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HomeMy WebLinkAboutItem #13 Designation of Voting Delegate for Florida League of Cities Annual Conf. AGENDA ITEM COVER SHEET Meeting Date: June 19, 2007 Item # 13 Contact Name: Contact Number: Beth Eikenberry X1022 Reviewed By: Department Director: City Manager: Subject: Designation of Voting Delegate for the Florida League of Cities Annual Conference. Background Summary: Florida League of Cities is holding their Annual Conference at Orlando Marriott World Center on August 16-18, 2007. One official from each City will make decisions that determine the direction of the League on issues such as policy development, election of League leadership, and adoption of resolutions. Issue: Should the Mayor and Commission elect a voting delegate from the City of Ocoee for the Florida League of Cities Annual Conference? Recommendations Staff recommends one (1) voting delegate is elected from the City Commission to represent the City of Ocoee at the Florida League of Cities Annual Conference. Attachments: Letter from the Florida League of Cities, Inc. Financial Impact: None Type of Item: (please mark with an "x') Public Hearing _ Ordinance First Reading _ Ordinance Second Reading Resolution ~ Commission Approval Discussion & Direction For Clerk's Deat Use: _ Consent Agenda _ Public Hearing -..L Regular Agenda ~ Original Document/Contract Attached for Execution by City Clerk _ Original Document/Contract Held by Department for Execution Reviewed by City Attorney Reviewed by Finance Dept. Reviewed by ( ) N/A N/A N/A FLORIDA LEAGUE OF CITIES, INC. 301 South Bronaugh Street, Suite 300 . P.O. Box 1757 . Tallahassee, FL 32302-1757 (850) 222-9684 . Suncom 278-5331 . Fax (850) 222-3806 . Web site: www.flcities.com TO: Municipal Key Official FROM: Michael Sittig, Executive Directo~ DATE: June 8, 2007 SUBJECT: 81st Annual Conference - Celebrating FLC's 85th Anniversary VOTING DELEGATE AND RESOLUTION INFORMATION August 16-18, 2007 Orlando Marriott World Center As you know, the Florida League of Cities' Annual Conference will be held at the Marriott World Center in Orlando, Florida on August 16-18. This year we are celebrating the Florida League of Cities 85th Anniversary. We will provide valuable educational opportunities to help Florida's city officials serve their citizenry more effectively. It is important that each municipality designate one person to be the voting delegate. Policy development, election of League leadership and adoption of resolutions are undertaken during the business meeting. One official from each municipality will make decisions that determine the direction of the League. In accordance with the League's by-laws, each municipalities vote is determined by population, and the League will use the Estimates of Population from the University of Florida for 2006. Registration materials have already been sent to each municipality. Call us if you need additional copies. We have attached the procedures your municipality should follow for presenting resolutions to the League membership. If you have any questions on voting delegates, please call Gail Dennard at the League at Suncom 278-5331 or (800) 616-1513, extension 256. If you have questions regarding resolutions, please call Allison Payne Suncom 278-5331 or (800) 616-1513, extension 116. Resolutions forms must be received by the League no later than July 12, 2007 and Voting delegate forms must be received by the League no later than July 27,2007. Attachments: Form Designating Voting Delegate Procedures for Submitting CQnference Resolutions President Rer1e Flowers, Council Vice Chair, St. Petersburg First Vice President Frank Ortis, Mayor, Pembroke Pines + Second Vice President Carmine Priore, Councilmember, Wellington Executive Director Michael Sittig + General Counsel Harry Morrisol1, Jr. Procedures for Submitting Resolutions Florida League of Cities' 81st Annual Conference Orlando Marriott World Center, Orlando, Florida August 16-18, 2007 In order to fairly systematize the method for presenting resolutions to the League membership, the following procedures have been instituted: (1) Proposed resolutions must be submitted in writing, to be received in the League office by July 12, 2007, to guarantee that they will be included in the packet of proposed resolutions that will be submitted to the Resolutions Committee. (2) Proposed resolutions will be rewritten for proper form, duplicated by the League office and distributed to members of the Resolutions Committee. (Whenever possible, multiple resolutions on a similar issue will be rewritten to encompass the essential subject matter in a single resolution with a listing of original proposers.) (3) Proposed resolutions may be submitted directly to the Resolutions Committee at the conference; however, a favorable two-thirds vote of the committee will be necessary to consider such resolutions. (4) Proposed resolutions may be submitted directly to the business session of the conference without prior committee approval by a vote of two-thirds of the members present. In addition, a favorable weighted vote of a majority of members present will be required for adoption. (5) Proposed resolutions relating to state legislation will be referred to the appropriate standing policy council. Such proposals will not be considered by the Resolutions Committee at the conference; however, all state legislative issues will be considered by the standing policy councils and the Legislative Committee, prior to the membership, at the annual Legislative Conference each fall. Municipalities unable to formally adopt a resolution before the deadline may submit a letter to the League office indicating their city is considering the adoption of a resolution, outlining the subject thereof in as much detail as possible, and this letter will be forwarded to the Resolutions Committee for consideration in anticipation of receipt of the formal resolution. 