HomeMy WebLinkAbout06-05-07 Minutes
MINUTES
OCOEE CITY COMMISSION
June 5, 2007 at 7:15 P.M.
6:00 P.M. JOINT WORKSHOP WITH CITY OF OCOEE PENSION BOARDS
REGULAR CITY COMMISSION MEETING
I A. CALL TO ORDER
Mayor Vandergrift called the regular session to order at 7:15 p.m. in the Commission Chambers of
City Hall. Commissioner Keller gave the Invocation and Commissioner Hood led the Pledge of
Allegiance to the Flag. City Clerk Eikenberry called roll and declared a quorum present.
Roll Call: Commissioner Hood, Commissioner Anderson, Mayor Vandergrift, Commissioner
Keller, and Commissioner Johnson.
Also Present:
City Attorney Rosenthal, City Manager Frank, City Clerk Eikenberry
I B. PRESENTATIONS AND PROCLAMATIONS
Presentation of Engraved Chair to retiring employee Carolyn Alexander.
Presentation- Congratulations to Ocoee Rookie Braves for their Winning Season.- Coach
Kirkoff
Presentation- by Slade Dukes of Government ~ervices Group, Inc. (GSG) regarding Fire
Assessment Fees
Mayor Vandergrift moved Item #18 up on the agenda to be voted on after the presentation.
18. Contract for Government Services Group, Inc. (GSG) for Implementation of a Fire
Assessment Fee. (Assistant City Manager Croteau)
Slade Dukes of GSG gave a presentation summarizing the process of starting up non-ad valorem
fire assessment fees.
Tom Fleming, 511 Orange Avenue, said this money could be used to help fund the ALS
program by using tax money to start up ALS and use the Fire Assessment to refund the tax base.
RP Monacky, 1820 Prairie Lake Blvd.,
Mayor Vanderarift. seconded by Commissioner Keller. moved to oiaay back with
Alachua County and contract with GSG. to oroceed with the fire service
assessment oroaram at a cost of no more than $50.000. to be taken out of funds
as noted in staff reoort. Motion carried 5-0
I C. COMMENTS FROM CITIZENS/PUBLIC
James Fleming, 511 Orange Avenue, gave an update on the Veteran's Memorial being planned
for the Ison Center and showed various options. He said he is presenting this to the Parks and
Recreation Advisory Board on June 16, 2007, and then he will bring their recommendation back
to the Commission.
I D. COMMISSIONERS ANNOUNCEMENTS
City Commission Regular
June 5, 2007
Commissioner Hood - gave update on Ocoee Little League events. He said he will send
information regarding times and places to Joy Wright.
Commissioner Anderson - asked if we are looking at any of those properties listed on the back
page of the business section, they look like they are doing it through the Transportation
Authority. City Manager Frank said he had not seen those.
Commissioner Johnson - noted that an Ocoee High School student (Smith) won a spot on the
All-American soccer team countrywide. He would like to send a letter to this student
congratulating him.
Commissioner Keller - reminder that June 12,2007, is the vote on the School Rezoning, there
will be a Public Hearing for anyone who wants to add requests or information.
Mayor Vandergrift- 1) said SOCS is having a car wash to pay for the Attorney; it will be this
Saturday at Donato's Pizza, beginning at 9:00 a.m., 2) reminded people that State Rep. Nelson
will be here at the Commission Chambers tomorrow night at 6:00 p.m. for a meeting to update
everyone on the property tax reform issues, 3) said he had a letter from the Mayor of Miami
asking us to participate in a US Mayor's Climate Protection Agreement to reduce greenhouse gas
emissions in our city. He added that he would like to see us "think green" on many things. 4)
read an email from resident Henry Morgan, referring to an accident that occurred last night in a
high speed pursuit, in which Ocoee assisted another agency. The resident said these pursuits are
absolutely necessary in order to catch the criminals who have no regard for others property or
safety; he asked the City to urge the legislators to increase penalties for crimes. Mr. Morgan
also noted that now that the handicapped penalty is being increased to the allowable $250, the
City should adamantly enforce those violators.
I E. CONSENT AGENDA
1. Approval and Acceptance of the Regular City Commission Minutes of May 15, 2007
and Special Session Minutes of May 24, 2007. (City Clerk Eikenberry)
Aooroved on Consent. Motion carried 4-0. with Commissioner Johnson away
from the dais.
