HomeMy WebLinkAbout08-17-2021 AgendaOCOEE CITY COMMISSION
Ocoee Commission Chambers
150 North Lakeshore Drive
Ocoee, Florida
AUGUST 17, 2021 AGENDA 6:15 P.M
REGULAR CITY COMMISSION MEETING
CALL TO ORDER
Invocation
Pledge of Allegiance
Roll Call and Determination of Quorum
PRESENTATIONS AND PROCLAMATIONS
Presentation - Auditor Selection Committee (Finance Director Roberts)
STAFF REPORTS AND AGENDA REVIEW
PUBLIC COMMENTS
THE PUBLIC IS ALLOWED TO COMMENT ON ANY ITEMS THAT ARE ON THE AGENDA BUT NOT PART OF A
PUBLIC HEARING. PUBLIC HEARING COMMENTS ARE TO BE HEARD DURING THAT PORTION OF THE MEETING.
ANY COMMENTS YOU WOULD LIKE TO MAKE THAT ARE NOT PART OF THE AGENDA WILL BE HEARD UNDER
THE CITIZENS/PUBLIC COMMENTS AT THE END OF THE MEETING.
CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE ACTED
UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS
DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK
TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEPARATELY.
1. Approval of the Minutes for the Regular City Commission Meeting held August 3, 2021.
(City Clerk Sibbitt)
2. Approval of Reappointment to the Police Officers'/Firefighters' Retirement Board of
Trustees. (City Clerk Sibbitt)
Trustees for the Pension Boards serve four (4) year terms, as amended in Ordinance 2010-019. The City
Commission appoints two (2) of the trustees from the legal residential body of the City of Ocoee, two (2) are
elected from the employee body (one (1) police officer and one (1) firefighter), and the fifth trustee is chosen
by those four (4) trustees and presented to the City Commission for certification of the appointment as a
ministerial act. The term of Trustee Charlie Brown expires on September 30, 2021, and he has indicated he is
willing to serve another term, if appointed. At this time no other applications have been received for serving on
this board.
3. Approval of the Holiday Schedule for 2022. (City Clerk Sibbitt)
Section 8.01 of the Personnel Rules and Regulations lists Holidays that will be observed annually in the City
of Ocoee. Each year the City Commission approves those holidays as well as selects dates for those holidays
that fall on weekend days.
Approved Rolida s
Bates As A" roved
2022 'R'ecommendati6n. "
New Year's Day
January 1(Saturday)
Friday, December 31, 2021
Martin Luther King, Jr. Day
Third Monday in January
Monday, January 17, 2022
Memorial Day
Last Monday in May
Monday, May 30, 2022
Independence Day
Jul 4(Monday)
Monday, July 4, 2022
Labor Day
First Monday in September
Monday, September 5, 2022
Thanksgiving Day
Fourth Thursday
Thursday, November 24, 2022
Day After Thanksgiving
Day after Fourth Thursday
Friday, November 25, 2022
Christmas
December 25 Sunda
Friday, December 23, 2022
Day Before or After Christmas
As determined by Commission
Monday, December 26, 2022
Regular City Commission
August 17, 2021
4. Approval of Resolution to Dissolve the Ocoee Youth Council as an Advisory Board and
Establish an Ocoee Youth Council Program. (City Clerk Sibbitt)
At the Regular City Commission Meeting held on January 15, 2019, the City Commission approved Resolution
No. 2019-002 establishing the Ocoee Youth Council (OYC) as an advisory board of the City Commission. The
resolution adopted was to create and establish the composition of the OYC. The City Commission initially
created the OYC as a formal City body subject to the provisions of the Sunshine Law and other formal
requirements of law. Experience has shown that these formal requirements are not the most conducive method
for this type of group to function, and not the recommended methodology of the Florida League of Cities. The
proposed resolution authorizes City staff to dissolve the OYC as an advisory board and to assist the OYC to
function as a program in order to function in a far less complex and formal process and method of operation.
City staff has met with the Commission Liaison for the Youth Council who has requested that the current
objectives, board application processes, and budgetary funding for the OYC remain in place for this newly
developed program.
5. Approval of a Two -Year Warranty Surety and Maintenance, Materials, and
Workmanship Agreement with Lennar Domes, LLC for Arden Park Phase 5.
