the
Sourcewell participating entities. investment to have our own certified technician training in-house — all with the purpose to
Include details, such as whether help our fleet customers drive efficiency in their operations and to ensure their technicians
training is standard or optional, receive the most up-to-date training to keep their fleet vehicles on the road.
who provides training, and any
costs that apply. A sample of our NAPA IBS exclusive Autotech training course offerings is included in the
supplemental uploads.
Our customer needs for training vary, so we have a mix of free training — offered by
dedicated NAPA Product Support teams — as an added value to our customers, in
categories including: Filtration/Heavy Duty, Undercar (Brakes/Chassis), Electrical/Underhood
(Batteries, Rotating Electrical, Engine Management), Heating and Cooling, Paint and Body,
Tools and Equipment. This training is part of the fabric of any customer that has a NAPA
IBS contract and will be available to Sourcewell members. In addition, Autotech has online
and on-site training courses available for an additional fee.
NAPA also works with a select group of non-NAPA suppliers that are able to provide
resources and customer product training upon request. The size and scope of any requested
training will determine any fees associated with these opportunities. All fees would be
passed through to the customer at our cost with no markup.
All onsite and online training can be bundled and easily tracked by a government agency
through our www.NAPATraining.com website. This is a one-stop location for govemment fleet
professionals to track and manage all training activities within their operations.
37 Describe any technological The IBS HUB, a NAPA IBS exclusive technology platform, revolutionizes the way that NAPA
advances that your proposed conducts business with government fleet customers and is available to all Sourcewell
products or services offer. members at zero cost to them. The IBS HUB replaces typical invoicing/point-of-sale
technology and replaces it with a work order and inventory management tool that has point-of-
sale functionality built into it. All functionality inside of the IBS HUB was designed to make
our NAPA IBS team members more efficient in routine processes so that they can focus on
the important task of procuring parts to help keep our customers' fleets up and running.
The IBS HUB directly impacts how an IBS operates, removing inefficient time-consuming
activities and replacing them with intuitive interactive processes. Improvements that your
Sourcewell members gain through the IBS HUB include, but are not limited to:
• Order Management (Work Orders)
• Inventory Management
• Local Supplier Management
Bid Number: RFP 110520 Vendor Name: Genuine Parts Company- NAPA Integrated Business Solutions
DocuSign Envelope ID: 1767BDF6-9E98-490E-A853-6ADOC1 B3B9DD
• Inventory Barcoding
• Inventory Receiving and Reconciliation
• Automated, Accurate and Consistent Reporting.
• Ease of Integration
• IBS Network Wide Supply Chain Visibility
NAPA IBS has a dedicated team that works exclusively on enhancements to the IBS HUB
system that will continue to add value to all IBS customers. One of our most recent value
add additions is our IBS HUB Remote Consignment module.
The IBS HUB Remote Consignment Module adds functionality to the IBS HUB to facilitate
offsite remote inventories that are not directly managed by on-site NAPA staff. These
consignment inventories are supported by an on-site NAPA IBS location which provides
stocking levels, tracking of used inventory, replenishment, and allocation of the inventory onto
work orders.
Consignment Inventory Work Order and Replenishment Features:
• Source parts from Consignment Inventory during parts issuance to work orders
• Ad-hoc/Scheduled Replenishment from on-site NAPA IBS location
• Parts will be controlled by specific Shop location or Garage
• Provides a static inventory listing for each location
• Stores bin locations for each consignment location
• Ability to conduct physical inventory sessions as often as needed, but required quarterly
• Ability to replenish Consignments via Supplier Orders, Interstore Orders and/or DC
Orders
• Ability to aggregate inventory across multiple Consignments
• Ability to calculate and recommend MIN/MAX levels for Consignments based on specific
location parts usage
• Tracking of inventory in Consignments that has been re-numbered or superseded to new
product
Benefits for IBS Customers and Sourcewell Members:
Consignments offer our IBS clients the ability to have smaller inventories in their remote
service facilities that would not have the need for a staffed parts room. These inventories
are provided on consignment so that the parts are not paid for until consumed on a work
order, PO, or similar billing. The IBS HUB consignment module then provided automated
tracking to ensure proper and timely replenishment from your IBS location ensuring the
needed parts are always available.
The recommended stocking quantity feature of the IBS HUB ensures the right parts are
stocked in these locations in which space is normally limited. By tracking usage by the
specific shop, the IBS HUB ensures only the parts used at each consignment most frequently
is stocked. The Pending and Pull List functionally of the IBS HUB works to track each
stocked part used at the location until it has been confirmed to be replenished. These
functions make sure that the agreed upon stocking parts will be there when the technician
needs them.
The physical inventory sessions for each consignment in the IBS HUB make sure that the
inventory in the offsite locations stay true to their expected stocking levels. Quarterly counts
are required, but they can be run more frequently as needed. Ultimately the IBS HUB
Consignment Module provides IBS clients with offsite inventory so that remote technicians
have a consistent organized inventory to support their work.
NAPA Canada has recently invested in new warehouse automation technology that will
improve our efficiencies and add the ability to increase our inventory at our DC in
Cambridge, ON. Our Cambridge DC has collaborated with KNAPP, a global leader in
industrial automation solutions, to integrate KNAPP's AG - OSR Shuttle, a high-performance,
reliable semi-automatic picking and storage system.
Furthermore, NAPA, the Federal Government and Drone Delivery Canada (DDC) are
participating in "The Moosonee & Moose Factory Pilot Program" to deliver NAPA Auto Parts
to rural locations across Canada. Today the drones are carrying approximately 25 lbs, but
DDC is working on those that could handle 100-400 lbs.
NAPA vendor managed IBS sites in the US and Canada are also using a new proactive
inventory management program called Pulse. The system uses predictive analytics to
determine what factors drive categorical sales, induding vehicle registrations, part failure
rates, market demographics, climate and geography. Pulse also has the ability to customize
inventory assortments for specific fleets by uploading a VIN list into the system, which
creates an inventory list with the product categories of choice.
Bid Number: RFP 110520 Vendor Name: Genuine Parts Company- NAPA Integrated Business Solutions
DocuSign Envelope ID: 1767BDF6-9E98-490E-A853-6ADOC1B3B9DD
38 Describe any "green'. initiatives At NAPA IBS, we share our customers' and their communities' commitments to sustainable
that relate to your company or to practices in procurement and fleet operations. Below are some of the benefits members will
your products or services, and realize from working with NAPA IBS:
include a list of the certifying
agency for each. • Many chemicals that are offered are non-detergent/green products
• We recycle oil at our stores and can recycle oil for any customer
• We advocate the use of the used oil filter crusher to extract environmentally hazardous
chemicals from landfills
• We recycle all plastic, paper, cardboard and wooden pallets at our DCs and HQ offices
• GPC supports paperless systems initiatives within all business segments
• GPC promotes the use of fuel-friendly delivery fleet vehicles
• Many of our IBS customers have received Clean Cities Green Fleet of the Year awards
in past years
• GPC corporate has established a sustainability roadmap that is available for our
customers to review on our corporate website
• Upon customer requests, we can employ electric vehicles in certain of our operations
In addition to our green fleet initiatives, NAPA IBS markets and sells many green Initiative
products, including:
• Smart Washers
• Challenger Water In-Ground Lifts
• 3M lead free wheel weight system
• Schumacher solar battery charger/maintainers
• Energy Logic - waste oil burners
• Vortex waterborne auto paint - no solvents
• Valvoline Next Gen oil - made with recycled oil
• Recycled Batteries
• Nature's Broom absorbent - eats shop floor oil and lubricants and is environmentally
disposable
• Micro Green - Lifetime Fleet Filtration Products
Finally, NAPA IBS implements a strict environmental and spill policy:
• All chemical products issued by NAPA will have a corresponding Material Safety Data
Sheet or MSDS report. The MSDS sheet lists on-site potential hazards of the product. NAPA
maintains a computer cataloged MSDS library that will be on the premises of our IBS Fleet
locations.
• NAPA IBS will produce a MSDS (and soon will make the move to new SDS) hard
copy of all chemicals that will be stocked on the premises and update an OSHA approved
MSDS book in the event of an emergency.
• NAPA maintains a store policy mandating key emergency contacts be clearly posted in
the event of an emergency. Hazardous Material hotline and Poison Control will be posted.
• NAPA Policy Hazardous materials handling includes the use of protective measures
such as an approved eye wash station, approved fire extinguishers, approved safety glasses
and gloves.
• NAPA will advocate the use of the environmentally friendly Parts Washer system to
eliminate the use of needless hazardous chemical washing solvents to be replaced
with "Ozzy Juice", an enzyme based solvent proven to work both for the environment as well
as the safety and well-being of the technician washing fleet parts.
39 Identify any third-party issued eco- NAPA IBS is not a manufacturer of the products we manage for our VMI customers, but we
labels, ratings or certifications that make a concerted effort to source sustainable products from eco-conscious suppliers
your company has received for the whenever possible.
equipment or products included in
your Proposal related to energy NAPA also has a detailed sustainability plan that is monitored and reported on annually. One
efficiency or conservation, life-cycle of the three pillars of this plan is environmental sustainability and some of the results we
design (cradle-to-cradle), or other have achieved are as follow:
green/sustainability factors.
NAPA Fleet Management
• Recycles more than 20 tons of tires annually
• Recycles more than 3,500 gallons of oil annually
General Recycling
• More than 7,800 lbs. of cardboard annually
• More than 6,400 lbs. of other waste annually
Energy Efficiency
• More than 750 lighting retrofits completed that reduced more than 52 million lbs. of CO2
Bid Number: RFP 110520 Vendor Name: Genuine Parts Company- NAPA Integrated Business Solutions
DocuSign Envelope ID: 1767BDF6-9E98-490E-A853-6ADOC1B3B9DD
40 Describe any Women or Minority Many of our current IBS government and education customers require our IBS sites to work
Business Entity (WMBE), Small with procurement to achieve specific MWBE goals within our contracts. NAPA IBS has a
Business Entity (SBE), or veteran policy to help our IBS partners exceed diverse spend goals when present in their
owned business certifications that procurement plan. We do this by helping our government customers recruit new vendors,
your company or hub partners provide due diligence support on these vendors, and provide regular reporting on our
have obtained. Upload progress on the organizational MWBE goal vs. our actual performance.
documentation of certification (as
applicable) in the document upload SBE Efforts - Genuine Parts Company and NAPA IBS has extensive experience working with
section of your response. more than 5,200 SBE/MWBE supply partners in our many operations across the country.
Our goal with our proposal is to not only give a "good faith" effort — but to meet and
exceed the stated goals of our customers.
NAPA's action plan indudes using a mix of service vendors and local businesses to work
toward the procurement goal of compliance. NAPA IBS has a tremendous track record of
accountability and exceeding SBEM/MBE goals in our operations.
NAPA IBS' real world track record speaks for itself. In three major municipal contracts
currently in place, we show historical success in meeting and exceeding SBE, MWBE goals
set forth in the RFPs:
IBS Requirement Actual Results
City of Chicago 25% MBE / 5% WBE 37% MBE / 5.5% WBE
City of Sacramento 10% SBE 28% SBE
City of Cincinnati 15% SBE 17% SBE
41 What unique attributes does your NAPA IBS has unique, custom attributes that separate us from the competition:
company, your products, or your
services offer to Sourcewell a) Current network of over 400 contracts — we offer a unique opportunity for Sourcewell to
participating entities? What makes market to hundreds of existing contracts to use the Sourcewell contract as a vehicle to
your proposed solutions unique in extend current services. No other vendor managed inventory fleet solution has the
your industry as it applies to opportunity to expand use of the Sourcewell contract like NAPA IBS.
