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HomeMy WebLinkAbout06-19-07 Agenda OCOEE CITY COMMISSION Ocoee Commission Chambers 150 North Lakeshore Drive Ocoee, Florida June 19, 2007 7:15 PM REGULAR CITY COMMISSION MEETING AGENDA I A. CALL TO ORDER Invocation Pledge of Allegiance Roll Call and Determination of Quorum I B. PRESENTATIONS AND PROCLAMATIONS Presentations - Firefighter of the Quarter and Engineer Promotion (Fire Chief Firstner) Presentations - Promotions for Police Department (Police Chief Reffett) I Co COMMENTS FROM CITIZENS/PUBLIC I D. COMMISSIONERS ANNOUNCEMENTS E. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEPARATELY. 1. Approval and Acceptance of the Workshop for Charter School on May 15,2007, Workshop on Health Insurance on May 30, 2007, and Regular City Commission Minutes of June 5, 2007. (City Clerk Eikenberry) 2. Appointment to the Board of Adjustment. (City Clerk Eikenberry) Members of the Board of Adjustment serve three-year terms. The purpose of the Board of Adjustment is to hear and decide appeals for administrative code review and to hear and recommend to City Commission variances to the zoning ordinance. The Board of Adjustment is to have five (5) regular members and two (2) alternate members, all three years. The Board currently has five (5) regular members and no alternate members. Therefore, there are currently two (2) alternate member positions available. One application has been submitted for a position on the board by Christopher Warren. 3. Approval of Special Events Permit for Road Closing in Sawmill Subdivision for Block Party. (Community Development Director Wagner) In order to temporarily close a public street, the approval of the Honorable Mayor and City Commission is required. Mr. Per Danielsson of Sawmill Subdivision has made application to the City for a Special Events Permit for a Block Party that would require the temporary closing of a City owned street. The event will be held on July 4th 2007. The street to be closed is Mill Stream Road. City Commission Regular June 19, 2007 4. Approval of Special Events Permit for Road Closing in Forest Oaks Subdivision for Block Party. (Community Development Director Wagner) In order to temporarily close a public street, the approval of the Honorable Mayor and City Commission is required. Mr. Gary Heley of Forest Oaks Subdivision has made application to the City for a Special Events Permit for a Block Party that would require the temporary closing of a City owned street. The event will be held on July 4th 2007. The street to be closed is Rich Drive. 5. Approval to Purchase Second LIFEPAK 12 Defibrillator from Dixie Medical Inc. Cost of the Unit is $15,995.00. (Fire Chief Firstner) Capital funds were budgeted and approved to purchase equipment for the transition from BLS to ALS in this current fiscal year. Dixie Medical was identified as a vendor that could provide reconditioned LlFEPAK 12 units at a cost of nearly half the price of a new unit. One unit has already been purchased through Dixie Medical and the decision to purchase a second unit was approved. 6. Approval of Trade-In of surplus Equipment. (Fire Chief Firstner) Between 2005 and 2007 the Fire Department has replaced out-dated fire hose and nozzles for more efficient and effective equipment. This has created a surplus of out-dated and inefficient equipment that is no longer needed, or can be used by the Department. 7. Purchase of Dataworks Plus Digital Photo Manager Webworks Software. (Deputy Police Chief Goclon) Orange County maintains booking photos of arrestees. These photos are used by law enforcement officers to make photo line-ups and for other identification purposes. Until recently, the County and the Police Department employed Imageware software to make these photos available to officers anywhere they have access to their computers. The County has changed and upgraded from Imageware software to Dataworks Plus Digital Photo Manager Webworks software. 8. Award of Bid #07-01 Domestic Wastewater Residuals Disposal to Shelley's Environmental for 5 Years at $38.65 a ton. (Purchasing Agent Tolbert) This vendor will haul the Wastewater solids from the plant located at 1800 A.D. Mims Road to an approved disposal site at a cost of $38.65 per ton. Staff recommends that the City Commission: 1) Award Bid #B07-01 to Shelley's Septic Tanks, Inc. D/B/A Shelley's Environmental Services for $38.65 per ton for 5 years w/option to renew additional one (1) year. This contract is non-exclusive, and 2) Authorize the Mayor, City Clerk, and Staff to execute all necessary contract documents once the appropriate insurance is secured. 