(Development Engineer Keaton)
Arden Park North Phase 5 is made up of 88 detached single-family homes. The parcel is located on the west
side of North Clarke Road, adjacent to Oak Trail Reserve Subdivision. The developer has completed
construction of the infrastructure improvements for the subdivision and has requested a Certificate of
Completion. All identified punch list repairs have been completed, and the developer is ready to start the two-
year warranty period for the public improvements. As a requirement of the Land Development Code, the
developer is required to furnish the City a Surety to cover any possible damages discovered during the next two
years. Should the developer not choose to make those repairs, Lennar Homes, LLC, has provided the City
with a Letter of Credit in the amount of 10% of the constructed improvements. The Maintenance, Materials,
and Workmanship Agreement acts as the executable document between the developer and the City. The Surety
will be returned to the developer upon completion of the two-year warranty period and the repair of any
damages caused over those two years.
6. Approval of an Extension of the City of Ocoee's Banking Service with SunTrust.
(Finance Director Roberts)
The City of Ocoee's contract with SunTrust will expire in August of 2021. The existing contract is a piggy-
backing relationship based upon The City of Ocala. In August of 2019, the Commission approved extending
the City's banking relationship with SunTrust for two years to allow the City to negotiate its relationship with
SunTrust or to issue a solicitation for banking services. SunTrust agreed to offer an extension of the banking
services for another year. Under the extension, the City will receive 0.20% on the compensating balance and
0.02% on the balances above the compensating balance. Further, SunTrust agreed to offer an additional one-
year renewal option. This extension of services will allow the City to review and negotiate its relationship with
SunTrust or issue and evaluate a solicitation for banking services.
7. Approval to Contract with FususOne to View Real Time Crime Video. (Police Chief
Plasencia)
On November 17, 2020, the Mayor and Board of City Commissioners approved a 3 0-day trial period agreement
with FususOne to provide the Police Department with real time crime video and a platform to expedite
intelligence gathering and efficiency of response to situations as they unfold throughout the community. The
trial period has been successfully completed and the Police Department has the desire to move forward and
contract the services of the FususOne platform. FususOne will provide full project management, setup and
training for FususOne and FususOPS, project management and implementation services for video feeds to be
configured for the FususOne application, and the integration of the City's Dispatch software.
8. Approval to Purchase a Back -Up Control Station Radio Console. (Police Chief
Plasencia)
The Police Department contracts for dispatching services with the Winter Garden Police Department. Under
the terms of that contract, the Police Department maintains ownership of the radio equipment originally
purchased by the City prior to this contract. The radio equipment is now utilized in the Winter Garden Police
Department Communications Center. Contractually, the Police Department is responsible for
repair/replacement of this equipment. A Back -Up Control Station (BUCS), which is used by dispatchers in the
event of a radio tower failure, has broken beyond repair and requires replacement. The cost of a replacement
BUCS console is $10,521.01 from Motorola per the Orange County Master Purchase Agreement #Y18-170.
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Regular City Commission
August 17, 2021
9. Approval to Purchase Petroleum Products through the Orange County Term Contract
No. Y18-1124 for Motor Fuel on Tankwagon Deliveries. (Public Works Director Krug)
The City is a member of the Central Florida Purchasing Cooperative where Orange County is the lead agency
in solicitations that can benefit multiple municipalities. The City previously approved utilizing this purchasing
power for petroleum products for tank wagon loads delivered to remote sites throughout the City. The contract
for providing the bulk transport load deliveries has been rebid and renewed through the same vendor. This
change in contracts requires Commission approval per the Purchasing Codes within the fiscal year which the
new contract is utilized. Public Works is requesting Commission approval to utilize the new contract with
Palmdale Oil Company, Inc., for as long as the contract remains valid.
10. Approval of the Annual Fire Protection Special Assessment Resolution and
Certification of Non -Ad Valorem Assessment Tax Roll for Fire Protection Assessment
for Fiscal Year 2021/2022. (Support Services Director Sutler)
The City Commission approved Ordinance 2013-010 to provide for collection of fire protection assessments as
a special non -ad valorem assessment on the annual Orange County tax bill. The assessment is based on building
occupancy hazard factors and the area under roof to determine the number of Fire Protection Units (FPUs) for
each property. The number of FPUs is then multiplied by the Applied Assessment Rate to get the amount of
the special assessment. Section 197.3632, Florida Statutes, requires the City to certify the Tax Roll for the fire
protection assessments by September 15th. A resolution to certify the tax roll is the only mandatory element of
the annual fire protection special assessment implementation process.
