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HomeMy WebLinkAbout05-18-2021 Agenda OCOEE CITY COMMISSION Ocoee Commission Chambers 150 North Lakeshore Drive Ocoee, Florida MAY 18, 2021 AGENDA 6:15 P.M. City Hall is open to the public; however, attendance inside the Ocoee Commission Chambers may be limited to accommodate social distancing and is subject to the Governor’s Executive Orders. Anyone entering City Hall must wear a protective face covering. This meeting is broadcasted live on Spectrum Channel 493 with a live stream at www.Ocoee.org/197/Ocoee-TV. Any interested party may be heard during the public comments and public hearing portions of the meeting. In order to participate remotely, members of the public should call 407- 554-7118 or email citizens@ocoee.org in advance and indicate the item you would like to address. At the appropriate time during the meeting, City Staff will contact you via phone and patch you into the live meeting where you can share your comments and/or questions. Comments and questions received via e-mail will become public records and provided to the City Commissioners in advance of the meeting. REGULAR CITY COMMISSION MEETING CALL TO ORDER Invocation Presentation of Colors by the Lone Sailor Division, US Naval Sea Cadet Corps Pledge of Allegiance Roll Call and Determination of Quorum PRESENTATIONS AND PROCLAMATIONS Proclamation for Florida Emancipation Day ~ May 20, 2021. (Mayor Johnson) Presentation by West Oaks Library Branch Manager Sarah Qronfleh STAFF REPORTS AND AGENDA REVIEW PUBLIC COMMENTS THE PUBLIC IS ALLOWED TO COMMENT ON ANY ITEMS THAT ARE ON THE AGENDA BUT NOT PART OF A PUBLIC HEARING. PUBLIC HEARING COMMENTS ARE TO BE HEARD DURING THAT PORTION OF THE MEETING. ANY COMMENTS YOU WOULD LIKE TO MAKE THAT ARE NOT PART OF THE AGENDA WILL BE HEARD UNDER THE CITIZENS/PUBLIC COMMENTS AT THE END OF THE MEETING. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEPARATELY. 1. Approval of the Minutes for the Regular City Commission Meeting held May 4, 2021. (City Clerk Sibbitt) 2. Approval of New Appointment to the Citizen Advisory Council for Ocoee Police Department. (City Clerk Sibbitt) Members of the Citizen Advisory Council for Ocoee Police Department serve a three-year term. The Resolution creating the Board allows no more than fifteen (15) members. Currently, the Board has eleven (11) members. An application was received by Lori Hart who has shown an interest in being appointed to the Citizen Advisory Council for Ocoee Police Department for a term ending January 2024. 3. Approval of Appointments to the Human Relations Diversity Board. (City Clerk Sibbitt) The Human Relations Diversity Board was created by Resolution in 2003. The purpose of this board is to promote understanding, respect, goodwill, and equality among all citizens and businesses of the City of Ocoee. Members of the Human Relations Diversity Board serve three-year terms. The term of Member Jay Carr expired May 2021. He has indicated an interest in being considered for reappointment for another term ending May 2024. Additionally, two (2) applications have been received by Annette Brown and Ages Hart who have shown an interest in being appointed to the Human Relations Diversity Board for a term ending May 2024. Regular City Commission May 18, 2021 4. Approval of Resolution Amending Resolution No. 2016-009 - Exhibit “A” Bylaws of the Human Relations Diversity Board. (City Clerk Sibbitt) At the December 3, 2020, HRDB Meeting, HRDB Board Chair Maxwell expressed disappointment with attendance and lack of involvement with some of the board members. He proposed the establishment of a Bylaw Review Sub-Committee to review and change the bylaws appropriately. The HRDB discussed the sub- committee’s proposed amendments to include change in membership qualifications and clarifying other requirements during their January, February, and April meeting. At their April 1, 2021 meeting, the bylaws were finalized and a motion was made to present the amended bylaws to the City Commission. 