HomeMy WebLinkAboutItem #10 FDOT Memorandum - Contract# AM-626
AGENDA ITEM COVER SHEET
Contact Name:
Contact Number:
Tonya Elliott
6003
Meeting Date: June 5, 2007
Item # ~O
Reviewed By: ~./€. .
Department Director" ""5
City Manager: ~.~
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Subject: FOOT Memorandum of Agreement, Contract# AM-626, Project 10# 413615-6-72-03
Background Summary:
The existing contract between the Florida Department of Transportation and City of Ocoee for the routine
maintenance of the State Lighting, Maintenance, and Compensation will expire on June 30, 2007. FDOT is
requesting renewal of this contract at $24,259.05. This amount represents a 3% increase from previous
contract period. The term of this contract is from July 1,2007 to June 30, 2008.
Issue:
Should the Honorable Mayor and the Board of City Commissioners approve renewal of the Memorandum of
Agreement with FDOT (Contract # AM-626, Project ID # 413615-6-72-03) for the routine maintenance of the
lighting on state highways in the amount of $24,259 .05?
Recommendations
Staff respectfully requests the Honorable Mayor and City Commission approves renewal of the Memorandum
of Agreement (Contract # AM-626, Project 10 # 413615-6-72-03) between FDOT and City of Ocoee at
$24,259.05; and authorize Mayor and City Clerk to execute the renewal agreement.
Attachments:
Original Work Order, Agreement Certification, City Authorization Signature Block
Financial Impact:
No Financial Impact
Type of Item:
D Public Hearing
D Ordinance First Reading
D Ordinance First Reading
D Resolution
~ Commission Approval
D Discussion & Direction
IZI Original Document/Contract Attached for Execution by City Clerk
D Original Document/Contract Held by Department for Execution
Reviewed by City Attorney
Reviewed by Finance Oept.
Reviewed by ( )
For Clerk's Deof Use:
~ Consent Agenda
D Public Hearing
D Regular Agenda
D N/A
D N/A
D N/A
CITY OF OCOEE, FLORIDA
FDOT Memorandum of Agreement
State Highway Lighting, Maintenance, and Compensation Agreement Work Order (FY 07/08)
Contract # AM-626
Financial Project ID # 413615-6-72-03
FEID #: VF -596019764-002
Amount: $24,259.05
ATTEST:
Beth Eikenberry, City Clerk
S. Scott Vandergrift, Mayor
(SEAL)
FOR USE AND RELIANCE ONLY BY THE
CITY OF OCOEE, FLORIDA
APPROVED AS TO FORM AND LEGALITY
This
day of
,2007
FOLEY & LARDNER
By:
City Attorney
Florida Department of Transportation
Charlie Crist
GOVERNOR
District Construction Office
719 S. Woodland Blvd., (MS 3-506)
DeLand, Florida 32720
STEPHANIE C. KOPELOUSOS
SECRETARY
May 1 , 2007
LI
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The Honorable Scott Vandergrift
City of Ocoee
150 N. Lakeshore Dr.
Ocoee, Florida 34761
Re: State Highway Lighting, Maintenance, and Compensation Agreement Work Order (FY 07/08)
Financial Project ID: 413615-6-78-03
Contract Number: AM-626
FEID No.: VF-596019764-002
Work Order for Fiscal Year 07/08
Resolution No.: City Commission Meeting Minutes: 08/06/2002
Dear Mr. Vandergrift:
You are hereby authorized to perform maintenance of the State Highway Lighting Systems within your
jurisdiction in accordance with the terms and conditions of the State Highway Lighting, Maintenance, and
Compensation Agreement.
The total compensation for Fiscal Year 07/08 paid under this Work Order is $24,259.05. This amount
reflects a 3 % increase per unit cost from the previous year. The compensation period for this work order will
begin from July 1, 2007, and expire June 30, 2008.
Please execute and/or return the following documents directly to this office in the enclosed self-
addressed envelope. In order to 2uarantee availability of funds. these documents must be returned to
this office no later than June 7. 2007.
o Sign this ori2inal work order confirming receipt and agreement ofthe compensation terms listed
above and return.
o Sign and have notarized, the enclosed State Highway Lighting, Maintenance, and Compensation
Agreement Certification and return.
o If the Resolution referenced above is no longer current, return a copy of your current
Resolution.
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www.myflorida.com
State Highway Lighting, Maintenance and Compensation Agreement Work Order (FY 07/08)
Contract Number: AM-626
Page Two
If you wish to receive payment for the Fiscal Year 06/07 Work Order, please submit an invoice to this
office anytime after May 19, 2007. Invoices for Fiscal Year 06/07 must be received no later than December
27,2007. Per the State Highway Lighting, Maintenance, and Compensation Agreement paragraph 2.c. which
states: "Invoices may be submitted anytime after May 19th of the fiscal year in which the services were
provided, but no later than 180 days after the end of the fiscal year. Payment shall be made in one lump sum as
provided in paragraph 4 hereof.".
A sample invoice is attached for your information. Please verify that all information contained on the sample
invoice is included on your invoice.
If you have any questions, please contact: Jerry Harville at (386) 943-5283.
Attachments: State Highway Lighting, Maintenance, and Compensation Agreement Certification
Sample Invoice
FLORIDA DEPARTMENT
OF TRANSPORTATION
MAINTAINING AGENCY
Concurrence By: .-
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Typed Name: ~Tf?17f-t-G""'7'J C ~ f.<. lJ G,
cc: Chris Webb
Local Maintenance Unit
Title: [/Ii 12 sc.Tt: t2.. c F P; f7L.- iC. 1-",)(') R-i'-- S
Phone:
40t.-9cs--3r 70
Date: 5" / J2j 0 7
www.myflorida.com
'nvo'ce No. 1
r- Customer
Name
Address
City
\. Phone
INVOICE !!!!!!I
Date
Fiscal Year
County
F.I.D.#
"I
State FL
ZIP
Qty Descrlpt'on TOTAL
1 LUMP SUM $0.00
,
State Highway Lighting, Maintenance, and
Compensation Agreement Certification must
accompany this Invoice.
SubTotal $0.00
Contract #
TOTAl $0.00
Highway Lighting, Maintenance, and Compensation Agreement
STATE IDGHW AY LIGHTING, MAINTENANCE, AND
COMPENSATION AGREEMENT CERTIFICATION
I,
(Name)
(Title)
(Local Maintaining Agency)
, hereby certify that State Highway Lighting
Facilities for Financial Project ID:
. Contract No.
In
County (Counties)
were performed to keep all Facilities fully operating, properly functioning, with a minimum of 90% of the
lights burning for any lighting type (ox. high mas~ standard, underdeck, sign) on lhe roadway system at all
times for lheir nonnaJ expected useful life in accordance wilh lhe originaI design thereot; whelher
necessitated by normal wear and tear, accidental or intentional damage, or acts of nature.
All maintenance was performed in accordance with Agreement tenus and according to the Manual of
Uniform Traffic Control Devices; and, all olher applicable local, state, or federal laws, roles, resQlntions, or
orditiances, and FDOT procedures.
(SIGNATtJRE)
(DATE)
State of Florida
County of
Sworn to and subscribed to before me this day
of
,200.7
Notary Public, State of
at large.
My COmmission expires