HomeMy WebLinkAboutItem 13 Approval of Change Order No. 3 (Final) for Bid #18-03 Kimball Area Water Main Upgrade ProjectContact Name:
Contact Number:
oeoee
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AGENDA ITEM COVER SHEET
Meeting Date:
Item #
TJ Tomlinson, E.I.
(407) 905-3159
June 15, 2021
13
Reviewed By:
Department Director:. Jamie C rpJe
City Manager: Robert Frank
Subject: Approval of Change Order No. 3 (Final) forBid #18=03 Kimball Area'Water Main Upgrade
Proiect.
Background Summary:
The Mayor and City Commission previously approved the Kimball Area Water Main Upgrade Project on
July 17, 2018 in the amount of $344,097.00 to Central Florida Tapping and Construction Inc. (CFT).
Changer Order No. 1 for the addition of Phase II of the project in the amount of $279,151.48 and
Changer Order No. 2 for the addition of Phase III of the project in the amount of $335,056.00 was
approved by the Mayor and City Commission on October 16, 2018 and October 6, 2020 respectively.
This led to a final contract amount of $958,304.48.
The Contractor was able to conduct construction without significant impact to the road and sidewalk and
as a result, significant cost savings were attained in the items bids to remove/replace pavement, curb,
and sidewalks. Items bid by CFT that were not fully utilized to complete the project can be seen in the
Final (Close Out) Payment Summary attached to the Final Change Order. This led to a reduction in the
contract amount by $59,479.92.
Issue:
Should the Mayor and City Commission approve Change Order No. 3 (Final) for the Kimball Area Water
Main Upgrade Project for the reduction of the contract price from $958,304.48 to $898,824.56 resulting
in an overall cost savings to the City in the amount of $59,479.92?
Recommendations:
Recommend the Mayor and City Commission to approve Change Order No. 3 (Final) with CFT in the
reduction of $59,479.92 changing the final contract price to $898,824.56.
Attachments:
1. Change Order No..3
2. Kimball Area Water Main Upgrade Phases
Financial Impact:
The Kimball Area Water Main Upgrade Project had a budgeted amount of $600,000.00 for fiscal year
2017/2018 from the Water Repair and Replacement Fund (410-533-10-6302), an amount of
$300,000.00 for fiscal.year 2018/2019 from the Capital Improvements Fund (401-533-10-6302), and an
amount of $300,000.00 for fiscal year 2020/2021 from the Capital Improvement Fund (401-533-10-
6302) which made available a total project balance in the amount of $1,200,000.00.
Based on the initial Contract amount of $344,097.00, additional expenses from Change Orders in the
amount of $279,151.48 and $335,056.00, a cost savings in the amount of $59,479.92 for this contract,
and other miscellaneous project expenses including but not limited to plumbing services and meter
costs, the project will have an unencumbered balance of $43,550.70.
Type of Item: (please mark with an `Y)
Public Hearing
Ordinance First Reading
Ordinance Second Reading
Resolution
- Commission Approval
Discussion & Direction
For -Clerk's Dept Use. -
Consent Agenda.
Public Hearing
Regular Agenda
Original Document/Contract Attached for Execution by City Clerk
Original Document/Contract Held by Department for Execution
Reviewed by City Attorney
Reviewed by Finance Dep
Reviewed by
N/A
N/A
N/A
2
CITY OF OCOEE
150 North Lakeshore Drive
Ocoee, Florida 34761
*This Change Order Requires Action by the City Commission*
Kimball Area Water Main Upgrade
Bid #18-03
CHANGE ORDER NO. 3
DATE: 05/20/2021 PURCHASE ORDER: 1426421
The following changes are hereby made to the CONTRACT DOCUMENTS.
Original CONTRACT PRICE
Current CONTRACT PRICE ADJUSTED by previous CHANGE ORDERS
Net Increase (Decrease) Resulting from this CHANGE ORDER
The current CONTRACT PRICE including this CHANGE ORDER
Original CONTRACT COMPLETION DATE:
Current CONTRACT COMPLETION DATE adjusted by previous
CHANGE ORDERS
Net Increase Resulting from this CHANGE ORDER
Current CONTRACT COMPLETION DATE including this
CHANGE ORDER
$344,097.00
$958,304.48
($59,479.92)
$898,824.56
January 17.2019
February 9, 2021
106 days
May 26, 2021
Kimball Area Water Main Upgrade
Bid #18-03
CHANGES ORDERED:
I. REQUIRED CHANGES
Reduction in overall contract price by $59,479.92 changing the overall contract price from
$958,304.48 down to $898,824.56.
