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HomeMy WebLinkAboutItem 01 Approval of the Minutes for the Budget Workshop held August 12, 2021, the Regular City Commission Meeting held September 7, 2021, and the Tentative Budget Hearing held September 15, 2021 BudgetWorkshop OCOEE CITY`COMMISSION Ocoee Commission Chambers 150 North Lakeshore Drive, Ocoee,FL August 12, 2021 MINUTES 6:00 p.m. CALL TO ORDER—6:01 PM Mayor Johnson opened the workshop meeting. Present: Mayor Johnson, Commissioner Brinson, Commissioner Wilsen (arrived at 6:03 PM), Commissioner Firstner, Commissioner Oliver Also Present: City Manager Frank and City Clerk Sibbitt PRESENTATION- 6:02 PM Finance Director Roberts introduced the City's Chief Accountant,Chantel Pierre,who will assist with the budget going forward. She further presented a demonstration of the cloud-based budget and performance management software called ClearGov, which will streamline and enhance staff production. FY 21/22 BUDGET OVERVIEW-Finance Director Roberts - 6:06 PM Finance Director Roberts provided a PowerPoint presentation summarizing the Proposed Budget for FY 2021-2022. Highlights in the presentation covered: • Fiscal Sustainability • Economic Highlights • Proposed Budget • Millage Calculation • Revenue/Expenditure Summary • General Fund Revenues/Expenditures • Proposed New Positions and Personnel Changes • Capital Projects DISCUSSION- 6:18 PM Mayor Johnson asked the City Manager to explain the plan in place to bring employees closer to the$15 minimum wage required to be met by 2026. City Manager Frank explained the changes proposed,which includes a 3.5 % increase for all general employees for the upcoming fiscal year. Commissioner Brinson shared concerns with regard to the pay bands. City Manager Frank addressed his concerns, and explained the proposed changes will keep a distance between the pay bands. Commissioner Oliver asked for confirmation that the City has historically provided a 3% annual increase to employees. Finance Director Roberts advised that was correct. Commissioner Oliver shared he feels the City has a good plan in place to meet the required deadline. 11Page Ocoee City Commission Budget Workshop August 12, 2021 Mayor Johnson inquired if there were any questions pertaining to any area of the budget,and that he would like to begin with those questions. Commissioner Firstner shared he had a question pertaining to page 24, and if any of the General Government Services listed on that page would be coming out of the bond money. Finance Director Roberts addressed his question, and shared that all of the bond money has been previously appropriated; therefore,what he referenced on page 24 would be coming out of current operating or impact fees. Commissioner Brinson inquired about the non-ad valorem collection.Finance Director Roberts addressed his question, and shared she budgeted for a lower collection rate. City Manager Frank further explained the City is able to shoulder the burden from reserves,if needed,as they anticipate the funds will eventually be received and put back into reserves. Mayor Johnson asked each elected official to share what they are seeking within their district. He commented he is hoping they can keep the millage rate down. Finance Director Roberts explained if they can keep special requests down to$160,000,they can keep the millage rate down. Brief discussion ensued. Commissioner Brinson shared a pressing item he would recommend in his district is a permanent blinking speed sign on Wurst Road. He further inquired if speed bumps could be put on Wurst Road. City Manager Frank addressed his question. Commissioner Wilsen shared if they split the $160,000, it would allocate $32,000 for each district. She further shared her district needs more sidewalks, but in order to keep the millage rate down they all will need to restrict their wants;she is proud being conservative,and would be happy with 5.05, or 5.15, mills. Brief discussion ensued. Commissioner Firstner shared the Commission had asked for a proposal on yard waste collection, and inquired if staff had any proposals to share this evening. Public Works Director Krug advised he did not have anything formal to present, but he has been researching costs. He shared an estimated cost for yard waste, which would be in addition to the existing solid waste cost. Further discussion ensued about yard waste collection. Commissioner Firstner suggested this year the City should police their vendor to determine if they can correct some of the problems. If they continue to have problems by mid-year, then they should come up with a solution for the following budget year. Commissioner Firstner shared his district is covered well in the budget, and he does not have anything additional to add at this time. Commissioner Brinson inquired if a street study has ever been done to determine which roads need repairs. Public Works Director Krug addressed his question, and advised his department handles determining if a road needs repair. Commissioner Oliver shared he agrees with the comments he has heard this evening to keep the millage rate down. He further shared his concerns with the trash pick-up. He proposed a five-year plan to move back to a City operated garbage service. Mayor Johnson shared he has not heard complaints on the garbage pick-up, but has about the yard waste service. Brief discussion ensued. Ocoee City Commission Budget Workshop August 12,2021 Mayor Johnson further inquired when the contract is set to expire.Public Works Director Krug explained they entered into a seven-year contract, and are currently in year two. Commissioner