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Home My WebLink AboutItem 14 Approval of Construction Phase Change Order No. 2 to the Design-Build Agreement with Wharton-Smith for Construction of the New City Hall ocoee florida AGENDA ITEM COVER SHEET Meeting Date: June 15, 2021 Item # L : Reviewed By: Contact Name: J. Croteau Department Director: J. Croteau _ Contact Number: 407-905-3159 City Manager: Robert Frank Subject:-Approval of Construction Phase Change Order No. 2 to the Design-Build Agreement with Wharton-Smith for Construction of the New City Hall Background Summary: On January 15, 2019, the City Commission approved an Agreement with Wharton-Smith to provide Design-Build Services for the new City Hall. On October 20, 2020, the City Commission approved an Amendment to the Design-Build Agreement with Wharton-Smith for the construction of the new City Hall. The Commission approved not only the Guaranteed Maximum Price (GMP) of $17,255,537 but also the total project budget of$21,993,942. Construction has been proceeding as planned with a Final Completion Date in late May 2022. However, there are several smaller projects located either adjacent to or in close proximately to the new City Hall site including: the McKey Street Rehabilitation, the alley sewer construction directly across the street, the water line replacement on McKey Street, the Oakland Avenue water line replacement; and the conversion of the old City Hall lift station to a manhole. The projected costs for these items, which were to be done separately, was approximately $1.17 million. Due to supply chain shortages and the increasing costs of building materials, staff got estimated pricing for some of these projects that indicates these projects, if bid separately, could cost closer to $1.3 million. The City approached Wharton-Smith about bundling these projects together to not only get a better price, but to ensure coordination with the City Hall project. The McKey Street Rehabilitation will have the greatest impact on the City Hall Project; the roadway needs to be completed before City Hall opens but not impact deliveries to the City Hall site. Moving this project to Wharton-Smith ensures that the project will be coordinated and timed with the completion of City Hall. Wharton-Smith has agreed to complete the projects listed above for the cost of $1,170,001. The attached back up shows the non-negotiated numbers. Staff is requesting approval of Construction Phase Change Order No. 2 and authorization for the City Manager to approve contracts and spending associated with this Change Order. The City Manager was previously authorized to approve contracts and spending for the new City Hall, up to the amount of the project budget. Staff is requesting a separate approval for Change Order No. 2, because not all these projects are specifically related to the new City Hall and funding comes from several sources, including the Utility Funds, Capital Improvement Bonds, and the General Fund. This Change Order will increase the Wharton-Smith Design-Build Agreement to $18,425,538 and the total project budget to $22,860,943. Attachment: Wharton-Smith Proposal Recommendations: Staff recommends approval of Construction Phase Change Order No. 2 to the Wharton-Smith Design- Build Agreement and authorization for the City Manager to approve contracts and spending associated with this Change Order. Financial Impact: Funding: $217,000 from the Utilities Funds, $650,000 for McKey from the Capital Improvement Bonds and $303,001 from the City Hall Project Contingency. Type of Item: (please mark with an "x') Public Hearing For.Clerk's Dept Use:. Ordinance First Reading Consent Agenda Ordinance Second Reading Public Hearing Resolution Regular Agenda Commission Approval Discussion & Direction Original Document/Contract Attached for Execution by City Clerk Original Document/Contract Held by Department for Execution Reviewed by City Attorney N/A Reviewed by Finance Dept. Rebecca Roberts N/A Reviewed by N/A 2 111141 Wharton-Smith, Inc. CONSTRUCTION GROUP June 05, 2021 Mrs. Jamie Croteau Acting Director of Utilities, City of Ocoee 150 North Lakeshore Drive Ocoee, FL 34786 RE: Ocoee City Hall PCO-0023.1 —McKey street improvements &other misc utility work Dear Mrs. Croteau: This proposal request is being submitted for the work associated