2. Appointment to the Parks and Recreation Advisory Board. (City Clerk Eikenberry)
Members of the Parks and Recreation Advisory Board serve two-year terms. The Parks and Recreation
Advisory board currently has nine (9) members and their ordinance allows no more than thirteen (13) members.
One application was received from James Fleming with an interest in serving on the board. There are no
additional applications on file.
Aooroved on Consent. Motion carried 4-0. with Commissioner Johnson away
from the dais.
3. Appointment to the Ocoee Board of Adjustment. (City Clerk Eikenberry)
Members of the Board of Adjustment serve three-year terms. The Board of Adjustment currently has four (4)
members and allows no more than five (5) regular members and two (2) alternate members. Member Jeffrey
Cox term expires the month of May. He has expressed interest in reappointment for another term. One
application was received from Shahzad Ahmad with an interest in serving on the board. There are no additional
applications on file.
Page 2 of 13
City Commission Regular
June 5, 2007
Approved on Consent. Motion carried 4-0. with Commissioner Johnson away
from the dais.
4. A of the
R r
The Community Merit Awards (CMA) Board met on May 15, 2007 to discuss the 17 applications received
during the April 2007 grant application cycle. The CMA Board expressed that they would like to award various
amounts to 16 organizations. One organization was denied grant funds. The amounts total the $5,000 allocated
for the Community Merit Awards.
Approved on Consent. Motion carried 4-0. with Commissioner Johnson away
from the dais.
5. Approvalto and
CardServi UfC
Proposals were solicited from qualifying banks to submit a response to the City of Ocoee Request for Proposals
(RFP) to provide Banking Services for the City of Ocoee. The city will enter into a contract for services including
depository, account maintenance, investment, and capital fmancing, and purchasing card services. Staff
recommends award of the Contract go to SunTrust Bank at their proposed fee structure and possibly contracting
with other banks that responded to this RFP for miscellaneous Investments or Savings services.
Approved on Consent. Motion carried 4-0. with Commissioner Johnson away
from the dais.
6; Approvalto ( h~sing
AgentTolbettt)
The Engineering Department and Finance Department have reviewed all bids. Staff recommends awarding the
bid to Southern Site Works, Inc. as the most responsive and responsible bidder for the amount of $794,545.65.
The Engineer's estimate for this project was $1,200,000.00, and the budget for this project is $987,500.00 of
which $750,000.00 is from an FDEP grant for construction only. The remaining $44,545.65 for the construction
portion is available from the Stormwater Capital account #6302.
Approved on Consent. Motion carried 4-0. with Commissioner Johnson away
from the dais.
7.. Approval..of.l~tat..f()[}>rai.ri~...J]1ikes.ReserYe.....(~ggin.~~r,..aQwa..d)
This plat is for the Prairie Lake Reserve development which is 15.87 acres and located on the northeast corner
of Clarke Rd. and A.D. Mims Rd., which consists of 168 townhomes and associated amenities. With all new
developments, the City is requiring the traffic enforcement agreement to be placed into effect at the time of
platting or prior to the construction of homes. Additionally, an agreement is required for upgraded streetlights.
a. Approval of the Plat
b. Approval of the Traffic Enforcement Agreement
c. Approval of the Upgraded Street Lights Agreement
Approved on Consent. Motion carried 4-0. with Commissioner Johnson away
from the dais.
8. Engmeer:IDg
(EJllldg
Four projects are part of the current fiscal year's production schedule for improvements around the City
Hall/Starke Lake area with total funding of almost $2.2 million. Two Stormwater Management budget projects
will directly affect Starke Lake. The largest of these is the City Hall Regional Stormwater Pond ($1,760,000),
which has received $1,080,000 in grant assistance. The other is stabilization of the lake shoreline ($100,000).
Lakeshore Drive is proposed for relocation and reconstruction as Phase 2 of an overall program of revitalization
for this facility. The Starke Lake Beautification Program, which is part of the Parks & Recreation budget
($125,000), will provide enhancements to the western shoreline facilities used by residents and visitors. These
four projects are tightly interrelated through their impacts on a common area of the city, the need for some
Page 3 of 13
City Commission Regular
June 5, 2007
components to be done before others, and the need for strong coordination of activities. City engineering staff
recommends approval of Engineering Services in the amount of $120,851.68 to the PEC fIrm in order to
provide timely production of design documents for all four City Hall Campus project components.
Approved on Consent. Motion carried 4-0. with Commissioner Johnson away
from the dais.