Oliver shared it was his understanding there was a clause in the contract that would allow them to terminate at any time. Brief discussion ensued. Commissioner Oliver inquired about reclaimed water for Wellington Place. Utilities Director Croteau addressed his question, and advised the issue is the lack of water, not installation of the reclaimed water, as the infrastructure is in place. She explained the capital funding in place that will assist in upgrading the reclaimed water system. Providing reclaimed water for Wellington Place will be closer to 2025. Commissioner Oliver inquired if funds from the Recovery Ad would assist with this project. Utilities Director Croteau addressed his question. Commissioner Oliver shared the biggest concern he has in his district is safety, and shared concerns about the West Orange Trail on Clarke Road adjacent to Clarcona Ocoee Road. He inquired about flashing signs and seeking assistance from the County. City Manager Frank explained that signs being placed on the right-of-way of the West Orange Trail would have to go before the County, as it is their property. The challenge is that the County may not agree to place signs in only one portion of the trail as it runs within other cities. Commissioner Oliver inquired if a letter could be drafted and sent to the County.City Manager Frank shared if City Commission gives consensus at a future Regular City Commission Meeting,the letter can be completed. Mayor Johnson shared one of the areas he would like a speed table installed is Geneva Street going toward the cemetery. City Manager Frank shared that the two items mentioned, the flashing speed sign in District 1,and the speed table on Geneva Street,can be priced out and added into the budget. The remaining funds from the $160,000 can be carried forward to the next budget hearing. If not used they can move those funds to contingency, or put into the fund balance. City Manager Frank inquired if the next budget workshop was needed; and further, a consensus of the City Commission was to cancel the August 18th Budget Workshop. It was announced the Tentative Budget Public Hearing is scheduled for September 15th at 6:00 PM. Commissioner Wilsen shared she is not committed to 5.05 mills, but would like to maintain the millage under 5.15 mills.Mayor Johnson commented that the City has one of the best employees and the City Commission appreciates all of their hard work. IV.ADJOURNMENT - 7:14 PM APPROVED: Attest: City of Ocoee Melanie Sibbitt, City Clerk Rusty Johnson,Mayor ��3 I Page i": MINUTES REGULAR CITY COMMISSION MEETING SEPTEMBER_7,2021 CALL TO ORDER- 6:16 PM Mayor Johnson called the regular session to order at 6:16 PM in the Commission Chambers of City Hall. The invocation was led by Mayor Johnson, followed by the Pledge of Allegiance to the Flag led by Commissioner Brinson. City Clerk Sibbitt called the roll and declared a quorum present. Present:Mayor Johnson,Commissioner Brinson,Commissioner Wilsen,Commissioner Firstner, Commissioner Oliver Also Present: City Manager Frank, City Attorney Cookson, City Clerk Sibbitt PRESENTATIONS AND PROCLAMATIONS - 6:17 PM Mayor Johnson requested a moment of silence in honor of those that lost their lives on 9/11. Proclamation—9/11 Remembrance read and proclaimed by Mayor Johnson. Provided to staff to be placed on display in City Hall lobby. Proclamation—National Assisted Living Week—September 12 - 18 read and proclaimed by Mayor Johnson Mayor Johnson announced City Clerk Sibbitt's recent outstanding achievement of Master Municipal Clerk. He provided a brief explanation of the IIMC program and the dedication it requires to achieve such an accomplishment. STAFF REPORTS AND AGENDA REVIEW- 6:26 PM City Manager Frank announced before them is the following: Emergency Item #1 Additional Easement on the New City Hall Site Property for Duke Energy Related to Item Seven - 10 Foot Easement for Duke Energy. (Utilities Director Croteau), To serve the new City Hall site,Duke Energy requested a 10 foot easement on the north and east side of the City Hall site to install their lines and set the transformer the building. During review of the project, Duke became aware that the line they anticipated using to feed the City Hall was damaged necessitating the installation of a new line along Bluford to connect to their pull box on the corner of Bluford and Oakland. In reviewing their options,Duke requested the ability to install the line not in the right-of-way on Bluford,but on City Hall property. See dashed line on attached Duke Energy Proposed Work Plan. Staff met with Duke on site this past Thursday and is working with them to fmd the correct placement for their line. To expediate bringing power to the building and maintain the schedule, Staff is requesting that the Commission grant the City Manager the authority to approve and the Mayor to sign the fmal layout and paperwork granting the additional easement to Duke Energy. Staff is working with the City Attorney's Office to formalize the fmal easement. City Manager Frank briefly explained the request for an additional easement on Bluford Avenue for Duke Energy. Staff requests that the Commission grant the City Manager the authority to approve, and for the Mayor to sign the fmal layout and paperwork granting the additional easement to Duke Energy once the legal description is finalized. Regular City Commission Meeting September 7, 2021 Motion: Move to approve Emergency Item #1, Additional Easement on the New City Hall Site Property for Duke Energy Related to Item Seven — 10 Foot Easement for Duke Energy. Moved by Commissioner Wilsen, seconded by Commissioner