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HomeMy WebLinkAbout06-05-2007 Agenda OCOEE CITY COMMISSION Ocoee Commission Chambers 150 North Lakeshore Drive Ocoee, Florida June 5, 2007 6:00 P.M. JOINT WORKSHOP WITH CITY OF OCOEE PENSION BOARDS 7:15 PM REGULAR CITY COMMISSION MEETING AGENDA I A. CALL TO ORDER Invocation Pledge of Allegiance Roll Call and Determination of Quorum I B. PRESENTATIONS AND PROCLAMATIONS Presentation- by Slade Dukes of Government Services Group, Inc. (GSG) regarding Fire Assessment Fees I C. COMMENTS FROM CITIZENS/PUBLIC I D. COMMISSIONERS ANNOUNCEMENTS E. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEPARATELY. 1. Approval and Acceptance of the Regular City Commission Minutes of May 15, 2007 and Special Session Minutes of May 24, 2007. (City Clerk Eikenberry) 2. Appointment to the Parks and Recreation Advisory Board. (City Clerk Eikenberry) Members of the Parks and Recreation Advisory Board serve two-year terms. The Parks and Recreation Advisory board currently has nine (9) members and their ordinance allows no more than thirteen (13) members. One application was received from James Fleming with an interest in serving on the board. There are no additional applications on file. 3. Appointment to the Ocoee Board of Adjustment. (City Clerk Eikenberry) Members of the Board of Adjustment serve three-year terms. The Board of Adjustment currently has four (4) members and allows no more than five (5) regular members and two (2) alternate members. Member Jeffrey Cox term expires the month of May. He has expressed interest in reappointment for another term. One application was received from Shahzad Ahmad with an interest in serving on the board. There are no additional applications on file. City Commission Regular June 5, 2007 4. Approval of the Funding Recommendations made by the Community Merit Awards Review Board. (Community Relations Manager Wright) The Community Merit Awards (CMA) Board met on May 15, 2007 to discuss the 17 applications received during the April 2007 grant application cycle. The CMA Board expressed that they would like to award various amounts to 16 organizations. One organization was denied grant funds. The amounts total the $5,000 allocated for the Community Merit Awards. 5. Approval to Award RFP #07-001 Banking, Treasury Management, and Purchasing Card Services. (Purchasing Agent Tolbert) Proposals were solicited from qualifying banks to submit a response to the City of Ocoee Request for Proposals (RFP) to provide Banking Services for the City of Ocoee. The city will enter into a contract for services including depository, account maintenance, investment, and capital financing, and purchasing card services. 6. Approval to Award Bid #B07-06 Pioneer Key Regional Stormwater Pond. (Purchasing Agent Tolbert) The Engineering Department and Finance Department have reviewed all bids. Staff recommends awarding the bid to Southern Site Works, Inc. as the most responsive and responsible bidder for the amount of$794,545.65. The Engineer's estimate for this project was $1,200,000.00, and the budget for this project is $987,500.00 of which $750,000.00 is from an FDEP grant for construction only. The remaining $44,545.65 for the construction portion is available from the Stormwater Capital account #6302. 7. Approval of Plat for Prairie Lakes Reserve. (Engineer Howard) This plat is for the Prairie Lake Reserve development which is 15.87 acres and located on the northeast comer of Clarke Rd. and A.D. Mims Rd., which consists of 168 townhomes and associated amenities. With all new developments, the City is requiring the traffic enforcement agreement to be placed into effect at the time of platting or prior to the construction of homes. Additionally, an agreement is required for upgraded streetlights. a. Approval of the Plat b. Approval of the Traffic Enforcement Agreement c. Approval of the Upgraded Street Lights Agreement 8. Engineering Services for City Hall Stormwater Pond and Starke Lake Improvements. (Engineer Howard) Four projects are part of the current fiscal year's production schedule for improvements around the City Hall/Starke Lake area with total funding of almost $2.2 million. Two Stormwater Management budget projects will directly affect Starke Lake. The largest of these is the City Hall Regional Stormwater Pond ($1,760,000), which has received $1,080,000 in grant assistance. The other is stabilization of the lake shoreline ($100,000). Lakeshore Drive is proposed for relocation and