Sourcewell participating entities?
b) Dedicated IBS project staff of 11 sales representatives and 22 field operators that do
nothing but selling and managing the vendor managed inventory solution presented in this
RFP.
c) A 26+ year network of over 1,400 OE, aftermarket, supplies, MRO and parts related
vendors to support ANY operation that wishes to use the Sourcewell contract. Our services
go well beyond NAPA branded parts and indude many OE and alternative brands to give
our Sourcewell customers a broad range of choice on the products they wish to use in their
fleet and warehouse operations. No other vendor of these services can provide the choice
and leverage that our 1,400 non-NAPA branded parts and supplies vendor network and
experience can bring. NAPA IBS has exclusive vendor arrangements with key fleet parts
and supplies-related vendors that are exclusive to NAPA IBS customers and are unavailable
to any other supplier of these services.
d) The IBS HUB is NAPA IBS's exclusive technology platform that was built specifically for `
the IBS program and providing vendor managed inventory services. It is a technology that is
exclusive to NAPA and is available to all Sourcewell members at zero cost to them. The IBS
HUB replaces typical invoicing/point-of-sale technology and replaces it with a work order and
inventory management tool that has point-of-sale functionality built into it. All functionality
inside of the IBS HUB was designed to make our NAPA IBS team members more efficient
in routine processes so that they can focus on the important task of procuring parts to help
keep our customers' fleets up and running. It also contains detailed reporting that is available
on demand or at scheduled intervals to customers' management teams so they always know
exactly how we are performing and when their work orders will be complete.
As mentioned, one of the most unique features of our service is the ability to integrate a
customer's fleet software/work order management system into our inventory platform, the IBS
HUB. This kind of integration seamlessly shares data between the two interfaces and allows
work order, parts order, vehicle status, billing, reporting and other data to pass automatically
between the two. This increases technician productivity and data accuracy by letting the
customer know exactly where their parts are and attaching every part ordered to a specific
unit and work order. Some of our integrations even perform automated invoice reconciliation,
extending the benefits beyond the shop and into customer administrative and accounting
departments. Some examples of our most successful integrations with third-party software
systems available today include AssetWorks (FA, M5), Faster, RTA, Dossier, Chevin and
many more.
Table 9: Warranty (Performance Standards or Guarantees)
Describe in detail your performance standards or guarantees, including conditions and requirements to qualify,claims
procedure,and overall structure.You may upload representative samples of your performance materials (if applicable) in the
document upload section of your response in addition to responding to the questions below.
Bid Number: RFP 110520 Vendor Name: Genuine Parts Company - NAPA Integrated Business Solutions
DocuSign Envelope ID: 1767BDF6-9E98-490E-A853-6ADOC1 B3B9DD
Line Question Response
Item
42 Describe any performance standards or guarantees Our performance standards can vary largely depending on the size, scope,
that apply to your services (customer service complexity and sometimes geography of the VMI operation we are managing.
response times, processing time frames, stock and We work hard to customize a solution that works for each individual
non-stock fill rates, etc.). customer, but the following is a list of some of the most common standards
and guarantees that we implement and track:
• Many of the important performance standards, goals and KPIs of
operating IBS parts rooms are tracked and can be reported through our IBS
HUB system, which is an exclusive capability of NAPA IBS. The system
provides regular and on-demand reporting on the following to communicate
our operation successes and areas of improvement to customer management:
o Parts Fill Rates
o Daily Service Metrics
o Inventory Special Order Tracking
o Down Vehicle Time & Percentage
o Inventory Readiness
o Parts Cost Comparison
We will go into greater detail on the aforementioned IBS HUB reporting
capabilities in question #68, but have included an upload of sample IBS HUB
KPI reports in this section of the supplemental document upload portal.
• Regular contract compliance audits will be conducted to ensure
operational accuracy.
• We have invested in a digital business review portal that schedules,
tracks and stores business reviews with every IBS customer on a monthly or
quarterly basis. It also communicates results to the customer and solicits
feedback and ratings from them so we can measure our performance from
the customer's perspective.
• We provide product choices for our customers. Whether NAPA parts or
parts sourced from other suppliers, we will stock the parts that fit the
customer's operation and preferences best.
• We possess a local footprint in any area we operate. This allows us to
provide backup inventory, staffing and distribution support in any situation
without long wait times, expensive freight or mobilization charges.
• We have industry leading technology capabilities to support our
Sourcewell member partners that we can customize to meet their ordering,
billing. payment and reporting needs.
• Orders placed manually or directly with our parts staff will be addressed
immediately upon request.
• Orders placed electronically will be acknowledged in our system
immediately and will be addressed by our parts staff within 30-60 minutes.
• Where applicable and/or required, our parts staff and management will
be ASE trained and/or certified.
• All parts sold to customers will meet or exceed OE or equivalent
specifications or will satisfy the required specifications of the individual
Sourcewell member customers
• Warranty eligible products will be identified, tracked, processed and
credited through our IBS HUB inventory management system. When a
technician brings a warranty product to our parts counter, we will know on the
spot if it is eligible and will issue credit as appropriate, then work with the
supplier to resolve the warranty.
• All staff involved in IBS operations will be fully trained and
knowledgeable on required parts, vendors and technology required to excel at
the position.
• Our contracts have the ability to be terminated by our customers if we
are ever not meeting expectations. Most contracts have mutual 60-day
termination clauses and language pertaining to our failure to meet obligations
is negotiated on each individual contract.
Bid Number: RFP 110520 Vendor Name: Genuine Parts Company- NAPA Integrated Business Solutions
DocuSign Envelope ID: 1767BDF6-9E98-490E-A853-6ADOC1 B3B9DD
43 Describe any service standards or guarantees that Our service standards can vary largely depending on the size, scope,
apply to your services (policies, metrics, KPls, etc.). complexity and sometimes geography of the VMI operation we are managing.
Depending on customer needs and priorities, the KPIs we track can be
customized to give them the insight desired into our performance levels and
theirs. However, the following are a few of the general aspects of our service
that we track and maintain:
• Under normal operating conditions, we generally target a KPI of 85-90
percent fill rate after an acceptable ramp-up/grace period following initial
implementation of the IBS site. Many agencies that we work with do not have
clear historical data so we will work with them to build forward-looking KPIs
based on actual purchase history after we go to contract.
• One of the key benefits of our program is the tracking and processing
of parts manufacturer warranties for our govemment agencies. Our NAPA IBS
service guarantees that we will replace any alleged warranty item immediately
for our government fleets. Then, our onsite personnel have the responsibility
to submit warranties to specific product manufacturers and track that item
from the moment it is returned through the discovery phase to conclusion.
NAPA IBS outlines our warranty policy in each contract and has the
responsibility to track and report on this for hundreds of suppliers that we
procure parts from for our agency customers.
• Non-stock orders rely on third-party vendor performance and availability,
but acknowledgment times can be measured to ensure our parts staff act
quickly on such orders.
• NAPA IBS will comply with all customer expectations and processes
regarding work order information, data communication, safety procedures and
others.
• NAPA IBS will adhere to customer, local, state and federal regulations
as they apply in the location of the operation, including allowable stocking
restrictions on chemicals and other items.
• While our IBS staff are employees of ours, they are still working in our
customers' environments. It is our corporate policy that all of our IBS
employees are background checked through E-Verify. At the same time, we
respect the safety and security policies of our customers as well. All NAPA
employees that work on site are required to follow the procedures and
policies of our customers.
• Because NAPA IBS is providing an inventory management service for
customers, one of the strengths of the warranty of service that we provide is
the mutual ability to end an IBS contract in the case where services
standards are not being met.
Bid Number: RFP 110520 Vendor Name: Genuine Parts Company- NAPA Integrated Business Solutions
DocuSign Envelope ID: 1767BDF6-9E98-490E-A853-6ADOC1 B3B9DD
44 Describe any service contract options for the items The services we provide remain fairly consistent as we work with different
included in your proposal. agencies in our contracts. We are contracted to maintain and manage parts
and supplies inventory for fleets in many verticals. For the purposes of this
RFP — those verticals include — but are not limited to — government fleets
and warehousing, education fleets and warehousing. non-profit fleets and
warehousing. Each customer has unique needs within their operation, so we
provide the flexibility within the scope of our services to accommodate
customers in the projects we are contracted to perform.
The basic offering we propose is to manage fleet-related supplies and
parts. This can be accomplished either in an on-site dedicated operation or
off-site dedicated operation. Space considerations, labor considerations,
work schedule considerations, and inventory needs considerations are all
variables for our fleet customers that require customization in each contract.
In addition, we are asked to handle MRO skus as part of an overall
operation.
For example, in the City of Sacramento fleet operations, we have held a fleet
contract for over five years. Recently, their warehousing operations has been
looking for a solution to help them manage skus for their maintenance
operations. We have responded to and have been awarded a contract to
handle these materials as well as fleet related services and will uses some
of the same resources we currently have on-site within the fleet operation to
manage the warehouse contract as well. Both facilities are on the same lot
in the same area — and we can bring efficiency through our services by
managing both.
Another service function that NAPA IBS has the technology and experience to
perform is that of managing remote and/or consignment inventories.
Customers with satellite locations that don't carry enough inventory to justify
onsite staffing can have their inventory managed, replenished and billed
through our IBS HUB system. This requires either electronic submission of all
parts removed from the parts room, or a periodic physical inventory count by
NAPA IBS staff to determine parts usage and proper billing.
Third-party services, such as outside repairs, can also be sourced and
managed by NAPA IBS for Sourcewell customers. Such needs have specific
line codes programmed into our IBS HUB system that can track and invoice
according to our contractual pricing model.
Finally, running multi-location fleet operations often means crossing
jurisdictional lines that can affect tax rates and other regulations. NAPA IBS
has the ability to manage these logistics digitally so Sourcewell members
know they are paying the right prices and following all guidelines without
having to do the work themselves.
Table 10: Payment Terms and Financing Options
Line Item Question Response*
45 'What are your payment terms (e.g., net 10, net 30)? Our contract payment terms for parts purchases and operational
expenses as part of our IBS services are Net 30th. On a monthly
basis, we deliver parts billing and operational cost billing as part of
our services to our IBS contract customers.
46 Describe available payment options (e.g.. frequency, NAPA IBS is highly flexible in accepting payment options. We are
method, platform, etc.) able to integrate with most enterprise billing systems through our
industry-exdusive (BIZ custom billing platform. NAPA is able to bill
according to customer specifications, but at a minimum of monthly
for both parts and operational expenses. The standard policy for all
of our customers, and in the industry, is to accept payment via one
of the following methods:
• Check payment
• ACH
• Wire transfer
Specific payment options are one of the core points that are
detailed in our individual contracts with Sourcewell members.
Bid Number: RFP 110520 Vendor Name: Genuine Parts Company - NAPA Integrated Business Solutions
DocuSign Envelope ID: 1767BDF6-9E98-490E-A853-6ADOC1B3B9DD
47 Briefly describe your proposed order process. Include Our order process for Sourcewell members requesting IBS services
enough detail to support your ability to report quarterly is as follows:
sales to Sourcewell as described in the Contract template.
For example, indicate whether your dealer network is Step One — Discover the need with fleet operations and
included in your response and whether each dealer (or management on outsourcing parts and service needs this will require
some other entity) will process the Sourcewell participating analysis of current staffing, inventory, hours of operation, fleet needs,
entities' purchase orders. software adoption. billing processes. paperwork flow, audit
procedures, and approvals.
Step Two — Introduce co-operative contract solution as a means to
contract during the early phase of our analysis. If customer is not
an Sourcewell member, we use this time to present the easy steps
to become a member. If they already are an Sourcewell member,
we present our contract opportunity with IBS along with
documentation on the solicitation. At this point we have added a
step in our process to verify documentation of Sourcewell
membership with our Sourcewell contract manager.
Step Three — Complete financial and staffing analysis to determine
needs of customer.
Step Four — Once customer has agreed to proceed to contract, our
GPC legal and NAPA IBS representative present our Sourcewell IBS
contract terms to the customer for their legal review.
Step Five — Customer builds business exceptions as part of our
master IBS Sourcewell contract. NAPA IBS will negotiate specific
terms for the customer based on their hours of operation, staffing
needs, inventory needs, etc.