Oliver; Motion carried unanimously. COMMENTS FROM CITIZENS/PUBLIC - 6:28 PM No speaker reservation forms were received. Mayor Johnson briefly announced information on two upcoming events being sponsored by the City. He asked the Police Chief to provide details on the location and time for the 9/11 Memorial Event. CONSENT AGENDA- 6:29 PM Consent Agenda Motion Motion: Move to adopt the Consent Agenda Items #1 -#8. Commissioner Oliver commented on a discussion found on the video of their August 17th televised meeting in which Commissioner Wilsen addressed the civility code, and her disappointment that her request had not been granted. He asked that corrections be made to the minutes to reflect that three of the members had asked to move forward with the discussion. City Clerk Sibbitt noted that the comment he references is on page 13 of the minutes, and the minutes are written to only reflect what was done, and not what was said; therefore, there are no corrections to be made. Commissioner Oliver stated he would like this comment shared for the record. Commissioner Wilsen shared she approves the minutes how they were written, but will review the video and will bring forth a discussion about civility to their next City Commission meeting. Moved by Commissioner Oliver, seconded by Commissioner Brinson; Motion carried 5-0. 1. Approval of the Minutes for the Regular City Commission Meeting held August 17, 2021. (City Clerk.Sibbitt) Approved on Consent. Motion carried 5-0. 2. Approval of Resolution to Participate in Opioid Litigation Settlement. (City,Attorney Cookson) The City Commission approved an Agreement with the Romano Law Group to represent the City of Ocoee in national litigation against the manufacturers of opioids (the "Opioid Litigation"). The State of Florida and attorneys representing certain various local governments, including the Romano Law Group on behalf of the City,have proposed a unified plan for the allocation and use of prospective settlement compensation from the Opioid Litigation. The Memorandum of Understanding outlines an agreement intended to govern the distribution of proposed settlement proceeds obtained through the Opioid Litigation to be utilized for strategies,programming and services used to expand the availability of treatment for individuals impacted by Regular City Commission Meeting September 7,2021 substance use disorders.The Memorandum of Understanding is the result of numerous meetings with the State of Florida Attorney General's Office and includes feedback and comments from many local subdivisions. Based upon the status of the Opioid Litigation,the likely structure of any settlement, the potential litigation risks in the absence of such settlement and the best interest of the City and its citizens,City Staff recommends the Memorandum of Understanding be approved by Resolution. Approved on Consent. Motion carried 5-0. 3; Approval of Agreement with Violations Hearing Special Magistrate. . (Police Chief, Plasencia) On May 1, 2018, the City adopted Ordinance 2018-018 which established the Violations Hearing Special Magistrate (the "Special Magistrate"). Under that Ordinance, the Special Magistrate hears and considers contests of designated City Code violations, including but not limited to violations relating to nuisance fire alarms, noise and parking violations. The City has a need for a Special Magistrate to hear red-light camera violations and certain Code Enforcement matters. City Staff and the City Attorney recommend that the City engage James "Skip" Fowler to serve as Special Magistrate. Mr. Fowler's duties as Special Magistrate will encompass both red-light camera violations and certain code enforcement matters. The City Attorney has determined that Mr.Fowler has the requisite experience,availability and desire to perform such services. Approved on Consent. Motion carried 5-0. 4: , Approval of the Blue Jay Way Pathway Project (Public Works Director Krug) Public Works solicited vendors on the City's Continuing Contract for Small Construction Services to provide the pavement improvements for the Blue Jay Way pathway leading to Spring Lake Elementary.Public Works received two(2)responsive bids with the remaining vendors not in a position to provide pricing at this time. Public Works is requesting Commission approval to award the project to the low bidder,Barracuda Building Corporation in the amount of$98,436.00. The cost proposal is within industry standards based on the limited access to the project site.The project is adequately funded. Approved on Consent. Motion carried 5-0. 5. Approval of Certif cation of Non Ad Valorem Assessment Roll for Solid Waste Inclusion on the Orange County Tax Roll for Fiscal Year 2021/2022. (Public Works Director Krug) The City Commission approved Resolution No.2006-003 to provide for collection of Solid Waste fees through the annual Orange County tax roll. The agreement between City of Ocoee and Orange County Tax Collector requires the City to annually certify the non-ad valorem assessment roll by September 15th. The fiscal year 2021/2022 tax roll for Solid Waste calculates revenue to be$3,784,284.45. This is based upon the residential Solid Waste fee which has been increased 1.4% per adopted Resolution No. 2019-013 from $267.70 to $271.45 annually.This is an increase of$150,524.65 from the current year and is attributed to the rate increase, annexations and new homes. Approved on Consent. Motion carried 5-0. 