with relocating the existing domestic water line under McKey street to a location under the shoulder of the roadway, repaving and improving McKey street, converting a lift-station and other misc sanitary and domestic water utility work in Oakland Street as per design documents provided by the City of Ocoee. The total additional cost as a result of the above mentioned is One Million Two Hundred Thirty-one Thousand Nine Hundred Sixty-five and 55/100 Dollars (1,231,965.55). We have enclosed a cost breakdown and back-up data to clearly identify the costs for this change. This proposal covers only the specific work as set forth in the attached breakdown, and is subject to any qualifications or conditions noted therein. Changes in the work and associated price adjustments other than those noted within are not included. Wharton-Smith cannot at this time determine the cumulative effect, if any, of this change with other changes to the project schedule. We reserve our right to request a time extension and associated costs, should the cumulative effect of this change with other changes impact the overall project schedule. This proposal does not include cost that may be associated with any design or engineering associated with this work or any work not specifically identified in J Malever's pricing proposals and not identified in the design documents provided by the City of Ocoee. Please review, sign and return a copy of this letter documenting the approval to proceed with this change in the work and the intention to incorporate into an Owner Change Order. Sincerely, Approved: Wharton-Smith, Inc. City of Ocoee Randall Jamie Croteau Sr. Project Manager Acting Director of Utilities CC: PCO-0023.1 Rick Bundy—WSJ Johnny Baize—HKS 750 Monroe Road,Sanford, FL 32771 I Phone:(407)321-8410 I Fax: (407)829-4453 AL—45684 I FL-CG C032669 I GA—GCCO 001333 I LA—52227 I MS—18232M C I NC—38755 I Sc—G97817 I TN—62419 I VA—2705121584A OCOEE CITY HALL Job#20-121 POTENTIAL CHANGE ORDER(PCO) COVER PAGE , PCO.No. 23 i TITLE: McKey Street improvements&other misc utility work DATE: 06/05/21 COMPANY: Wharton-Smith, Inc. CONTRACT#: 18-001 CONTACT: Randall Ellington TEL.: 407-640-0441 E-MAIL: rellington@whartonsmith.com CHANGE ORDER TYPE(select one): 0 j Const. Contingency CONTRACT ; Add Scope Change AMOUNT: i ❑ Deduct ❑ Unchanged SCHEDULE IMPACT: 0 ; No Yes RFI NO/TITLE(attach Owner provided design drawings copy of RFI/Bull): NARRATIVE A brief narrative description of the change,and how it was generated. DESCRIPTION: This work consist of relocating the existing domestic water line under McKey street to a location under the shoulder of the roadway,repaving and improving McKey street,converting a liftstation and other misc sanitary and domestic water utility work in Oakland Street as per documents provided by the City of Ocoee PCO AMOUNT: $. 1,231,965.55 I TIME EXTENSION: 0 Calendar days SUBSTANTIAL COMPLETION DATE: 3/23/2022 REVISED SUBSTANTIAL COMPLETION DATE: -. r Submitted by: 1111411110111 Randall Ellington 06/05/21 General Contractor Date Reviewed by: Owners Representative Date Approved by: 111-4V City of Ocoee Project Manager Date Ocoee florida 1 OCOEE CITY HALL Job#20-121 DESIGN-BUILDER PCO SUMMARY SHEET PCO NO. 23.1 TITLE: McKey Street improvements&other misc utility work DATE: 6/5/2021 . COMPANY: I WhartonSmith,Inc. ;CONTRACT#: ; 18-001 CONTACT: Randall Ellington TEL.:` 407-640-0441 E-MAIL: rellington@whartonsmith.com MATERIALS/EQUIPMENT:1 $ 3,061.88 SUBTOTAL(from Page 3) -PART Al MATERIALS/EQUIPMENT:; .$ 3,061.88' DIRECT LABOR: $ 34,776.47 RENTAL EQUIPMENT:1 $ 2,263.50. SUBTOTAL(from Page 4) -PART B:DIRECTLABOR.&RENTAL EQUIPMENT: $ 37a1,039.97 SMALL TOOLS&EXPENDABLES: SUBTOTAL(from Page`5)-PART C:SMALL TOOLS&EXPENDABLES: ,$ - TOTAL MATERIAL, DIRECT LABOR, EQUIPMENT,SMALL TOOLS&EXPENDABLES: $ 40,101.85 ALLOWABLE OVERHEAD& PROFIT(OH&P): 5.00% _ 2,005.09 42,106.94 BOND: 0.59% 248.43 INSURANCE: 1.25% 526.34 0.00% - _-.-...., 0.00% - Contract GC Value Days GC Days #Days GENERAL CONDITIONS(ADD): TOTAL CONTRACTOR'S FEES:. $ 42,881.71 DOC#: NAME OF SUBCONTRACTORS1 TOTAL J Malever-McKey St waterline relocation $ 110,000.00 Note:Transfer Subcontractor's amount to J Malever-McKey St repaving&improvements $ 7.26,000.00 this line.Label each Subcontractor's J Malever-Oakland Ave waterline $ 40,000.00 document in sequential order starting J Malever-Lift station conversion $ 63,000.00 with this PCO no.,e.g.,1.1,1.2,etc. J Malever-Oakland/McKey alley sewer East $ 65,000.00 J Malever-Oakland/McKey alley sewer West $ 96,000.00 - Smith Fence $ 12,000.00 SUBTOTAL -SUBCONTRACTORS: $ 1,112,000.00 ALLOWABLE OVERHEAD&PROFIT(OH&P): 5.00%! 