Step Six — NAPA IBS and Customer come to terms on Sourcewell
contract.
Step Seven — NAPA IBS will inform Sourcewell when a contract has
been agreed to between NAPA and customer. NAPA sets the
commencement date with customer and ensures all operational
systems are in place during mobilization. For Sourcewell, this is the
window where we turn flags on in our system to accurately report
sales per our Sourcewell contract agreement.
Step Eight — Contract tracking and reporting will be communicated to
Sourcewell on a quarterly basis along with announcements of all new
contracts.
a) Yes — Our independent dealer network will be part of this
proposal. Genuine Parts Company controls the process much like
was outlined above for our independent dealer network. The dealer
is responsible during the analysis phase to provide staffing, inventory
and operational documentation. The dealer must agree to all of the
terms of the Sourcewell IBS contract as well as the customization for
a Sourcewell contract holder in the final agreement. To ensure these
steps are made and done in our dealer network, Genuine Parts
Company has provided an assignment document as part of the
Sourcewell contract that must be signed by the customer, Genuine
Parts Company, Sourcewell (if required), and the independent dealer
as part of the contract process. The dealer is required to abide by
the terms of the contract or will need to assign the business back to
Genuine Parts Company.
In order to maintain consistency and accuracy in reporting and
contract fee payments, our NAPA headquarters team tracks and
consolidates all company- and independently owned Sourcewell
contract sales and reports them to Sourcewell directly.
48 Do you accept the P-card procurement and payment Our NAPA IBS operations typically do not accept p-cards for
process? If so, is there any additional cost to Sourcewell payment on our monthly parts statement or monthly operations
participating entities for using this process? charges statement. We do make exceptions where customers are
required to pay us via p-cards. However, since our NAPA IBS
operations bill customers for all operating costs incurred in our
services, we will be required to bill back any p-card service charges
incurred by our IBS store operations on the monthly operating
statement bill. For this reason, most NAPA IBS customers do not
use their p-cards for our monthly billing — as we would bill them
back any service charges.
Table 11: Pricing and Delivery
Bid Number: RFP 110520 Vendor Name: Genuine Parts Company - NAPA Integrated Business Solutions
DocuSign Envelope ID: 1767BDF6-9E98-490E-A853-6ADOC1B3B9DD
Provide detailed pricing information in the questions that follow below. Keep in mind that reasonable price and product adjustments can
be made during the term of an awarded Contract as desribed in the RFP, the template Contract, and the Sourcewell Price and Product
Change Request Form.
Line Question Response*
Item
49 Describe your pricing model (e.g., line-item discounts, Cost Methodology Reasoning & Explanation:
product-category discounts or cost plus). Provide detailed
pricing data (including standard or list pricing and the NAPA IBS has 26 years of best practice contract and pricing
Sourcewell discounted price) on all of the items and experience providing customized VMI solutions for government fleets.
services that you want Sourcewell to consider as part of Our existing 50+ Sourcewell vendor managed inventory contracts and
your RFP response. If applicable, provide a SKU for each hundreds of government contracts are already on one of the pricing
item in your proposal. Upload your pricing materials (if options listed below and their guidance has given us tremendous
applicable) in the document upload section of your response. insights on how govemment agencies wish to have pricing outlined
in these agreements.
Our customers have made it very dear: Our govemment agencies
want options when it comes to how goods and services are priced
in VMI contracts. We have worked with hundreds of govemment
finance, purchasing and operations teams to build three best practice
pricing options that are universally used in fleet VMI parts and
service contracts:
NAPA IBS Option 1: No Markup Goods Pricing / Management Fee
NAPA IBS Option 2a: Not-to-Exceed 10% Margin Model
NAPA IBS Option 2b: Not-to-Exceed Pricing Profile 9074 / 25%
Margin Model
Currently NAPA contracts with hundreds of government agencies on
this program. Currently we have 33% that use the option 1 price
option, 55% using the Option 2a and 12% using Option 2b.
In our agreement/contracts with our government agencies, the
customer is allowed to select the pricing option that best fits their
finance and business rules. All three pricing options are outlined
below and are also supported with an explanation grid in our
attached documents in this section.
In each of these options there are two basic pricing components:
1. Pricing of Goods
2. Pricing of Monthly Operating Costs
The mix of these two components deliver transparent billing for total
cost of contract and also deliver the contractual ROI for NAPA
making it a win-win public/private contract relationship.
Our government customers feel these options provide the perfect
balance of transparent costs of goods/services.
Pricing Options:
Each Sourcewell member contracting with NAPA IBS will have the
choice of which of the following two model options suits their
operation best. Both are negotiable within the framework of the
model, indude not-to-exceed pricing structures, and are proven
concepts in use by government IBS customers today.
Pricing Option 1) No Markup Goods Pricing / Management Fee
Cost of Goods:
All goods are sold to customer with no markup.
Cost is determined by current product acquisition cost on sourced,
non-NAPA branded goods. If the customer elects to use NAPA
branded goods, they will be priced at the current NAPA jobber
acquisition cost.
Example: NAPA procures a Ford OE part at $100. NAPA IBS
sells that part to Sourcewell customer for $100 with no markup.
Operating Expenses:
The monthly operating expenses of the store, or cost of services.
are billed separately to the customer at actual cost. No operating
expenses are built into the price of goods. Operating costs are
determined and outlined in contract — agreed to by the Sourcewell
Bid Number: RFP 110520 Vendor Name: Genuine Parts Company- NAPA Integrated Business Solutions
DocuSign Envelope ID: 1767BDF6-9E98-490E-A853-6ADOC1B3B9DD
customer.
NAPA Management Fee:
A monthly management fee is also billed to the customer at a not to
exceed 10% of their total cost of goods purchases for that month.
This allows NAPA to realize contractual ROI.
Options:
For customers who prefer, we can combine the operating costs and
ROI management fee into one fee and calculate a balanced budget
monthly total fee. Some customers have even asked us to
combine the operating costs and management fee into an hourly
total fee that can be billed across actual hours of service for our on-
site operation. Each customer operates differently, has different
hours of operation and different staffing level needs. We have
flexibility within this option to fit the needs of the customer.
Customer Benefits:
No markups are shown on goods purchases, creating a less
impactful goods line item on budgets. Separate billing for true
monthly operating costs and easy to calculate NAPA management
fee (See option 1 sample operating cost model in attachment within
this section)
Pricing Option 2) Not-to-Exceed 10% Margin on Goods/Monthly
Operating Costs
Customers have two options in this model: a consistent not to
exceed 10% percent margin on goods or a pricing profile option as
described below.
Pricing Option 2a) Not-to-Exceed 10% Margin Model
Cost of Goods:
All goods are sold to customer at cost plus designated gross
margin not to exceed 10% gross margin, defined as cost of good
divided by .90 = selling price of good. This is a not-to exceed
pricing structure.
Example: NAPA procures a Ford OE part at $100. NAPA IBS
sells that part to Sourcewell customer at $100 divided by 0.90 =
$111. This is the formula to sell the product to the Sourcewell
customer at 10% margin.
Operating Costs:
The operating expenses of the store, or cost of services, are billed
to the agency separately to the customer at actual cost. Operating
costs are determined and outlined in contract — agreed to by the
Sourcewell customer.
NAPA ROI:
NAPA's ROI is built into the price of the good to arrive at a final
net margin of no greater than 10% of total customer purchases.
Customer Benefits:
All NAPA ROI is built into the price of the good for simplicity of
billing. All monthly operating expenses are billed at cost and no
separate management fee is billed (See option 2a sample operating
cost model in attachment within this section).
Pricing Option 2b) Not-to-Exceed Pricing Profile 9074/25% Margin
Model
Cost of Goods:
NAPA-branded goods are sold to customer on our NAPA Sourcewell
Government Pricing Profile 9074. NAPA branded goods are sold to
the customer at a higher margin on our not-to-exceed list less
pricing outlined in detail in the attachment within this section. Non-
NAPA (sourced) goods are sold to customer at a not-to-exceed 25%
gross margin, defined as cost of goods divided by 0.75 = selling
price. This is a not-to exceed pricing structure.
Example: NAPA procures a Ford OE part at $100. NAPA IBS
sells that part to Sourcewell customer at $100 divided by 0.75 =
$133. This is the formula to sell the product to the Sourcewell
customer at 25% margin.
Bid Number: RFP 110520 Vendor Name: Genuine Parts Company - NAPA Integrated Business Solutions
DocuSign Envelope ID: 1767BDF6-9E98-490E-A853-6ADOC1 B3B9DD
Operating Costs:
The operating expenses of the store, or cost of services, are paid
entirely by NAPA and not charged to the customer as they are built
into the price of the good.
NAPA ROI:
NAPA's ROI is contractually built into the price of the good to arrive
at a final net margin of no greater than 10% of total customer
purchases.
Customer Benefits:
All NAPA ROI and operating expenses are built into the price of the
good for simplicity of billing. No separate management fee or
operating expenses are billed. This is a popular option for
customers that do not want a separate operating fee and wish to bill
the cost of operating and NAPA's ROI out as part of the price of
goods so they can share the expense across the departments
proportionately by the departments that buy the most goods (See
option 2b sample operating cost model in attachment within this
section).
Acquisition Cost Definitions
Because all of our parts pricing is based directly on acquisition
costs, the following is an explanation of how we arrive at our
acquisition costs:
1. For Non-NAPA, or sourced, goods — i.e. OE parts, tires, bulk
fluids, proprietary parts, outside services, etc. — the pricing passed
on to our customer is our current acquisition cost plus whatever our
contracted margin is for that good. We provide transparent
documentation of all supplier invoices, so the customer knows exactly
what they are paying for each part.
2. For NAPA branded products that we source internally,
customer pricing is based on our current NAPA jobber acquisition
cost plus whatever our contracted margin is for that good. This can
be a significant savings for our customers if they choose for us to
provide our own NAPA-branded goods.
In our attached documents, we have provided a sample agreement
and sample monthly operating expense examples that demonstrate
each pricing model proposed. Our customers appreciate the
transparency in our operating cost models when they are not
surprised with unknown mobilization costs, startup costs or
incremental costs throughout the term of a contract. As a publicly
traded company, our transparent operating statements are held to a
high standard. When we engage with customers on contract options,
customers are allowed to add specific terms and conditions to
customize their contract and select the pricing option and business
model that best fits their operation.
50 Quantify the pricing discount represented by the pricing NAPA IBS is a VMI service program so the products we issue are
proposal in this response. For example, if the pricing in a function of the services we provide. One of the top priorities of
your response represents a percentage discount from MSRP the program and most impactful services we conduct is to facilitate
or list, state the percentage or percentage range. and negotiate ways to reduce the acquisition cost of our products,
which in turn represents the discount our customers receive.
Competitors who offer specific discounts often do so with no
mention of the original cost of the part, resulting in higher prices that
appear to be a good deal. Because parts in the IBS model are
priced based on acquisition cost, all discounts we negotiate with our
vendors are automatically passed on to our customers and we don't
have to incur markups on products that are sourced internally.
Here is how we arrive at our acquisition costs:
1. For Non-NAPA, or sourced, products (non-NAPA branded
goods — i.e. OE parts, tires, bulk fluids, proprietary parts, outside
services, etc., the pricing passed on to our customer is our current
acquisition cost plus whatever our contracted margin is for that
good. We provide transparent documentation of all supplier invoices,
so the customer knows exactly what they are paying for each part.
NAPA IBS currently works with thousands of national brands and
holds a national database of pricing for our customers as a
comparison of the pricing offered by local, regional and national
vendors to their project.
Bid Number: RFP 110520 Vendor Name: Genuine Parts Company - NAPA Integrated Business Solutions
DocuSign Envelope ID: 1767BDF6-9E98-490E-A853-6ADOC1B3B9DD
2. For NAPA branded products that we source internally,
customer pricing is based on our current NAPA jobber acquisition
cost plus whatever our contracted margin is for that good. This can
be a significant savings for our customers if they choose for us to
provide our own NAPA-branded goods.