6. Approval of;Certification of Non Ad;Valorem Assessment Roll for Stormwater Inclusion on the Orange County Tax Roll for Fiscal Year 2021/2022. (Public Works Director Krug) The City Commission approved Resolution No.2006-003 to provide for collection of stormwater fees through the annual Orange County tax roll. The agreement between City of Ocoee and Orange County Tax Collector requires the City to annually certify the non-ad valorem assessment roll by September 15th. The fiscal year 3IPage Regular City Commission Meeting September 7, 2021 2021/2022 tax roll for Stormwater calculates revenue to be$3,602,764.95.This is an increase of$22,754.09 from the current year and is attributed to annexations,new homes and commercial development. Approved on Consent. Motion carried 5-0. 7. Approval for the Granting a 10 Foot,Easement on the New City Hall Site to Duke Energy. (Utilities Director Croteau) To serve the new City Hall site,Duke Energy has requested a 10 foot easement to install their electrical lines. The lines will run in along Oakland Avenue on the north side of the property, and then run south along the eastern edge of the project site to McKey Street where the transformer for the building will be set. The easement and power lines are needed to serve the new City Hall. However,to help ensure continuous power, Duke will be running from the new City Hall transformer north along the same easement to connect to a three- phase cabinet at the Lakeshore Center,looping the power system. Approved on Consent. Motion carried 5-0. 8. Notification of Emergency Purchase with Veolia Water for New Rotor,Shaft at the Wastewater Treatment Plant. (Utilities Director Croteau) In the process of changing out the City's Oxidation Ditch Rotor#3 (previously approved as an emergency purchase),the City staff and contractor recognized a structural failure of the existing rotor shaft and determined replacement of the unit was required in order to ensure proper operation of the unit. Veolia was able to overnight a new unit and it was immediately installed, so that the gearbox installation was only delayed by one(1)day.The rotor shaft was installed when the plant was originally built. Approved on Consent. Motion carried 5-0. PUBLIC HEARING-None FIRST READING OF ORDINANCE— 6:35 PM 9. First.Reading of Ordinance Regulating the Retail Sale of Dogs, Cats and,Rabbits by Pet,Stores. (Second Reading and Public Hearing scheduled for September 21, 2021 Regular Commission Meeting at 6:15 pm or soon thereafter) (City Attorney Cookson) On June 24,2021,the Board of County Commissioners of Orange County enacted an ordinance prohibiting the retail sale of dogs, cats and rabbits in Orange County. The Orange County Charter specifically provides no county ordinance shall be effective within a municipality if the municipality maintains an ordinance covering the same subject matter or activity as the County Ordinance. City Staff has determined that the existing"Chews A Puppy" pet store within the City of Ocoee is engaged in the retail sale of dogs, cats and rabbits and,absent this proposed Ordinance,would be prohibited from engaging in the retail sale of dogs,cats and rabbits. The proposed ordinance would create a limited exemption for the existing Chews A Puppy pet store to continue operating within the City provided, however, it operates under the same brand, business model, size, and in compliance with all other applicable existing City regulations.All other pet stores within the City will be prohibited from engaging in the retail sale of dogs,cats and rabbits as of the effective date of the ordinance. City Attorney Cookson read the title of the Ordinance. Mayor Johnson announced he will open the floor for public comments. This item will be presented as a second reading and public hearing at the next scheduled City Commission meeting on September 21, 2021, at 6:15 PM or soon thereafter. 4IPage Regular City Commission Meeting September 7,2021 Scott Kennedy, Ocoee resident, spoke about the proposed ordinance and shared his concerns with how the ordinance was drafted for approval. He shared information from the Better Business Bureau on the business Chews A Puppy and feels that it will be a mistake for the City to make that business an exception within the ordinance. He proposed that criterion be drafted that would allow pet stores in the City,with City Commission approval. City Attorney Cookson explained the Orange County ban and shared that the action of the City Commission at a prior meeting was that they were in favor of permitting the one existing pet store to continue operating while prohibiting any other business from engaging in the retail sale of dogs, cats, and rabbits as of the effective date of the ordinance. This is a first reading of the ordinance,therefore, if there are any requests to make changes,now would be the time to modify the ordinance. He further explained approval of the ordinance, as written, does not prohibit the City Commission from amending the ordinance at a future date to allow another business from operating within the City limits. Brad Lomneck, Ocoee resident,inquired if PetSmart was in the City limits,and if this ordinance would affect them. Discussion ensued about the ordinance and the removal of the existing business name from within the ordinance. Nicholas Grastara, Owner of Chews a Puppy,clarified the adoption operations of PetSmart and shared their business stopped retail rabbits sales. Commissioner Oliver inquired if this item can be researched further before they make any final approvals. City Manager Frank explained the grandfathering in of Chews A Puppy, and shared if they are seeking to make a change in the wording, that can be accomplished before the second reading. Lou Forges, Ocoee resident, shared his concern with the exemption, and feels that any kind of change of ownership should limit the business from operating. Brief discussion ensued. 