HomeMy WebLinkAboutItem 07 Approval to Accept a Florida Firefighter Cancer Decontamination Equipment Grant for the Purchase of a Vehicle Exhaust Capture System ocoee
florida
AGENDA ITEM COVER SHEET
Meeting Date: November 16, 2021
Item #
Reviewed By:
Contact Name: Fire Chief John Miller Department Director: John Miller •; , --�
Contact Number: 407-905-3140 City Manager: Robert Frank
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Subject: Approval to Accept a Florida Firefighter Cancer Decontamination Equipment Grant
for the Purchase of a Vehicle Exhaust Capture System
Background Summary:
On August 3, 2021, the Honorable Mayor and Commissioners approved the Fire Department to apply
for the Florida Firefighter Cancer Decontamination Equipment Grant, which was created within the
Division of the State Fire Marshal to help protect the health and safety of firefighters in the State of
Florida. The Fire Department applied for the grant to help fund the purchase of a vehicle exhaust
capture system for one of its reserve fire engines. The goal with this funding is to provide an
immediate solution from exposure to potential carcinogens from diesel exhaust fumes and to provide
all employees and patients a safe environment, while at the same time protecting their long-term
health.
The Fire Department was notified on November 4th that the grant application was approved and the
City of Ocoee will be awarded the matching (75%/25%) grant upon acceptance. As a part of the
award, the Fire Department is responsible for 25% of the total cost ($2,697.64). The State contribution
is $8,092.92, for a total cost of $10,790.56.
Issue:
Should the Mayor and City Commission accept the Fire Department grant from the Division of State Fire
Marshal in the amount of $8,092.92, and approve the purchase of one (1) vehicle exhaust capture
system for the total amount of $10,790.56, with a net cost of $2,697.64 (25% responsibility), and
authorize the Mayor to execute the contract agreement once received from the State?
Recommendations:
Recommendation to accept the Fire Department grant from the Division of State Fire Marshal in the
amount of$8,092.92, and approve the purchase of one (1) vehicle exhaust capture system for the
total amount of $10,790.56, with a net cost of$2,697.64 (25% responsibility), and authorize the Mayor
to execute the contract agreement once received from the State.
Attachments:
Division of State Fire Marshal Award Letter
Quote for purchase of vehicle exhaust capture system
Financial Impact:
This is a matching grant, 75% is paid by the Division of State Fire Marshal and 25% by the City of
Ocoee Fire Department. The Division of State Fire Marshal contribution of$8,092.92 will be received
upon acceptance of the grant and execution of the contract agreement. There are sufficient funds in
job #A000268 to cover the upfront total cost of$10,790.56.
Type of Item: (please mark with an `x')
Public Hearing For Clerk's Dept Use:
Ordinance First Reading Consent Agenda
Ordinance Second Reading Public Hearing
Resolution Regular Agenda
X Commission Approval
Discussion & Direction
Original Document/Contract Attached for Execution by City Clerk
Original Document/Contract Held by Department for Execution
Reviewed by City Attorney N/A
Reviewed by Finance Dept. N ---1 N/A
Reviewed by N/A
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JIMMY PATRONIS
CHIEF FINANCIAL OFFICER
STATE FIRE MARSHAL
STATE OF FLORIDA
October 30,2021
City of Ocoee Fire Department
563 S.Bluford Avenue
Ocoee,FL 34761-2216
Re:Florida Firefighter Cancer Decontamination Equipment Grant Program
Dear Chief Miller,
On behalf of the Division of State Fire Marshal,we are pleased to inform you that your grant application
submitted under the Fiscal Year 2021/22 Florida Firefighter Cancer Decontamination Equipment Grant
has been approved. The Bureau of Fire Standards and Training carries out the responsibilities of
administering your grant. The approved project is to purchase 1 vehicle exhaust capture system not to
exceed a total cost of$10.791.00. Your department is responsible for 25%of this amount.
In order for your department to participate in this grant award,you are required to accept the grant award
within 30 calendar days of receipt. Please send your acceptance/denial email to
susan.schell(aiimyfloridacfo.com. Once accepted,the department/fire service provider will receive a
contract agreement that you are required to approve,execute the Agreement,and submit a copy of the
entire contract document by email to susan.schell@,myfloridacfo.com.
As per grant award,the department/fire service provider is required to be in"full"Safety Compliance
from the Bureau of Fire Standards and Training. Any outstanding compliance items are to be completed
within 90 days of the grant award notification. If not completed,then the grant award will be revoked.
If you have any questions,concerns,or need assistance with regards to this process,please call Susan
Schell at 352-369-2836.
Susan Schell
Cc:Mark Harper,Chief
CHARLES FRANK•STATE VOLUNTEER FIRE COORDINATOR
STATE FIRE MARSHAL• BUREAU OF FIRE STANDARDS AND TRAINING
11655 NW GAINESVILLE ROAD•OCALA,FLORIDA 34482-1486•TEL.352-369-2830 •FAX 352-732-1374
EMAIL•CHARLES.FRANK@MYFLORIDACFO.COM
AFFIRMATIVE ACTION•EQUAL OPPORTUNITY EMPLOYER
•WAITP LI SN[D
Beecher Emission Solution Technologies, LLC
dba Ward Diesel Filter Systems
1250 Schweizer Road Date: October 4, 2021
Horseheads, NY 14845 Quotation#: 10949R6
Phone: 800-845-4665
Fax: 607-739-7092
To: Ocoee Fire Department Quotation valid until: January 2, 2022
563 South Bluford Ave. Prepared by: RMT
Ocoee, FL 34761
Attention: Captain Corey Bowles
Quantity Description Per Unit Price Total Price
1 NO SMOKE direct source diesel exhaust filtration system, $10,790.56 $10,790.56
installed, excluding taxes
Warranty: One (1) year.
End User: Ocoee Fire Department
Installation Site: Ocoee Fire Department, FL
Terms: Net 30 days on all invoices. Invoicing will be done weekly
on the number of units installed for each week.
Notes: All prices are in US Dollars. Proposal does not include
bid and/or performance bond cost. This price quote is based on
cash payments only and has a 5% discount.
If paying by credit card the price is: $11,330.09
Pat Scanlon TOTAL $10,790.56
Regional Sales Manager