55,600.00 1 167 600:00 BOND: 0.59% 6,888.84 INSURANCE: 1.25% 14,595.00 TOTALSUBCONTRACTORS' FEES: $ 1,189,083.84 NOTE: PROVIDE DETAILED ITEMIZED SUPPORTING DOCUMENT' TOTAL FOR THIS PCO(CONTRACTOR&SUBCONTRACTORS' FEES): $ 1,231,965.55 2 OCOEE CITY HALL Job#20-121 DESIGN-BUILDER PART A: MATERIALS/EQUIPMENT PCO No. 23.1 TITLE: i McKey Street improvements&other misc utility work DATE: 6/5/2021 • COMPANY: : Wharton-Smith,Inc_. 'CONTRACT#:; 18-001 CONTACT: ; Randall Ellington TEL.:, 407-640-0441, E-MAIL: i,rellington@whartonsmiith.com No.1 • Suppliers2 Cost Sales Tax Total Cost 1 Document reproduction $ 165.00 6.50% $ 175.73 2 Safety materals $ 450.00 6.50% 479.25 3 Water& Ice $ 160.00 6.50% 170.40 4 Dumpsters (1 pull per mo @ $350) $ 2,100.00 6.50% 2,236.50 5 6 7 8 9 10 - 11 12 - 13 - • - 14 - TOTAL MATERIALS/EQUIPMENT: $ 3,061.88 Prices submited for material/equipment are actual material/equipment prices from their supplier(s) exclusive of any mark-up. Item# Description of Work Value Notes: 'Assign the numbers to the corresponding supporting document. 3 OCOEE CITY HALL Job#20-121 DESIGN-BUILDER PART B: DIRECT LABOR AND RENTAL EQUIPMENT PCO No. 23.1 a TITLE: I McKey Street improvements&other misc utility work ; DATE: 6/5/2021 I COMPANY: ' Wharton-Smith,Inc. CONTRACT#: 18-001 CONTACT: '.Randall Ellington • TEL.:' .407-640-0441 E-MAIL: rellington@whartonsmith.coni , Labor Direct No: Position Titles Wages Burden 2 #of Units Unit Extended Cost (%) Labor • 1 BIM/CAD Tech 41.10 46.00% $ 60.00 0.00 $. - 2 Assistant Project Manager-6mo@1/8 42.17 46.00% 61.57 130.00 8,004.10 3 Assistant Superintendent-6mo@1/4 31.83 46.00% 46.47 260.00 12,082.20 4 Project Assistant-6mo@1/10 24.36 46.00% 35.57 105.00 3,734.85 5 Project Accountant-6mo@1/10 28.11 46.00% 41.04 105.00 _ 4,309.20 6 Scheduler-6mo@1/20 35.04 46.00% 51.16 52.00 2;660.32 7 Project Engineer Intern-6mo@1/8 21.00 46.00% 30.66 130.00 A 3,985.80 TOTAL DIRECT LABOR: $ 34,776.47 No.3 Rental Equipment(make&model) Category Quantity .Frequency Rate4 Extended Cost 1 Pick-up truck or auto allowance(part time 25%) 6.00 Monthly $ 187.50 $ 1,125.00 2 Fuel,oil&grease 6.00 Monthly $ 30.00 180.00 3 Cellular monthly charges(part time 25%) 18.00 Monthly $ 53.25 958.50 4 5 • 7 TOTAL RENTAL EQUIPMENT: $ 2,263.5'0 Notes: 'Labor shall be limited to craft labor in direct employ of the Contractor or Subcontractor assigned to the site and engage if furnishing and incorporating materials or equipment in the the Work involved in the Change Ordei 'Labor burden includes payroll taxes,fringe benefits,workers insurance,etc. 3Assign the numbers to the corresponding supporting document. °Include delivery and sales tax. 4 OCOEE CITY HALL Job#20-121 DESIGN-BUILDER PART C:SMALL TOOLS AND EXPENDABLES f PCO NO.: ; 23.1 TITLE:- McKey Street improvements&other misc utility work r DATE: 6/5/2021 COMPANY: Wharton-Smith, Inc. . CONTRACT#: 1&001 CONTACT: Randall Ellington _ TEL.:i407-640-0441 E-MAIL: rellington@whartonsrnith.com 1 The costs of small tools and expendables is for items that are individually valued less than $1,000, and not owned by the workers. These items include, but are not limited to, the list of items enumerated below. By including this sheet in the PCO, the Contractor attest to the purchase of these smalls tools and expendables for the aboved mentioned project. ❑ Check the appropriate box below: ❑ Adhesives ❑ Mops, ❑ Cleaner ❑: :Bailing Wire 0 Paint Rollers ❑ Cardboard &Tape ❑ Saw Blades__._ _-._. ❑ Rags, ___-.._-- _ - 0 Markers. -- - _- ❑ Brooms �____-.__-_-. - � iSq-_.___.-_-_____._-_..._- ueegees ❑ ❑ Brushes ' ❑ Solder - ❑ ---- -. --. - -- - ------ ❑ ,Fasteners ❑ Solvent ❑ ,Haria-TO-O-IS'7 0 Welding Rods. 0 ❑_ `Grinding Discs :- ❑ ❑ !Other(Itemize below) *Small tools and expendables are those consummable or tools that are necessary for the particalur Work of the Change Order. Small Tools&Expendables Direct Labor:: $.34,776.47 Small Tool Alowance%: _ Small Tools&Expendables Allowance: $. _ Note:Direct labor excludes OH&P and G&O. 5