HomeMy WebLinkAbout03-12-2013 Canvassing Board Agenda
OCOEE CANVASSING BOARD /AUDIT TEAM
Orange County Supervisor of Elections
119 West Kaley Avenue, Orlando, FL
March 12, 2013 AGENDA 4:00 P.M.
CALL TO ORDER
Board Members: Jean Grafton, William Maxwell, Diane Eflanz
Audit Team: Adriana Pierce, Carla Westberry
Others Present: City Clerk Eikenberry, City Attorney Cookson
Recording Secretary: Deputy City Clerk Sibbitt
CANVASSING OF ABSENTEE BALLOTS
1. BRIEFING. Public in attendance should be briefed on process as described in the following
procedures.
2. REVIEW QUESTIONABLE ABSENTEE BALLOTS.
3. LOGIC AND ACCURACY TEST PERFORMED.
4. OPEN ABSENTEE BALLOTS.
5. PRE LOGIC AND ACCURACY TEST & ZERO TAPE.
6. PROCESSING THE ABSENTEE BALLOTS (through the tabulator).
7. DUPLICATING BALLOTS REJECTED BY THE TABULATOR.
8. PROCESSING DUPLICATED BALLOTS.
9. PRINT ABSENTEE RESULTS TAPE.
10. TOTALS SPREADSHEET.
11. CHECK PERCENTILES FOR POSSIBLE RECOUNT.
12. PROVISIONALS. If there ARE provisional ballots, the Canvassing Board would have to vote to
continue the Canvassing Board Meeting to Thursday, March 14, 2013, at noon, in accordance with
FS 101.048(1), allowing the voter “the right to present written evidence supporting his or her
eligibility to vote to the Supervisor of Elections by not later than 5 p.m. on the second day following
the election.” Provisional Ballots will be held unopened until the meeting is reconvened on March
14, 2013. If a voter is able to produce such evidence before March 13, 2013, at 5 p.m., these ballots
must be counted using the tabulator; they may NOT be hand counted.
If there are NO provisional ballots for the Canvassing Board to review, the Post Logic and Accuracy Test
should now be conducted by the Supervisor of Elections staff member. After the test is complete, results
tape should be removed and “Post Logic & Accuracy test tape” should be written on the tape.
CERTIFY THE ELECTION
If there are no outstanding or provisional ballots, the Canvassing Board may at this time vote to certify
the election; the Post Election Certification Voting System Audit will begin.
POST ELECTION CERTIFICATION VOTING SYSTEM AUDIT
1. RANDOM SELECTION OF RACE AND PRECINCTS
2. FOLLOW SPECIFIC PROCEDURES FOR VARIOUS TYPES OF BALLOTS.
3. RESULTS COMPILATION:
4. AUDIT REPORT: Within 15 days of the Audit, the Board shall submit its report to the Department
of State using the “Post Election Certification Audit Report (DS-DE 107) which shall be
accompanied by a completed Precinct Summary form (DS-DE 106) for each precinct audited.
5. SECURITY PROCEDURES: Each County Supervisor of Elections pursuant to its responsibility
under section 101.015 F.S. shall ensure that its security procedures include procedures relating to the
security of ballots, chain of custody controls, protocols for authorized access and secure storage of
ballots that may be used in a manual audit.
6. ADJOURN