10. First Reading of Ordinance Implementing a Temporary Moratorium on Processing Applications for Self-Storage within the C-3(General Commercial)and I-i (Restricted Manufacturing and Warehousing) Zoning Districts. (Second Reading and Public Hearing' scheduled for September 21, 2021, Regular Commission Meeting`at 6:15 pm or soon' thereafter), (Development Services Director Rumer) The Development Services Depai tuient has received numerous inquiries and requests to meet regarding new Self-Storage facilities within the City's C-3 (General Commercial) and I-1 (Restricted Manufacturing and Warehousing) zoning districts. In keeping with the City's visions of providing opportunities for amenities such as restaurants, shopping, mixed-use centers, and employment for its 50,000 residents, a review of the developable land and carrying capacities of self-storage facilities is essential to fulfilling the vision. Currently, the City has 11 self-storage facilities that are operating,under development,or recently approved. Self-storage facilities are unique in that they tend to be large buildings that generate low utility consumption, low traffic trips, and also generate low employment. A moratorium on self-storage facilities will allow time for staff to facilitate a study on the optimum carrying capacity of units based on current and future populations to better _v—_—_ 5 I P a g e Regular City Commission Meeting September 7, 2021 assess future projects and better understand the tradeoffs for having self-storage on a parcel that maybe better suited for retail or restaurants based on the City's vision: City Attorney Cookson read the title of the Ordinance. Mayor Johnson announced that this will be presented as a second reading and public hearing at the next scheduled City Commission meeting on September 21, 2021, at 6:15 PM or soon thereafter. SECOND READING OF ORDINANCE—PUBLIC HEARING - 6:52 PM 11. Second Reading of Ordinance to Renew the Franchise Agreement with Duke Energy. (Advertised in the West Orange Times on Thursday,August 12, 2021,August 19, 2021,August 26,2021 and Thursday, September 2, 2021) (City Attorney Cookson) The Proposed Ordinance is a renewal of the Franchise Agreement between the City and Duke Energy for a term of ten(10)years. Duke Energy originally wanted a thirty(30)year term,but they have agreed to a ten (10)year term. The franchise granted by this Proposed Ordinance may be renewed by the City for up to two (2)successive five(5)year periods.Each renewal requires that the City provides notice of an election to renew at least six(6)months prior to the end of the term. The City shall be entitled to receive from Duke Energy a monthly franchise fee in an amount that will equal six(6%)percent of Duke Energy's Base Revenues for the preceding month(the "Franchise Fee"). The Franchise Agreement contains a"Favored Nations" clause—in the event Duke Energy negotiates a franchise fee with another municipality that is greater than the Franchise Fee with the City,we have the right to increase the Franchise Fee to match the franchise fee applicable to the other municipality. City Attorney Cookson read the title of the ordinance. City Attorney Cookson explained the proposed Franchise Agreement with Duke Energy. The franchise granted by this proposed Ordinance may be renewed by the City for up to two (2) successive five(5)year periods.The City shall be entitled to receive from Duke Energy a monthly franchise fee in an amount that will equal six (6%)percent of Duke Energy's Base Revenues for the preceding month (the "Franchise Fee"). The Franchise Agreement contains a "Favored Nations" clause—in the event Duke Energy negotiates a franchise fee with another municipality that is greater than the Franchise Fee with the City, the City of Ocoee will have the right to increase the Franchise Fee to match the franchise fee applicable to the other municipality. The public hearing was opened. As no speaker forms were received, the public hearing was closed. Motion: Move to adopt Ordinance No. 2021-036 Renewing the Franchise Agreement with Duke Energy; Moved by Commissioner Brinson, seconded by Commissioner Wilsen; Motion carried unanimously. REGULAR AGENDA-None 6 I P a g e Regular City Commission Meeting September 7,2021 COMMENTS FROM CITIZENS/PUBLIC - 6:54 PM The following persons addressed the City Commission: - Jim Moyer, Ocoee Resident, announced the date and time of the 9/11 Memorial Event hosted by the CACOPD, and congratulated the City Clerk on her recent accomplishment of Master Municipal Clerk. - Norine Dworkin, Journalist, inquired about the extended COVID-19 benefits approved at the August 3rd City Commission meeting. City Manager Frank addressed her concerns, and encouraged her to submit a public record request through the Clerk's office. - Scott Kennedy, Ocoee Resident, commented on traffic safety concerns throughout Orange County, the need to provide instructor led drivers education through Orange County Public School (OCPS), and the lack of traffic enforcement. He shared statistics and encouraged Speed Deterrent Radar signs at dangerous intersections.He then proposed an adjustment at the next budget meeting to accommodate the installation of at least two signs along Clarcona Ocoee Road. COMMENTS FROM COMMISSIONERS - 7:04 PM CommissonerBinson—Commented on the following: 1)Addressed Mr.Kennedy's traffic safety comments and inquired about the City's ability to place signs along Clarcona Ocoee given it is an Orange County Road. City Manager Frank shared that given it is a public safety issue he did not foresee Orange County having a problem with the City installing speed deterrent signs. Public Works Director Krug agreed, and noted that a permit would need to be pulled. Mayor Johnson inquired about using the Commission's remaining $13,690.00 Contingency Funds to provide signs. Commissioner Brinson inquired about using his discretionary funds. City Manager Frank shared end-of-year financial obstacles, and indicated that he would inquire with the Finance Department. After a brief discussion, the Commission requested that Staff provide additional information on the cost for Speed Deterrent Radar Signs. 