reconstruction as Phase 2 of an overall program of revitalization for this facility. The Starke Lake Beautification Program, which is part of the Parks & Recreation budget ($125,000), will provide enhancements to the western shoreline facilities used by residents and visitors. These four projects are tightly interrelated through their impacts on a common area of the city, the need for some components to be done before others, and the need for strong coordination of activities. City Engineering staff recommends approval of Engineering Services in the amount of $120,851.68 to the PEC firm in order to provide timely production of design documents for all four City Hall Campus project components. Page 2 of6 City Commission Regular June 5, 2007 9. Change Order #1 with Miller Legg Engineering Services related to the Reserve and Reflections Reclaimed Water Dist. System Retrofit Projects. (Engineer Howard) Miller Legg was hired by the City to complete previously begun work to design the reclaimed water distribution system retrofits in the Reflections and Reserve subdivisions on Clarke Road. The original authorization reallocated the $15,453.59 remaining from a 1999 design effort and authorized an additional $11,097.41 to encumber the total funding required of $26,551. That amount did not include funding for incidental expenses, which are directly reimbursable charges related to such things as printing, mailing, and travel. Although direct charges covered by the original purchase order were below budget, the amount of funds remaining is insufficient to cover all reimbursable costs incurred by Miller Legg. The Engineering Department recommends that the City Commission approve Change Order No. 1 to close out the project and increase the design engineering contract by $851.28, with no adjustment in contract time, and authorize the Mayor and City Clerk to execute the change order. This change order will reallocate previously allocated funds in the amount of $476.27 and provide a supplement appropriation of$851.28 from the Reclaimed Water System expansion program. 10. FDOT Memorandum of Agreement, Contract #AM-626, Project ID #413615-6- 72-03. (Deputy Public Works Director Elliott) The existing contract between FDOT and City of Ocoee for the routine maintenance of the State Lighting, Maintenance, and Compensation will expire on June 30, 2007. FDOT is requesting renewal of this contract at $24,259.05. This amount represents a 3% increase from the previous contract period. The term of this contract is from July 1,2007 to June 30, 2008. 11. 10-Year Water Facilities Work Plan - Wekiva Parkway and Protection Act. (Utilities Director Smith). Per the Wekiva Parkway and Protection Act, Chapter 368, Part III, Florida Statutes, each effected local government within the Wekiva Study Area is required to undertake and accept a "10-Year Water Supply Facility Work Plan" and amend its comprehensive plan accordingly. SMW GeoSciences, Inc., the City's geological consultant, and City staff have worked to complete the plan. The plan reviews existing and alternative water sources and make recommendation for development of future water supply. The recommendation is to expand the reclaimed water system, develop a goal based conservation plan, continue with the expansion of raw water wells, participate with the area's preliminary design report for a system area water supply and incorporate these recommendations into the City's Comprehensive Plan. 12. Construct 18" Raw Water Supply to Lower Floridan Aquifer Well at South Water Treatment Plant. (Utilities Director Smith). The decommissioning of the Jamela Water Treatment Plant included the abandoning of its raw water supply well. This well's capacity was planned to be recaptured by constructing a new well at either the Forest Oaks or South Water Treatment Plant. Staff is recommending that the new well be constructed at the South Water Treatment Plant due to its greater future for high-service pumping capacity. The well is proposed to be drilled to a depth of 1600 ft. and will have a withdrawal rate of 1200 gallons per minute. The City's geotechnical consultant, SMW GeoSciences, Inc., has recommended that the City employ Diversified Drilling, Inc. for the well construction; and piggy backing from Diversified Drilling's contract with Collier County. The construction of the well does not include the motor or pump, nor the associated piping and electrical controls. Page 3 of6 City Commission Regular June 5, 2007 I F. PUBLIC HEARINGS