The way we arrive at discount rates differs depending on the pricing
model a customer selects. The following is a general breakdown of
the estimated discounts received in each model:
Pricing Option 1: No Markup Goods Pricing/Management Fee
• Non-NAPA Branded Goods — NAPA IBS sources non-NAPA
branded goods from thousands of local, regional and national
suppliers. Depending on the products our customers ask us to
source, we have seen realized discounts of up to 40% off certain
published List pricing, where published List pricing is available.
• NAPA Branded Goods — NAPA-branded products have varying
discounts off of list price in this option. Customers that elect to use
NAPA products in their contracts may realize discounts of up to 84%
off certain NAPA List pricing.
o Note: This model realizes no gross margin at the point of sale
and a management fee is collected in order to obtain part margin
and the operational cost reimbursement
Pricing Option 2a: Not-to-Exceed 10% Margin Model
• Non-NAPA Branded Goods — NAPA IBS sources non-NAPA
branded goods from thousands of local, regional and national
suppliers. Depending on the products our customers ask us to
source, we have seen realized discounts of up to 30% off certain
published List pricing, where published List pricing is available.
• NAPA Branded Goods — NAPA-branded products have varying
discounts off of list price in this option. Customers that elect to use
NAPA products in their contracts may realize discounts of up to 82%
off certain NAPA List pricing.
o Note: This model realizes 10% gross margin at the point of
sale and a management fee is applied to obtain the operational
cost reimbursement
Pricing Option 2b: Not-to-Exceed Pricing Profile 9074/25% Margin
Model
• Non-NAPA Branded Goods — NAPA IBS sources non-NAPA
branded goods from thousands of local, regional and national
suppliers. Depending on the products our customers ask us to
source, we have seen realized discounts of up to 15% off certain
published List pricing, where published List pricing is available.
• NAPA Branded Goods — NAPA-branded products have varying
discounts off of list price in this option. Customers that elect to use
NAPA products in their contracts may realize discounts of up to 70%
off certain NAPA List pricing.
o Note: This model realizes approximately 25% gross margin,
based on product mix, at the point of sale and a no management
fee is collected in order to obtain part margin and the operational
cost reimbursement
Each pricing option, regardless of the gross margin realized at the
point of sale, results in very similar net results for the Sourcewell
member and NAPA IBS. These options are provided to showcase
NAPA's flexibility to work with a Sourcewell member inside of their
control environment. The NAPA IBS program affords all Sourcewell
members the opportunity to take advantage of NAPA's local,
regional, national and global purchasing power. This indudes
negotiated discounts on certain goods. From time to time at a
supplier's sole discretion additional discounts may also be offered
outside of the typical discount off List price as well. NAPA IBS
delivers all available discounts to Sourcewell members at the point
of sale. It is important to note that discounts and the listed
percentages are subject to change and or vary due to local
regulations, supplier program changes and other events.
Bid Number: RFP 110520 Vendor Name: Genuine Parts Company - NAPA Integrated Business Solutions
DocuSign Envelope ID: 1767BDF6-9E98-490E-A853-6ADOC1B3B9DD
51 Describe any quantity or volume discounts or rebate Based on our cost-based model, we do not provide rebates as part
programs that you offer. of a volume program with our IBS customers. We are an
aggressive advocate for cost reduction on parts for our vendor
managed customers. Any negotiated discounts are included at the
invoice level and realized at the point of sale. Parts are sold to our
customers based on acquisition cost and the pricing model selected
at contract. The true cost savings for the customer is encumbered in
the total solution of NAPA IBS — cost savings come from buying
parts and supplies at the "after discount" price net acquisition cost
on parts, inventory reduction and/or acquisition, transaction cost
reductions, and shop productivity.
52 Propose a method of facilitating "sourced" products or The NAPA IBS program offers a brand-agnostic approach to
related services, which may be referred to as "open market" stocking parts rooms that gives each customer the choice of what
items or "nonstandard options". For example, you may combination of OE and aftermarket brands and product lines they
supply such items "at cost" or "at cost plus a percentage," want us to stock. Aftermarket parts have become a crucial savings
or you may supply a quote for each such request. vehicle for many Sourcewell members so our Sourcewell customers
benefit because we are a direct supplier of these items that
comprise a significant portion of their spend.
For products that are outside of our supply chain or that are simply
preferred by fleet or facilities management, we have a large
automotive and non-fleet vendor network that we can turn to. We
regularly source PPE products, outside repair work and other non-
traditional inventory requests for Sourcewell customers across the US
and Canada and we don't add any additional markups for doing so.
The pricing model that we have in place applies to any part we
stock regardless of the source. With NAPA IBS, the goal is to build
an inventory that fits the customer, not one based on our preferences
or agenda. Furthermore, we provide transparent invoices from all
suppliers so our customer can see acquisition costs and make
smart purchasing decisions.
Due to our affiliation with NAPA, we do have the important ability to
source a vast selection of parts from our internal supply chain,
saving the customer significant dollars when they choose to go that
direction. We work with 1,300+ outside vendors to source parts for
our Sourcewell customers today, but the cost savings offered by
supplying NAPA parts makes NAPA the number one stocked brand
across our IBS parts rooms. Stocking NAPA parts offers a
dramatically reduced acquisition cost versus what our competitors
pay for the same parts. Vendors without this intemal supply chain
pay and pass on to the customer multiple markups on aftermarket
parts.
Finally, our national footprint creates buying power with our suppliers
that reduces overall acquisition costs, and therefore final pricing, but
it also guarantees one more thing: The potential loss of a large
customer in the IBS world would not have an impact on our ability
to achieve the best pricing and service from our suppliers, adding
stability to our service that not all competitors who rely on just a few
large accounts can provide.
53 Identify any element of the total cost of acquisition that is The only additions to total cost outside of our acquisition costs may
NOT included in the pricing submitted with your response. be special request projects like IT projects, special freight requests,
This includes all additional charges associated with a customer equipment purchases, third-party involvement agreed to by
purchase that are not directly identified as freight or the customer, or overtime charges that come up as part of our
shipping charges. For example, list costs for items like pre- agreement. Those expenses are 100% verified and agreed to by a
delivery inspection. installation, set up. mandatory training, or customer before they are ever billed or charged as part of our
initial inspection. Identify any parties that impose such costs services.
and their relationship to the Proposer.
We have seen several cases where competitors charge additional
fees that raise the overall cost of services, but we do not charge
any of the following through the NAPA IBS program:
• Standard mobilization or installation costs
• Internal freight
• Technology integration costs on solutions we already provide
• Markups on operating expenses
We provide transparent and accurate costs of our program up front
and throughout our contracts. Our pricing model stays consistent
throughout the contract and can be easily amended for the changing
needs and scope changes from any Sourcewell members.
Bid Number: RFP 110520 Vendor Name: Genuine Parts Company- NAPA Integrated Business Solutions
DocuSign Envelope ID: 1767BDF6-9E98-490E-A853-6AD0C1B3B9DD
54 If freight, delivery, or shipping is an additional cost to the As part of our IBS services, the only freight or shipping costs come
Sourcewell participating entity, describe in detail the in the form of special order parts and supplies as requested by the
complete freight, shipping, and delivery program. customer.
For example, if we have a specific application part that is an
emergency and the only supply for that particular part is from a
vendor in another state we provide the customer with a freight
approval for and will only ship upon approval from authorized
Sourcewell IBS customer approver. Freight and shipping on special
order items is billed to customer on the itemized operating statement
on a monthly basis and is billed at cost with no markup. In
addition, freight for these special order items is included on our
invoice along with the part for auditing and tracking.
NAPA branded parts are primarily supplied from our closest NAPA
Distribution Center at no freight charge to the customer. Our NAPA
Distribution Centers are available for parts supply 7 days per week
for our On-site NAPA IBS stores. Nightly freight deliveries to IBS
locations are available on Monday-Friday with special pickups and
deliveries on weekend.
We also handle a huge array of local, regional and national non-
NAPA vendors. Our goal is to have a vast majority of stock on
hand to avoid freight charges. We work with all vendors to deliver
us parts at cost — with no separate delivery charges.
55 Specifically describe freight, shipping, and delivery terms or We have no requirements or restrictions for Alaska, Hawaii or
programs available for Alaska, Hawaii, Canada, or any Canada within the services in our RFP response. NAPA IBS has
offshore delivery. brick and mortar warehouse locations and employees in Anchorage,
Honolulu and throughout Canada, as well as multiple company and
independent NAPA dealers in multiple markets in both states that
can and currently do provide services outlined in this RFP.
NAPA also has export distribution centers on the West Coast
(Sacramento) and East Coast (Miami) that already have international
channels of distribution in place that can expand our services
proposed in this agreement to the Caribbean, Central America,
South America, and the South Pacific (including Guam).
Since we have brick and mortar store and warehouse operations in
Alaska, Hawaii and Canada, they will have the exact same benefits
as all other 48 states. Since they are part of the Genuine Parts
Company family and NAPA network — NAPA branded products are
delivered at the same cost as the mainland US. Freight and
shipping for special order parts and parts not available through local
and regional vendors would be vetted the same as in the 48
mainland states. Freight charges would be on an approval basis
from customer on special order and national vendors.
Genuine Parts Company owns our own private feet company in
Rayloc Merchandise Distribution Services (RMDS). RMDS provides
transportation solutions for all of GPC's U.S. based companies.
RMDS is often called upon to deliver weather related emergency
relief supplies and provide solutions for any other special projects
the GPC family orchestrates. RMDS is headquartered in Atlanta, GA
and has cross-dock facilities in Atlanta, GA. Cedar Rapids, IA,
Charlotte, NC, Hagerstown. MD, Indianapolis, IN and Memphis, TN.
RMDS logistical services are available to Sourcewell Members and
upon request we can get our logistics professionals to review
opportunities and work towards value add solutions. Because we
have our own distribution network, we are able to significantly lower
the cost of freight for our Sourcewell member customers.
56 Describe any unique distribution and/or delivery methods or NAPA IBS has several unique offerings within our contracts that
options offered in your proposal. provide solutions to our customers, including:
Brick-&-Mortar Infrastructure — We have an unparalleled existing
infrastructure of distribution and current VMI solutions across the US
and Canada. With more than 6,000 retail stores, 52 major
distribution centers, 55,000 employees and 400+ current IBS VMI
operations active today, our ability to provide these services quickly,
effectively and on budget is unmatched.
Product Diversity — our distribution network includes the largest and
most diverse product catalog of any service provider in the VMI
world, including:
Bid Number: RFP 110520 Vendor Name: Genuine Parts Company- NAPA Integrated Business Solutions
DocuSign Envelope ID: 1767BDF6-9E98-490E-A853-6ADOC1B3B9DD
• 465,000 SKUs of NAPA branded parts
• 4 Million SKUs of MRO, Industrial, Office and other products
through Motion Industries
• Millions more through our network of 1,300+ external supplier
partners
Off-site inventory services — Sometimes space, location or labor
issues may require us to provide an off-site dedicated warehousing
or parts supply operation for our customers. We have multiple
examples where customers have asked us for an off-site solution. In
these cases, we are able to manage inventories remotely through
our IBS HUB consignment program. Having consignment or off-site
inventory loaded into our technology allows us to monitor what has
been used, what needs replenishment and what to bill the customer
for. Periodic manual counts will be conducted by NAPA IBS
personnel to reconcile all unmanned satellite locations and
consignment inventories. This offsite inventory management also
applies to customer mobile units and service vehicles that carry
emergency inventory that is not held at a specific brick-and-mortar
location.
Hub and spoke services — In some cases we have customers that
have multiple sites but do not require staffing at all locations. In
these cases, we can model a hub and spoke inventory management
system using people, technology, bar coding and standard operating
procedures to accomplish the parts management goals of our
customers. The unique nature of NAPA's brick and mortar
operations — 52 master distribution centers and 6,000 retail outlets —
gives us a unique footprint on the ability to source both NAPA and
non-NAPA parts and supplies for our fleet customers...as well as
deliver those products in an expedited manner leveraging our
dedicated brick and mortar assets and logistics. This allows us to
keep staffing costs in check and provide manned and unmanned
services to fleets that are mobile or geographically broad in nature.
