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HomeMy WebLinkAbout04-17-07 Minutes MINUTES OCOEE CITY COMMISSION April 17, 2007 at 7:15 P.M. REGULAR CITY COMMISSION MEETING I A. CALL TO ORDER Mayor Vandergrift called the regular session to order at 7: 15 p.m. in the Commission Chambers of City Hall. Commissioner Keller gave the Invocation and Commissioner Hood led the Pledge of Allegiance to the Flag. City Clerk Eikenberry called roll and declared a quorum present. Roll Call: Commissioner Hood, Commissioner Anderson, Mayor Vandergrift, Commissioner Keller, and Commissioner Johnson. Also Present: City Attorney Rosenthal, City Manager Frank, City Clerk Eikenberry I B. PRESENTATIONS AND PROCLAMATIONS Presentations Deputy Chief McNeil - presented Battalion Chief Frank Carlsson for his 22 Years of Service with the City of Ocoee. Police Chief Reffett - presented certificates of gratitude to Marge Johnstone, Debra Booth, Rosemary Wilsen, and Martha Lopez-Anderson for their tireless work on the recent Spring Fling event and all of the volunteer work they do for the City of Ocoee. Martha Lopez- Anderson thanked the Public Works, Police, and Parks and Recreation Departments for all of their assistance. Commissioner Johnson and Mayor Vandergrift added that the event was a big success again this year. Tommy Sanders Jr. presented the City with a World War II Veteran's Memorial inscribed photo that was given to his father at the age of 17. Tommy Jr. said his father always wanted to get it restored and present it to the City so people would remember the World War II veterans. He said his father, Tommy Sanders Sr., loved the City of Ocoee, he was a fourth generation resident, and he dedicated his life to veteran's affairs for area residents. Proclamations. (Mayor Vandergrift) Municipal Clerks Week - April 29 - May 5, 2007 Arbor Day - April 27, 2007 I C. COMMENTS FROM CITIZENS/PUBLIC - none I D. COMMISSIONERS ANNOUNCEMENTS Commissioner Anderson - none Commissioner Keller - 1) said the Ocoee High School Guard dance group is having a Spring Concert on May 2-3, 2007. 2) said the Orange County School Board rescinded its rezoning on the Wekiva School (Apopka Relief School) and he thanked the Commission, the Homeowner Associations, and JoAnn Zeise for their hard work toward that effort. Commissioner Johnson - 1) said the Lions Club is having its annual golf tournament on Saturday, May 12, 2007. The cost for Foursomes isare $250 and for Hole Sponsors are $150. Contact David Wheeler or Jim Sills for more information. Commissioner Hood- thanked Ocoee High School for hosting Relay for Life this year, they did an excellent job. 2) congratulated Coach Hamilton for receiving the Athletic Trainer of the Year City Commission Regular April 17 , 2007 award. state wide. 3) congratulated Joel Torres, varsity baseball, who signed a letter of intent to play baseball at a college in South Florida, 4) this Saturday, Charity Girls Softball for breast cancer awareness will be held at Ocoee High School. Mayor Vandergrift 1) said the Relay for Life in Orange County is expected to earn close to $200,000 for cancer research, Ocoee and Winter Garden Fire Departments raised $1,000. The winning business was Crawford Tire from Ocoee who raised approximately $13,000.2) said also on Saturday night he also attendedwas the play "You're a Good Man, Charlie Brown" at Ocoee High School and the CACOPD Awards Ceremony at the Women's Club for outstanding achievements in the police department. 3) announced the meeting with School Board Representative Jim Martin on April 23, 2007, at 7:00 p.m. in the Commission Chambers. I E. CONSENT AGENDA I Mayor Vandergrift said staff has asked to pull items #3 and #4 off the Consent Agenda to be heard at a later date. Commissioner Anderson pulled Items #5, #6, #8, and #10 from the Consent Agenda for discussion. Approved on Consent. Motion carried 5-0. Members of the Human Relations Diversity Board serve two-year terms. The board has recently received resignations from Members Phillip Lee Fatt and Karen Lee Fatt. Members Murray and Vereen have declined reappointment. Due to resignations and declinations, the Human Relations Diversity Board currently has eleven (11) members and their resolution allows for no less than seven (7) members and no more than fifteen (15) members. The two-year terms for Members Sandra Davidson and Matt Garland are due to expire in May. Both Members have indicated an interest in reappointment for another two-year term