11. Notification of Cumulative Expenditure for Contractor Services Corporation (C.S.C.)
Exceeding $50,000 for Fiscal Year 20/21. (Utilities Director Croteau)
The City and Ocoee Rentals Trust have been working to get several properties around the Hillcrest Heights
Area annexed into the City. Due to three of the properties located on 3rd Street not having access to City water,
the Utilities Department prepared a set of construction plans to extend water lines to this area. This project will
include extending the existing 6-inch water main'on 2nd Street to the intersection of E. Silver Star Rd and 3rd
Street and construction of approx. 400 linear feet of 4-inch water main on 3rd Street. During planning, it came
to the City's attention that 3rd Street is not a road but an ingress/egress access way through multiple properties.
Ocoee Rentals Trust coordinated with property owners to acquire needed easements to allow for the
construction of the 4-inch watermain on 3rd Street. This will give other properties on 3rd Street eligibility to
annex into the City and gain access to City water.
12. Approval to Add Contractor Services Corporation (C.S.C.) to the Single Source
Vendor List for Directional Drilling Services. (Utilities Director Croteau)
C.S.C. has been providing directional drilling services on small projects to the Utilities Department for several
years and have proven themselves to be an exceptional and reliable contractor. With increases in the pace of
development, the Utilities Department has had several unforeseen time -sensitive projects arise and C.S.C. has
assisted staff in the timely completion of these projects. One of these projects was the 3rd Street Water Main
Extension, which was added to the mid -year budget adjustment. With the continued rise of property owners
requesting City water, C.S.C. is willing and able to be on -site to directional drill service lines to provide water
for these properties in a timely manner.
13. Approval of Capital Budget Reallocation. (Utilities Director Croteau)
Through review of this year's capital budget and with the assistance of Finance, Utilities has found $28,000
worth of savings that can be reallocated to another capital item. The Department has identified certain items to
maintain and proactively address needs within the department. In addition to those needs was a request for an
additional vehicle due to adding, or the reclassification of, staff without always adding a vehicle. Therefore,
Utilities is requesting the approval of reallocating the available funds to purchase a new vehicle in the amount
of $28,000. The addition of a new vehicle into inventory was previously requested in this year's budget, but
removed during the budget process.
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Regular City Commission
August 17,2021
PUBLIC HEARING
14. Public Hearing to Adopt the Annual Code Enforcement Abatement Assessment
Resolution and to Certify the Fiscal Year 2022 Non-Ad Valorem Assessment Tax Roll
for Abatement Cost Recovery. (Advertised in the West Orange Times on Thursday, August 5, 2021.)
(Support Services Director Butler)
Section 115-1 of the City Code of Ordinances established the geographic limits of the City of Ocoee as a special
assessment district in which the City Commission is authorized to levy a non-ad valorem assessment against
properties within that limit where the City of Ocoee has taken action related to abating nuisances and where the
City has not been reimbursed for such abatements. City Commission Resolution 2017-003 requires the City
Commission to annually adopt a resolution certifying a non-ad valorem assessment tax roll to recover the
unpaid costs of code enforcement abatements following a public hearing to be held on the issue prior to
September 15 of each year.There are presently eight(8)properties that will be assessed to recover the costs of
abatements performed by the City. The owners of each of these properties were notified by first class mail of
the non-ad valorem assessment to be levied against the property and of the scheduled public hearing at which
the City Commission would consider the issue. The form and content of these notifications conformed to the
requirements described in Section 197.3632,Florida Statutes.