Ordinance First Readine: 13.0coee Pines (f/k/a Whispering Pines). (Principal Planner Fabre) (Advertised as Public Hearing in the Orlando Sentinel on Thursday May 24, 2007, and Thursday June 7, 2007). a. Land Use Plan / PUD Rezoning Ordinance The Ocoee Pines PUD property includes approximately 101 acres of land and is generally located northwest of Clarcona-Ocoee Road and southeast of Forest Lake Golf Course. The property is currently vacant, wooded and undeveloped. Based on the recommendation of the DRC and Planning & Zoning Commission, Staff recommends that the Mayor and City Commissioners approve the rezoning ordinance from Orange County Agricultural "A-I" to City of Ocoee "PUD" based on the Land Use Plan as date stamped received by the City on May 25, 2007 and will further recommend approval of the Preliminary Subdivision Plan and Development Agreement at the Public Hearing for the Second Reading of the Rezoning Ordinance. Ordinance Second Readine: 14. Thornebrooke Relief Elementary School. (Advertised as Public Hearing in the Orlando Sentinel on Thursday, May 24, 2007). (Principal Planner Rumer) a. Special Exception The proposed Thomebrooke Relief Elementary School is located on the east terminus of Tomyn Boulevard, north of the Cross Creek Subdivision, and west of the Florida Turnpike. The subject property is approximately 13.51 acres in size, zoned C-3 (General Commercial), and is currently vacant. Based on the recommendations of the DRC and Planning & Zoning Commission, staff recommends that Honorable Mayor and City Commissioners approve the Special Exception for Thomebrooke Relief School, subject to the attached "Special Exception Conditions of Approval". 15. Meadow Ridge Commercial. (Advertised as Public Hearing in the Orlando Sentinel on Thursday, May 24, 2007). (Senior Planner Howell) a. Final Subdivision Plan b. Preliminary / Final Site Plan Meadow Ridge Commercial is approximately 8.52 acres in size and is located at the southeast comer of the intersection of Maguire Road and Moore Road; it is the commercial component of the Meadow Ridge PUD. The Final Subdivision Plan and Preliminary/Final Site Plan proposes the construction of infrastructure for this development. The proposed site plan is comprised of 7 buildings totaling approximately 91,051 square feet in area, and consists of uses ranging from a bank, retail, restaurant, and offices. Staff recommends that the Honorable Mayor and City Commissioners approve the Final Subdivision Plan and Preliminary/Final Site Plan for Meadow Ridge Commercial, including all five waiver requests with the future requirement that the developer incorporate provisions in the Covenants which ensure shared parking between parcels. I G. REGULAR AGENDA I 16. Police Department Reorganization to Include an Additional Deputy Chief's Position. (Police Chief Reffett) The police department is asking that an additional deputy chief position be added to the department's rank structure. An additional deputy chief would enable the police department to be split into two main sections answerable directly to the chief of police for increased efficiency. Transfer of a maximum of $10,000 from Communications Salaries (529-1200) to Police Salaries (521-1200) to supplement the increase in salary for the additional deputy chief's position. Page 4 of6 City Commission Regular June 5, 2007 17. Discussion and Direction regarding the new Police Station Building. (City Manager Frank) 18. Contract for Government Services Group, Inc. (GSG) for Implementation of a Fire Assessment Fee. (Assistant City Manager Croteau) 19. Discussion and Direction regarding Residential Front Yard Regulations (Community Development Director Wagner) a. Presentation and Discussion Staff has drafted an ordinance proposing amendments to the Land Development Code and the Code of Ordinances per the direction of the City Commission regarding issues of concern in residential areas. On August 8, 2006, the Planning & Zoning Commission voted unanimously to recommend approval of the proposed amendments to the Land Development Code and City Code of Ordinances. 20. Consideration of Canceling the Regular City Commission Meeting on July 3, 2007, directly preceding the Forth of July Holiday. I H. STAFF REPORTS I I. COMMENTS FROM COMMISSIONERS I ADJOURNMENT PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED. ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK, 150 N. LAKE SHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE MEETING. Page 5 of6