H. JUSTIFICATION
The attached Final Summary of Values shows cost savings for items that were not needed to
complete the project resulting in an overall cost savings to the City.
III. NARRATIVE OF NEGOTIATIONS
N/A
IV. PAYMENT
The Kimball Area Water Main Upgrade Project had a budgeted amount of $600,000.00 for fiscal
year 2017/2018 from the Water Repair and Replacement Fund (410-533-10-6302), an amount of
$300,000.00 for fiscal year 2018/2019 from the Capital Improvements Fund (401-533-10-6302),
and an amount of $300,000.00 for fiscal year 2020/2021 from the Capital Improvement Fund (401-
533-10-6302) which made available a total project balance in the amount of $1,200,000.00.
Based on the initial Contract amount of $344,097.00, additional expenses from Change Orders in
the amount of $279,151.48 and $335,056.00, a cost savings in the amount of $59,479.92 for this
contract, and other miscellaneous project expenses including but not limited to plumbing services
and meter costs, the project will have an unencumbered balance of $43,550.70.
V. APPROVAL AND CHANGE AUTHORIZATION
The original project and funding allocation was established by issuance of a CITY purchase order,
subject to the terms and conditions contained in the CITY's solicitation, Project Manual,
Drawings, Specifications, and/or the CONTRACTOR's service and price proposal, which
collectively form the terms of an agreement between the CITY and the CONTRACTOR for the
performance of the Work. This proposed change to the agreement requires approval by the City
Commission under the CITY's Purchasing Rules and Regulations and is consistent with any prior
action by the City Commission to award the Work to the CONTRACTOR. It is expressly
understood and agreed that the approval of the Change Order shall have no effect on the original
agreement other than matters expressly provided herein.
CONTRACTOR acknowledges, by its execution and acceptance of this Change Order, that the
adjustments in contract price and time shown hereon constitute full and complete compensation
and satisfaction for all costs and modifications of performance time incurred by the
CONTRACTOR as a result of this Change Order. No other claim for increased costs of
performance or modifications of time will be granted by the CITY for the Work covered by this
Kimball Area Water Main Upgrade
Bid #18-03
Change Order. The CONTRACTOR hereby waives and releases any further claims for cost or
time against the CITY arising from or relating to the matters or Work set forth or contemplated by
this Change Order.
[Balance of this page was left blank intentionally]
Kimball Area Water Main Upgrade
Bid #18-03
RECOMMENDED BY:
CITY OF OCOEE, FLORIDA
By-
Signature
Date: 7 - 2 (72 6
Title: < < I P% D i r-e 4t.;c
APPROVED BY:
CITY OF OCOEE, FLORIDA
Rusty Johnson, Mayor
FOR USE AND RELIANCE ONLY BY THE
CITY OF OCOEE, APPROVED AS TO FORM
AND LEGALITY THIS DAY OF
, 20_
City Attorney
ACCEPTED BY:
CENTRAL FLORIDA TAPPING
By:
ja --AL-
Signature
Date: Ta✓Q-- 1, 2c?-,
Title:
Date:
Attest:
Melanie Sibbitt, City Clerk
APPROVED BY THE CITY OF OCOEE
COMMISSION IN A MEETING HELD ON
20_ UNDER
AGENDA ITEM NO.
Kimball Area Water Main Upgrade
Bid #18-03
Final (Close Out) Payment
Summary of Values
Project Duration:
Project Name: Kimball Area Water Main Upgrade
Contractor: Central Florida TaoDing & Construction Services Inc.