The fact that we have so many brick and mortar sites and daily
delivery to these sites...along with 400+ dedicated vendor managed
inventory sites (NAPA IBS) allows us to give our
government/education customers unparalleled service and availability.
Virtual Inventory Exchange Warehouse (VIEW) — IBS VIEW is a
module within the IBS HUB system that facilitates the exchange of
inventory between IBS sites. whether within the same organization or
outside of it. This reduces obsolescence, shares outside pricing
levels that can help us negotiate better deals and helps find hard-to-
source parts. It also integrates with UPS labeling and shipping
modules to make a one-stop-shop for moving parts.
Electronic vending machine/RFID solutions: We work with multiple
suppliers of vending technology — including vending machines and
RFID solutions to address specific non-manned solutions. In these
cases, we build the standard operating procedures and cost/benefit
analysis for customers to use this technology to decide if it is the
proper fit.
MRO warehouse supply management — In addition to fleet supplies,
many of our municipal customers ask us to use the same
technology, staffing, and inventory tools we do in fleet-related
operations. We have the capabilities and vendor relationships to
add this as an added value service to our IBS operations. We
currently hold Sourcewell contract #121218 for MRO inventory
management.
Technology Solutions — With our dedicated IBS headquarters team
we also have the ability to partner with the billing, finance, and
management of fleet and govemment/education fleet operations to
work on custom integration solutions for their fleet or enterprise
procurement platforms — all meant to drive transactional efficiency
and cost reduction in the day to day process of ordering parts and
supplies.
Custom technician training solutions — We are dedicated to helping
productivity in the shop through shop training — paced at the speed
of the shop. Whether it is on-line, on-site or classroom study, NAPA
IBS has tools to keep the govemment/education fleet technicians and
fleet managers on the cutting edge. www.NAPATraining.com
Bid Number: RFP 110520 Vendor Name: Genuine Parts Company- NAPA Integrated Business Solutions
DocuSign Envelope ID: 1767BDF6-9E98-490E-A853-6ADOC1B3B9DD
Warranty Tracking — Our IBS HUB system identifies, tracks and
facilitates warranty, core and return processes to make them as
automated and easy for the customer as possible. Over time, we
can identify common product issues and work with suppliers to
resolve them without the customer having to do any work.
Financial Investments — As a Fortune 200 organization, our parent
company Genuine Parts Company has the unique ability to make
financial investments in Sourcewell members to make sure they have
the parts they need on the shelves. Other providers shy away from
investing in proper inventory levels, resulting in longer wait times,
expedited freight costs and low fill rates.
Table 12: Pricing Offered
Line The Pricing Offered in this Proposal is:* Comments
Item
57 b.the same as the Proposer typically offers to GPOs,cooperative procurement organizations,or state purchasing
departments.
Table 13: Audit and Administrative Fee
Line Question Response'
Item
58 Specifically describe any self-audit process or program that you NAPA IBS employs an in-depth, multitiered audit system that
plan to employ to verify compliance with your proposed Contract extends from self-audits to third-party corporate governance.
with Sourcewell. This process includes ensuring that Sourcewell
participating entities obtain the proper pricing. that the Vendor Self-audit process/program: NAPA IBS manages a similar
reports all sales under the Contract each quarter, and that the process with audits on all 400+ IBS contracts nationally.
Vendor remits the proper administrative fee to Sourcewell.
Corporate auditing and governance: As a publicly traded
company, Genuine Parts Company is guided by Sarbanes-
Oxley corporate governance and auditors as part of our
public responsibility. Our business units in all company
operations — including IBS - are audited on a regular basis.
IBS Corporate Auditing: Genuine Parts Company supplies
each of our IBS locations with 3rd party inventory auditing
through 3rd party contract inventory teams — per Sarbanes
Oxley regulations. Each Sourcewell/NAPA IBS customer
agreement will include monthly monitored electronic tracking of
all customer purchases handled through our NAPA
Headquarters in Atlanta, GA. The contracts will be subject to
a quarterly compliance business review with involvement from
the contract owner (GPC or independent dealer) and the
customer and will be signed off and logged at NAPA
Headquarters) for compliance.
NAPA Internal Audits: NAPA internal audits occur at a
minimum twice a year before and after our interim write off
period. Stores scoring less than 85% will get re-audited to
ensure the non-compliance items are corrected. GPC Internal
Audit and NAPA team members use the national "APG Store
Loss Prevention Review" guidelines to randomly select and
audit stores and to discuss results in detail with management
and senior leadership. Due to the random nature of these
audits we are unable identify the frequency. The regular
NAPA audit is used to ensure a location is ready for GPC
internal Audit.
NAPA external audit is conducted by EY and assisted by
Moore Colson. These audits require quarterly, interim and
annual support and are reviewed by GPC Sr. Leadership and
used to sign off on the company financials and 10K
documentation.
Parts Pricing and Operations Statements Compliance: Our
HQ's IBS operations department listed in this response
produces and reviews month end contract compliance
reporting to ensure each customer's prices match their '
specific agreements and with any deviation reported to the
operations for corrections. This team performs quarterly
Bid Number: RFP 110520 Vendor Name: Genuine Parts Company- NAPA Integrated Business Solutions
DocuSign Envelope ID: 1767BDF6-9E98-490E-A853-6AD0C1 B3B9DD
pricing reviews along with our local operations to ensure our
customers receive contract pricing per our agreed Sourcewell
contract. Our on-site point of sale system will be the system
of record for all transactions — and we have dozens of daily,
weekly and monthly reporting available to any IBS customer
for contract compliance. In many of our IBS sites, we are
very familiar with contract compliance and audit measures, so
our team is seasoned to report and audit our operations.
This transparency is reflected in our IBS Sourcewell contract
agreement attached. As a rule, in many of our IBS contracts,
we provide a specific market basket of products to our
customer with specific margins and costs to ensure
compliance — typically on a quarterly basis. Our customers
may pick the parts from parts acquired in the contract and
may ask us to do an analysis on our contract price vs. the
price charged. We then produce specific reports and billing
showing specific contract price to ensure compliance. The
audit needs of our Sourcewell contract customers may differ
so we write the information requirements specifically in our
contract language. NAPA IBS lives in a transparent
govemment and education fleet environment every day and
takes price compliance very seriously.
One additional note: All IBS customer purchases are stored
and protected in our GPC secured network daily. Purchases
are held in two separate secure corporate servers/data
warehouses and preserved for the term of the contract for
internal and external audit purposes.
Sourcewell Marketing Requirements: In regard to marketing
and advertising requirements, our VP of IBS will assign the
designated IBS Marketing Coordinator to ensure the IBS
website has the most current Sourcewell marketing materials
posted and maintained monthly.
Reporting Compliance: Our IBS Operations Department will
be notified of all new members and will ensure that the
locations purchases are properly tracked to insure accurate
quarterly reporting to the designated Sourcewell
representative. Under our current contract, we have
customized reporting on our Sourcewell contract for the co-
op. We can deliver SKU-level data and overall program
progress to Sourcewell on quarterly basis.
59 Identify a proposed administrative fee that you will pay to NAPA IBS proposes a 1% fixed percentage fee paid to
Sourcewell for facilitating, managing, and promoting the Sourcewell Sourcewell based on monthly total net sales of the IBS to the
Contract in the event that you are awarded a Contract. This fee is Sourcewell contract customer — on all IBS contracts using the
typically calculated as a percentage of Vendor's sales under the Sourcewell contract as vehicle. This fee would be payable to
Contract or as a per-unit fee; it is not a line-item addition to the Sourcewell on a quarterly basis directly from NAPA
Member's cost of goods. (See the RFP and template Contract for headquarters — regardless if the Sourcewell IBS contract was
additional details.) through a company or independent location. NAPA HQ will
handle the sales tracking, reporting, audits, and fee
disbursement. The 1% fee will be paid by NAPA
Headquarters directly to Sourcewell — none of these fees will
have an economic impact on the actual end user IBS
Sourcewell customer. These payments to Sourcewell will not
reflect in the price of the parts or services paid by the IBS
contract customer.
Table 14A: Depth and Breadth of Offered Equipment Products and Services
Line Question Response*
Item
60 Provide a detailed description of the NAPA Integrated Business Solutions (IBS) is a customized on-site (or off-site) vendor
equipment, products, and services that you managed parts and supplies inventory management program offered by NAPA Auto
are offering in your proposal. Parts under the trademark name Integrated Business Solutions. Genuine Parts
Company/NAPA has engaged in this specific service offering for more than 26 years.
In the simplest form NAPA IBS is a service for fleet customers in any govemment
segment (State, DOT, City, County, Utility, etc.) or education segment (Higher
Education and K-12) where the customer has a need to more effectively manage the
parts, supplies and materials it takes to maintain their fleet vehicles. NAPA's on-site
store program provides the following benefits:
• On-site, vendor managed, inventory consisting of commonly used items. These
Bid Number: RFP 110520 Vendor Name: Genuine Parts Company- NAPA Integrated Business Solutions
DocuSign Envelope ID: 1767BDF6-9E98-490E-A853-6ADOC1 B3B9DD
items are purchased and held at NAPA's expense and are charged to the customer
only when used for a given maintenance or repair.
• Dedicated staff providing on-site parts related services.
• Procuring. stocking, and issuing of automotive parts including both NAPA
branded and non-branded items.
• Work order system integration to ensure parts and equipment are timely and
accurately charged to vehicle maintenance and cost records.
These services greatly reduce the involvement of agency personnel in the acquisition
and administration of parts enabling improved departmental focus on core functions
and responsibilities.
Today, NAPA IBS operates over 400 on-site locations for multiple govemment and
private fleet and warehousing operations in the US and over 20 sites in Canada,
Each IBS contract is unique because each fleet we service has different hours of
operation, different vehicles, varying ages of vehicles, and unique staffing situations...
no two fleets are the same. Each IBS location is customized for the
government/education customers business. We start with a fresh scope of work and
use industry best practices as benchmarks, then build a customized service and
store structure around the government agency's needs (people, vendors, services,
hours, space, and inventory).
NAPA IBS works with government administrations, procurement and fleet operations
to develop a custom contract and scope of work. Once contract terms are agreed to,
we mobilize staffing. inventory, standard operating procedures, billing processes and
regular contract compliance reporting. When onsite, NAPA IBS manages any product
our customers need us to handle (NAPA and Non-NAPA AutomotivelTruck/GSE Parts,
OE parts, office supplies, safety material, tires, bulk fluids. and more).
Under the Sourcewell agreement, the NAPA IBS store will be physically located within
the customer's fleet shop or facility. NAPA will staff the location with full-time
employees dedicated to that customer. NAPA will work with the customer's personnel
to identify existing inventory with low utilization and will provide management with
recommendations for disposition. NAPA will then procure commonly used items and
supplies used by the agency, at its own cost, to stock the On-Site Store. NAPA's
assigned resource will be responsible to procure all automotive and heavy truck
related items, whether or not these are available through NAPA or through any other
source. All items, whether issued through the On-Site Store, or procured by NAPA
on the agency's behalf will be entered into the agency's work order management
system.
Our current Sourcewell customers have experienced immediate benefits leveraging a
cooperative contract to employ our onsite location service. Some key benefits include:
• Contracting Speed and Simplicity — Every government entity wants to be able to
build contracts and solutions that meet their specific needs and working through
Sourcewell and NAPA IBS they have been able to do that while avoiding a laborious
and expensive RFP process. Especially in a year of pronounced operational
difficulties and global crisis, solutions like this one have helped govemments get the
help they need more quickly and efficiently.
• Immediate Inventory Reduction — NAPA IBS owns the parts supply and
inventory. In many cases, we buy the existing non-obsolete parts the customer
stocked prior to IBS, relieving them of the inventory investment. Then we add
additional inventory on NAPA's investment to support the fleet and improve fill rates.