Mayor Vandergrift complimented staff for getting $1,080,000 in grant assistance for the
City Hall Regional Stormwater Pond.
9. Change Order #1 with Miller Legg Engineering Services related to the Reserve and
Reflections Reclaimed Water Dist. System Retrofit Projects. (Engineer Howard)
Miller Legg was hired by the City to complete previously begun work to design the reclaimed water distribution
system retrofits in the Reflections and Reserve subdivisions on Clarke Road. The original authorization
reallocated the $15,453.59 remaining from a 1999 design effort and authorized an additional $11,097.41 to
encumber the total funding required of $26,551. That amount did not include funding for incidental expenses,
which are directly reimbursable charges related to such things as printing, mailing, and travel. Although direct
charges covered by the original purchase order were below budget, the amount of funds remaining is
insufficient to cover all reimbursable costs incurred by Miller Legg. The Engineering Department recommends
that the City Commission approve Change Order No. I to close out the project and increase the design
engineering contract by $851.28, with no adjustment in contract time, and authorize the Mayor and City Clerk
to execute the change order. This change order will reallocate previously allocated funds in the amount of
$476.27 and provide a supplement appropriation of $851.28 from the Reclaimed Water System expansion
program.
Approved on Consent. Motion carried 4-0. with Commissioner Johnson away
from the dais.
10. FDOT Memorandum of Agreement, Contract #AM-626, Project ID #413615-6-72-03.
(Deputy Public Works Director Elliott)
The existing contract between FDOT and City of Ocoee for the routine maintenance of the State Lighting,
Maintenance, and Compensation will expire on June 30, 2007. FDOT is requesting renewal of this contract at
$24,259.05. This amount represents a 3% increase from the previous contract period. The term of this contract
is from July 1,2007 to June 30, 2008.
Approved on Consent. Motion carried 4-0. with Commissioner Johnson away
from the dais.
11. 10-Year Water Facilities Work Plan - Wekiva Parkway and Protection Act. (Utilities
Director Smith).
Per the Wekiva Parkway and Protection Act, Chapter 368, Part III, Florida Statutes, each effected local
government within the Wekiva Study Area is required to undertake and accept a "10-Year Water Supply
Facility Work Plan" and amend its comprehensive plan accordingly. SMW GeoSciences, Inc., the City's
geological consultant, and City staff have worked to complete the plan. The plan reviews existing and
alternative water sources and make recommendation for development of future water supply. The
recommendation is to expand the reclaimed water system, develop a goal based conservation plan, continue
with the expansion of raw water wells, participate with the area's preliminary design report for a system area
water supply and incorporate these recommendations into the City's Comprehensive Plan.
Approved on Consent. Motion carried 4-0. with Commissioner Johnson away
from the dais.
12. Construct 18" Raw Water Supply to Lower Floridan Aquifer Well at South Water
Treatment Plant. (Utilities Director Smith). This item was pulled for discussion, and
then voted on with the Consent Agenda as a whole.
The decommissioning of the Jamela Water Treatment Plant included the abandoning of its raw water supply
well. This well's capacity was planned to be recaptured by constructing a new well at either the Forest Oaks or
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City Commission Regular
June 5, 2007
South Water Treatment Plant. Staff is recommending that the new well be constructed at the South Water
Treatment Plant due to its greater future for high-service pumping capacity. The well is proposed to be drilled
to a depth of 1600 ft. and will have a withdrawal rate of 1200 gallons per minute. The City's geotechnical
consultant, SMW GeoSciences, Inc., has recommended that the City employ Diversified Drilling, Inc. for the
well construction; and piggy backing from Diversified Drilling's contract with Collier County. The
construction of the well does not include the motor or pump, nor the associated piping and electrical controls.