ending in May of 2007. There are no applications on file. Approved on Consent. Motion carried 5-0. This plat for Steak 'n Shake at Ocoee (the "Steak 'n Shake Plat") is a one-lot plat for a 1.076 acre commercial site located on the south side of State Road 50, immediately west of the western entrance to the Wal-Mart at Ocoee Plaza. Pulled rom the A enda to be Heard at a Future Date This plat is for Citrus Medical and Executive Park which is a 5.81 acre commercial development. Citrus Medical and Executive Park is located on the south side of Old Winter Garden Road across from the entrance to the hospital. Blackwood Avenue is the closest street to the west and Matador Drive is the closest to the east. All required documentation pertaining to the platting of this development has been reviewed and approved by City staff. Pulled/rom the Agenda to be Heard at a Future Date Mrs. Whittemore, who resides at 2026 Clarcona-Ocoee Road and who owns the aforementioned properties, approached the City for utility service. The properties were platted as part of the North Ocoee Addition No. I and undeveloped until recently. Currently Mrs. Whittemore is building single family residences on the six lots Page 2 of 12 City Commission Regular April 17, 2007 and wants to connect to Ocoee's water system. The properties are currently within unincorporated Orange County and are not contiguous to the City Limits. However the properties are inside the City's JPA boundary, Water & Sewer Territorial Boundary, and City Limits. Pulled from the Consent Agenda for Discussion and Separate Vote. Commissioner Anderson asked about the properties that are on the water system that are not contiguous, what happens if they should become contiguous, because homes are being built right now, do they automatically come into the city? City Engineer Wheeler said according to the agreement they are required to annex, and if they choose not to, the City has the right to discontinue water service. City Attorney Rosenthal said that doesn't mean they have the option not to annex, it will just give the city a backstop enforcement mechanism; for example, if they brought a legal action against the city saying it wasn't enforceable with respect to the mandatory annexation, the city could discontinue water service. Commissioner Anderson, seconded bv Commissioner Johnson, moved to approve the Intent to Annex for Water Service for Elizabeth L. Whittemore Properties on Clarcona-Ocoee Road. Motion carried 5-0. The Silver Glen Reclaimed Water Distribution System project is providing reuse service to the 245 residences in the Silver Glen subdivision. The project is a retrofit of the reuse piping into an existing development that was completed before the City moved into the reuse distribution business and required developments to install reuse pipelines within the subdivision. The project includes the installation of four, six, and eight inch pipelines, appropriate fittings and valves, and service lines to the customers. Young's Communications Co., Inc., the contractor of record for the project, is nearing completion of the reclaim water distribution system in the Silver Glen subdivision. During the course of the project, several small sections of sidewalk needed to be removed to facilitate installation of pipe fittings, valves, connections, and services. Upon completion of the distribution pipe installation, the sidewalks were replaced. This item of work was not included in the original bid itemization for the project. The sidewalk removal and replacement was approved at each location on an as needed basis; there were other locations that the contractor chose to remove and replace sidewalks for his convenience that are not being reimbursed by the City. The negotiated cost for this work is $11,456.20 with no adjustment in contract time. The new contract value including Change Order No.2 is $819,863.10 with no adjustment in contract time. The change order is attached for review. Pulled from the Consent Agenda for Discussion and Separate Vote. Commissioner Anderson asked if they should have bid the concrete areas. City Engineer Wheeler said there was not a line item in the bid package for that; it was an error in putting the package together. Commissioner Anderson, seconded bv Commissioner Johnson, moved to approve the Silver Glen Reclaim Water Distribution System Chanae Order No.2. Motion carried 5-0. The City of Ocoee Wastewater Plant's grit classifier, located before the oxidation