5. Approval of Second Amendment to the Contract for Interment and Inurnment Services at the City of Ocoee Cemetery and Resolution Amending Exhibit “B” Schedule of Product and Service Fees. (City Clerk Sibbitt) On September 18, 2012, the City of Ocoee entered into a Contract with Quality Vaults and Monument, Inc., to perform interment and inurnment work as set forth in RFP #12-006 (the “Contract”). The First Amendment to the contract was approved on August 7, 2018. Quality Vaults and Monument, Inc., is the sole provider of services to the City at this time. The City was notified by the vendor that niche doors engraved pre-need will eventually require a date of passing, which requires additional fees. Therefore, staff desires to amend the existing Contract to include the costs associated with performing this service. Section 3 of Chapter 61 of the Code of Ordinances authorizes the City Commission to amend the City of Ocoee Cemetery Rules and Regulations by resolution from time to time, as deemed necessary. Exhibit “B” Schedule of Product and Service Fees will require an amendment to include the additional fee for the engraving. 6. Approval to Collect Applications for Appointment of a Districting Commission in Accordance with the City of Ocoee Charter, Article XI, Section C-66. (City Clerk Sibbitt) Article XI, Section C-66 of the Charter provides: The City Commission shall establish a Districting Commission after April 1, 2021 or within three (3) months of receipt of the 2020 census data, whichever is earlier, and every ten (10) years thereafter a new Districting Commission shall be appointed by the City Commission within three (3) months of receipt of the relevant census data. A Districting Commission may also be appointed by the City Commission at such other times as deemed necessary by the City Commission. The Districting Commission shall consist of five (5) members and a first and second alternate member who shall be appointed by majority vote of the City Commission and who shall serve on such commission for terms of one (1) year, unless such terms are extended by the City Commission. Due to COVID-19, the U.S. Census Bureau announced that it will deliver the Public Law 94-171 redistricting data to all states by September 30, 2021. 7. Approval of Memorandum of Understanding with CareerSource. (City Manager Frank) During the budget workshops and hearings for FY 20/21, funding was allocated for a summer internship program to be coordinated with CareerSource Central Florida. Staff will identify several positions throughout the city for assignment of a summer intern for five weeks. Generally, these interns must meet eligibility requirements for household income; however, the City’s participation allows for the appointment of three (3) interns outside of the income qualification guidelines. The City expects to supervise up to ten (10) interns. 8. Approval of a Non-Substantial Amendment to the Approved Planned Unit Development (PUD) Land Use Plan for the Reserve at Lake Meadow PUD. (Development Services Director Rumer) On December 15, 2020, the Reserve at Lake Meadow PUD was approved by the City Commission. The property is located east of Lauren Beth Ave., approximately 3,500 feet to the south of Clarcona-Ocoee Rd., and 166 feet north of Nicole Blvd. The PUD Land Use plan provides for one (1) full access point on the south side of the subject property via a parcel currently under Orange County ownership and in the process of being transferred to the City of Ocoee. The land contains existing and proposed utility lines from the City of Ocoee. Due to the locations and depths of the current and proposed lines also trying to utilize the area as an access point will not work. Therefore, the applicant is proposing to move the access point north 208 feet. The only other modification to the site is a retention pond to accommodate the road in the new location. 2 | Page Regular City Commission May 18, 2021 9. Approval of a Two-Year Warranty Surety and Maintenance, Materials, and Workmanship Agreement with Meritage Homes of Florida, Inc., for the Greens at Forest Lake Phase 2. (Development Engineer Keaton) Greens at Forest Lake Phase 2 is made up of 70 townhomes. The parcel is located on the west side of State Road 429, just East of Arbours Apartments. The developer has completed construction of the infrastructure improvements for the subdivision and has requested a Certificate of Completion. As a requirement of the Land Development Code, the developer is required to furnish the City a Surety to cover any possible damages discovered during the next two years. Should the developer not choose to make those repairs, Meritage Homes of Florida, Inc., has provided the City with a Letter of Credit in the amount of 10% of the constructed improvements. The Surety will be returned to the developer upon completion of the two-year warranty period and the repair of any damages caused over those two years. 