15. Public Hearing to Enter into an Agreement with GGS for a Soccer Program. (Advertised
in the West Orange Times on Thursday,August 5, 2021) (Parks and Recreation Director Johnson)
On October 2, 2018, the City Commission directed staff to proceed with an Agreement with Golden Globe
Sports (GGS) and The Let Me Play Foundation. The direction followed a presentation by GGS providing an
overview of GGS and their background. Financial negotiations with GGS and COVID-19 have delayed the
process,but both parties are now ready to proceed with the agreement. Staff has worked with GGS to draft a
ten-year agreement with the following terms: Agreement Fee: a) $150,000 for the first five (5)years of term;
b) $150,000 payable within three (3) business days of the expiration of the first five (5) years of the term;
Premises:Jim Beech Recreation Center Soccer Fields,Monday—Friday from 5pm—9pm&Saturday—Sunday
from 8am — 9pm; City Budget: The City has agreed to budget the following towards improvements to the
premises: Fiscal Year 19/20-$75,000;Fiscal Year 20/21 -$75,000;Fiscal Year 21/22-$50,000.
16. Public Hearing for Right-of-Way Vacation of North Lakewood Avenue and Clarcona
Ocoee Road for Ocoee Development IV, LLC (AKA Ocoee Village Center); Project
No.: VAC-21-031. (Advertised in the West Orange Times on Thursday, July 22, 2021 and continued from
the August 3, 2021, City Commission Meeting.) (Development Services Director Rumer)
At the request of staff, this item is being rescheduled to a future date due to required documentation not
received.
FIRST READING OF ORDINANCE -None
SECOND READING OF ORDINANCE—PUBLIC HEARING
17. Second Reading of Ordinance for Fountains at Highland Park PUD Substantial
Amendment for Pruitt Health Skilled Nursing Facility; Project No.: RZ-21-03-05.
(Advertised in the West Orange Times on Thursday,August 5, 2021) (Development Services Director
Rumer)
The parent parcel is approximately 12.34 acres in size and is located on the north side of Tomyn Boulevard and
south of the Florida Turnpike,approximately 2,000 feet west of Maguire Road(Physical Address 11311 Tomyn
Boulevard).The subject property is currently undeveloped and is covered with a small variety of trees,of which
a majority consists of planted pine trees. The proposed Pruitt Health Skilled Nursing Facility is proposed at
95,516 SF / 120 Bed Nursing Facility on 4.3 acres. The proposed development will ultimately build out the
remaining land of the PUD and include a revised Master Stormwater retention pond, associated landscape
buffers,wall along Tomyn Blvd,and utilities.The Fountains at Highland Park PUD was approved with a total
of 2,378 new external Average Daily Trips(ADT)and 354 PM peak hour trips.The proposed development is
projected to generate 1,362 fewer daily trips and 200 fewer PM peak hour trips than the previously approved
land uses.Therefore,the requested modification will not result in an increased burden on transportation.
Wage
Regular City Commission
August 17, 2021
18. Second Reading of Ordinance for Potter Property at 1081 North Lakewood Avenue —
Annexation & Rezoning; Project No(s): AX-06-21-17 & RZ-21-06-21. (Advertised in the
West Orange Times on Thursday, August 5, 2021, and Thursday, August 12, 2021) (Zoning Manager Whitfield)
The property is approximately 0.37 acres and generally located on the east side of N. Lakewood Avenue, about
1165 feet south of Wurst Road. The subject parcel has one (1) existing Single -Family Residence. The applicant
is annexing into the City limits as a condition to receiving city potable water connection. The subject property
is considered contiguous to the City of Ocoee since it is bordered by property located within the City limits on
the west. The parcel will receive an "R-l" (Single -Family Dwelling) zoning upon annexation.
a) Second Reading of Annexation Ordinance
b) Second Reading of Rezoning Ordinance
19. Second Reading of Ordinance for Garcia Arroyo Property at 107 13th Avenue —
Annexation & Rezoning; Project No(s): AX-06-21-18 & RZ-21-06-22. (Advertised in the
West Orange Times on Thursday, August 5, 2021, and Thursday, August 12, 2021) (Zoning Manager Whitfield)
The property is approximately 0.29 acres and generally located on the north side of 13th Avenue approximately
172 feet east ofN. Lakewood Avenue and 375 feet north of Wurst Road. The subject parcel has one (1) existing
single-family residence. The applicant is annexing into the City limits as agreed upon in the intent to annex
agreement for water service. The subject property is considered contiguous to the City of Ocoee since it is
bordered by property to the south. The parcel will receive an R-1 (Single -Family Dwelling) zoning
classification upon annexation.
