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Home My WebLink AboutItem 08 Approval to Renew Microsoft Enterprise License Agreement ocoee florlda AGENDA ITEM COVER SHEET Meeting Date: November 02, 2021 Item # Reviewed By: Contact Name: Justin Mieras Department Director: Contact Number: 407-554-7065 City Manager: Subject: Authorization to Renew Microsoft Enterprise License Agreement. Background Summary: On October 16, 2018, the City Commission approved a three-year Enterprise Agreement with Microsoft through Software House International (SHI). The term of that agreement is set to expire. The City has the option to update the agreement for another three years at the cost of $57,475.43 per year, at our current equipment level. The Microsoft platform and related software is used by the entire City for communication, printing, electronic storage, remote access, systems management, and virtualization. The renewal of this agreement maintains the City's Microsoft server licenses, including Microsoft Exchange, which hosts the City's email accounts, and SQL server, which is the database management system for many of the City's enterprise applications. The licenses provide for the latest versions of software, cumulative updates, and technical support. This agreement is reviewed annually. Issue: Maintain City's IT infrastructure by renewing its Enterprise Agreement with Microsoft through SHI. Recommendations: Staff recommends that the City Commission authorize City staff and the Mayor to execute the Microsoft Enterprise License Agreement Renewal with SHI. Attachments: SHI Microsoft Enterprise Quote 16054121 Enterprise Enrollment Product Selection Form Amendment to Contract Documents Financial Impact: The cost of the agreement is $57,475.43, per year from SHI, the state contract provider for Microsoft software. The cost will be covered by the Equipment and Maintenance Contract account (001-516-00- 4606). The yearly cost of the renewal will be budgeted accordingly in the Equipment and Maintenance Contract operating account for future years. Type of Item: (please mark with an ax'') Public Hearing For Clerk's Dept Use: Ordinance First Reading X Consent Agenda Ordinance Second Reading Public Hearing Resolution Regular Agenda x Commission Approval Discussion & Direction Original Document/Contract Attached for Execution by City Clerk Original Document/Contract Held by Department for Execution Reviewed by City Attorney N/A' Reviewed by Finance Dept. 1.°R,4eozei7L, N/A Reviewed by N/A 2 Pricing Proposal [lootatiun#c 21068986 Ail) Created On: 9/29/2021 Valid Until: 10/28/2021 City-of Ocoee Inside Account Executive John Haas Ken Stelmuack FL 28O Davidson Ave United States Somerset,NJO0875 Phone: Phona:732-507-1542 Fox: Fax: 752-5649224 Email: JMaoo@ucoqo.ong Email: Ken—Stelmack@SHI.com All Prices are inVG Dollar(]GD) Product Qty Your Price Total 1 Microsoft Enterprise CAL Suite-Software,assurance-I user CAL-Enterprise, 312 $112.47 u35,090.64 Select,Select Plus-All Languages Microsoft'Puh#:78A'O0034 Contract Name: Licensing Solutions Providers(LGP)ofMicrosoft Software and Gaminno Cnntroct#:4O23OOOO'15'O3 Coverage Term:11/1/2021 -10/31/2O22 2 Microsoft Enterprise CAL'Subscription license(1 month)-I ueor-EAGubmoipUnn 812 $0.00 *0I0 'with services-Win'All Languages Microsoft'Part#:8PV-O0007 Contract Name:Licensing Solutions Providers(LGP)o[Microsoft Software and Gomineu . Contract#:4323VOVV-15'n2 ' ' Coverage Term:11/1/2021 -1031/2022 ' 3 Microsoft Exchange Server Enterprise Edition'Software assurance-1 ounmr' 1 $708.05 . $709.05 Enterprise,Select,Select Plus'All Languages MicmooD-Part#:395'02504 Contract Name: Licensing Solutions Providers(LSP)vfMicrosoft Software and Services Cuntroct#:4323UVO[-15'O2 Coverage Term:11/1/2O21 -1&G1QVo2 4 Microsoft SQL