Start: 9/5/2018 End: 5/12/2021
Pay Item
37
Description
Remove and Replace Miami Curb
Units
Linear Feet
Unit Price
$25.00
Contract &
Change Order
Quantities
339
Final Quantitiy
0
Net Change in
Quatities
Net Cost Change
-$8,475.00
Total P(ice
$0.00
38
Remove and Replace D-Curb
Linear Feet
$23.00
33
0
-$759.00
$0.00
39
Remove and Replace Ribbon Curb (12X12)
Linear Feet
$35.00
30
0
-$1,050.00
$0.00
40
Seeding
Square Yards
$1.00
1957
0
-$1,957.00
$0.00
41
Solid Sodding (Bahia)
Square Yards
$4.50
3529
7372.55
3843.55
$17,295.98
$33,176.48
42
Solid Sodding (St. Augustine)
Square Yards
$6.00
100
280
180
$1,080.00
$1,680.00
43
Solid Sodding (Zoysia Sod)
Square Yards
$7.00
50
13
-37
-$259.00
$91.00
CO1.01
Furnish and Install 8" Die. DIP Water Main
Linear Feet
$40.D0
2262
7099
-`' -163
-$6,520.00
$83,960.00
C01.02
8" x 8" x 6" D.I. TEE
Each
$400.00
7
7
0
$0.00
$2,800.00
C01.03
6" to 4" Reducer
Each
$240.00
2
3
1
$240.00
$720.00
C01.04
8" Gate Valve
Each
$1,655.00
6
6
0
$0.00
$9,930.00
CO1.05
IDouble 1" P.E. Service (Long)
Each
$825.001
17
17
0
$0.00
$14,025.00
C01.06
IDouble 1" P.E. Service (Short)
Each
$650.001
10
10
0
$0.00
$6,500.00
C01.07
10" to 8" Tapping Saddle and 8" Tapping Valve
Each
$3,985.00
1
1.2598
0.2598
$1,035.30
$5,020.30
C01.08
6" to 4" Tapping Saddle and 4" Tapping Valve
Each
$2,135.00
2
2
0
$0.00
$4,270.00
CO2.01
Connect Proposed B" Water Main to Existing 8" Water Main
Each
$670.00
1
1
0
$0.00
$670.00
CO2.02
Connect Proposed 8" Water Main to Existing 6" Water Main
Each
$590.00
1
1
0
$0.00
$590.00
CO2.03
Connect Proposed 6" Water Main to Existing 6" PVC Water Main with Post Restraints
Each
$860.00
2
3
1
$860.00
$2,580.00
CO2.04
6" x 6" Tapping Saddle and 6" Tapping Vavle
Each
$3,495.00
1
1
0
$0.00
$3,495.00
CO2.05
8" x 8" x 8" D.I. TEE
Each
$455.00
1
1
0
$0.00
$455.00
CO2.06
8" x 8" x 4" D.I. TEE
Each
$385.00
1
1
0
$0.00
$385.00
CO2.07
8" x 6" Reducer
Each
$280.00
1
1
0
$0.00
$280.00
Net Change Due to Actual Qua nties Used -$59,479.92
otal To Date: $898,824.56
T
AAA
0(-,Oee
llwi4¢
Final (Close Out) Payment
Summary of Values
Project Duration:
Project Name: Kimball Area Water Main Upgrade
Contractor: Central Florida Taapin2 & Construction Services Inc.
Start: 9/5/2018 End: 5/12/2021
Pay Item
1
Description
Mobilization/ Demobilization
Units
Lump Sum
Unit Price
$4,050.00
Change Order
Quantities
2.865950617
Final Quantitiy
2.865950617
Net Change in
Quatities
0
Net Cost Change
$0.00
Total Price
$31,607.10
2
General Conditions
Lump Sum
$8,835.00
3.169017544
3.169017544
0
$0.00
$27,998.27
3
Maintenance of Traffic
Lump Sum
$3,600.00
3.310888889
3.310888889
0
$0.00
$11,91-9.20
4
Erosion Control
Lump Sum
$1,800.00
3.318888889
3.318888889
0
$0.00
$5,974.00
5
Construction Photographs and Audio - Visual Recording
Lump Sum
$900.00
2.56
2.56
0
$0.00
$2,304.00
6
Survey (Horizontal and Vertical Controls & As-Builts)
Lump Sum
$4,130.00
3.560874092
3.560874092
4.8a178E-16
$0.00
$14,706.41
7
Connect to Proposed 6" Water Main to Existing 6" Water Main
Each
$600.00
8
6
-2
-$1,200.00
$3,600.00
8
Connect to Proposed 4" Water Main to Existing 4" Water Main
Each
$560.00
2
2
0
$0.00
$1,120.00
9