NAPA IBS stores sell our contract customers parts and supplies as they need
them — on-demand... dramatically reducing the expensive world of owning and
managing inventory. The customer only pays for the part when they use it.
• Staffing — NAPA IBS provides the staff to run the parts operation during the
hours the customer needs us. This staff is 100% dedicated to their contract
customer and will also be available to cover the parts operation after hours and in
emergency situations if needed).
• Transaction Cost Reduction — NAPA IBS works with fleet departments and
procurement departments to reduce the number of transactions by reducing
paperwork and reducing the vast number of vendors usually servicing a fleet. We
source from all vendors NAPA and non-NAPA and provide our customers with one
bill at the end of the month. By consolidating the monthly parts bill into one
statement, our customers experience a big transactional cost savings reduction by
paying one bill versus hundreds.
• Technology Advances - NAPA IBS also works to reduce transactional time and
cost by integrating our exclusive IBS HUB point of sale system with existing fleet and
warehousing software systems. By integrating with a fleets existing software platform,
Bid Number: RFP 110520 Vendor Name: Genuine Parts Company - NAPA Integrated Business Solutions
DocuSign Envelope ID: 1767BDF6-9E98-490E-A853-6ADOC1 B3B9DD
we help them leverage a major investment they have made in their fleet software and
fully utilize the billing, reconciliation, work orders, and reporting available in their
software. Most importantly, it ensures that all parts and supplies used in the shop
get billed to a proper work order — allowing our customers the auditability of what
they do in their fleet operations. NAPA seamlessly integrates with dozens of the
most popular systems on the market (including Assetworks — Fleet Focus, FA, M5,
Faster, RTA, Dossier, Chevin).
• Shop Productivity Improvement — NAPA IBS on-site store handles the day-to-day
productivity killers (parts management, paperwork, cores, defects, warranties, new part
returns). A very important part of our service is providing regular reporting of on-
demand fill rates. Between inventory management, customized min-max services and
our nationwide vendor network, NAPA IBS builds a transparent, auditable inventory
plan with our customers that builds in specific KPI's and benchmarks for on-time
parts delivery to the technicians. Our goal with this is to eliminate the expensive
downtime in a shop spent waiting for parts delivery in the traditional parts
procurement system. Our goal is to help the govemment/educational customer by
keeping technicians turning wrenches through having the proper inventory on hand
and taking the ball on parts pickup and service to ensure the shop gets their parts
on time — by dealing with hundreds of vendors.
Within the scope of these services, we are able to source, manage and provide a
vast array of product categories from our internal and external supply chains to be a
single-source supplier for Sourcewell customers. Some of the products we regularly
supply include:
• OE & Aftermarket Automotive Parts
• Light, Medium & Heavy Duty Truck Parts
• Off-Road & Construction Equipment
• Marine Parts & Equipment
• Transit-Specific Parts
• Agriculture Parts
• Tires
• Fluids & Chemicals
• Shop Supplies
• MRO Products
• Chains
• Tools & Equipment
• Lifts & Jacks
• Vehicles
• Hydraulics
• Janitorial Supplies
• Office Products
• Paint
• and more...
We offer such a breadth of sourced and internal NAPA goods to provide our
government customers a perfect mix of OE and aftermarket options. Our role is to
provide fleets with options that allow them to select the products they want that meet
their quality, warranty, price and availability criteria, regardless of brand. The choice is
theirs.
While we work with more than 4,000 manufacturers and distributors, we have
included a sample line card of the top sourced suppliers as well as NAPA-branded
light, medium and heavy duty products in the supplemental uploads section.
Bid Number: RFP 110520 Vendor Name: Genuine Parts Company - NAPA Integrated Business Solutions
DocuSign Envelope ID: 1767BDF6-9E98-490E-A853-6AD0C1 B3B9DD
61 Within this RFP category there may be Potential list of subcategory services/solutions NAPA IBS can provide under the
subcategories of solutions. List subcategory services outlined in this RFP:
titles that best describe your products and
services. • Vendor managed fleet parts management services — aftermarket, OE parts,
tires, related supplies, paint, tools and equipment
• Vendor managed facilities Maintenance, Repair, and Operating (MRO)
warehouse management services - including building materials, industrial materials,
school supplies, office supplies
• Repair and diagnostic tools and equipment for fleet operations
• MRO replacement supplies for facilities, schools, non-profits, housing authorities,
transit agencies
• IT services for fleet and MRO facilities — including warehouse enterprise
software integration, consulting, fleet software integration, data management
• Parts and MRO supplies using vending machine solutions —based on customer
need
• Off-site inventory vendor managed services — manned and unmanned
• Parts and warehouse staffing services
• Inventory management analysis
• Exclusive online parts ordering via NAPA ProLink, customized punchouts or
software integrations
• Fleet metrics reporting
• Public Works/Water Management Supplies
• Building & Construction Supplies & Materials
• Supply Chain Services
Table 14B: Depth and Breadth of Offered Equipment Products and Services
Indicate below if the listed types or classes of equipment, products. and services are offered within your proposal. Provide additional
comments in the text box provided, as necessary.
Line Category or Type Fleet Related* Facility Related* Comments
Item
62 Vendor Managed Inventory solutions r. Yes r Yes Other than what has been
r No r No presented — we feel that the
biggest added value we
bring to this solicitation is
our network of suppliers,
customers, contracts and
people. Today, we staff
over 400 IBS fleet
operations with well over
1,100 dedicated vendor
managed on-site staff in our
US operations. Our track
record of driving cost out of
fleet-related and
warehousing operations
stems through four main
avenues: inventory
management, staffing,
transaction cost reduction
and shop productivity. We
are unique in that we have
over 400 unique sites in the
US where today NAPA IBS
owns and maintains over
$175 million in parts
inventory for hundreds of
thousands of fleet vehicles.
NAPA IBS specializes in
Vendor Managed Inventory
services (VMI).
Customized Inventory
Management Services
• Complete inventory
analysis of parts, supplies,
tires. chemicals, fluids and
much more
• Obsolete inventory
reduction planning and
dispersal services
Bid Number: RFP 110520 Vendor Name: Genuine Parts Company - NAPA Integrated Business Solutions
DocuSign Envelope ID: 1767BDF6-9E98-490E-A853-6ADOC1 B3B9DD
• State-of-the-art
barcoding of all inventory
regardless of vendor
• Electronic min/max
establishment and regular
review to ensure specific fill
rates
Transaction Cost Reduction
• NAPA IBS deals with
hundreds of vendors and the
customer only receives one
monthly statement for parts
• IBS can assist with
reduction of paperwork
through monthly invoice
reconciliation services
• The goal: Delivering
streamlined paperwork and
reduction of effort for
accounting/billing
Technician Training — NAPA
IBS Exclusive
• NAPA exclusive:
Online technician skills
assessment
• NAPA Training
exclusive: Over 200 online
tech training modules
• NAPA Training
Exclusive: Over 50 on-site
professional training
instructor-led classes
• ASE test preparation
for shop technicians and
shops striving for ASE Blue
Seal Certification
Fleet Software Integration —
NAPA IBS Exdusive
• Seamless integration of
customer's fleet
management system with
our IBS HUB inventory
management system
• This is full-scale
integration, not just a data
dump
• Our staff insures all
requested and billed parts
are on work orders
• Full-time national IT
support for IBS operations —
including customized IT
solutions
Contract Compliance
Reporting — NAPA US IBS
Exdusive
• Customer Summary
Report — daily overview of
parts operation efficiency.
• Daily Status Report —
work orders fulfilled,
unfulfilled and pending.
• Parts on Order/Unit
Status Report — gives fleet
manager view of all pending
parts on order relative to
specific pieces of
equipment, including ETAs.
Bid Number: RFP 110520 Vendor Name: Genuine Parts Company- NAPA Integrated Business Solutions
DocuSign Envelope ID: 1767BDF6-9E98-490E-A853-6ADOC1B3B9DD
• Daily Transaction
Report — detailed data of
each part requests including
ordering technician, unit
number, work order number,
part description, quantity
ordered/billed and more.
• Vehicle Out of Service
Report — shows number and
percentage of fleet units
current down waiting for
parts.
• Fill Rate Report — SKU-
specific actual fill rates per
contract KPIs.
• Cost Comparison
Detail Report — SKU-level
daily report showing last
paid cost versus previous
cost.
We are best-in-class on the
training of our people and
our customers and pride
ourselves in transparency
and driving results for fleet
and maintenance repair
operations.
63 Logistics Management Solutions a Yes a Yes In addition to our core
r No r No function of sourcing and
managing Sourceweli
customer inventory, we
provide a long list of
logistics services that make
their overall fleet operations
run more effectively. What
this does is creates a menu
of service options for each
customer that allows them to
customize exactly what we
do for them so we know
their needs are met. The
following are several
examples, but not an all-
encompassing list, of store
and warehouse logistics we
manage in the IBS program:
• IBS HUB — our
proprietary inventory and
order management system
controls all aspects of
analyzing inventory status,
placing and tracking orders
and deliveries, managing
pricing and more so the
parts operation is
predictable for the customer
and runs efficiently.
• Barcoding — NAPA IBS
barcodes and location
codes every item in the
parts room, whether NAPA
product or sourced product,
so we can tell the customer
exactly what is on the shelf,
where it is, and can get it
to them quickly when needed.
• Cores/Warranty/Returns
Tracking — We track all
core and warranty eligible
items in IBS HUB as soon
as they are issued to the
customer. This way, when a
Bid Number: RFP 110520 Vendor Name: Genuine Parts Company- NAPA Integrated Business Solutions
DocuSign Envelope ID: 1767BDF6-9E98-490E-A853-6ADOC1 B3B9DD
product is returned to the
parts room, we can identify
what the appropriate way to
process it is. We also
handle all claims with the
manufacturers/suppliers for
the customer.
• Delivery Tracking — IBS
HUB provides reporting that
shows all orders that have
been placed, when they are
scheduled to arrive, and
what units and work orders
are waiting on these parts.
This helps the customer
know when their units will
be back in service and
eliminates time spent trying
to track down orders.
• Off-Site Inventory
Management — NAPA IBS
can manage remote and/or
consignment inventories.
Unmanned location inventory
is managed, replenished
and billed through our IBS
HUB system. The technology
reduces the required
headcount to run a
customer's parts operation,
saving them dollars.
• JOEI/NAPA Express —
These proprietary sourcing
systems allow our IBS store
personnel access to our
nationwide distribution
network to find the parts
they need easily. We are
also tied into our outside
suppliers' inventories so
NAPA and non-NAPA parts
can be acquired in the best
way possible every time.
• Virtual Inventory
Exchange Warehouse
(VIEW) — IBS VIEW is a
module within the IBS HUB
system that facilitates the
exchange of inventory
between IBS sites, whether
within the same organization
or outside of it. This
reduces obsolescence,
shares outside pricing levels
that can help us negotiate
better deals and helps find
hard-to-source parts. It also
integrates with UPS labeling
and shipping modules to
make a one-stop-shop for
moving parts.
• Vending Solutions —
when requested by a
customer, we have the
ability to implement vending
machine solutions that give
them access to parts after
hours or at unstaffed
locations.
• JDE & MIO — NAPA
Bid Number: RFP 110520 Vendor Name: Genuine Parts Company - NAPA Integrated Business Solutions
DocuSign Envelope ID: 1767BDF6-9E98-490E-A853-6ADOC1B3B9DD
IBS employs digital
warehousing solutions, when
beneficial to a fleet
operation, through JD
Edwards and Manhattan 10
platforms.
• Shuttle System —
NAPA IBS uses innovative
shuttle systems to streamline
parts supply to our
customers by utilizing routes
that strategically connect our
distribution centers, retail
stores and IBS shops.
• NAPA AutoCare
Centers - NAPA Auto Parts
partners with over 14,000
independent automotive
repair shops to provide high
quality automotive repair and
maintenance parts to ASE
service professionals. NAPA
AutoCare is the largest
network of independent
mechanics in North America.