ditches, efficiency has significantly decreased due to constant malfunctions. The classifier device cannot be rebuilt and is in need of replacement. Staff is recommending the purchase, through Sanders Company (distributor), a Smith and Loveless Grit Classifier Model 15 Screw conveyor 304L in Stainless Steel with Ni-Hard Concentrator. The Smith and Loveless classifier is similar in configuration to the existing unit making it possible for staff to install the unit. The cost for the unit will be $45,643.00. Page 3 of 12 City Commission Regular April!7,2007 Approved on Consent. Motion carried 5-0. The City's current phone system contains components that are no longer supported by the manufacturer. The City can upgrade the current system, completely replace the entire phone system, or do nothing. Embarq, who maintains our current system, can upgrade the phone equipment for $90,000. The remaining budget will be used to upgrade the network infrastructure to support the upgraded phone system and technology. Pulled from the Consent Agenda for Discussion and Separate Vote. Commissioner Anderson asked if we upgrade what we have now, are we going to have to upgrade annually or will this upgrade last over a few years. Information Systems Director Ross said that the upgrade is to bring us up to the latest hardware and software, and include new technology such as voiceover IP, with the Beech Center being the first to be done. Commissioner Anderson. seconded by Commissioner Keller. moved to approve the Piaay-back off State Contract 730-650-99-1 for Uparadina Nortel Phone System. Motion carried 5-0. Request close out of the 2005-06 resurfacing program by issuing a change order to Orlando Paving Company in the amount of $8,362.48. Approved on Consent. Motion carried 5-0. At present the City's Rights-of-Way mowing contractor, GroundTek performs one mowing per month from October to April (non-growing season) and two mows per month from May to September (growing season). In order to ensure that the City's Rights-of-Way are properly maintained, staff approached GroundTek about increasing to twice a month in April to ensure the City's Rights of Way continue to be well manicured prior to moving into growing season. An additional cut in the month of April to all city contracted Rights of Way will be a funding increase of $7,374.45. Pulledfrom the Consent Agendafor Discussion and Separate Vote. Commissioner Anderson said we were trying to keep our budget tight, why are we adding an additional cut. Public Works Director Krug said that we can go down to one cut, but need the option of going to two cuts if needed. We have had a few times when a second cut was necessary. City Manager Frank said we have to monitor the rain and growth and we won't use the second cut if we don't need to. Public Works Director Krug stated that our plan now is to do the extra cuts because it appears we will continue to need them, and future contracts will have the cost of additional cuts in as a contingency. Mayor Vanderarift. seconded by Commissioner Johnson. moved to approve the Addition to Contract 805-06 with GroundTek in the Amount of $7374.45 for City Wide Riahts-Of-Way Mowina. Motion carried 4-1. with Commissioner Anderson opposed. Page 4 of 12 City Commission Regular April 17 , 2007 Ocoee Commons, LLC and Blackwood/50, LLC (collectively, the "Applicant") have requested that the City consent to the first Amendment, which upon recording in the Public Records, will serve to amend the Declaration of Easements, Covenants, Conditions and Restrictions for Ocoee Commons PUD. The First Amendment amends the Ocoee Commons Declaration to provide for reciprocal cross parking easements over and across the individual parking areas located within Lots D2 and Lot Q of Ocoee Commons PUD and Lots 1 and 2 of Blackwood at Ocoee Commons (being a replat of Lot Dl ofOcoee Commons PUD). The cross parking easements granted pursuant to the first Amendment are for the benefit of the owners of all such lots. Approved on Consent. Motion carried 5-0. Commissioner Keller, seconded by Commissioner Hood, moved to approve Consent AQenda Items #1, #2, #7, #9, and #11 as presented. Items #3 and #4 were pulled from the aQenda by staff, and Items #5, #6, #8, and #10 were removed from the Consent AQenda by Commissioner Anderson and heard separately. Motion carried 5-0. I F. PUBLIC HEARINGS - ORDINANCE SECOND READING Charles McCully is requesting the annexation of a 0.8 ::I: acre parcel and a change of zoning from