Commissioner Anderson asked what the capacity at each plant is right now. Utilities
Director Smith said the combined raw capacity (with two pumps) at each site is
approximately 2200-2400 gallons per minute. Commissioner Anderson asked if it would be
more prudent to put this well on the north side since we have more growth there. Utilities
Director Smith said in our current C.U.P. is a well that is already approved for the south
plant; it also has one small high service pump and two additional pumping pedestals that we
can increase the capacity on. In the new C.U.P. we have requested a new well for the Forest
Oaks Plant. At this time 60-70% of the water comes out of the south plant. The northwest
sector study a few years ago suggested a new treatment plant up there, but they have done
some hydraulic modeling and they are on recommending that. Weare recommending a new
ground storage tanks and a high service pumps on the north side rather than developing well
fields. During the day, when the usage is low, both plants will fill into that tank, and it can
handle the high demands times in the evening or early morning. Commissioner Hood asked
if we should use that money now and get started. Utilities Director Smith said we don't
have the infrastructure there yet, most of that infrastructure will be networks constructed by
development coming in. Mayor Vandergrift said a lot of that development on the north side
of town belongs to Orange County. Utilities Director Smith said there is a big push now to
go to alternative water supply for a regional area. This has been approved in our C.U.P., we
have the money and capability to drill the well; we don't want to lose the capacity that we
had with the Jamela. We are transferring that withdraw capacity to the south plant under
approved permit. We are not sure if we don't drill this well, they won't come back with a
new C.U.P. saying that we can't have any wells. He added that the south plant is also
equipped to handle a lot more thorough treatment capacity. Mayor Vandergrift noted that
Ocoee does not provide service to a large percentage of the north end.
Approved on Consent after discussion. Motion carried 4-0. with
Commissioner Johnson away from the dais.
Consent Aaenda Vote
Commissioner Keller. seconded by Commissioner Johnson. moved to
approve Items #1 throuah #12 on the Consent Aaenda as presented. After
discussion on Item #12. motion carried 4-0. with Commissioner Johnson away
from the dais.
I F. PUBLIC HEARINGS
Ordinance First Readin2
13.0coee Pines (f/k/a Whispering Pines). (Principal Planner Fabre) (Advertised as Public
Hearing in the Orlando Sentinel on Thursday May 24, 2007, and Thursday June 7, 2007).
a. Land Use Plan / PUD Rezoning Ordinance
Page 5 of 13
City Commission Regular
June 5, 2007
The Ocoee Pines PUD property includes approximately 101 acres of land and is generally located northwest of
Clarcona-Ocoee Road and southeast of Forest Lake Golf Course. The property is currently vacant, wooded and
undeveloped. Based on the recommendation of the DRC and Planning & Zoning Commission, Staff
recommends that the Mayor and City Commissioners approve the rezoning ordinance from Orange County
Agricultural "A-I" to City of Ocoee "PUD" based on the Land Use Plan as date stamped received by the City
on May 25, 2007 and will further recommend approval of the Preliminary Subdivision Plan and Development
Agreement at the Public Hearing for the Second Reading of the Rezoning Ordinance.
City Attorney Rosenthal read the title of the Ordinance.
City Attorney Rosenthal stated that this is not a public hearing, the advertising was
incorrect. The 2nd reading of the Ordinance and Public Hearing will be held on June 19,
2007, at 7:15 p.m. or as soon thereafter as may be heard.
14. Thornebrooke Relief Elementary School. (Advertised as Public Hearing in the Orlando Sentinel on
Thursday, May 24, 2007). (Principal Planner Rumer)
a. Special Exception
The proposed Thornebrooke Relief Elementary School is located on the east terminus of Tomyn Boulevard,
north of the Cross Creek Subdivision, and west of the Florida Turnpike. The subject property is approximately
13.51 acres in size, zoned C-3 (General Commercial), and is currently vacant. Based on the recommendations of
the DRC and Planning & Zoning Commission, staff recommends that Honorable Mayor and City
Commissioners approve the Special Exception for Thornebrooke Relief School, subject to the attached "Special
Exception Conditions of Approval".
Principal Planner Rumer gave a presentation summarizing the Special Exception and
summarized the five waivers being requested and the Special Exception Conditions of
Approval.
Mayor Pro Tem Johnson opened the Public Hearing.
James Fleming, 511 Orange Avenue, spoke in favor of approval of this item.
Mayor Pro Tem Johnson opened the Public Hearing
Commissioner Hood asked if the additional parking is going to be all grass. Principal
Planner Rumer advised that it will be grass, but it will be stabilized. Commissioner Hood
said he thinks it will be used daily and it should be paved to keep it from looking bad. Mr.
Klima, of Klima Weeks Engineering, representing the School District, said the intention was
an open play area and to serve as possible overflow parking on occasion, not daily use. Mr.
Klima also confirmed that they have met the ADA requirements for handicapped parking
spaces.
Commissioner Hood asked why the city would want the pond, can't we turn it over to the
School District? Mr. Rumer said we have the ownership on the south side so it made sense
to have one fenced area and easy maintenance. He added that the Commission could
recommend it be turned over to the School District.