So, if it is time for routine
maintenance or if a
Sourcewell member needs
major repairs, there is a
NAPA AutoCare ASE
Certified mechanic nearby.
NAPA is highly motivated in
partnering Sourcewell
members contracted with
IBS with our independent
network of repair facilities to
increase their technician
productivity and reduce
asset downtime by
contracting out certain jobs
to local small business
NAPA AutoCare facilities.
Ensuring the same quality
parts are being used on all
Sourcewell members
equipment and possibly
reducing costs by reducing
the need of overtime
contract mechanics for
automotive work.
Table 15: Industry Specific Questions
General Instructions (applies to all Tables) Sourcewell prefers a brief but thorough response to each question. Please do not merely
attach additional documents to your response without also providing a substantive response. Do not leave answers blank; mark"NA" if
the question does not apply to you (preferably with an explanation).
Line Question Response*
Item
Bid Number: RFP 110520 Vendor Name: Genuine Parts Company- NAPA Integrated Business Solutions
DocuSign Envelope ID: 1767BDF6-9E98-490E-A853-6ADOC1 B3B9DD
64 If you are awarded a contract, provide a The following items are specific, trackable metrics that, if awarded this contract, we
few examples of internal metrics that will will use to measure our success in growing our Sourcewell footprint through the IBS
be tracked to measure whether you are program:
having success with the contract.
1. Contract Renewals: The ability to renew our existing 50+ Sourcewell IBS contracts
through the term of the new contract means customers are happy with the program
and partnership we have built and guarantees future revenue for NAPA and
Sourcewell.
2. Existing IBS Contract Conversion: We make a concerted effort to promote the
Sourcewell contract to our existing standalone customers as a way to continue their
service with us without having to issue an RFP. Converting non-cooperative contracts
to Sourcewell is a great way to grow our success.
3. New Sourcewell Contracts: Acquiring new govemment fleet customers through the
implementation of the Sourcewell IBS contract is the most impactful way to grow
NAPA's and Sourcewell's business simultaneously.
4. Customer Satisfaction Surveys: Every quarter, our local management teams meet
with every IBS customer to discuss key wins, opportunities for improvement, and the
state of the relationships. Following each of these reviews, the customer submits a
satisfaction score that is tracked by NAPA Headquarters. The scores our Sourcewell
customers give us are a strong indicator of our ability to deliver on the promise of
what we offer.
65 Describe your strategy regarding the As part of taking over the stockroom NAPA IBS understands the desire of Sourcewell
disposition of existing and remaining members for NAPA to purchase the existing inventory that is currently on hand at the
inventory at the start of and conclusion of Sourcewell members location. NAPA's financial requirements can allow, upon review
a Participating Entity utilizing your services. and approval, for NAPA to purchase inventory from a Sourcewell member that is in
new, sellable condition, fits the current fleet and has verified issuance history in the
most recent 12-month period immediately before the purchase. In addition to the
sales justification inventory purchase standard NAPA is also required to complete a
full wall to wall inventory to validate the purchase.
Another option, if preferred by the customer, is for NAPA to manage existing parts
room inventory for Sourcewell members utilizing NAPA's inventory management
systems and issuing the inventory at $0.00 to Sourcewell members until the inventory
is depleted and replaced with NAPA owned and managed inventory.
At the conclusion of a contract - defined as termination, expiration, or non-renewal of
the contract -NAPA shall require the Sourcewell member to purchase all non-NAPA
branded inventory owned by NAPA and located in the on-site store(s) at NAPA's
most recent acquisition cost. Additionally, the Sourcewell member shall have the
option to purchase all NAPA branded inventory, owned by NAPA and located in the
on-site store(s) at NAPA's current jobber net acquisition cost. This will help any
Sourcewell member in their transition period if they choose to separate from NAPA.
66 Describe how inventory owned by a As mentioned in Question #65, NAPA has the ability to enter customer-owned
Participating Entity is managed. inventory into our inventory management system and manage it for them. When
requested by a technician, we can then issue the parts to them at a cost of $0.00.
This allows the customer to still realize the benefits of our inventory management best
practices, technology and reporting, without having to conduct a financial transaction
on either end of the process.
In this system, their inventory would gradually be depleted as requested and would
generally be replenished as NAPA IBS-owned inventory after that. Customers often
ask us to show them regular status updates on their inventory position and depletion
and managing it this way allows us to easily provide them with that information.
Certain items, however, such as rare-use parts, critical spares or customer rebuilds,
may be replenished and billed to the customer upon receipt but still managed by
NAPA in the same way as described above.
67 Describe your ability to integrate fleet NAPA IBS offers exdusive fleet software integration capabilities for on-site and off-
software into your inventory management site vendor managed services. We also offer more in-depth integration capabilities
program. within our IBS operations where customers may wish to have their current fleet
software system integrate with our NAPA IBS point of sale system. This allows
electronic transfer of work order parts orders, consolidated billing, data transfer,
reporting, and down vehicle reporting to be integrated within our electronic point of
sale system, improving shop productivity and ensuring all parts get placed on work
orders and are billed correctly. Some of these integrations also allow for invoice
reconciliation to happen electronically, dramatically improving productivity time for fleet
and accounting departments.
NAPA IBS is the only vendor submitting a response to this RFP with the full
capability to provide these types of integrations. Others claim to integrate
technologies but only offer a mass data dump at the end of each day. What we offer
Sourcewell members means real-time data and reporting available to them on
demand, a true view of where their shop or facility stands at any moment, and a
Bid Number: RFP 110520 Vendor Name: Genuine Parts Company - NAPA Integrated Business Solutions
DocuSign Envelope ID: 1767BDF6-9E98-490E-A853-6ADOC1 B3B9DD
customizable experience for their users that ensures their operational needs are met.
Successful examples of NAPA IBS integrations to third-party fleet and facilities
software systems include Assetworks FA and M5, Faster, RTA, Dossier, Chevin, and
many more.
In Gwinnett County, Ga., an IBS customer for more than 10 years that adopted the
Sourcewell IBS contract in 2020, their fleet management division utilizes AssetWorks
software as the driver behind its entire fleet operation. NAPA worked with the County
to build a custom integration between our IBS HUB system and their AssetWorks
interface to create a more efficient way of doing this and the results were immediate.
The County has reduced approximately eight to 10 man hours per day by reducing
redundant parts keying and work order reconciliation, saving them valuable time and
real dollars. Previously, a daily reconciliation report took four or more hours to
compile and review, but today it has been automated and can be audited in under
five minutes.
NAPA IBS also has the capability to provide digital cataloging through punchouts and
EDI interfaces placed directly within a customer's enterprise procurement system. On
our e-commerce website, www.NAPAIBIZ.com, we show companies that use large
eProcurement programs how to register with NAPA to access our NAPA catalog.
Platforms supported indude Ariba, SAP, Oracle, Epicor, Ketera, Jaggaer,
Proactis/Perfect Commerce, Coupa and more. We also offer digital warehousing
solutions with JD Edwards and Manhattan products.
Developing and managing this important technology requires time, financial investment
and considerable manpower, so NAPA has invested heavily in a dedicated IT team
that can support our operations and our customers throughout the life of our contract:
Donna Wright Walsh Director, IT & Integrations
Jim Welch Sr. Business Analyst
Kevin Osbom Sr. Analyst
Tom Simcox Product Specialist
Rob Thierry Product Specialist
Richard Gomez Product Specialist
Nick Giometti Developer
Demetrios Papacharalampos Developer
Nandini Chavan Developer
Nivedhetha Seshadri Developer
This team is responsible for supporting our customers in the following areas and
more:
• Leading and managing end-to-end integrations for NAPA IBS customers.
• Integrating eCommerce platforms such as Ariba, Coupa, Jaeggar, AConnex,
WHI, etc.
• Implementing many eCommerce formats such as:
o cXml
o EDI ANS x.12
o .csv
o .pdf
o email
• Implementing a multitude of eCommerce transactions such as:
o Electronic Orders from customer to NAPA
o Electronic Acknowledgements to Customers
o Electronic Invoices to Customers
o Electronic Payment/Remittance from customer to NAPA
• Integrating Fleet Management Software platforms with NAPA's IBS HUB for IBS
customers.
In addition to direct integrations, we also offer unique specialized technology and
intemet tools that are built into the IBS system, induding:
PULSE — Market Inventory Classification System — This tool is used by NAPA to list
most vehicles in a fleet and find/stock all applicable replacement parts. This tool will
aid NAPA in maintaining the right mix of inventory for our customers.
ProLink Connectivity — NAPA van provide any PC located in our customers facility
access to NAPA ProLink. This is an intemet-based tool to check inventory levels,
costs, etc. on parts stocked in the Full-Service Shop and Self- Service Shop
(www.napaprolink.com).
FleetCross — Medium/Heavy Duty OE/Aftermarket E- Catalogs — NAPA can provide
our customers facility with access to FleetCross on the web (www.fleetcross.com).
NAPA will utilize its contract with FleetCross to provide IBS stores customized parts
and service referencing systems for many OE vehicles, equipment, and parts.
Bid Number: RFP 110520 Vendor Name: Genuine Parts Company - NAPA Integrated Business Solutions
DocuSign Envelope ID: 1767BDF6-9E98-490E-A853-6ADOC1B3B9DD
68 Describe your reporting and data analysis NAPA IBS delivers on-demand, daily, weekly, monthly, quarterly and annual reporting
capabilities and the frequency with which it across many metrics for our customers. With the vast amount of data we have
is provided. nationwide, we also have the capability to deliver ad hoc category-specific reporting.
Wrth the diverse array of fleets we handle in our 400+ IBS sites, we have
unparalleled access to specific data that can be used to improve cost and efficiency
within a government agency. We accomplish this through our exclusive IBS HUB
system, which networks all of our company-owned sites nationwide.
IBS HUB also allows real-time KPI tracking on certain contract performance metrics
with IBS fleet operations: parts fill rates, daily service metrics, inventory special order
tracking. down vehicle reporting, inventory readiness, and parts cost comparison
reporting. This is exclusive to NAPA IBS company operations and our customers
have found it an invaluable technology tool for contract tracking, metric reporting and
cost savings tracking. Independent IBS operations have access to a Microsoft Access
based program that delivers similar fleet metrics.
A sample of the IBS HUB reporting available is included in our supplemental
document upload for Warranty & Performance Standards Table: Question #42.
69 Describe any emergency response In the event that a disaster or emergency strikes a Sourcewell customer location, our
services and support included in your local management teams are prepared to meet the challenges associated with this
proposal. type of situation and have lived through them with your members over the history of
the IBS program. The following are a few examples of real emergency situations we
have handled recently:
Hurricane Laura — Louisiana
• Category 4 storm in August 2020 that destroyed all local merchant channels,
including area NAPA stores, across a large geography.
• Large utility fleet and IBS customer designated as first responder and tasked
with restoring the local electric utility infrastructure after the storm.
• Parts/equipment support needed for thousands of dispatched employees.
• NAPA provided personnel support within 24 hours, sourced from our surrounding
distribution centers and stores that were still operational.
• Within 48 hours, NAPA had implemented tractor trailers as mobile parts and
supplies vehicles that provided on-site support throughout the impacted area.
• NAPA remained involved on-site with our IBS customer to support their efforts
until the restoration of the local infrastructure was completed.
COVID-19 Pandemic — Atlanta, GA
• Global pandemic arising in the US in Spring 2020 and continuing today.
• Several IBS customers in the area are government fleets and Sourcewell users
designated as first responders and needing emergency backup staffing and parts
support while maintaining operational safety.
• Fleet and safety/PPE products were sourced and available for use by all first
responders and all on-site personnel safety measures were strictly followed.
• K-12 school district customers were shut down completely, leaving staff at
potential risk of unemployment. NAPA IBS redistributed their talent to working
operations in our retail and IBS network and provided consulting for fleets on how to
retain their staff in other functions.
