HomeMy WebLinkAboutItem 05 Approval to Proceed with the Ocoee Cemetery Beautification Project, and Close and Rename Capital Project Budgeted in FY21/22 Ocoe
florida
AGENDA ITEM COVER SHEET
Meeting Date: January 18, 2022
Item # if
Reviewed By:
Contact Name: Melanie Sibbitt Department Director: Me I i I�
Contact Number: Ext. 1026 City Manager:
Subject: Approval to Proceed with the Ocoee Cemetery Beautification Project, and Close and
Rename Capital Project Budgeted in FY21/22
Background Summary:
The City Clerk's Department in partnership with the Parks Department is seeking to work with lot/plot
and niche owners to enforce the Rules and Regulations of the Ocoee Cemetery with respect to the
uniform upkeep of the Cemetery located at 368 E. Geneva Street. The Rules and Regulations of the
Cemetery have been provided to lot/plot or niche owners since the City took ownership of the Cemetery
in the early-1960's, and are also visibly posted within the entrance of the Cemetery.
Discussions regarding the conditions of the Ocoee Cemetery have occurred at many past Budget and
Regular Commission Meetings. Therefore, City staff is proposing an Ocoee Cemetery Beautification
Project which will be completed in phases and will require the support of the City Commission. Phase I
of the project would incorporate sending a letter to all individuals listed as owning a lot/plot or niche
within the cemetery, placing a display ad in the West Orange Times, and posting a notice at the Ocoee
Cemetery which will allow owners a time frame of 90-days to bring their lot/plot or niche into compliance.
Parks staff will also proceed with tree trimming and tree removal during this phase. Phase II of the
project will consist with finalizing compliance of lot/plot or niche clean-up, and proceeding with the
installation of sod and irrigation to provide a manicured aesthetics to the Cemetery; and further, allow
for easier maintenance of the cemetery grounds. Phase III of the project would be to proceed with the
expansion of the Cemetery after surveying is completed and options for the site are approved by the
City Commission. Phase II and Phase III will need to be budgeted in FY 22-23. To be prepared for
Phase III, City staff is requesting to close the Capital Improvement Project for $50,000 for installation of
Cemetery decorative fence; and further, rename and reallocate the $50,000 to Cemetery Expansion
Project to assist with any anticipated cost that may be incurred with tree trimming and tree removal, and
all associated surveying of the City-owned adjacent property for future Cemetery expansion.
Issue:
Should the Honorable Mayor and City Commission approve to proceed with the Ocoee Cemetery
Beautification Project, and close the Capital Improvement Project for $50,000 for installation of
Cemetery decorative fence; and further, rename and reallocate the $50,000 to Cemetery Expansion
Project to assist with any anticipated cost that may be incurred with tree trimming and tree removal, and
all associated surveying of the City-owned adjacent property for future Cemetery expansion?
Recommendations:
Staff recommends approval to proceed with the Ocoee Cemetery Beautification Project, and close the
Capital Improvement Project for $50,000 for installation of Cemetery decorative fence; and further,
rename and reallocate the $50,000 to Cemetery Expansion Project to assist with any anticipated cost
that may be incurred with tree trimming and tree removal, and all associated surveying of the adjacent
property for future Cemetery expansion.
Attachments:
Draft Letter with Cemetery Rules and Regulations
Draft Display Ad
Financial Impact:
Close Capital Funds for Cemetery Decorative Fencing Capital Project #A000271 with G/L #317-539-
00-6302 and Rename to Capital Funds for Cemetery Expansion Project.
Type of Item: (please mark with an x')
Public Hearing For Clerk's Dept Use:
Ordinance First Reading X Consent Agenda
Ordinance Second Reading Public Hearing
Resolution Regular Agenda
X Commission Approval
Discussion& Direction
Original Document/Contract Attached for Execution by City Clerk
Original Document/Contract Held by Department for Execution
Reviewed by City Attorney Scott Cookson, City Attorney N/A
Reviewed by Finance Dept. Rebecca Roberts, Finance Director N/A
Reviewed by N/A
2
Ocoee
florida
Mayor
Rusty Johnson
Date
Commissioners
Larry Brinson,Sr
District 1
Name
Rosemary Wilsen Address
District 2 City, State, Zip
Richard Firstner
District 3 Re: Ocoee Cemetery Rules and Regulations
George Oliver Ill
District 4
Dear [Recipient Name]:
City Manager
Robert D.Frank This letter is sent to those individuals that are listed as owning a lot/plot or niche
within the City of Ocoee Cemetery located at 368 E. Geneva Street, or may
otherwise have an interest in a lot/plot or niche in the Cemetery. The City has
established certain Rules and Regulations with respect to the uniform upkeep of
lots/plots or niches within the Cemetery. Enclosed please find a copy of the Rules
and Regulations.