2) Addressed Mr. Kennedy's comment about OCPS offering an instructor led drivers education course. He explained that OCPS has partnered with an outside organization to provide their students with this service, but felt this information is unknown to most citizens and needs to be shared properly. 3) Requested an update on the Fullers Cross Road intersection. Public Works Director Krug addressed his concerns 4)Requested an update on the new City Hall. Public Works Director Krug provided an update. 5)Asked citizens for patience during the multiple ongoing projects throughout the City. 6)Provided the date and time for the next Covid-19 Vaccination Event being offered at the Orange County Courthouse located on Story Road. 7)Requested an update on Blue Jay Way. Public Works Director Krug provided an update. 8) Provided information concerning expert opinion vs. personal opinion. Commissioner Firstner.—Commented on the following: 1) Announced the date and time of the next COVID-19 Vaccination Event being held at the Jim Beech Recreational Center on AD Mims Road. 2)Announced the date and time of the CACOPD 9/11 Memorial Event. 7IPage Regular City Commission Meeting September 7, 2021 3) Thanked Public Works for trimming the bushes along Maguire Road. 4) Offered his remaining discretionary funds to assist in the purchase of Speed Deterrent Radar signs. Commissioner Oliver';—Commented on the following: 1)Encouraged citizens to get involved by volunteering on one of the City's Advisory Boards and announced the current vacancies. 2) Commented on obstacles the West Oaks Mall business owners are facing and shared the City's limitations due to the Mall being a private entity. He then inquired if the City could create a hardship program that offers to waive Local Business Taxes for struggling businesses. City Attorney Cookson offered to research and provide infoiiiiation. 3) Requested an update for the proposed traffic light on Ingram Road. Public Works Director Krug provided his most recent communications with the County. City Manager Frank further explained the financial restrictions and why legally they'must wait until October 1st to move forward with this project. Mayor Johnson requested to address this issue at the next Budget meeting, so there are no additional obstacles on October 1St 4) Inquired about the widening of Clarke Road. Public Works Director Krug provided a timeline, and shared that it is currently on schedule to be completed by October 2022. 5) Announced the Human Relations Diversity Board in partnership with Highpoint Church will host a memorial for the 1920 Massacre at Bill Breeze Park on Saturday,November 6th.Additional information to be provided as the date gets closer. 6) Shared a quote on love. Commissioner Wilsen—Commented on the following: 1)Announced the date and time for the 2021 Shred to Protect Event, and encouraged residents to take advantage of this great opportunity. 2) Shared the City's budget hearing dates and times. 3) Spoke about the TRIM bill, shared important information about how the millage rate is calculated, and encouraged residents to ask questions not only at the City Budget Meetings, but at the County meetings as well. Mayor Johnson—Commented on the following: 1)Announced the date and time of the CACOPD 9/11 Memorial Event to be held on the grounds of the City's historic Withers Maguire House. 2,977 American flags will be planted in memory of the victims. 2)Announced the date and time of the next COVID-19 Vaccination Event being held at the Jim Beech Recreational Center on AD Mims Road.Both Pfizer and Johnson&Johnson Vaccines will be available. Anyone vaccinated will receive a$10 grocery coupon. 3)Announced the City's budget hearing dates and times. Both meetings will be broadcast live on Spectrum Channel 493 with a Livestream on the City's website Ocoee.org, and all interested parties are invited to be heard during the public comments and public hearing portion of that meeting. 4) Announced the CRA will be meeting before the next City Commission meeting on Tuesday, September 21st at 5:00 pm. 8IPage Regular City Commission Meeting September 7, 2021 5) Spoke about ongoing Code Enforcement violations, and requested Staff to research and find solutions to rectify the issues. City Manager Frank offered to place the item on the next Attorney Day for further discussion. 