Orange County "A-I" (Citrus Rural) to the City ofOcoee "R-l" (Single-Family Dwelling) on a property located on the west side of Adair Street, 155' North ofVignetti Park. The applicant is proposing two single family homes after a short form subdivision plat is processed under a separate review. Based on the recommendations of the DRC and Planning & Zoning Commission, staff recommends that Honorable Mayor and City Commissioners adopt the ordinance to annex the 0.8 +/- acres of land known as the McCully Property, and also adopt the ordinance to rezone the property to "R-l" Single-Family Dwelling District". City Attorney Rosenthal read the title of the ordinance. Principal Planner Rumer gave a summary of the request for annexation. Mayor Vandergrift opened the Public Hearing. James Fleming, 511 Orange Avenue, said this property is .8 acres which is about 38,000 square feet and the owner will be able to build two homes on it which will be more than 7,000 square feet for each house. He said he is in favor of approving the item and getting the property taxes. Mayor Vandergrift closed the Public Hearing. Commissioner Hood, seconded by Commissioner Johnson, moved to approve on second readinQ, Ordinance No. 2007-004 annexinQ into the City of Ocoeeannexation ordinance for a 0.8 acre property owned by Charles McCully. Motion carried 5-0. Page 5 of 12 City Commission Regular April!7, 2007 The ordinance, as adopted on second reading, carries the following title: ORDINANCE 2007-004 AN ORDINANCE OF THE CITY OF OCOEE, FLORIDA, ANNEXING INTO THE CORPORATE LIMITS OF THE CITY OF OCOEE, FLORIDA, CERTAIN REAL PROPERTY CONTAINING APPROXIMATELY 0.8 ACRES LOCATED WEST OF AND ADJACENT TO ADAIR STREET AND APPROXIMATELY 155 FEET NORTH OF VIGNETTI PARK PURSUANT TO THE APPLICATION SUBMITTED BY THE PROPERTY OWNERS; FINDING SAID ANNEXATION TO BE CONSISTENT WITH THE OCOEE COMPREHENSIVE PLAN, THE OCOEE CITY CODE, AND THE JOINT PLANNING AREA AGREEMENT; PROVIDING FOR AND AUTHORIZING THE UPDATING OF OFFICIAL CITY MAPS; PROVIDING DIRECTION TO THE CITY CLERK; PROVIDING FOR SEVERABILITY; REPEALING INCONSISTENT ORDINANCES; PROVIDING FOR AN EFFECTIVE DATE. City Attorney Rosenthal read the title of the ordinance. Mayor Vandergrift opened the Public Hearing. Mayor Vandergrift closed the Public Hearing. Commissioner Keller. seconded by Commissioner Hood. moved to approve on second readina. Ordinance No. 2007-005. the rezonina of the 0.8 acre property owned by Charles McCully to R-1" Sinale-Family Dwellina District. Motion carried 5-0. The ordinance, as adopted on second reading, carries the following title: ORDINANCE 2007-005 AN ORDINANCE OF THE CITY OF OCOEE, FLORIDA, CHANGING THE ZONING CLASSIFICATION FROM ORANGE COUNTY A-I, "GENERAL AGRICULTURE" TO OCOEE R-l, "SINGLE FAMILY DWELLING," ON CERTAIN REAL PROPERTY CONTAINING APPROXIMATELY 0.8 ACRES LOCATED WEST OF AND ADJACENT TO ADAIR STREET AND APPROXIMATELY 155 FEET NORTH OF VIGNETTI PARK PURSUANT TO THE APPLICATION SUBMITTED BY THE PROPERTY OWNERS; FINDING SUCH ZONING TO BE CONSISTENT WITH THE OCOEE COMPREHENSIVE PLAN; PROVIDING FOR AND AUTHORIZING THE REVISION OF THE OFFICIAL CITY ZONING MAP; REPEALING INCONSISTENT ORDINANCES; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE. The subject property is located east of SR 429 and north of the Florida Turnpike in unincorporated Orange County. The applicant is proposing to develop a four lot commercial subdivision on the subject property and the property to the north, which is currently in the City and is zoned C-3 (General Commercial). Based on the recommendations of the DRC and Planning & Zoning Commission, staff recommends that Honorable Mayor and City Commissioners adopt the ordinance to annex 2.25 acres of land known as the West 50 Commercial Subdivision and also adopt the ordinance to rezone the property to C-3 (General Commercial). a.Annexation Ordinance b.Rezoning Ordinance c.Preliminary/Final Subdivision Plan d.Annexation and Development Agreement Page 6 of 12 City Commission Regular April 17 , 2007 Mayor Vandergrift announced that this Public Hearing will be continued until a Time Certain on May 1, 2007, at 7: 15 p.m. or as soon thereafter as may be heard. I G. PUBLIC HEARING - ORDINANCE FIRST READING The Growth Management Legislation of 2005 created the "Pay as You Grow" concept and expanded key principles of the current growth management act, which has remained largely unchanged since it was passed in 1985. During those twenty (20) years, Florida has