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Home My WebLink AboutItem #07 Purchase of Dataworks Plus Digital Photo Manager Webworks Software l' ' " AGENDA ITEM COVER SHEET Contact Name: Contact Number: S. Goclon X3021 Meeting Date: June 19, 2007 Item # 1 Reviewed By: Department Directo : City Manager: Background Summary: Orange County maintains booking photos of arrestees. These photos are used by law enforcement officers to make photo line-ups and for other identification purposes. Until recently, the County and the Police Department employed Imageware software to make these photos available to officers anywhere they have access to their computers. The County has changed and upgraded from Imageware software to Dataworks Plus Digital Photo Manager Webworks software. Issue: Should the Honorable Mayor and Board of City Commissioners approve the transfer of $6000 from Equipment Maintenance Contracts (4606) to Computer Equipment/Software (6405) and the purchase of Digital Photo Manager Webworks software from Dataworks Plus for $60007 Recommendations It is recommended that the Honorable Mayor and Board of City Commissioners approve the transfer of $6000 from Equipment Maintenance Contracts (4606) to Computer Equipment/Software (6405) and the purchase of Digital Photo Manager Webworks software from Dataworks Plus for $6000. Attachments: Cost proposal for Digital Photo Manager Webworks software from Dataworks Plus (hyperlinked). Financial Impact: This purchase would require the transfer of $6000 from Equipment Maintenance Contracts (4606) to Computer Equipment/Software (6405). $5,000 is for software and licenses and $1000 is for project management and installation. There is currently $9046.31 in Equipment Maintenance Contracts (4606). Type of Item: (please mark with an "x') Public Hearing _ Ordinance First Reading _ Ordinance Second Reading Resolution _ Commission Approval Discussion & Direction _ Original Document/Contract Attached for Execution by City Clerk _ Original Document/Contract Held by Department for Execution Reviewed by City Attorney Reviewed by Finance Dept. Reviewed by 0 J/d1f N/A N/A N/A .tJ?-v-J~ " Commissioners Gary Hood. District 1 Scott Anderson, District 2 Rusty Johnson. District 3 Joel Keller. District 4 Mayor S. Scott Vandergrift City Manager Robert Frank TO: FROM: DATE: June 19,2007 RE: Purchase of Dataworks Plus Digital Photo Manager Webworks Software ISSUE Should the Honorable Mayor and Board of City Commissioners approve the transfer of $6000 from Equipment Maintenance Contracts (4606) to Computer Equipment/Software (6405) and the purchase of Digital Photo Manager Webworks software from Dataworks Plus for $6000? BACKGROUND/DISCUSSION Orange County maintains booking photos of arrestees. These photos are used by law enforcement officers to make photo line-ups and for other identification purposes. Until recently, the County and the Police Department employed Imageware software to make these photos available to officers anywhere they have access to their computers. The County has changed and upgraded from Imageware software to Dataworks Plus Digital Photo Manager Webworks software. As the Police Department is dependent on the software system used by the County, new software and licenses must be purchased for our Police Department computers to access the photos. This purchase would require the transfer of $6000 from Equipment Maintenance Contracts (4606) to Computer Equipment/Software (6405). $5,000 is for software and licenses and $1000 is for project management and installation. There is currently $9046.31 in Equipment Maintenance Contracts (4606). 1 April 27, 2007 Cost Proposal for Ocoee Police Department Igl a 00 anager Digital Photo Manager Software and Professional Services to Qty Total Price access Orange County SO Photo Imaging System. Customer to provide third party software and all hardware. (SEE AGENCY PROVIDED HARDWARE and MICROSOFT SOFTWARE RECOMMENDATIONS BELOW) Digital Photo Manager Central Server Application Software and 1 Included License Configured for Mugshot and 10 Card records with (provided by capability and storage for any number of image and data records OCSO) server and storage hardware is capable of handling. Services Includes: . Program Management, Delivery, On-site