Commissioner Johnson asked if the School Board is aware that townhomes will be coming
in at the rear of the school and there may be a bus traffic issue. Potential residents should be
made aware. Community Development Director Wagner said they have an agreement
with that developer for emergency access on the south side of the school and a pedestrian
access, so presumably the developer will be disclosing that. The school construction will be
starting soon, so potential townhome buyers will know it is there. City Attorney Rosenthal
said there is no legal requirement for us to provide notice of a school.
Commissioner Hood said he does not want to incur cost on maintaining the retention pond
area and he would still like to see the overflow parking area in the corner paved.
Page 6 of 13
City Commission Regular
June 5, 2007
Commissioner Keller asked about the fence line; Mr. Klima demonstrated on the overhead
projector where the fence and walls were going to be placed.
Commissioner Anderson asked to see the traffic flow pattern again; Mr. Klima
demonstrated on the overhead projector where vehicles would enter, travel, stack, and exit.
There was discussion regarding the pond which is owned mostly by the City with the
exception of a pie shaped area that is the School District. Mr. Klima said it is on the
southeast corner, it is a wetland feature, not a Stormwater pond, and it does not require
mowing. Community Development Director Wagner said it is a natural area and can be
added to the inventory in the City. Commissioner Hood noted that it is deceiving to show it
as a parks area. Mr. Wagner said parks are not exclusively recreational areas; we have
many natural areas in the city. He said it is probably not needed any more for the recreation
requirement because of the parks recently purchased by the City, but it does add to the
greenspace requirement. He noted that this issue will come back for further discussion later.
Mayor Vanderarift. seconded by Commissioner Johnson. moved to approve
the Special Exception for Thornebrooke Elementary per staff
recommendations. Motion carried 5-0
15. Meadow Ridge Commercial. (Advertised as Public Hearing in the Orlando Sentinel on Thursday, May
24, 2007). (Senior Planner Howell)
a. Final Subdivision Plan
b. Preliminary / Final Site Plan
Meadow Ridge Commercial is approximately 8.52 acres in size and is located at the southeast corner of the
intersection of Maguire Road and Moore Road; it is the commercial component of the Meadow Ridge PUD.
The Final Subdivision Plan and Preliminary/Final Site Plan proposes the construction of infrastructure for this
development. The proposed site plan is comprised of 7 buildings totaling approximately 91,051 square feet in
area, and consists of uses ranging from a bank, retail, restaurant, and offices. Staff recommends that the
Honorable Mayor and City Commissioners approve the Final Subdivision Plan and Preliminary/Final Site Plan
for Meadow Ridge Commercial, including all five waiver requests with the future requirement that the
developer incorporate provisions in the Covenants which ensure shared parking between parcels.
Senior Planner Howell advised that Pulte Homes submitted a letter today, which has been
distributed on the dais, in support of the project; they are the property to the east.
Senior Planner Howell gave a presentation on the Meadow Ridge Commercial Development.
Commissioner Anderson asked if the restriction of operational hours between 7:00 a.m. to
11 :00 p.m. applies to this PUD. Community Development Director Wagner said that
restriction applies, but it specifies certain types of businesses, it does not include offices, etc.
Commissioner Hood asked about keeping all of the parking spaces. Community
Development Wagner said we reduced the spaces based on use which allowed us to have
more green space. Commissioner Hood said we don't have to sacrifice green space for
parking, we can reduce building space for more green space and parking. Community
Development Wagner said they received feedback from Commission several months back
because we knew there was going to be many waivers on this project; they moved forward in
good faith based on that favorable attitude of the Commission at that time.
Commissioner Keller said we need to make sure handicapped stays the same, even if we
allow the reduction in regular parking spaces.
Mayor Vandergrift opened the Public Hearing
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City Commission Regular
June 5, 2007
James Fleming, 511, Orange Avenue, said that with 325 spaces, the handicapped requirement
would be 11 spaces.
Mayor Vandergrift closed the Public Hearing.
City Attorney Rosenthal noted that the plan calls for 13 handicapped spaces. He also noted
the documents we reviewed are not as a condominium project, the plat will be coming back to
them later and there is fee ownership; any individual fee lot could do a condominium for the lot
but the documents are as fee simple.
Commissioner Johnson. seconded by Commissioner Hood. moved to approve
the Meadow Ridae Commercial Final Subdivision Plan and Preliminary/Final Site
Plan per staff recommendations. Motion carried 5-0.