6) Noted that school traffic patterns seem to be moving smoother this year, however, drivers speeding around town seem to be an issue. He encouraged residents to slow down, requested police presence near the school during the time children are going to and from school, and recommended ticketing offenders as he fears that a child may be hit if motorists don't slow down. 7)Asked Public Works Director Krug to follow up with Duke Energy on the lights along Maguire Road and Ingram Road. 8) Commented on the hardship program suggested by Commissioner Oliver, and recommended consideration of a program that might help anyone facing difficult times within the City. ADJOURNMENT—7:46 PM APPROVED: Attest: City of Ocoee Melanie Sibbitt, City Clerk Rusty Johnson,Mayor ___-- 9 I P a g e OCOEE CITY°COMMISSION TENTATIVE BUDGET.PUBLIC HEARING Ocoee Commission Chambers September 15, 2021 MINUTES 6:00 P.M. I. CALL.TO ORDER- 6:01 PM A. Invocation and Pledge of Allegiance Mayor Johnson called the regular session to order at 6:00 PM in the Commission Chambers of City Hall. The invocation was led by Mayor Johnson followed by the Pledge of Allegiance to the Flag led by Commissioner Firstner. B. Roll Call and Determination of Quorum City Clerk Sibbitt called roll and declared a quorum present. Present: Mayor Johnson, Commissioner Brinson, Commissioner Wilsen, Commissioner Firstner Absent: Commissioner Oliver Also Present: City Manager Frank, City Attorney Cookson, City Clerk Sibbitt, and Finance Director Roberts II.. TENTATIVE BUDGET PUBLIC HEARING A. Mayor's Announcement- 6:02 PM Mayor Johnson announced this is a public hearing on the tentative budget and proposed millage rate for the City of Ocoee.Notice of this hearing was contained in the Notice of Proposed Property Taxes mailed by the Property Appraiser. The City Commission has previously set a proposed millage rate of 5.15 mills which represents a 3.25% increase in millage over the rolled-back rate of 4.9879 mills. B. Briefing by City Attorney- 6:03 PM City Attorney Cookson announced the preliminary millage rate set by the City Commission and contained in the TRIM Notice is 5.15 mills. The maximum millage rate, which may be levied by the City by regular majority vote for the 2021-2022 fiscal year, is 7.1534 mills, such maximum millage rate having been determined pursuant to Section 200.185(3)(a), Florida Statutes. The establishment of a millage rate between 7.1535 mills and 7.8687 mills requires a two-thirds vote (super majority) of the membership of the City Commission (or 4 votes). The establishment of a millage rate between 7.8688 mills and 10.000 mills requires a unanimous vote of the City Commission. Additionally, any millage rate adopted above the preliminary millage rate of 5.15 mills would require notice by first class mail to each taxpayer. The tentative millage rate adopted at this hearing will become the maximum millage rate which may be adopted by the City Commission at the public hearing on the final millage rate. A unanimous vote or a two-thirds vote may be required to adopt the tentative millage rate as the final millage rate. At the final public hearing, the City Commission may adopt a millage rate which is less than the tentative millage rate. Tentative Budget Public Hearing September 15, 2021 C. Briefing by Finance Director: Review of additions/deletions to the budget since distribution,the percentage increase in millage over the rolled-back rate necessary to fund the budget and the specific purpose for which ad valorem tax revenues are being increased. 6:04 PM Chief Accountant Pierre explained the additional pages placed on the dais for the City Commission to review. She further stated, at the request of the City Commission at the Budget Workshop, the ad valorem rate was adjusted to 5.05 mills. Street Operations was adjusted to include $10,000 for blinking lighted speed signs, and $12,000 for a speed table at Geneva Road. She announced that Finance also adjusted the budget to include revenues of$24,172,698 from the American Rescue Plan Act. An offsetting expenditure was also budgeted within Capital Projects as a placeholder until the City arrives at a spending plan for those funds. She announced the total budget for FY 2021/2022 is $121,480,457, which includes the General Fund,the Utilities Fund,the Stormwater Fund,the Water and Sewer Fund,the Solid Waste Fund, and the Impact Fee Funds.The total General Fund Budget is$78,712,989 and is balanced at 5.0500 mills, which is .10 mills lower than the tentative millage rate approved by the Commission, or $342,755. The tentative rate of 5.15 mills is the same as the current millage rate of 5.15 mills, and is .1621 mills higher than the roll-back rate totaling $555,606 (3.2%). The difference between 5.05 mills and the roll-back rate is .0621 mills, $212,851, or 1.25%. Ad valorem taxes are used to finance City operations which includes providing quality services,maintaining City infrastructure through Capital Projects, and funding salaries for City employees as required to provide those services. 1. Commentsby_ Citizens - 6:07 PM Mayor Johnson opened the floor for comments by citizens. The public hearing was opened. No speaker forms were received, the public hearing was closed. Comments by Commissioners - 6:0'7 PM Commissioner Brinson inquired if staff has addressed enterprise software for the City. Finance Director Roberts addressed his question.He further shared he has heard building supplies are low and inquired if that would affect the new city hall or any other projects.Utilities Director Croteau explained it will have minor impact as most of the products have been purchased. Commissioner Brinson inquired if sidewalk construction was included in the budget. Public Works Director Krug addressed his question and explained there is funding for sidewalk replacement. He further inquired if the funding of the light for Ingram Road was included in the budget. City Manager Frank answered in the affirmative and explained the funding will be within impact fees. Mayor Johnson inquired when the Ingram Road sidewalk installation was going to be completed. Public Works Director Krug explained the sidewalks will be installed after the lighting on Ingram Road is installed. 