Server Standard Core Edition'Software assurance'3 cores- 10 $673.70 $5,737.60 academic'Select,Select Plus'Win-All Languages Microsoft-Part#:7NQ-VV292 Contract Name:Licensing Solutions Providers(LGP)oy Microsoft Software and 8emionu Contnoct#:4325UooV45'U2 Coverage Term:11/1/2O21-1031/2Ouu 5 Microsoft Windows Remote Desktop Services'Software assurance-1 user CAL' 20 $23.64 $472.80 academic'Enterprise,Select,Select Plus'Win'All Languages Microsoft'Port#:UVC'O12uu Contract Name:Licensing Solutions Providers(LGP)of Microsoft Software and Gen'imss Conhect#:43m300OO45'U2 Coverage Term:11M/2021-1001/2022 0 Microsoft Windows Server Dutaonnoar Edition-Software assurance'2 cores- 32 $12I08 $3,96410 Enterprise-All Languages Minmooft-Pou#:9sA-00270 Contract Name:Licensing Solutions Providers(LGP)ufMicrosoft Software and Services CunbaoL*4323O0OO-15'Q2 Coverage Term:11/1/2021-1031/2022 7 Microsoft Windows Server Standard Edition-Software assurance'2 cores- 368 $1e.50 *7.198.08 volume-All Languages Microsoft-Pmrt#:nEM'0027V Contract Name:Licensing Solutions Providers(L8P)ofMicrosoft Software and Services Contract#:4323DOOO45'02 Coverage Term:11/1/2u21-1031/uO2o V OneDriva for Business'Subscription license(1 month)-I uoer-EASubmchptinn- 100 $43.0310 $4.303.10 Win,Mac,Android,iOS.Windows Phone-All Languages-with Office Online Microsoft-Pod#:3NM+0DO4 Contract Name: Licensing Solutions Providers(L8P)of Microsoft Software and' Services Contract#:4ou3o00O'15-02 Coverage Term: 11/1/2V21-1031/2022 Total $57.475.48 Additional Comments Please note,if Emergency Connectivity Funds(BCF)will be used to pay for all nrpart of this quote,please let us know as we will need to ensure compliance with the funding program. Hardware items on this quote may be updated to reflect changes due to industry wide constraints and fluctuations. Thank you for choosing SHI International Corp!The pricing offered o'n this quote proposal is valid through the expiration date listed above.Tm ensure the best level of service,please provide End User Name,Phone Number,Email Address and applicable Contract Number when submitting a Purchase Order.For any additional information including Hardware,Software and Services Contracts, please contact onGH!Inside Sales Representative ot(8N0)744-4U84. GH|International Corp.is1OO96 Minority Owned,Woman Owned Business. TAX|D#22-3OOS848;DUN8#61-1423481;CCR#61-243g578;CAGE 1HTFV The products offered under this proposal ommsold in accordance with the terms and conditions nf the Contract referenced under that applicable line item. Enterprise Enrollment Product Selection Form Microsoft I Volume Licensing Proposal ID Enrollment Number 1125858.003 Language:English(United States) •- - - -,•.; ,7 ;: 7 •'..77;77'--.7;7:', :7 ghtiilleir4ffifi4E4','kelferpii0e Products Ohd:EirtsimilOgriCrrillneSeriric4s Surrthia,0 for the Initial OidOt: : '• -,;1; ,•; Profile Qualified,role- • QualifiedUsers Deylee4 User CAL Licensing , : • , Devices- Ratio Enterprise Product • ;Model', Enterprise 312 312 1.0 No User Licenses •;.' ;; ' - • - , ; ;-"•7" - - - '•;" " - - Products Enterprise QUentity Client Access License(CAL) Enterprise CAL Enterprise CAL 312 • • - , • Enrolled Affiliate's Product Quantities Price Group 1 2 3 4 Enterprise Products Office Professional Pius+ Client Access License+ Client Access Win E3+Win E5+ Office 365 ProPlus+Office Office 365(Plans El,E3 License+Windows Win VDA+ 365(Plans E3 and E5)+ and E5)+Microsoft 365 Intune+EMS USL+ Microsoft 365 Microsoft 365 Enterprise Enterprise Microsoft 365 Enterprise Enterprise Quantity 0 312 312 0 Enrolled Affiliate's Price Level _ . _ , • . _ Product Offering I Pool Price Level Enterprise Products and Enterprise Online Services USLs:Unless otherwise indicated in associated contract documents,Price level set using the highest