81st Annual Conference Florida League of Cities, Inc. August 16-18, 2007 Jacksonville, Florida It is important that each member municipality sending delegates to the Annual Conference of the Florida League of Cities, designate one of their officials to cast their votes at the Annual Business Session. League By-Laws requires that each municipality select one person to serve as the municipalities voting delegate. Municipalities do not need to adopt a resolution to designate a voting delegate. Please fill out this form and return it to the League office so that your voting delegate may be properly identified. Desi2nation of V otin2 Dele2ate Name of Voting Delegate: Title: Municipality of: AUTHORIZED BY: Name Title Return this form to: Gail Dennard Florida League of Cities, Inc. Post Office Box 175Tallahassee, FL 32302-1757 or Fax to Gail Dennard at (850) 222-3806 Important Dates May 30~ 2007 Notice to Local and Regional League Presidents and Municipal Associations regarding the Resolutions Committee July 2 Appointment of Resolutions Committee Members July 12 Deadline for Submitting Resolutions to the League office August 16 League Standing Council Meetings Resolutions Committee Meeting Voting Delegates Registration August 18 Immediately Following Luncheon - Pick Up Voting Delegate Credentials Followed by Annual Business Session Workshop Topics Under Development The following topics are under development for pos- sible workshop sessions. This list is subject to change and will be supplemented. Program updates will be included in upcoming issues ofthe Datagram and will be posted on the League's Web site, www.flcities.com. under "News & Hot Links:' Collective Bargaining Relationships in the Face of State Mandates Constitutional Amendment on Growth Management Via Ballot Contract Negotiations: Leadership Roles and Best Practices Crisis Communication for Elected Officials Determining City Budget Policies in a Cut-back Era Government in the Sunshine Intergovernmental Agreements: Getting to Yes Leadership Legislative Round-up Maximizing Your Revenues MPO and Cities: Transportation Dialogue OPEB - Paying for Post-employment Benefits Property Insurance Statewide Water Issues Thursday, August 16, 2007 7:30 a.m. - 6:00 p.m. ~ Registration Desk Open 8:00 a.m. - 5:00 p.m. Florida League of Mayors Meeting Additional registration required. Contact Jenny Anderson at (850) 222-9684. 8:00 a.m. - 5:00 p.m. Internet Cafe Do you want to learn more about computers and technology? Are you looking for technology services for your city? Need a place to relax? Or do you just want to browse the Internet, check your Web-based e-mail or get some work done? The League's Technology Services Department and the Florida Local Government Information Systems Association will provide an Internet Cafe to meet your technology needs. The 6 eFLC Internet Cafe is a place where both new and experienced computer users are welcome. Now you don't have to go back to your room or find a place to "get connected"; your connection to the information superhighway is in the eFLC Internet Cafe. 8:30 a.m. - 11 :30 a.m. Pre-Conference Seminar - "Designing Better Places: Hands-On Design for Public Officials" Moderated by: Marie York, AICP, Associate Director for Northern Campuses, Center for Urban and Environmental Solutions, Florida Atlantic University, Jupiter The Center for Urban and Environmental Solutions at Florida Atlantic University has prepared a dynamic, challenging pre-conference workshop for League members. Participants will focus on the vision it takes to create better communities, and find options for the many challenges present in our current planning laws and processes. The award-winning team at FAU promises that this course, based upon their popular "Florida Public Officials Design Institute at Abacoa" (now in its fifth year), will inspire officials to demand more from their own municipal planning, development and redevelopment efforts. Additional registration fee of $40.00 required. Space is limited so pre-registration is required. 9:30 a.m. - 3:30 p.m. Florida Institute for Community Housing Meeting Additional registration required. Contact Rose Hall at (850) 222-9684. 