maintained a growth management policy called "concurrency." Under the new act, the concept of concurrency has been modified to include "proportionate fair share." Local governments were directed to adopt a methodology for assessing proportionate fair share by December I, 2006. This new concept allows concurrency to be satisfied for roads if a developer furnishes a proportionate fair share of money, land or other developer-provided value to mitigate the impact caused by its new project. However, this can only be applied if the roads to be improved and/or funded by proportionate fair share are included in the local government's capital improvement plan (CIP). This concept is not an absolute right granted to a developer. It is still ultimately subject to local government discretion either by action amending a local CIP, to include improvements to be funded by proportionate fair share, or by determining adequate revenue required to fund the proportionate fair share improvements is 'reasonably anticipated.' Although local governments were directed to adopt a methodology by December I, 2006, staff has been in contact with the Department of Community Affairs (DCA) and we were assured the DCA is not enforcing the directed deadline. As most local governments replicated the model ordinance crafted by the Florida Department of Transportation (FDOT), which relies on improvements included in the CIE, staff and the consultant needed more time to formulate a methodology that would not adversely affect development. City Attorney Rosenthal read the title of the ordinance. He advised that because it was an amendment to the Land Development Code it required two advertised public hearings and tonight is the first of those two hearings. Catherine Armstrong, Planning Manager gave a summary of the Growth Management Legislation and the concept of concurrency. In 2005, the key principal of concurrency was expanded to include Proportionate Fair Share. This allows concurrency to be satisfied for roads if the developer furnishes a Proportionate Fair Share (money, land, etc.) to mitigate the impact costs by these new projects. This only applies to roadways that are on our CIP. Commissioner Anderson asked what if something was not on our CIP. Nick Lepp, Renaissance Planning Group, said if it is not on the CIP you would still have to negotiate the impacts and the developer would have to mitigate those impacts normally or improve the road to meet concurrency. Mr. Lepp continued by summarizing the new statutory requirements of Proportionate Fair Share, part of the concurrency section of the Land Development Code, which applies to roads only. Commissioner Anderson asked for clarification with the correlation between Proportionate Fair Share and Impact Fees. City Attorney Rosenthal said this provides that if you make a payment under Proportionate Fair Share (cash or land), you would be entitled to road impact fees credits with respect to that proportionate fair share. We have historically not given road impact fee credits in order to stretch the transportation dollars. To the extent that someone is contributing land for a road project in the CIP, we must give them road impact fee credits. It appears, in other jurisdictions, that in most cases the proportionate fair share contribution is materially higher than the impact fees because road construction costs have raised so much. If it happens to be a very expensive road with Proportionate Fair Share, it may be a Page 7 of 12 City Commission Regular April 17, 2007 very expensive payment. Commissioner Anderson said if a developer pays Proportionate Fair Share for roadways, the City is bound by law to do road improvements within three years. City Attorney Rosenthal said that is why many jurisdictions have been reducing their CIP, because now there is a the mandatory obligation to complete the road improvements simply because you have completed one project in the program and started the clock running. City Attorney Rosenthal said this is mandated by State Statute; we are included in several other cities that missed the due date of December 1, 2006; we do not have an option not to approve it. Mayor Vandergrift asked if education will be added to this concurrency issue. City Attorney Rosenthal said the School Board is working on it with a task force of stakeholders and it should be put into place next year. City Manager Frank confirmed that Commissioner Keller and Mayor Vandergrift were appointed by the City as the