10. Approval of the Replat of Lot 1 for the Park at 429. (Development Engineer Keaton) The subject property is located on the northeast corner of East Crown Point Road and Palm, immediately adjacent to State Road 429. This replat will split the parcel into two lots; Lot 1-A at in the north portion of the parcel with a total area of 3.025 acres, and Lot 1-B at the south end of the parcel with a total area of 1.457 acres. The proposed Lot 1-A is developed with a 2-Story Light Industrial/Flex Office building totaling 54,700 sq. ft., and the proposed Lot 1-B is undeveloped. This replat provides cross-access easements for public improvements along Palm Drive and East Crown Point Road. 11. Approval of Amendment to Fire Station Alerting System Service Agreement US Digital Designs. (Fire Chief Miller) On August 6, 2019, Commission approved and authorized the Mayor to enter into a Service Agreement with US Digital Designs (USDD) for the provision of software support and hardware maintenance for the Phoenix G2 fire station alerting system. Exhibit A of the Service Agreement provides a rate schedule for onsite services, which are only billed when services are rendered. To date, no onsite services have been utilized. The contractor who performs the services on behalf of USDD has updated their rates, therefore USDD has submitted an amended Service Agreement with revised Exhibit A. There is no change to the annual Service Agreement rate. 12. Approval of School Resource Officer Agreement with Renaissance Charter School at Crown Point. (Police Chief Plasencia) Florida Statute Section 1006.12, Florida Statutes, entitled "Safe-School officers at each public school" requires each District School Board and School District Superintendent to partner with law enforcement agencies to establish or assign one or more safe-school officers at each school facility within the District by implementing a security option which best meets the needs of the school district. Renaissance Charter School desires to continue contracting with the Ocoee Police Department for a School Resource Officer for their Ocoee campus. The Ocoee Police Department will provide one (1) School Resource Officer to Renaissance Charter School. 13. Approval of Contract with Genuine Parts Company, dba NAPA and Assigned to Glenn Joiner & Sons, Inc., Providing On-Site Management of the Fleet Parts Supply. (Public Works Director Krug) The City Commission approved a contract with Genuine Parts Company, doing business as NAPA, and assigned to Glenn Joiner & Sons, Inc., in March, 2013 to provide on-site management of the Fleet Division parts supply through the City’s membership in the National Joint Powers Alliance, now known as Sourcewell. Sourcewell has awarded a new contract to Genuine Parts Company (NAPA) which offers the same benefits to the City as the original contract. Public Works has found that contracting out the management of the parts room continues to allow the Fleet Division to meet the goals of managing the parts inventory, reducing budget and improving productivity. 3 | Page Regular City Commission May 18, 2021 14. Approval of RFQ #20-006 Continuing Contract for Professional Engineering Services for Utility Modeling and Minor Utility Studies. (Utilities Director Croteau) The City of Ocoee has a continuing contract with Reiss Engineering, Inc., (hereafter “Reiss”) for engineering services for utility modeling and minor utility studies. The City has been notified that Reiss was acquired by CHA Consulting, Inc. As a result of the purchase, Reiss and CHA Consulting, Inc., have requested that the City approve the assignment of Reiss’ continuing contract for engineering services for utility modeling and minor utility studies to CHA Consulting, Inc. PUBLIC HEARING - None FIRST READING OF ORDINANCE 15. First Reading of Ordinance for West Orange Park Properties VII LLC, 2100 West Road - Annexation & Rezoning; Project No(s): AX-03-21-03 & RZ-21-03-03. (Second Reading and Public Hearing scheduled for June 15, 2021, Regular Commission Meeting at 6:15 pm or soon thereafter.) (Development Services Director Rumer) This property is