The City will allow until {insert date) for each lot/plot or niche to come into
compliance with the Rules and Regulations. A large trash container will be
provided within the Cemetery during this clean-up period. If your lot/plot or niche
is already in compliance or comes into compliance with the Rules and Regulations
by {insert date),the City thanks you for helping to keep the Cemetery as beautiful
memorial for all. For any lot/plot or niche that is not in compliance by {insert
date), the City may make necessary corrections, which may include the removal
and disposal of unauthorized items from such lot/plot or niche.
If you have any questions or would like more information please contact the Office
of the City Clerk at 407-905-3105.
Sincerely,
Melanie Sibbitt, MMC
City Clerk
Enclosure: Cemetery Rules and Regulations
City of Ocoee • 150 N Lakeshore Drive • Ocoee, Florida 34761
Phone: (407) 905-3100 •www.ocoee.org
t .
ocoee
florida
CEMETERY RULES & REGULATIONS
Cemetery use and visitation are governed by the Rules and Regulations adopted by the City
Commission under Resolution. Key requirements include, but are not limited to:
1. Cemetery is open to the public during daylight hours every day of the year. Any person found on
the grounds after hours without City authorization will be considered a trespasser.
2. Dumping, littering, consumption of alcoholic beverages, use of any form of advertisement, and
use of candles (except as permitted during services) are strictly prohibited.
3. Pets are strictly prohibited in the Cemetery.
4. No person shall in any way damage or deface the grounds or any structure located within the
Cemetery.
5. Visitors must only use the established avenues, walkways, and roads; visitors may not trespass
on graves.
6. Children under 16 years of age must be accompanied by an adult.
7. Boxes, shells, toys, glassware, sprinkling cans, receptacles, landscape lighting, trinkets,
mementos, or similar articles are prohibited on any grave, lot, or tree.
8. Decorative rocks, mulch, landscape edging or items other than permitted monuments are
prohibited within, on top of, or around the grave space. The City reserves the right to remove
decorative landscaping items that are not permitted.
9. Flowers and other symbols of tribute may be temporarily placed upon graves but will be
removed by the City when they become wilted, faded, or unsightly.
10. No tree or shrub may be planted on any plot. The only permitted permanent vegetation is sod.
11. All markers, headstones, and monuments must be bronze, marble, or granite, and approved by
the City through the permit process prior to installation. Please contact the City Clerk's Office,
which is located in City Hall.
12. Only the City and/or its authorized agent may perform internment, inurnment, and other
services related to the cemetery.
13. Permission to inter or inurn the remains of a decease person in a grave space or niche must be
secured from the City at least 24 hours in advance of the event.
A complete version of the Cemetery Rules and Regulations is available through the City Clerk's Office
or on the City's website at www.ocoee.org.
si LE
Ocoee
NOTICE
CITY OF OCOEE CEMETERY
LOT/PLOT OR NICHE
OWNERS
A renewed effort to have all the lots/plots or niches come into compliance
with the Rules and Regulations governing the City of Ocoee Cemetery located
at 368 E. Geneva Street is underway. A letter has been sent to those
individuals who have their address on file with the City as owning a lot/plot
or niche within the Cemetery. The City will allow until {insert date), for lot or
niche owners to bring their space(s) into compliance with the Rules and
Regulations. A large trash container will be provided within the Cemetery
during this clean-up period. Should those space(s) not be compliant by {insert
date), City staff shall make necessary corrections, which may include the
removal and disposal of unauthorized items from such lot/plot or niche, to
have the space(s) conform to the Rules and Regulations.
To acquire a copy of the Rules and Regulations for the Ocoee Cemetery,
please visit www.Ocoee.org. You may also contact the Office of the City
Clerk for more information at 407-905-3105.
I