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HomeMy WebLinkAbout03-01-2022 Agenda OCOEE CITY.COMMISSION Ocoee Commission Chambers 150 North Lakeshore Drive Ocoee,Florida MARCH 1, 2022 AGENDA 6:15 PM REGULAR CITY COMMISSION MEETING CALL TO ORDER Invocation Pledge of Allegiance Roll Call and Determination of Quorum PRESENTATIONS AND PROCLAMATIONS Proclamation- Shepherd's Hope 25th Anniversary (Mayor Johnson) Presentation by Government Services Group(GSG)regarding the American Rescue Plan Act(ARPA) STAFF REPORTS AND AGENDA REVIEW PUBLIC COMMENTS THE PUBLIC IS ALLOWED TO COMMENT ON ANY ITEMS THAT ARE ON THE AGENDA BUT NOT PART OF A PUBLIC HEARING. PUBLIC HEARING COMMENTS ARE TO BE HEARD DURING THAT PORTION OF THE MEETING.ANY COMMENTS YOU WOULD LIKE TO MAKE THAT ARE NOT PART OF THE AGENDA WILL BE HEARD UNDER THE CITIZENS/PUBLIC COMMENTS AT THE END OF THE MEETING. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEPARATELY. 1. Approval of the Minutes for the Regular City Commission Meeting held February 15, 2022. (City Clerk Sibbitt) 2. Approval of New Appointment to the Citizen Advisory Council for Ocoee Fire Department. (City Clerk Sibbitt) Members of the Citizen Advisory Council for Ocoee Fire Department serve three-year terms. The Resolution creating the Board allows no more than nine (9) members. The Board currently has six (6) members. One application has been received to serve on the Board from Thomas Legvold. 3. Approval of Resolution of Support for Placement of a One Percent Transportation Surtax Referendum on the November 8, 2022, Countywide Ballot. (Assistant City Manager Shadrix) Orange County Mayor Jerry Demings and the Orange County Commission have been working with the municipalities of Orange County since 2019 on long-term transportation solutions that will address many of the greater Orange County area's growth-related transportation needs.The proposed resolution of support provides support for placing this proposed sales tax increase on the November 8, 2022, countywide ballot. Mayor Demings and his team have planned additional meetings with stakeholders and are continuing to educate all parties on how the proposal will be further implemented. 4. Approval of a Two-Year Warranty Surety and Maintenance, Materials, and Workmanship Agreement with Lennar Homes LLC for Arden Park North Phase 6. (Development Engineer Keaton) Arden Park North Phase 6 is made up of 67 detached single-family homes.The parcel is located on the west side of North Clarke Road,just south of the McCormick Reserve Subdivision. The developer has completed the construction of the infrastructure improvements for the subdivision and has requested a Certificate of Completion.All identified punch list repairs have been completed, and the developer is ready to start the two- year warranty period for the public improvements. The Maintenance,Materials, and Workmanship Agreement acts as the executable document between the developer and the City.The Surety will be returned to the developer upon completion of the two-year warranty period and the repair of any damages caused over those two years. Regular City Commission March 1, 2022 5. Approval of a Non-Substantial PUD Amendment for Gotha Clinic (fka West Orange Medical Center); Project No. CPA-2022-001. (Zoning Manager Whitfield) The Gotha Clinic, formerly known as the West Orange Medical Center Planned Unit Development(PUD),was approved for annexation and rezoning from Orange County A-1 to PUD in March 2020 for a medical center comprised of two (2) one-story buildings and one (1) two-story building totaling 14,646 SF of medical uses. Each building was approved with a footprint of less than 4,000 SF.The applicant is requesting a non-substantial amendment to the approved PUD Land Use Plan to develop one (1) single-story building with a footprint of 11,000 SF.This request reduces the total development square footage by 3,646 SF,reduces the parking demand from 59 spaces to 44 spaces,and decreases the impervious surface area from 71%to 64.7%,with a corresponding increase in open space(from 29%to 35.3%). 6. Approval to Trade-In and Purchase New Glock Firearms. (Police Chief Plasencia) The Police Department needs to replace their Glock handguns with the latest generation of Glock handguns.The current handguns, most of which have been in-service for over 10 years, will require significant preventative maintenance costs in the near future if not replaced.The vendor,Lawmen's Shooter Supply,has offered to accept the trade-in of 107 previous generation Glock handguns for a credit of$31,156. The Police Department would like to move forward with the handgun purchase and trade-in,not to exceed the budgeted amount. 7. Approval to Award RFQ #22-002 Continuing Contracts for Engineering Services. (Procurement Manager Tolbert) In compliance with the Consultants' Competitive Negotiations Act (CCNA), § 287.055, Florida Statutes, and Chapter 21 of the City's Code of Ordinances, the City solicited statements of qualifications from professional engineering firms interested in providing engineering services for public works projects as the City's continuing contracts have expired.Such services include studies,design,plans production,construction management,traffic impact analysis,development plan review, and other miscellaneous engineering projects.The firms selected by the City will provide services on an as needed basis based upon task orders to be issued by the City under the continuing contract. The RFQ Evaluation Committee short-listed the firms in ranked order, and recommends contracting with the following top four (4) ranked firms: Pegasus Engineering, LLC; CPH, Inc.; DRMP; and Neel-Schaffer, Inc. 