11 :30 a.m. - 2:00 p.m. Florida Black Caucus of Local Elected Officials Luncheon For more information, contact Commissioner Carlton B. Moore, City of Fort Lauderdale, at cmoore@fortlauderdale. gov. 12:00 p.m. - 4:30 p.m. Municipal Marketplace Open 1 :30 p.m. - 3:30 p.m. legislative Policy Council Meetings Municipal Service Delivery Fiscal Stewardship Home Rule Administration Urban Planning 3:30 p.m. - 5:00 p.m. International Relations Committee Meeting 4:00 p.m. - 5:00 p.m. Resolutions Committee Meeting 4:00 p.m. - 5:00 p.m. First-Time Attendees' Orientation If this is your first FLC Conference - Welcome! This workshop will acquaint you with the League, the conference program (with tips for the best use of your time), how to get involved in your local or regional league, FLC legislative policy councils and other municipal services. Come and join League officers, staff and your colleagues as each shares ways to take advantage of all that the League has to offer. Be sure to attend this important and informative session. 6:00 p.m. - 7:00 p.m. President's Welcome Reception in Municipal Marketplace Friday, August 17, 2007 7:30 a.m. - 5:00 p.m. Registration Desk Open 8:00 a.m. - 1 :00 p.m. Municipal Marketplace Open 8:00 a.m. - 5:00 p.m. Internet Cafe See page 6 for more information. 8:45 a.m. - 10:15 a.m. Opening General Session Featuring the E. Harris Drew Award presentation and a Keynote Presentation by Daniel Pink. 10:45 a.m. - 12:15 p.m. Round One: Concurrent Sessions 11 :45 a.m. - 3:15 p.m. Grants and Technical Assistance Resource Center This unique and valuable session will provide you with grants information, technical assistance and other resources that are available to your city. The Resource Center is specifically designed so that you may drop by at your convenience to meet with representatives from various state, federal and nonprofit organizations that provide grants and other services. Preview the 2007 version of the FLCs much sought after grants exchange guide, Finan cia/ and Technical Assistance for Florida Municipalities, which will be sent to your city. You will want to check this session as a "must attend"! 11 :45 a.m. - 1 :00 p.m. Women Elected to Municipal Government Luncheon Luncheon by invitation only. If you do not receive your invitation, please call Helen Ludwig, executive director at (904) 743-6042. See letter on page 15 for details. 11 :45 a.m. - 1 :00 p.m. Sidewalk Cafe in Municipal Marketplace (Cash Sales) 1 :45 p.m. - 3:00 p.m. Round Two: Concurrent Sessions 1 :45 p.m. - 3:00 p.m. Florida Association of City Clerks Workshop "Government in the Sunshine" 3:30 p.m. - 4:45 p.m. Round Three: Concurrent Sessions 5:30 p.m. - 6:30 p.m. FlC Member Reception Evening Open Saturday, August 18, 2007 7:00 a.m. - 3:00 p.m. Installation Dinner Ticket Exchange 7:30 a.m. - 9:00 a.m. Various Local/Regional League Breakfast Meetings Contact your loca/league for more information. 8:00 a.m. - 12:00 p.m. Internet Cafe See page 6 for more information. 7 Saturday, August 18, 2007 continued 8:30 a.m. -3:00 p.m. Registration Desk Open 9:00 a.m. - 10:45 a.m. Second General Session Featuring Keynote Presentations by Leonard Pitts and National League of Cities President Bart Peterson. 11 :00 a.m. - 12:15 p.m. Round Four: Concurrent Sessions 12:30 p.m. - 2:30 p.m. Past Presidents' Luncheon Honorable Charlie Crist, Governor (Invited) Voting Delegate Registration, Business Meeting and awards immediately following luncheon. 6:00 p.m. - 11 :00 p.m. Childcare Provided Pre-registration required. See enclosed form. 6:30 p.m. - 10:30 p.m. Installation Dinner NOTE: Due to seating limitations, we ask that parents of children under five years old take advantage of our complimentary childcare service. See enclosed form for details. *Schedule and speakers subject to change. Children/s Activities The Marriott offers a wide range of children's activities that changes daily. For complete information, please contact the Marriott at (407) 239-4200. Installation Dinner Childcare Childcare services will be available on Saturday, August 18 from 6:00 p.m. until 11 :00 p.m. during the installation dinner. This service, provided by the League through Sitter ~olutions, will be offered at no charge, but pre-registration is required. The League will provide pizza, popcorn and drinks. Sitter Solutions will provide quality childcare with loads of activities and games, including basketball. A little ball play tent will be provided for children 1-3 years old, as well as videos for quiet time. Pillows and blankets will also be available. Agenda 6:00 p.m. - 6:30 p.m. 6:30 p.m. - 7:45 p.m. 7:45 p.m. - 9:30 p.m. 9:30 p.m. - 11 :00 p.m. 11 :00 p.m. Registration Dinner Activities Quiet time and Videos Closes Please be sure to pick up your child by 11 :00 p.m. 8 In order for us to provide this service, you will need to fill out the Childcare Registration Form that is in this brochure on page 13 so we can determine how many sitters will be needed. Please return childcare forms to Barbara Solis, Florida League of Cities, Inc., P.O. Box 1757, Tallahassee, FL 32302-1757 or fax to (850) 222-3806. This service is licensed, bonded, insured and CPR trained, and there is no cost to you. Installation Dinner Ticket Exchange When you pick up your packet at registration, you will receive a coupon to exchange for an installation dinner ticket. The installation dinner ticket exchange booth will be open on Saturday morning starting at 7:00 a.m. This procedure will give you the opportunity to pick the table at which you want to sit. You must exchange this coupon for a ticket. Attraction Ticket Orders Your spouse and guest(s) can avoid the lines and order advance tickets to Orlando's major attractions through the Marriott's concierge desk. More information and order forms are located in the back of this brochure.