Commissioner Johnson asked if we had any restaurants going in. Paul Batt, Director of
Construction for Unicorp, said there are two executed leases at this time for a sushi restaurant
and an authentic Italian deli.
I G. REGULAR AGENDA
16. Police Department Reorganization to Include an Additional Deputy Chief's Position.
(Police Chief Reffett)
The police department is asking that an additional deputy chief position be added to the department's rank
structure. An additional deputy chief would enable the police department to be split into two main sections
answerable directly to the chief of police for increased efficiency. Transfer of a maximum of $10,000 from
Communications Salaries (529-1200) to Police Salaries (521-1200) to supplement the increase in salary for the
additional deputy chief's position.
Chief Reffett summarized the reorganization of positions being requested in the Police
Department.
Mayor Vanderarift. seconded by Commissioner Johnson. moved to approve the
Police Department reoraanization to include an additional Deputy Chiefs
position. Motion carried 5-0.
17. Discussion and Direction regarding the new Police Station Building. (City Manager
Frank)
Police Chief Reffett stated that the Commission was looking at Police Feasibility Study of the
comparison of two buildings that they have looked at for a future Police Station site. They are
looking at specific variables such as: square footage, land parcel, cost of two parcels,
construction types, restrooms, parking, furniture, shapes of structure, ability to expand, etc. The
two sites that they are comparing are the Haynes Furniture site and the State Farm site. The
Haynes Furniture site is 16,225 sq. ft and 1.8 acres ofland. The State Farm site is 17,800 sq. ft.
and 2.75 acres ofland. The Haynes Furniture site is more than likely not large enough for any
future modifications. The cost of the Haynes Furniture site is 2.75 million and State Farm is 3.6
million. The Haynes Furniture building has 3 pre-existing offices and State Farm has 11.
Haynes Furniture has 2 restrooms and State Farm has 4. The Haynes Furniture site has 69 spaces
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City Commission Regular
June 5, 2007
available and State farm has 160 spaces which is sufficient to support 25% additional staff. The
Haynes Furniture building is completely empty and State Farm is fully furnished.
Police Chief Reffett stated that they recommend looking into the State Farm building for a
viable option for a new police station for immediate occupancy which could accommodate them
for 5-15 years. He said some of the modifications could be made through grants. He further
stated that it allows the space needed to work efficiently and provides enough space for everyone
to work under one roof as opposed to all over the City. With the future growth projections, in
approximately 15 years, the City will more than likely be in the same position they are in now
and need a new building at that time. He added that moving into this building would provide the
City additional time to work out the plans for building a new site.
Mayor Vandergrift stated that he went out and looked at the property. The land across the
street is state-owned. The land and parking of 2.75 acres could be built and add a two-story
parking building. There is also the possibility for a lease on that property. That is very
appealing under the current circumstances. He also stated that he would be in favor of moving to
the next step and have staff work on negotiating the lease. Commissioner Keller stated that the
Commission has been promising a new building for 7 years. It is frustrating that they are still
working with an empty lot. He added that they do need showers and additional bathroom space.
He inquired if they were to lease it would they be able to put in the necessary water/sewer to add
on the additional bathroom space. In regards to site pardoning, they will do that with a new
building or an existing building. He stated that he would like to see planning for the future, since
this is a hurricane site and Police have to be on site 24 hours per day during a hurricane, there
should be additional room for an emergency center. He also inquired how quickly could they
move in to the building. Mayor Vandergrift stated we should look into entering into a lease for
the building where we could set up a price for the lease option and receive a bundle of rights to
that property. Commissioner Keller stated that based on the way the building looks, most of the
water and sewer is on one side. If they wanted to add bathrooms or showers on the other side of
the building, the pipes would have to be extended. He stated that this needs to be done right for
the Police Department. Commissioner Hood stated that he supports a two-year lease for the
property and then they can go from there. Commissioner Keller inquired how long they were
looking at doing this study. Commissioner Hood stated that this study only took two weeks.
Commissioner Anderson inquired about the bond issue for the Police Station that they are
currently in. City Manager Frank stated that this would be a similar situation as Fire Station
One. The way he understands the situation is that they would not have to go back to what impact
fees were used for in the past. It could be funded out of the impact fees. Mayor Vandergrift
stated that should be part of the study that they bring back at the next meeting. There may be
grants out there that would help fund it. City Manager Frank stated that he is not sure how
much grant information they could have back by the next meeting. Police Chief Reffett stated
at this point he can't quickly give a commitment of how much grant money they can get, but he
will look into what is available for this project.