quantity from Groups 1 through 4. Additional Product Application Pool:Unless otherwise indicated in associated contract documents,Price level set using quantity from Group 1. Additional Product Server Pool:Unless otherwise indicated in associated contract documents,Price level set using the highest quantity from Group 2 or 3. Additional Product Systems Pool:Unless otherwise indicated in associated contract documents,Price level set using quantity from Group 4. •"'•" " ' NOTES Unless otherwise indicated in the associated contract documents,the price level for each Product offering/pool is set as described above,based upon the quantity to price level mapping below: Page 1 of 2 EA-EASProdSelForm(VVIN)(ENG) MS Quote Auto Enterprise Enrollment Product Selection Form Microsoft Volume Licensing Quantity of Licenses and Software Assurance Price Level 2,399 and below A 2,400 to 5,999 6,000 to 14,999 15,000 and above Note 1:Enterprise Online Services may not be available in all locations. Please see the Product List for a list of locations where these may be purchased. Note 2:Unless otherwise indicated in associated Agreement documents,the CAL selection must be the same across the Enterprise for each Profile. Note 3:If Enrolled Affiliate does not order an Enterprise Product or Enterprise Online Service associated with an applicable Product pool, the price level for Additional Products in the same pool will be price level"A"throughout the term of the Enrollment.Refer to the Qualifying Government Entity Addendum pricing provision for more details on price leveling. • Page 2 of 2 EA-EASProdSelForm(M)(ENG) MS Quote Auto MicrosoftVolume Licensing Amendment to Contract Documents Enrollment Number 5-0000007704334 This amendment("Amendment")is entered into between the parties identified on the attached program signature form.It amends the Enrollment or Agreement identified above. All terms used but not defined in this Amendment will have the same meanings provided in that Enrollment or Agreement. Enterprise Enrollment (Indirect) Invoice for Quoted Price Amendment ID M97 The price quoted to Enrolled Affiliate's Reseller is a fixed price based on an estimated order submission date. Microsoft will invoice Enrolled Affiliate's Reseller based on Phis fixed price quote. If this order is submitted later than the estimated order submission date, Enrolled',Affiliafe's,Reseller will be charged for net new Monthly Subscriptions(including Online Services)yfor the period;during which these services were not provided. Pricing to Enrolled Affiliate is agreed between-Enrolled;`Atfiliate1;and Enrolled Affiliate's Reseller. x. +4`Y c= SKU!Number SKU Descriptions Eicistingj'Quantity , tificrertieritat __..._. _.. _ ---._.._:_ :_...___ quantities 6PV-00007 .EntCALSrvcsforErit ALNG I i ' SubsVL MVL PerUsr; . - 312r. 3NM-00004 OneDriveforbusinessPlan1`= • 100 ShrdSvr ALNG SubsVL MVL PerUsr - r_y Except for changes made by this Amendment, the Enrollment or Agreement identified above remains unchanged and in full force and effect. If there is any conflict between any provision in this Amendment and any provision in the Enrollment or Agreement identified above,this Amendment shall control. This Amendment must be attached to a signature form to be valid. Microsoft Internal Use Only: AmendmentApp v4.0 M97 B Page 1 of 2 • (M97)EnrAmend(Ind)(InvoiceforQuotedPrice)( M97 WW)(ENG)(Oct2020)(IU).docx • -1. • „ • r , , ft • • • AmendmentApp v4.0 M97 Page 2 of 2 CITY OF OCOEE SIGNATURE PAGE SHI Microsoft Enterprise — Contract#43230000-15-02 APPROVED: CITY OF OCOEE, FLORIDA ATTEST: Melanie Sibbitt, City Clerk Rusty Johnson, Mayor DATE: (SEAL) FOR USE AND RELIANCE ONLY BY THE CITY OF OCOEE,APPROVED AS TO FORM AND LEGALITY THIS DAY OF , 2021 SHUFFIELD,LOVVMAN &WILSON,P.A. By: City Attorney