Stakeholders in the Committee. Mayor Vandergrift opened the Public Hearing. R.P. Monacky asked for clarification on the new legislation and how we got behind. Mayor Vandergrift advised we are not as far behind in our road building program as many other cities; because it is very hard to keep up with the demands of the new legislation. Mayor Vandergrift closed the Public Hearing. I H. REGULAR AGENDA The Commission approved $735,000.00 for the City road resurfacing program in the 2006-07 budget. At the February 20, 2007, Commission meeting, $213,320.00 was transferred to the resurfacing project carried forward from the 05-06 program for Clarke Road from SR 50 to Orlando Ave. The transfer was required to complete this project due to the increases in asphalt production costs experienced industry wide. This transfer left a remainder of $218,680.00 for resurfacing Clarke Road from Silver Star to A.D. Mims Rd. It is estimated that $240,416.38 will cover the resurfacing for following programmed streets: Russell Dr., Paula Michele Ct., Spring Ave., Lakeview Dr., Orange Ave., Franklin St., Highland Springs Dr., Sandy Beach Rd., Spring Creek Dr. and Willow Creek Rd. The remaining budget of $65,583.62 for the West Orange Industrial Park is insufficient to cover the estimated $172,613.61 necessary to resurface Enterprise St., Roper Pkwy and Capitol Ct. These roads are generally structurally sound and only have a few isolated locations where pot holes have developed in the asphalt. The repairs have been in place for many months without additional holes developing. Based on the current cost of asphalt and the apparent structural integrity of the programmed roads, Public Works recommends the following: Proceed with the resurfacing of the residential streets for a not to exceed amount of $245,000.00. Defer the resurfacing of the West Orange Industrial Park until such time as the asphalt surface begins to show deterioration, jeopardizing the structural integrity of the roads (Approximately 2 years). Discussion occurred regarding the resurfacing of Clarke Road from Silver Star Road to AD Mims Road. Public Works Director Krug said it will be on next year's program. Mayor Vandergrift said we should consider tarring some of the parking lots along Clarke Road. Commissioner Hood asked about Russell Drive and Russell Circle, if we are coordinating to pave the parking lot in the parks. City Manager Frank said it is not showing up on the street resurfacing program because it is coming out of the Parks budget. Commissioner Anderson asked if we could evaluate the need for road tables on Russell while we are preparing to resurface it. Mr. Krug said we can look at that, however the road tables are put in by another contractor. He said he is looking heavily at the traffic calming program and he will consider that also. City Manager Frank said we have not had any request for traffic calming there and we would like the neighborhood buy in, but if the Commission wishes to direct that we do that, we Page 8 of 12 City Commission Regular April 17, 2007 can add it. Mr. Krug said they can put traffic detectors around there to collect data. Commissioner Hood said he is concerned mainly about the safety right in front of the park where ducks are getting run over, so he would like to see speed tables in front of the park to keep the kids safe. Commissioner Keller said while we are looking at traffic calming, Ingram Road should also be studied. City Engineer Wheeler explained the time line for the widening and road improvements of the Ingram Road area. Mayor Vandergrift asked City Engineer Wheeler to write a memo to the Commission stating all of the future plans for the Ingram Road area. Consensus of the Commission was to defer the resurfacina of the roads in the West Oranae Industrial Park and to move forward with the residential roads as follows: Russell Dr.. Paula Michele Ct.. Sprina Ave.. Lakeview Dr.. Oranae Ave.. Franklin St.. Hiahland Sprinas Dr.. Sandy Beach Rd.. Sprina Creek Dr. and Willow Creek Rd. After each Municipal Election, the Mayor and City Commission evaluate and/or reassign commissioner's memberships to various City and outside Boards. The current list of Board includes: Citizen Advisory Council for Fire Department, Citizen Advisory Council for Police Department, Ocoee School Advisory Board, Parks & Recreation Advisory Board, Personnel Board, Human Relations Diversity Board, Landscape Committee, Educational Incentive Committee, Tri-County League of