Mayor Vandergrift said they are in agreement that staff should move forward expeditiously
with this project.
Page 9 of 13
City Commission Regular
June 5, 2007
City Manager Frank requested clarification as to what staff should be researching in regards to
a lease or a lease purchase. Mayor Vandergrift stated that they would need a market analysis.
If it came back a little more than market, they could give us a lease/option and then in a few
years it could be at the right price. City Manager Frank stated that if they were doing a straight
lease, they would like to know the start up costs. Mayor Vandergrift stated that bringing back
information on both a lease and a lease purchase. City Attorney Rosenthal stated that according
to the Charter, it would need to be advertised as a public hearing because the amount is in excess
of $1 million. City Attorney Rosenthal said Charter requires a finding by the Commission that
the market does not exceed fair market value, it does not require an appraisal, but we have
always done that.
The consensus of the Commission was to have staff brino back more information
for a Public Hearino in the second meetino in July reoardino options for a
lease/purchase or straioht purchase and include start UP costs.
18. Contract for Government Services Group, Inc. (GSG) for Implementation of a Fire
Assessment Fee. (Assistant City Manager Croteau)
This item was heard and voted on earlier under Presentations
19. Discussion and Direction regarding Residential Front Yard Regulations (Community
Development Director Wagner)
a. Presentation and Discussion
Staff has drafted an ordinance proposing amendments to the Land Development Code and the Code of
Ordinances per the direction of the City Commission regarding issues of concern in residential areas. On
August 8, 2006, the Planning & Zoning Commission voted unanimously to recommend approval of the
proposed amendments to the Land Development Code and City Code of Ordinances.
Community Development Director Wagner said he has made two presentations on this in the
past, and has been asked to bring it back after the public hearing. Many residents had concerns
about some of the issues and staff was asked to look into the issue more, whereas it has been
sitting for four or five months. Commissioner Keller was happy with the previous
presentations, but just wanted them to look again at a few issues such as the older community
roads being too narrow and needing some exemptions. If those areas did need some exemptions,
he recommended they be made and this issue move on.
Commissioner Hood. seconded by Commissioner Keller. moved to remove this
item from the table. Motion carried 4-0 with Mayor Vanderorift out of the room.
City Attorney Rosenthal stated this will now start with a new first reading. Community
Development Director Wagner said because it is a change to the Land Development Code, it
requires readings and two public hearings.
Commissioner Johnson said the main problem is in the older areas where they do not have
adequate space for parking. Commissioner Keller said we have to look out for everybody and
there are going to be some needs for exemptions. He said a vote needs to be made though
because it has been sitting for too long. Community Development Director Wagner said the
provision of the roads was parking on the boulevard. Some residents are for front yard parking,
Page 10 of 13
City Commission Regular
June 5, 2007
and some are against it and it causes a lot of calls to Code Enforcement. He said it would be
difficult to make exemptions because the areas needing exemptions range all over the City. City
Attorney Rosenthal cautioned them in a Land Development regulation that is of citywide
application; they don't have general regulations that apply to the entire city except certain areas.
It could have some grandfathering in according to date that would apply citywide, rather than a
certain geographical area. Community Development Director Wagner said that would be
politically difficult, because there are people on both sides of the issue in the same neighborhood
and he does not know how that would be regulated.
Commissioner Anderson stated his concerns with his new residence on Lafayette, whereas they
do not have enough room to drive down the road when residents park along the street. He
inquired if that was allowable since it seemed to cause a hazard. Community Development
Director Wagner said the new provision would allow them to cover 50% of their front yard
with parking. Commissioner Anderson said another issue he has is that if people park on the
road, that they become inaccessible to drivers and asked if that is a police issue. Police Chief
Reffett said ordinance restricts two cars parked on the road adjacent to each other; however, they
can be parked stagnant from each other. He added that there are also provisions as to how many
feet must be left available on the street.
City Attorney Rosenthal suggested that if there is a section they wish to change, that they let
staff know in advance so that they can review the ordinance and be prepared.
Consensus of the Commission was to brino this back for the public hearino and
first readino and to move forward with this item as is or Commissioners can
individually review it and suooest revisions to staff before it is brouoht back
before them.
20. Consideration of Canceling the Regular City Commission Meeting on July 3, 2007,
directly preceding the Forth of July Holiday.