approximately 3.08 acres and generally located on West Road about 850 feet east of Ocoee Apopka Road. The subject parcel has one (1) existing single-family residence, and is considered contiguous to the City of Ocoee since it is bordered by property located within the City limits on the north, south, and west. The parcel will receive an “C-2” (Community Commercial) zoning upon annexation. The applicant is annexing into the City limits as a condition to receive city potable water connection. a) First Reading of Annexation Ordinance b) First Reading of Rezoning Ordinance 16. First Reading of Ordinance for Barkeritaville Planned Unit Development (PUD) - Substantial Amendment to the PUD/LUP; Project No: RZ-21-03-04. (Second Reading and Public Hearing scheduled for June 15, 2021, Regular Commission Meeting at 6:15 pm or soon thereafter.) (Development Services Director Rumer) The Barkeritaville PUD property is approximately 8.13 acres and located on the east side of Tomyn Boulevard and 1,517 feet from Roberson Road. The applicant, Simmons Pet Properties, is requesting a Substantial Amendment to the PUD to change the permitted uses from Veterinary Facility, Pet Resort/Daycare, Office, Retail, Restaurant, and Veterinary Education and Training to Indoor Self-Storage. The revision to the PUD also includes eliminating a 16,182-SF building to a three-story 104,907-SF / 727 unit indoor self-storage facility which will complete the buildout of the PUD. The self-storage is proposed to be accessed via the existing entrance. The proposed architectural design of the indoor self-storage facility will be architecturally cohesive with the existing Pet Paradise. 17. First Reading of Ordinance for 54 Rewis Street - Small Scale Comprehensive Plan Amendment and Rezoning to Planned Unit Development (PUD) and PUD Land Use Plan; Project No(s): CPA-2021-002 & RZ-21-03-06. (Second Reading and Public Hearing scheduled for June 15, 2021, Regular Commission Meeting at 6:15 pm or soon thereafter.) (Development Services Director Rumer) This property is approximately 0.25 acres in size and is located on the north side of Rewis Street and the northeast corner of Lyman Street and Rewis Street. The property is vacant and currently zoned R-1 (Single- family). The Small Scale Comprehensive Plan Amendment would be from Low-Density Residential to Commercial. The rezoning would be from City of Ocoee “R-1” to City of Ocoee “PUD.” The applicant is proposing to rezone the property to Planned Unit Development (PUD) in order to develop a two-story mixed- use building with 875 SF of ground-floor retail space for a hair salon and a second story 875 SF apartment. No other uses will be permitted under the PUD. A two-car carport will also be provided on the 0.25 acres. a) First Reading of Small Scale Comp Plan Amendment b) First Reading of Rezoning Ordinance 4 | Page Regular City Commission May 18, 2021 18. First Reading of Ordinance for 409 Ocoee Apopka Road Planned Unit Development (PUD) - Annexation & Rezoning to PUD and PUD Land Use Plan; Project No(s): AX- 02-21-02 & RZ-21-02-02. (Second Reading and Public Hearing scheduled for June 15, 2021, Regular Commission Meeting at 6:15 pm or soon thereafter.) (Development Services Director Rumer) This subject site is approximately 4.76 acres in size and is located on the east side of Ocoee Apopka Road and 562 feet north of West Silver Star Road. The parcel currently contains three (3) single-family dwellings. The parcel is currently zoned Orange County “A-1” and has a County Land Use of Industrial and a Commercial Land Use in Ocoee Orange County JPA. The applicant is proposing to develop a Commercial/Flex Business Center on 4.76 acres with two (2) buildings at a maximum square footage of 61,400. A 29,000 SF building with a retail front and rear delivery access at grade height will be the project's focal point. The second building of up to 32,000 SF will include available dock heights. a) First Reading of Annexation Ordinance b) First Reading of Rezoning Ordinance 19. First Reading of Ordinance for AP & AG Investment Group LLC at 529 1st Street - Annexation & Rezoning; Project No(s): AX-04-21-04 & RZ-21-04-07. (Second Reading and Public Hearing scheduled for June 15, 2021, Regular Commission Meeting at 6:15 pm or soon thereafter.) (Development Services Director Rumer) This property is approximately 0.16 acres and