Cities, West Orange Chamber of Commerce, West Orange Health Alliance, and West Orange Airport Authority. Additionally, the Mayor requested a discussion regarding the appointment of Ex-Officio Commission Members Serving on Various City Advisory Boards. The consensus of the Commission was to appoint the Commissioners to Boards as follows: I City Boards - Ex-Officio Members Citizen Advisory Council for Fire Department - no change Commissioner Keller (appointed 6-6-06) Citizen Advisory Council for Police Department - no change Commissioner Johnson (appointed 6-6-06) Ocoee School Advisory Board - no change Mayor Vandergrift (appointed/reappointed since 2-05-02) Parks & Recreation Advisory Board Commissioner Anderson (appointed/reappointed since 12-5-95) ***changed from Commissioner Anderson to Commissioner Hood Personnel Board - Commissioner Hood (appointed 6-6-06) - no change Human Relations Diversity Board Mayor Vandergrift (appointed since inception in 2004) ***changed from Mayor Vandergrift to Commissioner Keller Landscape Committee - no change Commissioner Anderson (appointed 8-15-06) Page 9 of 12 City Commission Regular April 17 , 2007 I City Committees Educational Incentive Committee - Commissioner Hood (appointed 6-6-06) ***changed from Commissioner Hood to Commissioner Johnson Founders' Day Committee ***added to list of boards with Commission liaison and officially appointed Commissioner Johnson I Other (outside agencies) Tri-County League of Cities (Orange/Seminole/Osceola) - no change Commissioner Anderson (appointed 6-6-06) West Orange Chamber of Commerce - no change Commissioner Johnson (appointed 9-5-05) City Manager Frank (appointed 01-01-07) West Orange Health Alliance Commissioner Anderson (appointed/reappointed since 5-2-2000) ***changed from Commissioner Anderson to Commissioner Hood West Orange Airport Authority - Commissioner Anderson (appointed 6-6-06) - no change I Other items discussed during Item #16 Mayor Vandergrift asked that staff post the Monday, April 23rd Meeting with School Board Member Jim Martin and urged everyone to attend. Commissioner Anderson announced the Landscape and Irrigation Seminar on April 27, 2007 at 5:00 p.m. Utilities Director Smith said that they are giving trees away. Contact the Utilities Office for reservations at 407-905-3100 ext 4000. Mayor Vandergrift asked about Arbor Day. Parks and Recreation Director Hayes said we are having a tree planting ceremony on Thursday at the Community Center with the Seniors and Tiny Tots Program, and one in the afternoon at the Beech Center with the after school program. There will be a press release on these events. Commissioner Johnson gave an update of entertainment that they are coordinating for this year's Founders' Day Event. I I. STAFF REPORTS City Manager Frank 1) announced the Chamber of Commerce Best Fest at Veranda Park on Thursday night beginning at 5:00 p.m. 2) reminded the Mayor and Commission about the Health Insurance Workshop tomorrow night. 3) advised that he will be on vacation all next week and Jamie Croteau will be Acting City Manager. I J. COMMENTS FROM COMMISSIONERS - no comments Page 10 of 12 City Commission Regular April}7, 2007 said the owners of the two story house, on comer of Delaware and Bluford, are no longer mowing since we asked them to remove trees on the front of their property; now it has becomingbecome a jungle. City Manager Frank said it appears to be a code issue, and he will have Code Enforcement look into it. Commissioner Anderson said he reported it to Code Enforcement last Tuesday, 2) said he would like to pursue a Veteran's Memorial Committee to move the existing memorial to the Ison Center and add to it to become a nice memorial park. Commissioner Anderson, seconded bv Commissioner Hood, moved to approve a Veteran's Memorial Committee with Commissioner Johnson actina as the Board liaison. Motion carried 5-0. Resident James Fleming volunteered to be on the Committee. Commissioner Johnson said we have an employee, Steve Frey, in the engineering department who has come up with a great design for a memorial and he would like to have him present it to the Commission. Mayor Vandergrift said the the committee should look at the Memorial at the cemetery on Ingram Road, which is a bronze statue representing all four services. Commissioner Johnson said he will try to get some names together and bring it back. 3) said the City has always purchased a foursome and a hole sponsorship for the Lions Club Golf Tournament and he would like to do it again this year. Commissioner Anderson, seconded bv Commissioner Johnson, moved to purchase a City Team foursome ($250) and a hole sponsorship ($150) for the Lions Club Golf Tournament on Mav 12, 2007, and the $400 should be taken from the continaencv fund. Motion carried 4-0. 