Commissioner Hood. seconded by Commissioner Johnson. moved to cancel the
Reoular City Commission Meetino on July 3.2007. Motion carried 5-0.
I H. STAFFREPORTS
City Manager Frank stated they have gone out for the Legislative Consulting Services RFQ,
i.e. lobbyist, and asked that they form a selection committee made up of the Finance Director,
Community Development Director, a representative of the City Manager's office, and a member
of the City Commission, to take the full responses and call them down to 2-3 to bring
presentations before Commission.
Commissioner Anderson. seconded by Commissioner Hood. moved to put Mayor
Vanderorift on the committee. Motion carried 5-0. Mayor Vanderorift oladly
accepted.
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City Commission Regular
June 5, 2007
I I. COMMENTS FROM COMMISSIONERS
Commissioner Hood - 1) inquired about the two subdivisions going up on Ingram Road. He
stated that they need to do their landscaping because it looks horrible. Community
Development Director Wagner said that went in for a substantial completion, which policy
means they do not have to put the landscaping and irrigation in right now. He stated that this
was a concession to the builders. They were dealing with plants being stolen and recreation
facilities being damaged. The concession gave them a period of 3-4 months to get that in once
they had houses. 2) asked why the area outside of City Hall has been sodded when it was
supposed to be a parking lot. City Manager Frank stated that was a temporary measure until
they have the money to do something with it. Dirt was being blown all over so they laid down
sod in the interim. They will have a plan when they find a funding source. Commissioner
Hood stated that he thought that once they decided to take down the building, they already had
the money to finish the lot. City Manager Frank stated that the money allotted was only for
demolition. 3) asked Parks & Recreation Hayes about the status of Central Park. Parks &
Recreation Director Hayes stated that he is looking into prices for replacing the bleachers,
fencing and playground area. He is hoping to have more information to bring back to
Commission soon. 4) stated that the staff did a great job getting the fields ready. 5) asked when
the street paving will be started. Public Works Director Krug stated that they are waiting for
the contractor to work us into the schedule. They have the PO and they are just waiting on him
to come in and get started. Commissioner Hood stated that about a year ago Adair Street was
resurfaced and the road is already in bad shape again. He added that trucks that are not allowed
on Clarke Road are running Adair Street. He would like to see a weight limit places on the road.
Commissioner Hood requested having Public Works Director Krug look into that.
Commissioner Anderson suggested having the State look into the issues.
Commissioner Keller - stated that there is a School Board meeting on June 12th and we need
citizens out there to show support. Mayor Vandergrift suggested starting a petition. He also
stated that there was an article in the Orlando Sentinel.
Commissioner Anderson - asked Chief Firstner about a study on the defibrillators around the
City. Chief Firstner stated that he met with Parks & Recreation Director Hayes and they came to
the conclusion that the best way to make AED' s available for team sports was to request two for
the Beech Center and that would maintain the security of them. A policy would be created and
they would be available and checked out for each event. Commissioner Anderson suggested
having the Park Ranger drop them off and be responsible as opposed to the volunteers. Chief
Firstner stated that the Fire Department would provide training for all responsible people on the
teams.
Commissioner Johnson - 1) stated that a few months ago, he requested a speed limit survey to
be done on Palm Drive. Public Works Director Krug stated that the traffic department has
been assigned to collect data on that location. He does not have the status yet, but it should be
done this week. Commissioner Johnson stated that the speed limit should be changed to 35
mph because it is too slow. 2) asked if it would be possible to have the school bus lettering done
by the time school starts. Parks & Recreation Director Hayes stated that they are working on a
proposal very quickly for that. Commission Anderson asked if we are picking up kids for
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City Commission Regular
June 5, 2007
schools, can other people be picked up as well? Parks & Recreation Director Hayes stated
that they would have to look into the demand and liability issues. 3) stated that the bathrooms at
Sorenson Park need to be fixed at the fields. Commissioner Hood stated that they are not
handicapped accessible. Commissioner Johnson suggested getting a cost estimate to build a
handicapped restroom next to the old building. City Manager Frank stated that this was looked
at during the budget last year. These items were discussed, but money was allotted to Central
Park because that was deemed most necessary at the time. 4) Commission Johnson stated that
the road looks great on Lakeshore Drive.
Mayor Vandergrift - thanked the Staff and Commission for moving things along.
I ADJOURNMENT
A The meeting adjourned at 10:40 p.m.
Attest:
APPROVED:
City of Ocoee
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