8. Approval to Reallocate Unused Budget Funds to Purchase CivicRec for Online Facility Rentals/Events. (Support Services Director Butler) When the City Commission initiated the enhanced facility program that resulted in building the Lakeshore Center and modifying the Withers-Maguire House to support a variety of public and private events, it authorized staff to acquire RecTrac software from Vermont Systems, Inc., as a mechanism for managing facility rentals. It is now time to replace this software with a better product that is designed to work in a more integrated fashion with the City's general website, which is operated by CivicPlus. An initial project budget amount of$35,000 is recommended to accommodate all initial costs. The budget required for the project would be covered by reallocating unused funds from other technology-related capital projects,as may be selected by the City Manager at the time the funds are needed. 9. Approval for CPH to Provide Design Services for the Ocoee Wastewater Plant Electrical Upgrade. (Utilities Director Croteau) The Ocoee Wastewater Treatment Plant Electrical Upgrade consists of design, construction, and an upgrade to the Wastewater Treatment Plant's existing power supply system. The existing power supply has been in place since 1999, and its electrical capacity has reached its limit. The budget for FY 2022 included$223,500 for the design services portion of this project. CPH is under a continuing contract for utilities engineering services and has submitted a proposal for a total of$246,902.Utilities also reached out to another continuing contract firm, but their price was higher than CPH's. Currently $223,500 is budgeted in the project fund, and the additional $23,402 will be taken from another capital project(Palm Dr Force Main). FIRST READING OF ORDINANCE -None SECOND READING OF ORDINANCE—PUBLIC HEARING -None PUBLIC HEARING -None 2IPage Regular City Commission March 1, 2022 REGULAR AGENDA 10. Approval for Staff to Accept an Unsolicited Letter of Intent(LOI)from 2BPLATINUM LP for Two (2) City-Owned Parcels Identified as 15 South Kissimmee Avenue and 214 West McKey Street. (Development Services Director Rumer) The City received an unsolicited offer from 2BPLATINUM LP,on February 8,2022,for City-owned properties located on the southwest intersection of S. Kissimmee Avenue and W. McKey Street. The property, which is approximately 1.10 acres,currently contains two(2)inhabitable buildings which are programmed to be removed with the Kissimmee Avenue/Taylor Street road work. Further, about .25 acres will be utilized for a City stormwater pond and about 15 feet along Kissimmee Avenue is needed to expand the right-of-way on Kissimmee Avenue. Since the City's plan is to raze the buildings in order to construct the Kissimmee Avenue/Taylor Street road project and offsite pond,this LOI is based on the remaining land being vacant.The intent of 2BPLATINUM LP is to construct a two-story mixed use building on the remaining parcels similar in architecture to what the City had proposed for the St.Johns River Water Management District offices. 2BPLATINUM LP is proposing a purchase price of$300,000.00 for the 1.10 acres of property with the commitment to accommodate a City stormwater pond for the Kissimmee Avenue/Taylor Street road drainage.The LOI also provides for the City to capture any proceeds over the purchase price if the property is sold within 24 months. 11. Approval of Proposed ARPA Project List. (Assistant City Manager Shadrix) The City of Ocoee will receive$24,172,699 in the form of a federal grant through the American Rescue Plan Act(ARPA). Funding will be received in two equal tranches of$12,086,350. The first tranche was received in the fall of 2021 and the second tranche is anticipated by summer 2022. The City Commission has approved Government Services Group(GSG)to assist in reviewing the requirements of the grant and to evaluate the City's best and highest use of the funds within the rules established by the U.S.Treasury Department.Staff recommends Commission approve the proposed project list and delegate authority to the City Manager to adjust funding as needed to accommodate cost variances and necessary project amendments. COMMENTS FROM CITIZENS/PUBLIC COMMENTS FROM COMMISSIONERS ADJOURNMENT CITY COMMISSION ANNOUNCEMENTS MEETING (Starting the later of 6:45 pm or 5 minutes following the adjournment of the City Commission Meeting) During the City Commission Meeting,members of the City Commission are given limited time to make announcements.The purpose of this additional meeting is to give the Mayor and City Commissioners 10 minutes to make additional announcements that were not made as part of the City Commission Meeting. No formal actions on matters will be taken during this meeting. No discussions regarding matters that may come before the City Commission at a future City Commission Meeting should be addressed during this meeting. As the purpose of the meeting is for the sharing of general announcements by members of the City Commission that are City-wide or District-wide, no public discussion/input is requested during this meeting. One or more members of the City Commission may(but are not required to)attend this meeting. In the event the members of the City Commission have no further announcements and/or choose not to attend this meeting,there will be no meeting. PLEASE NOTE:IN ACCORDANCE WITH FLORIDA STATUTES 286.0105:ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED.ALSO,IN ACCORDANCE WITH FLORIDA STATUTE 286.26:PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK, 150 N. LAKESHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE MEETING.