located on the east side of 1st Street, about 289 feet south of Center Street, and 338 feet northeast of the intersection of Nay Street and 1st Street. The subject parcel is vacant, and is considered contiguous to the City of Ocoee since it is bordered by property located within the City limits on the north. The parcel will receive an “R-1” (Single-Family Dwelling) zoning upon annexation. The applicant is annexing into the City limits as a condition to receive city potable water connection. a) First Reading of Annexation Ordinance b) First Reading of Rezoning Ordinance 20. First Reading of Ordinance for the Guerrero Property at 102 Wurst Road - Annexation & Rezoning; Project No(s): AX-04-21-05 & RZ-21-04-08. (Second Reading and Public Hearing scheduled for June 15, 2021, Regular Commission Meeting at 6:15 pm or soon thereafter.) (Development Services Director Rumer) This property is approximately 0.17 acres and located directly on the north side of Wurst Road, about 175 feet east of N. Lakewood Avenue. The subject parcel has one (1) existing single-family residence, and is considered contiguous to the City of Ocoee since it is bordered by property located within the City limits on the north. The parcel will receive an “R-1” (Single-Family Dwelling) zoning upon annexation. The applicant is annexing into the City limits as a condition to receive city potable water connection. a) First Reading of Annexation Ordinance b) First Reading of Rezoning Ordinance 21. First Reading of Ordinance for Ocoee Rental Trust Properties at 503 2nd Street - Annexation & Rezoning; Project No(s): AX-04-21-06 & RZ-21-04-09. (Second Reading and Public Hearing scheduled for June 15, 2021, Regular Commission Meeting at 6:15 pm or soon thereafter.) (Development Services Director Rumer) This property is approximately 0.25 acres and located on the east side of 2nd Street, about 510 feet south of Center Street and 735 feet north of E. Silver Star Road. The subject parcel has one (1) existing single-family residence, and is considered contiguous to the City of Ocoee since it is bordered by property located within the City limits on the north and west. The parcel will receive an “R-1” (Single-Family Dwelling) zoning upon annexation. The applicant is annexing into the City limits as a condition to receive city potable water connection. a) First Reading of Annexation Ordinance b) First Reading of Rezoning Ordinance 5 | Page Regular City Commission May 18, 2021 22. First Reading of Ordinance for Ocoee Rental Trust Properties at 518 2nd Street - Annexation & Rezoning; Project No(s): AX-04-21-09 & RZ-21-04-12. (Second Reading and Public Hearing scheduled for June 15, 2021, Regular Commission Meeting at 6:15 pm or soon thereafter.) (Development Services Director Rumer) This property is approximately 0.15 acres and located on the west side of 2nd Street and 276 feet south of Center Street, and 312 feet northeast of the intersection of Nay Street and 2nd Street. The subject parcel has one (1) existing single-family residence, and is considered contiguous to the City of Ocoee since it is bordered by property located within the City limits on the east. The parcel will receive an “R-1” (Single-Family Dwelling) zoning upon annexation. The applicant is annexing into the City limits as a condition to receive city potable water connection. a) First Reading of Annexation Ordinance b) First Reading of Rezoning Ordinance SECOND READING OF ORDINANCE – PUBLIC HEARING - None REGULAR AGENDA 23. Discussion and Direction of Commissioners Announcements on the Agenda. (City Clerk Sibbitt) During the May 4th City Commission Meeting discussion ensued with regard to the removal of the Commissioners Announcements at the beginning of the meeting. Prior to removal of that portion of the agenda, the Mayor and City Clerk staff met and reviewed meeting minutes, and it was confirmed that during most meetings the announcements were being deferred to the Comments from Commissioners portion of the meeting. Therefore, the agenda was updated to reflect the current practice of the City Commission. STAFF ACTION ITEMS COMMENTS FROM CITIZENS/PUBLIC COMMENTS FROM COMMISSIONERS ADJOURNMENT PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED. ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK, 150 N. LAKESHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE MEETING. 6 | Page