9. Approval of Reimbursement to KKH, LLC for Reuse Main Extension on Ingram Road. (City Engineer Wheeler) The McCormick Woods residential subdivision is being constructed at the southwest comer of McCormick Road and Ingram Road. As part of the infrastructure construction the developer was required to install pipeline along Ingram Road for future expansion of the City's reuse system. The Ingram Estates development is planned to be constructed on the southeast comer of the same intersection. They would be required to construct a reuse main to connect to the City's reuse system. City staff chose to work with both developers and have them split the cost with the City paying the cost to oversize the reuse main. Each development individually would have needed a 4 or 6 inch pipeline for their development's reuse service. Together they would need an 8 inch pipeline and the City chose to oversize to a 12 inch pipeline to serve other areas. It was proposed to split the cost into three equal shares and each developer agreed to the plan and cost. The City would pay for two-thirds of the pipeline construction and seek reimbursement from the Ingram Estates developer as part of their subdivision approval for their one-third share. The City's share would be $57,826.67 at this time and would seek reimbursement from Jordan Ventures,LLC of $28,913.34 at the time their project is approved. Page 2 of 5 City Commission Regular June 19, 2007 10. Repair and Rehabilitation of Lift Station #12 - 2990 Maguire Road. (Utilities Director Smith) Lift Station #12, a sub-master lift station located off of Maguire Road at the entrance to the City's South Water Plant, serves the majority of homes in the City's sewer service area south of the Florida Turnpike. The lift station's standpipes have corroded to a point that they are leaking profusely during pumping, which causes the station to over-cycle. If left in such a state of disrepair, the station will fail. A major issue that affects the cost of the work is the need to bypass pump raw sewage. In addition, the receiving manhole for Lift Station #12 has deteriorated to a point that rehabilitation is a necessity. The deterioration has been exacerbated by the inherent formation of hydrogen sulfide in the sanitary flows, which dissolves concrete. The manhole will be rehabilitated by coating its inside with a fiberglass liner. Both repairs were scheduled for the Fiscal Year 2006/2007 budget, with the lift station repair being carried over from the previous fiscal year. Staff recommends contracting with J&H Waterstop for both of the repairs, utilizing their contract with the City of Orlando. The lift station piping, installation of bypass pumps and lift station risers come to a cost of $27,844.00; and the rehabilitation of the receiving manhole with a fiberglass liner runs at a total of$7,177.00. I F. PUBLIC HEARINGS 11. Ocoee Pines (f/k/a Whispering Pines). (Principal Planner Fabre) (Advertised as Public Hearing in the Orlando Sentinel on Thursday May 24, 2007, and Thursday June 7, 2007). The Ocoee Pines PUD property includes approximately 101 acres of land and is generally located northwest of Clarcona-Ocoee Road and southeast of Forest Lake Golf Course. The property is currently vacant, wooded and undeveloped. Based on the recommendation of the DRC and Planning & Zoning Commission, Staff recommends that the Mayor and City Commissioners approve the rezoning ordinance from Orange County Agricultural "A-I" to City of Ocoee "PUD" based on the Land Use Plan as date stamped received by the City on May 25, 2007 and will further recommend approval of the Preliminary Subdivision Plan and Development Agreement at the Public Hearing for the Second Reading of the Rezoning Ordinance. a. Land Use Plan / PUD Rezoning Ordinance. (Ordinance Second Reading) b. Preliminary Subdivision Plan. (Public Hearing) c. Development Agreement. (not a Public Hearing) I G. REGULAR AGENDA I 12. Approval of Pine Street Stormwater Pond and Park Master Plan. (City Engineer Wheeler) On January 25,2001, the City ofOcoee and the S1. Johns River Water Management District (WMD) entered into a written Participation Agreement regarding the purchase of a 13-acre tract. All the required property was not assembled until the end of 2006; however, the schedule for project's deliverables from the City was not extended. The Agreement includes conditions and restrictions upon the use of the property that require the City to complete certain actions by specified milestone dates. If the City fails to meet any of these milestones, the property immediately reverts to the WMD. The first task is to complete a Master Plan for the facility by July 1, 2007. The City retained the services of PBS&J in March, 2007 to do the work at a cost of $82,250 with 100% funding from the WMD. The Master Plan has been completed and recommended for approval by the Parks & Recreation Board. 13. Designation of Voting Delegate for the Florida League of Cities Annual Conference. (City Clerk Eikenberry) I H. STAFF REPORTS Page 3 of5 City Commission Regular June 19, 2007 I I. COMMENTS FROM COMMISSIONERS I ADJOURNMENT PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED. ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK, 150 N. LAKESHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE MEETING. Page 4 of5