COVID-19 Pandemic — Ventura, CA
• PPE supplies unavailable throughout the state during initial spread in March
2020.
• NAPA IBS sourced supplies from outside sources for the City of Ventura, a
Sourcewell member customer, including 110 gallons of hand sanitizer and disinfectant.
• At the City, 95 percent of all parts requests are supplied within 24 hours of
request, and 85 percent are issued on demand.
In all emergency cases, it is our job to provide backup or increased staffing, after-
hours support and on-demand distribution for governments across the US and
Canada. Early on in the COVID-19 pandemic NAPA was identified as an essential
business in support of first responders and emergency operations and it has been
our brick-and-mortar distribution infrastructure that has allowed us to serve them as
well as we have.
When an emergency hits, we stock up on the products that we know our customers
will need, whether tires, snow removal equipment, light bulbs, PPE supplies or
anything else, so they won't run out when it matters most. Also, because of our
national footprint and distribution foundation, we can promise that no individual
emergency will take away our ability to support Sourcewell members. We always
have the capability to source from somewhere else if any particular location is
affected.
While we will always respect and defer to the customer's emergency policies, GPC
has a detailed Emergency Plan in place that establishes procedures to mitigate the
effects of a disaster in an effective and efficient manner. Our staff is fully trained and
have experience serving our customers, managing media and training others in the
Bid Number: RFP 110520 Vendor Name: Genuine Parts Company - NAPA Integrated Business Solutions
DocuSign Envelope ID: 1767BDF6-9E98-490E-A853-6ADOC1 B3B9DD
following cases and more:
• Flooding
• Hurricanes
• Fires
• HAZMATs
• Power Outages
• Snow/Ice
• Tornado
• Pandemic Outbreak
Upon opening a new IBS location,our management team will work with our
customers to define the critical processes and the minimum staffing levels required to
maintain the business operation for a period of weeks following a disaster situation.
We will ensure our initiatives are in line with current customer procedures and that
they will protect both our and the customer's employees and facilities.
In the case of an after-hours emergency that requires additional parts service at an
IBS location,we have flexible options for how to manage the situation to
accommodate the customers needs in the best way possible.Some options that we
have found to be efficient and successful are below,but we will work with the
customer to arrange a plan that fits their protocol and desires.
•For large enough government operations, our IBS Site Managers,Area
Managers and Project Managers will be available"on call"to assist on-site in an
emergency situation where parts service is required.In this situation,all transactions
would be approached as normal.
• In some cases, we will arrange for a parts allotment to be available to customer
staff outside of our parts room operating hours based on proven models in other IBS
locations.The IBS Manager will then reconcile the inventory each moming.
In any case, it is important to know that our team will be fully trained in our
procedures and the customers and that IBS will always be there to support their fleet
in any situation.Additionally, all of our distribution centers and stores stock up on
emergency equipment and supplies from NAPA, our other subsidiaries and outside
vendors, during high risk periods to make sure we have the customers needs
covered.
In addition to the physical needs of a shop during emergency situations,we also
have data security practices in place to protect our information and our customers'in
the case of instances where data could be affected. We have existing Sourcewell
IBS customers who have gone through hurricanes,power outages and more and our
data has always been secured and maintained through our backup servers located in
Atlanta and Dallas.
70 Describe any training, consultative, and We are dedicated to helping productivity in the shop through shop training,IT support
administrativeortechnicalsupportservices and other consulting efforts. NAPA IBS has tools to keep the government/education
that you offer related to your Vendor fleet technicians and fleet managers on the cutting edge of operating their fleets.
Managed Inventory or Logistics
Management services. Technician Training-NAPA IBS Exclusive
•NAPA exclusive: Online technician skills assessment
• NAPA Training exclusive: Over 200 ohline tech training modules
• NAPA Training Exclusive: Over 50 on-site professional training instructor-led
classes
•ASE test preparation for shop technicians and shops striving for ASE Blue Seal
Certification
Technology&Innovation Support
• Dedicated NAPA IBS Integrations Te m
• Local Operational Success Managers
•Shop technology consulting
•Fast support on all technology issues
Stockroom Optimization&Construction{
•Stockroom schematics and layout consulting
•Shelving and storage provisions
•Construction project facilitation
• Location expansions and consolidations
Bid Number: RFP 110520 Vendor Name: Genuine Parts Company - NAPA Integrated Business Solutions
DocuSign Envelope ID: 1767BDF6-9E98-490E-A853-6AD0C1B3B9DD
Exceptions to Terms, Conditions, or Specifications Form
Only those Proposer Exceptions to Terms, Conditions, or Specifications that have been accepted by Sourcewell have been
incorporated into the contract text.
Documents
Ensure your submission document(s)conforms to the following.
1. Documents in PDF format are preferred. Documents in Word, Excel, or compatible formats may also be provided.
2. Documents should NOT have a security password.. as Sourcewell may not be able to open the file. It is your sole responsibility to
ensure that the uploaded document(s) are not either defective, corrupted or blank and that the documents can be opened and viewed by
Sourcewell.
3. Sourcewell may reject any response where any document(s)cannot be opened and viewed by Sourcewell.
4. If you need to upload more than one(1)document for a single item, you should combine the documents into one zipped file. If the
zipped file contains more than one(1)document. ensure each document is named, in relation to the submission format item responding
to. For example, if responding to the Marketing Plan category save the document as"Marketing Plan."
• Financial Strength and Stability-Question#9-Genuine Parts Company 2019 Annual Report.pdf-Wednesday October 28, 2020
09:31:24
• Marketing Plan/Samples-Marketing Plan Questions#32!- IBS Website, Print Materials, Digital Promo Samples.pdf-
Wednesday October 28, 2020 10:31:26
• WMBE/MBE/SBE or Related Certificates-Value-Added Attributes Questions#36'-Training Course Lists, Corporate
Sustainability.pdf-Wednesday October 28, 2020 11:19:58
• Warranty Information-Question#42 D- IBS HUB Reporting.pdf-Wednesday October 28, 2020 10:55:25
• Pricing-Question#49-Sourcewell Member Contract, Sample Operating Statements, 9074 Pricing Profile.pdf-Wednesday
November 04, 2020 09:52:16
• Additional Document-Additional Upload-Questions#21, #26, <- Reference Letters, Business Review Sample, Product Line
Cards.pdf-Wednesday October 28, 2020 14:52:00
Bid Number: RFP 110520 Vendor Name: Genuine Parts Company - NAPA Integrated Business Solutions
DocuSign Envelope ID: 1767BDF6-9E98-490E-A853-6ADOC1B3B9DD
Proposer's Affidavit
PROPOSER AFFIDAVIT AND ASSURANCE OF COMPLIANCE
I certify that I am the authorized representative of the Proposer submitting the foregoing Proposal with the legal authority to bind the
Proposer to this Affidavit and Assurance of Compliance:
1. The Proposer is submitting this Proposal under its full and complete legal name, and the Proposer legally exists in good standing in
the jurisdiction of its residence.
2. The Proposer warrants that the information provided in this Proposal is true, correct, and reliable for purposes of evaluation for
contract award.
3. The Proposer, including any person assisting with the creation of this Proposal. has arrived at this Proposal independently and the
Proposal has been created without colluding with any other person, company, or parties that have or will submit a proposal under
this solicitation; and the Proposal has in all respects been created fairly without any fraud or dishonesty. The Proposer has not
directly or indirectly entered into any agreement or arrangement with any person or business in an effort to influence any part of this
solicitation or operations of a resulting contract; and the Proposer has not taken any action in restraint of free trade or
competitiveness in connection with this solicitation. Additionally, if Proposer has worked with a consultant on the Proposal, the
consultant(an individual or a company) has not assisted any other entity that has submitted or will submit a proposal for this
solicitation.
4. To the best of its knowledge and belief, and except as otherwise disclosed in the Proposal, there are no relevant facts or
circumstances which could give rise to an organizational conflict of interest. An organizational conflict of interest exists when a
vendor has an unfair competitive advantage or the vendor's objectivity in performing the contract is, or might be, impaired.
5. The contents of the Proposal have not been communicated by the Proposer or its employees or agents to any person not an
employee or legally authorized agent of the Proposer and will not be communicated to any such persons prior to Due Date of this
solicitation.
6. If awarded a contract. the Proposer will provide to Sourcewell Participating Entities the equipment, products, and services in
accordance with the terms, conditions, and scope of a resulting contract.
7. The Proposer possesses, or will possess before delivering any equipment, products, or services. all applicable licenses or
certifications necessary to deliver such equipment, products, or services under any resulting contract.
8. The Proposer agrees to deliver equipment, products, and services through valid contracts, purchase orders, or means that are
acceptable to Sourcewell Members. Unless otherwise agreed to, the Proposer must provide only new and first-quality products and
related services to Sourcewell Members under an awarded Contract.
9. The Proposer will comply with all applicable provisions of federal, state, and local laws, regulations, rules, and orders.
10. The Proposer understands that Sourcewell will reject RFP proposals that are marked"confidential" (or"nonpublic,"etc.), either
substantially or in their entirety. Under Minnesota Statutes Section 13.591, subdivision 4, all proposals are considered nonpublic
data until the evaluation is complete and a Contract is awarded. At that point, proposals become public data. Minnesota Statutes
Section 13.37 permits only certain narrowly defined data to be considered a"trade secret,"and thus nonpublic data under
Minnesota's Data Practices Act.
11. Proposer its employees, agents, and subcontractors are not:
a. Included on the`Specially Designated Nationals and Blocked Persons" list maintained by the Office of Foreign Assets Control
of the United States Department of the Treasury found at: https://www.treasury.gov/ofac/downloads/sdnlist.pdf;
b. Included on the government-wide exclusions lists in the United States System for Award Management found at:
https://www.sam.gov/portal/3; or
c. Presently debarred, suspended, proposed for debarment, declared ineligible. or voluntarily excluded from programs operated
Bid Number: RFP 110520 Vendor Name: Genuine Parts Company- NAPA Integrated Business Solutions
DocuSign Envelope ID: 1767BDF6-9E98-490E-A853-6ADOC1 B3B9DD
by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any
Participating Entity.Vendor certifies and warrants that neither it nor its principals have been convicted of a criminal offense
related to the subject matter of this solicitation.
By checking this box I acknowledge that I am bound by the terms of the Proposer's Affidavit, have the legal authority to submit this
Proposal on behalf of the Proposer, and that this electronic acknowledgment has the same legal effect. validity, and enforceability as if I
had hand signed the Proposal. This signature will not be denied such legal effect, validity, or enforceability solely because an electronic
signature or electronic record was used in its formation. - Jett Kuntz, Vice President, NAPA Fleet&IBS, Genuine Parts Company/NAPA
Integrated Business Solutions
The Proposer declares that there is an actual or potential Conflict of Interest relating to the preparation of its submission, and/or the
Proposer foresees an actual or potential Conflict of Interest in performing the contractual obligations contemplated in the bid.
r Yes r: No
The Bidder acknowledges and agrees that the addendum/addenda below form part of the Bid Document.
Check the box in the column"I have reviewed this addendum" below to acknowledge each of the addenda.
I have reviewed the
File Name below addendum and Pages
attachments(if
applicable)
Addendum 6_VMI_Logistics_MGMT_RFP_110520 p 1
Tue October 27 2020 03:58 PM
Addendum 5_VMI_Logistics_MGMT_RFP_110520 G 1
Wed October 21 2020 02:03 PM
Addendum 4_VMI_Logistics_MGMT_RFP_110520 2
Mon October 19 2020 01:11 PM
Addendum 3 VMI Logistics_MGMT_RFP_110520 1
Thu October 8 2020 01:01 PM
Addendum 2_VMI_Logistics_MGMT_RFP_110520 G 2
Mon September 28 2020 03:21 PM
Addendum 1_VMI_Logistics_MGMT_RFP_110520 F; 3
Thu September 24 2020 10.16 AM
Bid Number: RFP 110520 Vendor Name: Genuine Parts Company - NAPA Integrated Business Solutions