HomeMy WebLinkAboutItem #09 Change Order No. 1 Reserve& Reflections Reclaimed Water
AGENDA ITEM COVER SHEET
Meeting Date: -:r UV\c... 5 I '2061
Item # q
Contact Name:
Contact Number:
David Wheeler
407-905-3100,
ext. 1504
Reviewed By:
Department Director:
City Manager:
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Subject: Change Order No. 1 with Miller Legg engineering services related to the Reserve and
Reflections Reclaimed Water Distribution System Retrofit projects
Background Summary:
Miller Legg was hired by the City to complete previously begun work to design the reclaimed water
distribution system retrofits in the Reflections and Reserve subdivisions on Clarke Road. The Ocoee
City Commission in September 2006. The original authorization reallocated the $15,453.59 remaining
from a 1999 design effort and authorized an additional $11,097.41 to encumber the total funding required
of $26,551. That amount did not include funding for incidental expenses, which are directly reimbursable
charges related to such things as printing, mailing, and travel. Although direct charges covered by the
original purchase order were below budget, the amount of funds remaining is insufficient to cover all
reimbursable costs incurred by Miller Legg.
Issue:
The Engineering Department proposes that the amount of the Reserve and Reflections Reclaimed Water
Distribution System design project be expanded to cover reimbursement of $1,327.55. To partially offset
this addition, $476.27 in original appropriated funds would be reallocated to pay reimbursable expenses.
Recommendations
The Engineering Department recommends that the City Commission approve Change Order No. 1 to
close out the project and increase the design engineering contract by $851.28, with no adjustment in
contract time, and authorize the Mayor and City Clerk to execute the change order. This change order
will reallocate previously allocated funds in the amount of $476.27 and provide a supplement
appropriation of $851.28 from the Reclaimed Water System expansion program.
Attachments:
Change Order NO.1 between the City of Ocoee and Miller Legg, Inc.
Financial Impact:
The funding for this change order will require appropriation of $851.28 in unused funds from the 2003
utility bond issue. Given the savings experienced on this project by the use of directional boring
methods, the total project budget for engineering and construction has been reduced by more than
$290,000.
Type of Item: (please marl< with an "x')
Public Hearing
_ Ordinance First Reading
_ Ordinance Second Reading
Resolution
Commission Approval
Discussion & Direction
For Clerl<'s Deot Use:
_ Consent Agenda
_ Public Hearing
_ Regular Agenda
_ Original Document/Contract Attached for Execution by City Clerk
_ Original Document/Contract Held by Department for Execution
Reviewed by City Attorney
Reviewed by Finance Dept.
Reviewed by ( )
N/A
N/A
N/A
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City Manager
Robert Frank
Commissioners
Gary Hood, District 1
Scott Anderson, District 2
Rusty Johnson, District 3
Joel Keller, District 4
Mayor
S, Scott Vandergrift
STAFF REPORT
TO:
The Honorable Mayor and City Commissioners
FROM:
David Wheeler, City Engineer
DATE:
May 29,2007
RE:
Approval of Change Order No. 1
with
Miller Legg, Inc.
for
Reserve and Reflections Reclaimed Water Distribution System Project Design Services
ISSUE
The Engineering Department requests that the City Commission approve Change Order No. 1 with Miller Legg,
Inc., for the design of the Reserve and Reflections Reclaimed Water Distribution System Projects in the amount
of a net increase of $851.28 with no adjustment in contract time.
BACKGROUNDIDISCUSSION
Miller Legg, Inc., has finished engineering design of the water mains and service taps for reclaimed water
service in the Reserve and Reflections subdivisions. Bids have been accepted and a project award has been
made by the City Commission. Additional funds in the amount of $851.28 are required to pay for reimbursable
expenses incurred by Miller Legg in the course of preparing the construction plans.
This change order will allow the contract to conform to the actual incurred expenses for printing, mailing, and
travel, thereby permitting the City to close-out the project.
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