Furnish and Install 6" Dia. DIP Water Main
Linear Feet
$27.00
4250
4728
478
$12,906.00
$127,656.00
30
Furnish and Install 4" Dia. DIP Water Main
Linear Feet
$32.00
2749
2746
-3
-$96.00
$87,872.00
11
6" x 6" x 6" D.I. Tee
Each
$335.00
8
10
2
$670.00
$3,350.00
12
6" x 6" x 4" D.I. Tee
Each
$320.00
3
2
-1
-$320.00
$640.00
13
6" Line Stop
Each
$3,490.00
4
3
-1
-$3,490.00
$10,470.00
14
6" Gate Valve
Each
$1,025.00
15
17
2
$2,050.00
$17,425.00
15
4" Gate Valve
Each
$875.00
4
3
-1
-$875.00
$2,625.00
16
General D.I.P. Fittings
Tons
$5,700.001
4.23
2.161
-2.069
-$11,793.30
$12,317.70
17
Thrust Block
Each
$560.00
3
1
-2
-$1,120.00
$560.00
18
Install Fire Hydrant Assembly Including 6" Valve
Each
$3,460.00
10
10
0
$0.00
$34,600.00
19
Single 1" P.E. Service (Long)
Each
$615.00
89
92
3
$1,845.00
$56,580.00
20
Single 1" P.E. Service (Short)
Each
$440.00
84
69
-15
-$6,600.00
$30,360.00
21
S" Temporary Bacteriological Sampling Point
Each
$525.00
4
1
-3
-$1,575.00
$525.00
22
Temporary Construction Jumper
Each
$1,320.00
3
3
0
_
$0.00
$3,960.00
23
Abandon and Grout 6" Asbestos Cement Water Main
Linear Feet
$15.00
3623
3865
242
$3,630.00
$57,975.00
24
Abandon and Grout 4" Asbestos Cement Water Main
Linear Feet
$10.00
768
800
32
$320.00
$8,000.00
25
Abandon and Grout 6" PVC Water Main
Linear Feet
$15.00
760
697
.63
-$945.00
$10,455.00
26
Cut and Cap Existing 2" Galvanized Water Main
Lump Sum
$1,060.00
1
1
0
$0.00
$1,060.00
27
Abandon In Place 6" Gate Valve
Each
$580.00
8
1
-7
-54,060.O0
$580.00
28
Abandon In Place 4" Gate Valve
Each
$550.00
1
1
0
$0.00
$550.00
29
Abandon In Place 2" Gate Valve
Each
$520.00
3
0
° -3
-$1,560.00
$0.00
30
Remove and Stockpile Pavers
Lump Sum
$440.00
1
1
0
$0.00
$440.00
31
Remove and Replace Pavement
Square Yards
$75.001
953
319.5
-6335
-$47,512.50
$23,962.50
32
Temporary Roadway Restoration (1" of Asphalt)
Square Yards
$80.00
75
46.87
-28.13
-$2,250.40
$3,749.60
33
Remove and Replace Concrete Sidewalk 4" Thick
Square Yards
$50.00
237
217.5
-19.s
-$975.00
$10,875.00
34
Remove and Replace Concrete Driveways 6" Thick
Square Yards
$75.00
1716
1755
39
$2,925.00
$131,625.00
35
Remove and Salvage Fire Hydrant (Property of City)
Each
$450.00
5
5
o
$0.00
$2,250.00
36
ISign & Mailbox Existing (Relocate/Reinstall) Single Post
Each
$105.00
90
81
-9
-$945.001
$8,505.00
Legend
iExisting Water Meter
Existing Water Line
Existing Fire Hydrant
Existing Water Valve
Proposed Water Main
��}}-
New Valve
-Q)
l
New Fire Hydrant
II j
Install Single Long Service (Meter/Box by City)
d
Install Double Long Service (Meter/Box by City)
.''
Lli
A/00
Remove and Replace 6" Thick Concrete Driveway
Remove and Replace 4" Thick Sidewalk
Remove and Replace Roadway Pavement
SCALE:
1 " = 300'
DESIGNED BY:
M.D.W. & Z.L.F.
DATE:
Nov 2016
0-
niiII..........
Legend Labels & Description
P## Plan Sheet No.##
P## Phase 1
P## Phase 11
P## Phase III
CITY OF O C O E E PROJECT:
UTILITIES DEPARTMENT
SHEET:
1800 A. D. Mims Rd., Ocoee, A. 34761
(407)905-3159
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Kimball & Malcom Area
Watermain Upgrade
Legend
DRAWING NO.
ta
3 of 28
ENGINEER
Charles K. Smith, P.E.
LIC. NO: 39632