a) Second Reading of Annexation Ordinance
b) Second Reading of Rezoning Ordinance
20. Second Reading of Ordinance for Linzey Property at 5024 Adair Street — Annexation
& Rezoning; Project No(s): AX-06-21-19 & RZ-21-06-23. (Advertised in the West Orange Times
on Thursday, August 5, 2021, and Thursday, August 12, 2021.) (Zoning Manager Whitfield)
The property is approximately 0.38 acres and generally located approximately 1075 feet south of Clarcona
Ocoee Road at the southwest corner of the intersection of Adair Street and 4th Avenue. The subject parcel has
one (1) existing single-family residence. The applicant is annexing into the City limits as agreed upon in the
intent to annex agreement for water service. The subject property is considered contiguous to the City of Ocoee
since it is bordered by property to the east. The parcel will receive an R-1 (Single -Family Dwelling) zoning
classification upon annexation.
a) Second Reading of Annexation Ordinance
b) Second Reading of Rezoning Ordinance
21. Second Reading of Ordinance for Amaran Property at 403 2nd Street — Annexation &
Rezoning; Project No(s): AX-06-21-20 & RZ-21-06-24. (Advertised in the West Orange Times
on Thursday, August 5, 2021, and Thursday, August 12, 2021.) (Zoning Manager Whitfield)
The parcel is approximately 0.39 acres and located on the east side of 2nd Street, 187 feet north of E. Silver
Star Road. The subject parcel has one (1) existing single-family residence. The applicant is annexing into the
City limits as agreed upon in the intent to annex agreement for water service. The subject property is considered
contiguous to the City of Ocoee since it is bordered by property to the south, east, and west. The parcel will
receive an RAA (Single -Family Dwelling) zoning classification upon annexation.
a) Second Reading of Annexation Ordinance
b) Second Reading of Rezoning Ordinance
22. Second Reading of Ordinance for Martinez -Perez Property at 128 1st Street —
Annexation & Rezoning; Project No(s): AX-06-21-21 & RZ-21-06-25. (Advertised in the
West Orange Times on Thursday, August 5, 2021, and Thursday, August 12, 2021) (Zoning Manager Whitfield)
The property is approximately 1.02 acres and generally located on the west side of 1st Street and is
approximately 1,124 feet south of E. Silver Star Road. The subject parcel has one (1) existing single-family
residence. The property is annexing into the City limits as agreed upon in the Annexation Agreement for Water
and Sewer Service executed in 1996 with Mr. John Carpenter and Mr. Lawrence Carpenter, the prior property
owners. The annexation will eliminate an enclave since the property is surrounded on all sides by the City of
Ocoee city limits. The subject property is considered contiguous to the City of Ocoee since it is bordered by
property to the north, east, and south. The parcel will receive an RAA (Single -Family Dwelling) zoning
classification upon annexation.
a) Second Reading of Annexation Ordinance
b) Second Reading of Rezoning Ordinance
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Regular City Commission
August 17, 2021
REGULAR AGENDA -None
COMMENTS FROM CITIZENS/PUBLIC
COMMENTS FROM COMMISSIONERS
ADJOURNMENT
CITY COMMISSION ANNOUNCEMENTS MEETING
(Starting the later of 6: 45 pm or 5 minutes following the adjournment of the City Commission Meeting)
During the City Commission Meeting, members of the City Commission are given limited time to make announcements. The
purpose of this additional meeting is to give the Mayor and City Commissioners time to make additional announcements that were
not made as part of the City Commission Meeting. No formal actions on matters will be taken during this meeting. No discussions
regarding matters that may come before the City Commission at a future City Commission Meeting should be addressed during
this meeting. As the purpose of the meeting is for the sharing of general announcements by members of the City Commission that
are City-wide or District -wide, no public discussion/input is requested during this meeting. One or more members of the City
Commission may (but are not required to) attend this meeting. In the event the members of the City Commission have no further
announcements and/or choose not to attend this meeting, there will be no meeting.
PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT
THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO ENSURE THAT A VERBATIM
RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED.
ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE
IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK,150 N. LAKESHORE DRIVE, OCOEE, FL 34761,
(407) 905 -3105 48 HOURS IN ADVANCE OF THE MEETING.
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