21Page Tentative Budget Public Hearing September 15,2021 Commissioner Brinson inquired about the$50,000 funding shown on page 69.Finance Director Roberts addressed his question. He further asked the Finance Director if she could explain the Budgeted and Historical 2022 Revenues by Source on page 142. Finance Director Roberts addressed his question and explained the graph. Brief discussion ensued about the water and waste water revenue as well as the funding from the American Rescue Plan Act. Commissioner Brinson inquired if the road impact fund was healthy and what needs are being addressed in the City. Finance Director Roberts addressed his question and explained the restrictions on that fund source. City Manger Frank explained the most recent expenditure they will use road impact funds for is the last segment of the Clark Road expansion. Commissioner Brinson concluded by thanking staff for their team efforts on establishing the budget. Commissioner Wilsen thanked the City Manager and City staff for a great budget. She shared the budget encompasses the City as a whole, and not just a single district. She listed several projects that have received grant funding that will benefit all the residents. Commissioner Firstner thanked all the Department Directors and the Finance team for putting together a great budget. He shared his gratitude with the new format of the budget books. Mayor Johnson thanked staff for running the City efficiently and shared his contentment with the salary increase being proposed for the employees. City Manager Frank thanked the City Commission and reminded them that in addition to the 3.5%,the budget also includes funding for the employees in the three lowest tiers to bring them toward the $15.00 minimum range. Motions by Commissioners for amendments to the proposed tentative budget No amendments were made to the proposed tentative budget. D. Announcement by Finance Director of the recomputed proposed millage rate and the percent by which the recomputed proposed millage rate exceeds the rolled-back rate. This percentage is the proposed tentative percentage increase in property taxes. Announcement regarding the vote required to adopt this millage rate (Regular Majority, Super Majority, or Unanimous). City Manager Frank advised the millage rate was set at 5.15 mills;however, at the request of the City Commission at the Budget Workshop, the ad valorem rate was adjusted to 5.05 mills. The City Commission can adjust the millage rate to reflect that request. Finance Director Roberts announced that there were no amendments to the proposed tentative budget; therefore, the millage rate is 5.05 mills and the percentage is a 1.25 % increase in millage over the rolled-back rate. Comments by_Citizens Mayor Johnson opened the floor for comments by citizens. The public hearing was opened. No speaker forms were received, the public hearing was closed - --- -��-- Wage Tentative Budget Public Hearing September 15,2021 2. Comments by Commissioners-None E. Motion to Adopt the Tentative Millage Rate- 6:30 PM City Attorney Cookson read the title of the ordinance. AN ORDINANCE OF THE CITY OF OCOEE, FLORIDA, ESTABLISHING A TENTATIVE MILLAGE RATE of 5.05 MILLS FOR AD VALOREM TAXES FOR THE CITY OF OCOEE FOR THE FISCAL YEAR BEGINNING OCTOBER 1,2021,AND ENDING SEPTEMBER 30, 2022; PROVIDING FOR MILLAGE ADJUSTMENT; PROVIDING FOR COLLECTION OF TAXES; PROVIDING FOR 1.25% INCREASE IN MILLAGE RATE OVER THE ROLLED-BACK RATE; PROVIDING FOR SEVERABILITY;PROVIDING AN EFFECTIVE DATE. Motion: Move that the City Commission adopt the tentative millage rate at 5.05 mills for the fiscal year beginning October 1, 2021, and ending September 30, 2022, providing for 1.25% increase in the millage rate over the rolled-back rate; Moved by Commissioner Wilsen, seconded by Commissioner Firstner. Motion carried 4-0 with Commissioner Oliver absent. F. Motion to Adopt the Tentative Budget- 6:31 PM City Attorney Cookson read the title of the ordinance. AN ORDINANCE OF THE CITY OF OCOEE, ORANGE COUNTY, FLORIDA, ADOPTING A TENTATIVE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1,2021,AND ENDING SEPTEMBER 30, 2022;PROVIDING FOR SEVERABILITY;PROVIDING AN EFFECTIVE DATE. Motion: Move that the City Commission adopt the tentative budget as distributed along with the revisions resulting from the Budget Workshop and as amended at this Tentative Budget Public Hearing tonight for the fiscal year beginning October 1, 2021, and ending September 30, 2022; Moved by Commissioner Firstner, seconded by Commissioner Brinson. Motion carried 4-0 with Commissioner Oliver absent. Mayor Johnson announced the public hearing to consider the final millage rate, and final budget, is scheduled to be held Wednesday, September 22,2021, at 6:00 PM in the City Hall Commission Chambers. The hearing has been advertised in accordance with the provisions of Section 200.065, Florida Statutes, and Section C-37 of Article VI of the Ocoee City Charter. The appropriate Ordinances necessary to adopt the Final Millage Rate, and Final Budget, will be prepared by City staff, and all other action necessary to comply with the requirements of Section 200.065, Florida Statutes, will be undertaken. 4 ! Page Tentative Budget Public Hearing September 15,2021 City Manager Frank explained there was additional funding the City Commission did not discuss use for, which can be placed into the Contingency Fund. The consensus of the City Commission present, was to place the additional funds into Contingency. III. ADJOURNMENT The meeting was adjourned at 6:34 PM. APPROVED: Attest: City of Ocoee Melanie Sibbitt, City Clerk Rusty Johnson,Mayor 5IPage