Installation, Integration, Testing, Training and Documentation . Image and Data Databases and Screen Creation . Warranty Support including one (1) year 24 x 7 toll free hotline support center and onsite support . On-Site Support Provided by DataWorks Plus Tampa, FL Office Digital PhotoManager WebStation Server Plus Software 1 Included Application and Software License Configured for Web Server (provided by access on central server or separate web server OCSO) Digital PhotoManager WebWorks Plus (Multi Image Retrieve 1 $5,000,00 and Lineup) Application Software and Licenses for one (1) concurrent user. Project Management and Remote Installation (training not 1 $1,000.00 included in price) TOTAL $6,000.00 0" "t I Ph t M DataWorks Plus ?ricing for Orange County Agency Page 1 aintenance 'otlons ncina MAINTENANCE Qty Unit Price Total Price Warranty upgrade to 24 x 7 for software only support service 1 year Included Included based on the purchase orice. Maintenance 8 x 5 for software only support service based on the Year 2-3 12% per year 12% per year purchase price. Maintenance 24 x 7 for software only support service based on the Year 2-3 14% per year 14% per year ourchase price. Maintenance Years 4 & 5 for software only support service. Year 4-5 3% increase 3% increase per vear Per year Hourly Additional support beyond the maintenance purchased is N/A On-site: available $1801 hour After-hours: $240/hour M o . &p. DataWorks Plus Pricing for Orange County Agency Page 2 ODtional NIST Manaaer Plus Concurrent User Pricina Web-Enabled NIST Works Plus Pricing for non-OCSO Agencies Client Access to OCSO Server Software Number of Concurrent Total Price Price Per Client Users 100 $75,000.00 $750.00 50 $50,000.00 $1,000.00 25 $30,000.00 $1,200.00 10 $21,250.00 $2,125.00 5 $12,500.00 $2,500.00 4 $10,000.00 $2,500.00 3 $7,500.00 $2,500.00 2 $5,000.00 $2,500.00 1 $2,500.00 $2,500.00 Optional Dialtal Photo Manaaer Concurrent User Priclna Web-Enabled Webworks Plus Pricing for non-OCSO Agencies Client Access to OCSO Server Software Number of Concurrent Total Price Price Per Client Users 100 $150,000.00 $1,500.00 50 $100,00.00 $2,000.00 25 $60,000.00 $2,400.00 10 $42,500.00 $4,250.00 5 $25,000.00 $5,000.00 4 $20,000.00 $5,000.00 3 $15,000.00 $5,000.00 2 $10,000.00 $5,000.00 1 $5,000.00 $5,000.00 DataWorks Plus Pricing for Orange County Agency Page 3 o " W k E W bW k M b"1 W bW k PDA C t U Pricing 'Dtlonal ebWor s xpress, e or s Ole, e or s oncurren ser Single Image Display Pricing for non-OCSO Agencies Client AcceSs to OCSO Server Software Number of Concurrent Total Price Price Per Client Users 100 $18,000.00 $180.00 50 $10,000.00 $200.00 25 $7,500.00 $300.00 10 $5,000.00 $500.00 5 $2,500.00 $500.00 4 $2,000.00 $500.00 3 $1,500.00 $500.00 2 $1,250.00 $625.00 1 $1,000.00 $1,000.00 )ptional uick-ID erver Access License Pricing Pricing for non-OCSO Agencies Client Access to OCSO Server Software 1:1 Fingerprint Verification and 2:N Fingerprint Identification (Per Device License) User License Total Price Price Per Client 101+ $1,250.00 each 100 $135,000.00 $1,350.00 50 $75,000.00 $1,500.00 25 $60,000.00 $2.400.00 10 $42,500.00 $4,250.00 5 $25,000.00 $5,000.00 4 $20,000.00 $5,000.00 3 $15,000.00 . $5,000.00 2 $10,000.00 $5,000.00 1 $5,000.00 $5,000.00 o Q 5 DataWorks Plus Pricing for Orange County Agency Page 4 o tional Crime Scene Module Pricin Server/Client Software to add Crime Scene Module to Photo Manager System Description Price Server Software $20,000.00 Capture Station Software $5,000.00 5 concurrent Web Software $12,000.00 10 Concurrent Web $20,000.00 Software ~gency rovl e ar ware 0 are ecommen a Ions AGENCY PROVIDED HARDWARE and SOFTWARE Digital PhotoManager & NIST Manager Plus Description Qtv Total Price MINIMUM HARDWARE - NIST Manager Plus and Digital 1 Customer Provided PhotoManager Workstation (For input and capture of ten print cards, Administration, Card printing in addition to Central Server) Dell Optiplex GX-280 or equivalent. . Pentium IV Single Processor, 3GHz, 1 GB RAM . CD RW, 3.5" Floppy Drive, Power Supply, UPS, 19" LCD Monitor, Keyboard & Mouse . 80+ GB Hard Drive, NIC . Microsoft@Windows@ 2000 Professional (Service Pack 4) or Windows XP A P 'd d H d /5 ftw R d f DataWorks Plus Pricing for Orange County Agency Page 5