4) said, at the Economic Development workshop, we discussed possibly bringing someone in to analyze the permitting and plan review procedures, and he would like to get clarification on what direction the Commission should give to staff. Discussion followed on how to handle the analysis. Consensus of the Commission was to have the City Manaaer brina back cost fiaures on havina an outside professional aaencv do a study, and look at the feasibilitv of havina another city offerina to analvze our processes. 5) he said he would like to see the City donate to the renovation of the old theater into a cultural center in Winter Garden because it is part of Ocoee resident's history. He said he would like to see how we can contribute in a way that benefits Ocoee residents. Consensus of the Commission was that Commissioner Johnson should approach them to see what can be done. 1) said the Landscape and Irrigation Seminar is April 27, 2007, at the Community Center, there are 150 seats, 50 have been reserved. There will be food and educational materials given out. 1) said he would like to get a total cost of replacing water pipes in District 1, for total replacement. Utilities Director Smith said there are a lot of mains we don't know what material they are made of. We can come up with total cost, and then some type of factor to reduce what we do or don't know. Commissioner Hood said if there is some way we can prorate it over a two year period of time, he would like to have this information for budgetary issues. He stated that he understands it will be very expensive, but would at least like to get the figures together for budget time because it needs to be done. Mayor Vandergrift added that he had a complaint in Brentwood about low pressure since the water tower was taken down. Utilities Director Smith said he would have to look at the specific person who is complaining to figure out the cause of the pressure drop. Page 11 of 12 City Commission Regular April 17 , 2007 2) asked about how we are progressing with the sidewalk improvements that were in this year's budget. Public Works Director Krug, said there are three projects that were projected for this year: a) Hawaii, Utilities Dept. is getting ready to install water lines so we are holding off; b) Lyman is part of the Lakewood area where we are doing some work with CDBG money, so we are waiting for that to be finished; and c) at Orlando Avenue, there are some legal issues there with the fence relocation that we are dealing with. He said we are also looking at some other areas where residents are requesting sidewalks, and we will see what we can do with those, depending on funding. Commissioner Hood said he will bring up some specific areas at budget time. Mayor Vandergrift said to make sure the residents want sidewalks before you propose them, because sometimes they don't. 3) Commissioner Hood noted that said by Ocoee High School sidewalks have been placed coming down from the northern end to the school, and now they are doing the southern end; he said he knew I know they are not going to put sidewalks on Fuller's Cross and West Road due to all the development, but at least county is moving on that. City Engineer Wheeler said the section of West Road between Ocoee Apopka Road and SR 429 is supposed to be a four-lane divided road with sidewalks going in. said he would like the Commission to consider an aggressive idea he has with regard to Health Insurance, where the City would be a group health insurance plan and offer insurance to the residents of the City. Human Resources Director Carnicella said he spoke to Crown consulting about this because Commissioner Anderson mentioned it last week. Crown said they would be willing to offer some very preliminary discussion on this at the workshop tomorrow night. It is an aggressive concept, it has been done in other placescities, but we would need to discuss all of the pros and cons of this type of plan. said that the fence around Thornbrooke is now covered with four feet of weeds. City Manager Frank said he will have staff look into it. I ADJOURNMENT The meeting was adjourned at 9:37 p.m. Attest: APPROVED: City of Ocoee ') Il Page 12 of 12